 everyone to the sixth Connect community call. Today, we're going to go over some tech highlights, the link functionality as well as welcome Joel to an open discussion about the experience of being Connect community manager. So with this, I would like to pass the floor now to Alessia to give us her presentation and start us off with a call. Before that, sorry, we also have the running notes document. So feel free to, during the presentation, add your comments or questions there or save them for the discussion at the end of the call. So now the floor is yours, Alessia. Thank you all. Thank you, Athena. So let me share my screen. Sorry, this was unexpected. So Athena already talked about the agenda. So let's go directly to the topic. So some technical news since December. So first of all, you can always stay up to date of what's happening from the technical point of view of OpenAir Connect going to our brand new roadmap on Trello. And clearly you will see all the change of also in the OpenAir catalog of the OpenAir Connect service. So since December, which was when we had the previous community call for OpenAir Connect, we included two new filters for selecting the research products for your gateway. So the publisher field and the publication year. Clearly you can apply different operators. So for example, you can use classical operators for string for the publisher. While for the publication year, you can select a specific year or lesser than, greater than so that you can basically use the filter to select a subset of research products that have been published in that specific year or in a specific date range. And you can use these filters to filter the research products from a specific data source in your configuration. But you can also apply these filters to the whole OpenAir graph. So for example, if your research initiative or research infrastructure used to set its name among the publisher, sometimes this is the case, you can exploit that to include those products in your gateway. The other news is related to the user interface of your gateway because now you can easily see from the list of search results and from the landing page of a publication, which is the open access route that has been followed. So whether it's published in a repository, so it's green, or if it's in a journal and in that case, if it's a gold open access publication, or if it's in a hybrid journal. Finally, and this is very useful for university alliances that are using OpenAir Connect, is that we have integrated the projects from the Erasmus Plus program of the European Commission. So this means that you can now add Erasmus Plus projects in your configuration so that all the outputs that have been funded thanks to that project are included in your gateway. So this is a recommendation I would like to make for all the university alliances to select their projects in their configuration. So what to expect in the next months we expect a lot of changes, a lot of improvement, especially you will have more power to configure your homepage and you will be able to link and to add materials also about open science guides and specific best practices for your community. And as you can see here, we have many other technical news that we will expect in the coming months, so it will be a very good spring for our developers. And today I would like to focus a little bit on the integration of statistics about open science aspects in your gateway. So many of you know that OpenAir offers two services for research initiatives. We have OpenAir Connect, but we also have Monitor, through which you can monitor the open science update, the open science trends within the community. Now we would like to include some of these statistics also in the gateway in order for communities that do not have a monitored dashboard to have an idea of what's going on with this respect. So we plan to include statistics about different aspects, so open access, collaborations, the fairness and user statistics. So I can say that the impact and the accessibility of the resources that are available in the gateway, so the resources of your community. And clearly there is plenty of things that we can offer, so I would like to ask for your help, for your input in order to select the indicators that are most useful for you. So I will go, I will show you the indicators and then we will ask for your input on this. So some indicators that are available to understand the open, the maturity and open access publishing, for example, well of course the percentage of open access publications, but also their distribution over the years and based also on the open access route, so green, gold, hybrid or bronze, depending on the on the venue that has been used to publish the publication. We can also have a chart with publications over time by access rights, so it is similar to the one about open access routes, but in the open access routes you only count the open access publications, while here we also see how open access possibly increase with respect closed access or embargo. The same we can do for datasets and we can also go into the details of the of the venue and the business model of the venue, so the journals, so whether we have many publications published as full open access, so in a gold in a gold journal with article processing charges, but also in a diamond journal, so a gold open access journals without article processing charges and clearly also a transformative journal. Indicators on collaborations, so we can see collaborations in different ways, so the aspects that we think are useful to understand how your community collaborate with others is to analyze which are the projects, so the project brands where your community participates into, but also collaborations based on affiliations of the co-authors of your publication, so to understand which are the organizations that work together to achieve research results and clearly we, oh sorry, we can see it as the as the list of organizations, but we can also plot it in a map in order to see the collaborations with a different country and in order to understand how multidisciplinary is your community, we can analyze the publications also by fields of science. Then we we can show some indicators about the fairness, so fairness means the findability, accessibility, interoperability and reusability of research products, so what we look is just we look into some indicators of fairness, which means if the publications or the datasets have a persistent identifier, if they come with a license and where they are available, so the top 15 data sources. Finally, the user statistics and these statistics come from the open-air service usage counts and basically it counts the views and downloads of our research products, not only in the open-air portal but also on the on the repository that hosts the product itself and here we can show the total downloads over time and we can consider the year of the publication of the publication but also we can consider the year of the download, so when the user actually downloaded a specific publication and in a similar way we can also count for the average. So I think you can start the poll, I think now, so there are there will be a few questions that I can't really ask you to fill, okay, perfect. So the first questions, let me go back to my presentation, okay so the first question is about the categories of indicators, so which is the category that you think is most useful to give an overview of the open science maturity, the open science trend of your community and you can select at most two options about those that you can see here and in the poll, so in my in my poll Latina I see still zero, okay, yes, they are coming, okay, so you already started to answer, so in the next question instead I would like to ask you which is the indicators for each category that you think is most useful for your community, so this will give us an idea on how to group the indicators and which will be those that make more sense to you, so here these are the open access indicators, let me show you again the indicators about collaborations, clearly if you want you can also suggest other indicators that for any reason didn't come to my mind because we have possibility also to include other things and we can go again to the fairness, so for example one aspect that I didn't propose in this slide is the fact that we can also count for the publications that have an abstract, so this would give an idea of the metadata richness of the publications of your community, for example, finally the usage statistics, again the total number of downloads or the average number of downloads of the publications and these numbers come from the opener usage count service which includes statistics from many repositories that are integrated in opener, so Atina what do you think we collected the answers, I think more or less last call for anyone that would like to also join in, I see most of you are here so in the poll I mean, so I think we should be ready to close it Alessia if you agree and again if you want to contribute something else you can use the chat or the collaborative notes documents and we can move this forward. Okay thank you Atina. So we share the results. Yes I think I can, do you see the poll in my screen? No I think everyone should be able to to see because I've shared it with everyone I think so, can someone confirm? Okay perfect so they can see the results, so some very brief comments on these results so the most selected categories is the one about open access indicators, followed by the fairness indicators, I have to say this is not a surprise to me so thank you for confirming these two important pillars of open science which is many things. Regarding the open access, I see the percentage of open access publications and data sets more than 60% each. Okay so, simple indicators are always very useful and collaborations so okay we have all of you like the hit map for publications by country and it's a lot followed by the publications by fields of science for the multi-disciplinarity and the projects. Okay good to know. While for the fairness we have data sets with the persistent identifiers which clearly is the most selected or 80% and okay there is a lot of interest also for the usage statistics that's great. Okay this is really important information for us to plan the next step of the service so thank you very much for this. Before we move to the next part of this call, do you have any questions or comments because I see for example some of you in the poll indicated that they would like to see other categories of indicators so it would be nice to know if you have specific ideas about that. Feel free to talk as you can see we are a small group but if you prefer to write you can write it on the chat or in the meeting documents and this will help us a lot. So Athena do you confirm that there is nothing in the chat yet? Not that I can see a list so maybe we can proceed and then okay perfect. So we go to the link functionality so the link functionality is one of the functionality you have in your open air gateway and can be used by you as a community manager but also by the users of the gateway and this functionality is very useful to grow the content of your community and you can use it in different ways because you can use it to link research products to your community if they are missing to project grants to indicate that a research product has been funded by a specific project grant or you can also link research products with each other so to say that a publication is supplemented by a data set or a data set is related to this software so has been analyzed with this software for example and you can do that also in wolf mode so if you have a lot of DOIs that you know that are linked to the same project or you must link to your community you can do this with the link functionality. So in the slides I will share you will see that I describe the process but I would like to show you the process in real time so for this demo of the link functionality I selected the gateway on a heritage science but you can clearly use your gateway to try the functionality and because it's available on all the gateways. So the first option you have to use the link functionality is to start from a research product so for example you can do a search in your gateway in this case I will search for a publication I for all sorts with Laura Benassi it should be here yes so this is my publication and I see that has been funded by the EC project IperionHS but we lack the funding from open air nexus for example so what I can do is to click on the link tool and clearly I have to log in this is always the first step when you want to do anything on a gateway okay so now here you can decide what is the target of your link so if you want to link it to another research product to a project or to other research communities so in this case I will show you the link to a project so I can search for open air nexus I add the project to my basket on the right and I move one so now I have to confirm that this is a correct link so this is my publication on the left and on the right is the project so I can confirm so now the system is processing my action and we add the link into the my claim link which is exactly this page that you can reach also from your initials here on the top right under my links and if you made a mistake you don't have to worry because you can always go to this page and delete it and the second way you can use the the link functionality is from the menu so you can go at the top and click on start link here you can do search so for example venus ever and the system will perform different searches so it will search for research products available in open air the crossref on data site and on our kit so here if you put an arcade ID you will have uh records also in our queue so here I select again my publication but in this case as you can see you can select more of them so for example you can select three and then you can go to the next step and here again you can do the linking to different types of entities but let's say you still want the link to the open air nexus project and here you have the overview of the information that you are asked to confirm and we have a wording so the wording is telling me that I'm trying to link a research product a publication in this case that has been published before the beginning of the project this sometimes is correct because it may happen but typically it's not so you should check let's say the warning and in case you have to delete the publication this and you can confirm linking here again the process is the same so the links between the research products in this case I selected two publications but really it can be the a data set software or any kinds of research products and again if it's wrong please delete it because otherwise we introduce wrong information indicate oops so the the last modality is the work mode so here instead of searching for research products in one of the sources you can upload a csv file with a list of dois so if you click here I will take this one here what is happening is that the system is asking for the metadata from crossref and data site so in some cases it's not it's not fine and you have a warning in this case it's because the first line contained the list the name doi but there are other cases in which the system may fail so you will have a report of this and in the basket you have now all the metadata of the publications whose doi was dois were in your csv and you can go to the next step so use case those publications are relevant from a community but for some reason they cannot be picked up automatically by the system by your panner so you can create the csv file with a doi you use the link functionality and you say that all these publications should be linked to my community so in this case when you select a research community the current community is automatically selected and here you can see that I can choose among many many community because I have let's say the superpower because I have visibility and I am a manager of all the communities in your case you will only see the communities for which you are a manager which is typically only yours so again we have a step to check and confirm that these are correct so for example you can say no I know that this is not a publication this is a dataset and you can decide if you want to change this information for all the entities or only for that specific one and once you review everything you can proceed to the final step which will be basically what I already showed you as a manager if you go to the administration dashboard users links you can see all the links that the users of the gateway performed and in the case that if you see that something is wrong you can delete it if you see that there is let's say a bad user who's adding a lot of links to your community please report that to us because we can basically blacklist the user in order to avoid these false links to be created and if you want to avoid that in the future you can play with the configuration of the community so if you go to the community info profile you have the possibility to say that only managers can create links to your community or only members so only users that are subscribed to the community and you can also limit who can subscribe so in this case for example anyone can join but if you want to to limit let's say the number of persons who can join and therefore can claim can use the link functionality then you can set the configuration to be only by invitation so you as a manager will invite the members and you can say that the members can claim so that not any logged in user of the gateway will be able to link products to your community let me go back to my presentation so here you would find all the information I already shown so let me stop sharing because I would like now to take your questions and to start the open discussion and I'm really happy to hear about your comments ideas and complaints also if there are any Alessia there are some comments in the chat and on my field yes let me open it yes we got a question with Francoise so we are both in the call and in the same room although with two laptops but we do have a question regarding the deletion of of some links because I think we are both managers of the so it's the Daria gateway we are working on and we try to delete some some links but we got an error both of us so and I think we need to report something because it seems that also user like suggested a lot of links and it might be the case you just described earlier so we will have a look and probably come back to you soon yes yes please do and okay I will take a note about these IDs that you added there because I probably can use it to go back to the to the problem okay thank you Laura and Francoise for this and I see other comments from Maurice ah Maurice you were the one suggesting an additional indicators so like the links between data and publications thank you thank you for the suggestions and okay you also have questions about the link functionality so is the link made immediately visible in the open air graph or does it have to wait for an update in the cycle okay it depends it depends because if you link a product that is already in open air then you have to wait for the open air graph update in order for the link to appear but if you link something that is available on crossref and dataset on our kit then everything is added in a few minutes to the open air graph and to your gateway and this is because we do not know if the if that specific product that you have selected from the external sources is already in open air so what we do is that we fetch the metadata from the external source and we add it to the graph this means that for a for a period of time you may introduce duplicates duplicates that will have that will have to be processed by open air so the next time we update the graph you will have the link and you will not have the duplicate and the other question is it says link status pending is there another action required to validate or accept the links by whom okay now the link is pending because in the example I show I selected products that are already in open air so the pending status is really the pending status is it's really the status that tells you that this link is not yet available and will be available in the next update of the open air graph I don't think there are new managers need to validate a link the current the current approach we have is that all links we consider valid by default and then the manager can remove them if wrong because we at the very beginning of the service we were discussing this functionality with the with the first communities I mean I'm talking about it was 2018 in open air connect and they found it very difficult for them to validate each and every link suggested by the users so those communities suggested to invert the process and say I trust my researchers I trust the researchers of my community so by default the link is to be accepted and then the managers can anyway remove it and I think that these approach in combination with a new possibility to limit who can add links to the community is a good approach to avoid a burden on community managers because otherwise in order to see the new products the the new links to the projects you need to go through all the suggestions every time and I know that you are very busy with other with other activities so yes you need to be very careful who is able to make a claim indeed micro workers from India had on my gateway yes I know that this is a problem and this is why we introduced the the different options that I show you at the end so the possibility to have only managers who can claim and this is very useful probably most useful for research infrastructures but also the possibility to you know to set the gateway as with members by invitation and then all the members can claim because in that case you're really you really know who can make the links in your gateway so any other for reality you would like to to know Alessia there is here another question from Maurice that is asking if you can show how to manage the users oh yes I can show it again so in the community the community info profile and at the bottom you can say that you can decide who can join if anyone can join as a member of the community so if anyone can do it or only by invitation and here you can decide who can create links so if any logged in users only the members or only the managers then if you decide that only people can join by invitation then you can go to the users section members and here you can invite the persons so you cannot an email and this message will be sent to the person with a link to accept to become a member of the of the gateway in order for the I mean you can send the same message to different people so if you want to do that you can separate the emails with commas so dot b j phone and whatever you want so you can invite let's say different persons in in one shot and oh under the notification settings you can decide how you want to be notified about new managers new members and and for the information about new links for your community so you can decide if you want to be notified every day if there is anything to notify clearly every couple of days or every week or of course you can disable everything and if you don't want to be notified see so Yankee has a comment on the chat maybe it would be better to set the default to invitation only and only managers as default as well uh yes probably this is a good idea we we decided to maintain uh the old values but in fact I think it makes sense to to use such defaults and inform all the community managers about about the change thanks you thanks Yankee for the suggestion can it be that a link product disappears from our gateway it is marked as available in our links but not listed uh lord do you mind sharing your screen because I don't think I understand what you mean okay so no problem I'll try to show you so we've tried to add it again okay so it's a software so let me see so here I go to manage right to users links and now we are trying to add it again so it's still pending but we have another version of it or I don't know if it's called a version but here we have this product so it's a software that is marked as available but then when I go on the home page of our gateway and I look in the research software that we have linked there and I click on view all we don't find it anymore and I think it's kind of recent because I remember seeing it so that's why I think it disappears I mean it's probably not the right word but so here I cannot see it anymore and if you go back to the to the list of links and you click it what happens I think I did it here so here what happened there is no summary information available there is something weird here yes because there is the title and if you go on the right there is nothing right if I go on the right so there is no more right it's okay oh I see can you share this link yeah sure chat because I will ask the developer to check sure thanks it's a problem of metadata available that's for some reason prevent uh it's proper listing I think now do we have any comments in the meeting notes maybe let me quickly double if I'm not mistaken they were all addressed yeah it looks like it okay any other comments questions I think there is something coming on the chat from Maurice yes there it is Maurice asks how can I about remove links yeah yes unfortunately you cannot so if you have a specific requirement for example because you see that there is the indian guy inform me with the with the email that you can see from from that page and we will remove everything in bulk and blacklist the user but yes I will consider that official request to be able to search among the claims among the links as you can already do and select all of them this makes sense yes excuse me yes thank you very much for for the presentation Alessia I wanted to to know a bit more about advanced criteria because I wasn't be able to to understand very well this functionality and I guess that could help maybe to refine some results is it possible you you you tell us a bit more about this functionality please yes sure so this is a new functionality that we added in in December so basically the idea is that with the advanced criteria you can apply criteria on different metadata fields on all the research products on the open air graph so let me let me share so I will show it so I think I will go to another gateway to show you the one in North American studies so for example this case the criteria are on a combination so they combined values that must match the subject with values that must match with the fields of science so they want everything that has North America in the subject and fields of science that starts with zero five or zero six which means social science and humanities basically and a similar case these other criteria that say everything that has Mexico United States and Canada in the subject in the social science humanities fields of science and you can do this to add different criteria and you can use different methods of fields so you can use for example the arcade ideas to say that everything altered by this person must be included in the gateway or you can use the description and say everything that has the term North America in the description is to be included in my gateway and you can use that in combination so you can have everything that has North America in the description and I don't know and the publisher is plus for example so these are the kind of things that you can do and basically these are the same filter you can apply to the data sources but they are instead of being applied only on the subset from that specific data sources you apply it to the whole open aircraft so I hope this was a little bit clearer for us I think we will play with this with this with this functionality and make some tests to see if bring us some more refined results thanks if you want to have a sort of preview of what a query like this can bring you can use the explore portal so explore dot open air dot u and if you use the advanced search functionality you will basically see that more or less the same list of fields so you can use that form to test your query and and see what it will bring to your gateway so I see another questions on the chat how can I add projects that I cannot find in open air should I add them via linking no unfortunately this is not something that you can do so you cannot add projects and if you think that open air lacks projects from a very important funder for for your community then let us know because we can together with Harry also present in this community call together with him we can get in touch with the funder and establish a collaboration with them so that we can import the description of their project and so that they will be available for you as a community manager but also available for via the open air portal and via Zenodo so if this is the case let us know if instead we are missing one specific project from a funder that we already have then please let us know because it could be a technical issue that needs to be addressed or maybe it's just the fact that the funder is not providing to us updated information for some funders we have for example projects until 2021 and if your project is new we don't have it yet in our in our system so Maurice Maurice missed the audio at the start of the presentation but what are the ideas for customizing the start page can we also easily add the SDGs and fos widgets and pages yes did that was the exactly the idea so you left the possibility to select different different sections from your homepage so one is for the SDGs one for the fos one is for the guides on how to use the gateway another one is about open science documentation guides webinars so and we would like to work with each community in order to customize especially the the section that will be about the training on open science because open air can provide some training on generic aspects of open science while you as a community may have material webinars guides for open science practices in your specific research community so I think it's very important to liaise from that point of view in order to provide the best training material as possible for for the researchers in in your community thank you aisling for coming and I think we reached the end of of this community called so I would like you to thank you for being here for the questions the suggestions that you that you had and the next community call will be in July the second and we will target mainly the research infrastructures and research initiatives together with her we will show the the monitor for the research infrastructures so if you haven't done it so you can register I think Athena already shared the link for the registration to the next community calls yes and I will also reshare it again following up to this call so make make sure to register and join us okay have a nice day thanks a lot everyone enjoy the rest of your day and see you at the next one bye bye bye