 Meeting will come to order Regular meeting February 28th. Please call the roll Councilmember story here councilmember Peterson here councilmember Brooks here councilmember botter here and member trend here pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God and the Disciple with liberty and justice for all So I think we have a presentation from Santa Cruz Metro Welcome Cliff. Thank you Mr. Mayor council members. Thank you so much for the opportunity to Be here and and present on behalf of Metro our annual state of Metro I'm Alex Clifford the CEO at Metro, and I always like to start off with a few facts Of course, mr. Bartorff knows all these facts by heart. He probably could do for me, but I'll go ahead and I'll just tell you a little bit about Metro in our budget Our operating budget is $50 million this year. We employ about 319 people at Metro We own 98 fixed route and commuter buses that operate on 26 routes. We also have 41 paratransit vehicles They they in all of our service area, which is the entire county about 264,000 people we provide 5 million fixed route trips per year and About 72,000 paracruz what we call paracruz paratransit service per year Interesting to note that about 50 5 0 50 percent of our service is Students and faculty from UCSC and students from Cabrillo College So that's a that's a really Massive part of our service being in a college town and all So how do we fund all of that? Well? passenger fares that is what the Customers put in the fare box that covers right around 20% of the operating costs a little over 46 percent of the Costs are covered by a 1978 half cent sales tax that's dedicated to us in perpetuity and our share of the measure D Which is about 16 percent of the total Measure D that comes in so that covers about 46 percent of the cost Another 13 percent a little over that is state operating funding Including the new SB1 funding and I'll talk about that in a moment about eight and a half percent is federal operating assistance And a little over 11 percent is what we call capital eligible funds that we use Which are state transit assistance and a program out of the federal government called the small transit intensive cities? program or stick as we call it and then just under 2% the remaining is Leases and advertising and some other miscellaneous revenue that we cobbled together So all of that pays for everything The really nice thing for me to be able to say to you this year that I haven't been able to say my past previous Presentations is not only have we resolved our structural deficit But we're now in a really good place where we have a five-year projection for a balanced budget And that's pretty cool We haven't been there in a very long time and on top of that that balanced budget Provides about three million dollars a year for us to address our capital needs So that's that's again a really good place for Metro to be a good solid foundation You know we talked about SB1. I always like to acknowledge the gratitude to the voters in your community in Santa Cruz County and across the state in having rejected Prop 6 and and and I know that was important to you for your local streets and roads and SB1 staying in place was important to us because we were so dependent on that new funding and of course That's what helped us cobbled together the dollars to create that foundation I just talked to you about so that we're stable for at least the next five years So I talked a little bit about the capital needs and and they are pretty great now That's what we're turning our focus to now out of our 98 buses that we have about 50% of those buses need to be replaced They're just past their useful life. We have great mechanics. They do a wonderful job keeping old buses running But it's time to replace at least 50% of our buses. We're still running a number of 1998 diesel buses Now we're an agency that in about 2002 started buying compressed natural gas buses But we just haven't been able to get rid of those final diesel buses So we look forward to that occurring, but that's an expensive proposition If we buy compressed natural gas buses, then that's about 38 million dollars If we buy zero emission buses, which is where we are going in the future. That's that's a lot more That's about 50 million dollars. So that three million dollars a year. I talked about that the board is setting aside Has to be leveraged We have to use that money to go after grants and try to leverage three million dollars into buying as many buses as we possibly can That's how we will catch up in the coming years And as you may or may not know the California Air Resources Board in December of this last year adopted a new regulation That requires by 2040 that all transit properties across the state of California be hundred percent zero emission buses all electric buses And for us given the size of our property, that means that starting in 2026 Mandatorily we must buy 25% of whatever we buy as zero emission buses and then from 2029 on a hundred percent of whatever we buy must be zero emission buses So given the price tag I just showed you the cost of buying buses are going to get pretty expensive now I talked about how many buses we needed to replace We we have a great friendship and partnership with Santa Clara VTA Through the highway 17 commuter service and you may have seen in December. We had a big old celebration We we received from them 10 diesel electric buses. So diesel electric nice consumes far less Diesel than a full-fledged diesel bus does and puts out far fewer particulate matter than than the other pieces of equipment So those 10 diesel electrics will be used on the highway 17 service Which is a partnership with Amtrak Caltrans Santa Clara VTA and they also gave us for articulated buses that we'll use for the UCSC service Service demands in the peak hour are so high on the UCSC routes that we needed bigger equipment and these Articulated 60-foot buses will do the job now They were tough negotiators, but we were equally tough and I have to tell you that we Paid a large sum of money for these buses at $1 apiece. So It was a bargain. We couldn't pass up In addition to that we cobbled together several grants in the last year and we're ordering for pro terra a hundred percent zero emission buses So we're not waiting for the mandate to kick in we we're putting our toe in the water We're gonna have four zero emission buses on the property sometime early next year We're in the process of designing the electrical charging infrastructure that we need on our property But we'll have a big celebration of that when those arrive And I hope you'll join us in that celebration early next year And then later this year again as a result of the success of SB one Caltrans was able to fund the step at a much higher level than anticipated And we were the benefactor of some of that money and that's funding automatic vehicle location on our buses We don't have that we will have that and what that will do for our customer-facing product That'll allow the customers to use their smartphone and to see where that bus is and if that bus is running late They don't have to go stand at that stop They can just monitor that bus and stay at their desk Working stay at home and have another cup of coffee stay on campus and do some more homework Whatever they're doing and then go meet that bus when the bus is gonna arrive. That's really cool on our side the business side That'll produce just pipelines of data that we'll use in order to manage the system much better and improve our on-time performance So we're excited about that and then another area of technology that we're launching later this year is on the highway 17 We're launching we're launching a pilot project again involving the smartphone in which the customers on highway 17 We'll be able to purchase their fair media on a smartphone application So we're gonna test that out if that pilot project goes well it could be expanded at a future date to the rest of the system Everybody's got a smartphone these days and that seems to be where it's going And that also helps us board our customers much quicker if we have that kind of fair media as opposed to putting Dollar bills in the fare box which slows the service down Coming back to it being a little bit more specific to Capitola Well, maybe just a quick nugget our ridership in our system is relatively flat and that in the face of nationwide trending Which in the last year has been down 2% nationwide. We're relatively flat What sort of undergirds us and helps us to do a little bit better is our service ridership grows as the college grows So that's been helping us considerably your routes for example routes serving Capitola that are performing. Well route 69a Which does not serve Cabrillo, but 69w does Both operating between Watsonville and Santa Cruz. That's a that's a really good set of routes there They're operating at about 26 to 31 passengers per trip as it as transit goes That's a pretty good number when you're operating at that that level your route 66 and 68 operate between Capitola mall and downtown Santa Cruz via live oak Good steady ridership in the 15 to 20 passengers per trip That's still a good line and in route 55 which operates between Capitola and Rio del Mar via Pacifica Via Cabrillo College also decent ridership at 17 passengers per trip So your your routes are doing well on our system in the way of disruption you're a lot about disruption these days Transits being disrupted and and we're having to learn to do things different and so we're we're investigating the possibility of doing some a new service in the way of using lift uber taxis any one of those combinations on To provide on-demand service to our customers so customers that either don't have a fixed route that service them Maybe it's in an area where in our comprehensive operational analysis and the service changes that followed Maybe we contracted a little bit pulled back could be late night early morning kind of service any combination of those things might be Candidates for on-demand so we're studying that and we may in the in the coming year present the board with some proposals That target the use of that kind of service that that is being experimented with transit properties across the nation right now You all heard about the unified corridor investment study with the RTC of course We participated heavily in that and then that's moving to a next stage of an alternatives analysis Which will look at the railroad right of way and whether bus bus rapid transit what we call BRT Could be used in that quarter or whether the passenger rail or some other concept might be a viable Use for mass transit in that quarter So we'll participate in that and also what the RTC Commission said is they they're gonna allow us to work with RTC to Identify what the potential impacts of whatever happens in that quarter in the way of mass transit might be on our service Certainly, whatever you build there has to be funded in some way shape or form and we think if it's going to impact bus by Moving money from bus to whatever that transit is we should all know that up front when we're making those kind of key decisions before We make those decisions. We're also working with RTC on bus on shoulder concept on highway one That's quite exciting for us and we hope that will move a major step forward in the coming year And then we're also seeking operational improvements on the SoCal freedom corridor Metro board also started this this last year and into this year. They're very first Business strategic plan. It's a 10-year strategic plan. It has seven focus areas Those focus areas are safety first culture financial stability stewardship and accountability Service quality and delivery internal and external technology Employment engagement state of good repair and strategic alliances and of course, that's very high level But we're providing many more details for the the board in the coming year to finalize that plan and then in closing another new long overdue Adventure for us is in the way of a customer survey work. We haven't done one in many years We need to do one this year. We're scheduled to do an onboard customer survey probably in about spring That's important to us because not only do we need to understand what our current customers think about our service And where they believe we need to make some changes Maybe it's in frequency of service But we also need to understand a little bit more about people who don't write the system and why they don't write the system And what we can do to attract them to the system. So as you can see Mr. Bartow has a busy year ahead of him as chairman of the Metro board and we're going to accomplish many good things and and we'll tell you more About it a year from now too, and I'm happy to answer any questions Thank you very much questions of Clifford. I just had a comment. I just you know Alex, I just want to make mention you touched on in the beginning of your of your Presentation that Metro when you came on board was in a structural deficit And I just want to acknowledge the job that you and your staff have done to turn that around and to make me as a Metro Positive force in Santa Cruz County. So thank you for your team and you for the work you've done We appreciate that and we had a great board to help get us there Yeah, they're coming Sam. Yeah, thank you mayor. Thank you Alex for being here and giving us the update on the Metro I just had a couple of questions and you did talk Capitola specific about the fixed route, but I was wondering on the para-cruise Maybe how many participants we have? out of Capitola Either and you know if you have figures on drop-off and pickups in Capitola and and just I mean Not necessarily roll numbers, but trends in Capitola And as well on your participation with the RTC and the corridor study Any sense of a timeline? How that's gonna move forward don't yet that we haven't had the first meeting with the RTC to design that entire process My guess is we're talking probably at least, you know, nine months to a year But we'll get that sorted out once we sit down at the table with them. We want to move it along I'm sure as they do too Capitola what I'm gonna do is I'm gonna take a couple of notes and send you back some stats about para-cruise service here You do have a lot of para-cruise service that comes here and I'll get you back some good numbers on that. I appreciate it. Thank you, Alex I just had a couple questions the automatic location app and the pilot fair media Program that you're gonna be running. Are those gonna be free to the public to utilize on their phones? Yes, the app will be free and and then of course on the the pilot project in a high set highway 17 We hope to have that linked to something like their credit card So they can just go online load it up with whatever fair they want and then they can just flash that media to the driver That hasn't gone out for bid yet So we don't know quite a hundred percent yet whether it be flash media or whether we'll have a device that they'll actually scan like when you board a plane For example the barcode does that and then and of course the the the app for Vehicle location will be free to and we hope it'll be widely accepted and used Okay, I have a few questions So I found out recently that the city of Santa Cruz is going to provide bus passes for city workers And I was just wondering if you could comment on how that's going to work and how much that's going to cost the community Do you have any sense of that? Sure, so that our staff has been working with the city of Santa Cruz for about a year now To come up with an eco pass type of a concept The the goal is to provide some I think 4,000 employees in the downtown with free passes And so this is a part of Santa Cruz's transportation demand management their TDM strategy and That's to try to reduce the car trips coming into the downtown. So they've done some Increases I think in their parking fees and they're funneling some of that money into this particular eco pass program it looks like it'll be about a three hundred thousand dollar program and We think that we probably receive from those downtown employees about a hundred thousand dollars a year in in ridership Currently so that the difference the two hundred thousand We hope we both hope the city and us hope will attract new riders to the system Out of their cars and taking our service to the downtown So we have to now design that over the next several months. We hope to Launch it maybe later this year maybe in the fall of this year It's going to take a little bit of time because we have to worry about how we distribute those What is the fair media going to be paper or plastic kind of media? And we have to work around what what are the potential fraud issues associated with handing everybody a pass Do they get used the way they're intended to be used? Could we do it for a confined area like a long 41st or the mall? High concentration of people working there I? Think the mall for example is probably a pretty cool opportunity if we could figure out how to To get all of the employers in the mall to provide their employees with a similar type of product It can be adapted. Yeah, okay So you are on a balanced budget has the emergency funds been Replenished because that was an issue before a great question So as you're recalling from my prior presentations when we had a deficit Once upon a time our agency was in a really good place and about had about 26 million in reserves And then over the course of the years it drew down those reserves to bridge the gap and have a balanced budget So I'm happy to say we stopped drawing reserves down a couple of years ago And last year we had such a good year where we really managed our budget to well below the budget And we had a we had a carryover at the end of the year the board took that entire carryover and replenished all of the reserve buckets They're all they're all now at a hundred percent of what they're scheduled to be at I think you had to probably had something to do with that I have another question in terms of the The passes I know is there's a lot of traffic going north that peels off to go to Dominican Has there been any approach to Dominican because that would I think do a lot to relieve maybe if they went on so Cal using a bus They're really high on our list. They are high on your head small talk with them But we're trying to figure out how do we make a big in road into Dominican because we think it's a great possibility You know and and the the federal government has adopted now permanently the the transit Benefit in which employers can provide that the transit pass to their employees as a pre-tax benefit So okay, it's really something we need to promote much more and once I have a marketing person aboard It hopefully in a couple of months. That's going to be one of the tasks that they'll go out and try to Do which is to increase the use of that transit benefit So this may be too early, but at one time, you know, we try to Do a transit center at the mall here now? We have new owners has there been any conversation. Do they know who you are? Can they approach you because of that they do? I think we're just waiting to hear if there's going to be more on that Jamie will call me as soon as soon as we do Oh, he will yep, we're ready to to go have those conversations I know the last one evolved fairly well. We came up with a pretty decent design. I believe over there by the Macy's side of the mall We can resurrect that at any time or we're ready to talk So one of the parental issues for capital is service to the mall and for the residents around here So I understand you're gonna have a strategic plan as you mentioned Are these issues going to be discussed? Can we bring those up on any public discourse or public involvement? Yeah, through the strategic plan process, of course We can have you communicate to anything that you're hearing to councilmember botorf to to bring into the process, but I Envisioned that plan talking a little bit about unmet needs Now we're in a place where our service is stabilized. We have this balanced budget So I don't know when our financial condition will be in the right place to be able to start expanding service But when we're when we're ready to do that We should have a list that's been prioritized that we can start doing Or start shipping away with and that can probably the number one thing is going to be frequency of service I mean we still have some areas where we have only one hour or even 30 minutes to 45 minutes service We'd like to do better We think if we have more frequent service in our quarter, we'll attract more riders. I agree Any more questions Thank you very much for your presentation and it's always we always enjoy it Thank you, too, and I'll send back a message on the paratransit ridership. Okay. Thank you. Thank you so much Okay That's the only presentation. Do we have any additional materials? We received one public comment for item 8c and there was a staff response to that Okay, and at this point I'd like to let everyone know that's listening This meeting is cable cast live on charter communications channel eight And it's also being recorded to be reprocasts on the following Wednesday at 8 a.m On Saturday following the first rebroadcasts at 1 p.m. On charter channel 71 and Comcast channel 25 We also have it through the city website, which I use quite regularly our technician tonight is Lynn Dutton So as a reminder, please turn off your cell phones during the meeting and sign your name when you come up if you would like to be recorded During your presentation of your comments so Any additions and deletions to the agenda staff has no changes. Okay. Thank you So this is time for public comments You have three minutes to make a comment on any item that is not on the agenda Seeing none. Let's go on to city council staff comments on item Anything that you want to bring up? City council. I have a couple. Okay I was appointed by this body to serve again on the committee It was formerly known as the select committee which was dealing with South Bay arrivals For the jet noise over Capitola and Santa Cruz County I attended a meeting yesterday and this select committee for South Bay arrivals Would is now being called the Santa Clara Santa Cruz roundtable and it's a combination of the select committee and Committee in San Jose that was formed by San Jose City of San Jose and the airport for South flow arrivals Our first meeting was held in San Jose with 13 cities and the two counties being represented the first business we dealt with was Bylaws and one of the items that was contentious was some of the Santa Clara County and Santa Cruz County Chose not to have an elected official. They chose to have the CAO represent their body the membership voted not to allow that to happen that it had to be represented by elected officials my concern is that this is a self-funded model for a committee and We were to lose Santa Clara County and Santa Cruz County that that encompasses about 50% of the funding so We're gonna see how that they're going back to see how their Supervisors are gonna deal with that and we have another meeting on March 27th So we haven't begun to address any of the jet noise still trying to work through the dynamics and I'll keep posted on that and item number two is Earlier this week Santa Cruz Police Department held a ceremony to commemorate the sixth anniversary of the brutal killing Sergeant Baker and Elizabeth butch Baker and Elizabeth Butler and I just want to take a moment to recognize those two individuals But the main reason I bring this up is I want to acknowledge the members of the Capitol Police Department For the great job. They do every day day in and day out Unfortunately, this job is becoming More and more dangerous every day. I think we read about it almost every day where a police officer is either shot at Or involved in some kind of this is shooting. So I Think we all just need to know that when we go to bed at night Don't think for a minute that things don't happen at Capitol here at night and our officers always have to be on watch Local news becomes national news. That's how it works And so I just want this council to let the Capitol police officers know that this council appreciates every police officer That is out there taking care of the city. So thank you Just to add to that. I think we all agree on that. Thank you and Sam Thank you, mayor. I wanted to report on the arts commission At our last meeting which was a week from last Tuesday We have made the selections for the twilight concerts and as well this Saturday We're having our annual retreat where we're going to be making our plans about art public art Expenditures over the next year. So if anybody has any ideas, please email them to the arts commission And soon this council will be receiving the annual report from the arts commission coming up Thank you, Sam. Any other comments? No, so I was at the COE meeting last night and had a presentation of clean water Programmed that the so-called water district is putting on Barbara Graves did that presentation and then Tom came later to He's on the board to answer some questions And it was interesting to find that Barbara Graves was the originator of our COE Council on the environment. That's my report Any other comments from city staff? Mr. Mayor members of the council very quickly just wanted to report today I had a 9-1-1 board meeting and up at regional 9-1-1 center and we actually approved a new cost-sharing Model we update the cost-sharing model every three years And this is the first time we've actually ever kind of really re-thunk Sort of did a deep dive into the data and tried to think about what was the best way to divvy up costs So it's kind of a big step for us up at 9-1-1 and we will have a sort of minor reduction in capital as contributions So I think it divvies up the cost a little more fairly among all the different participating jurisdictions Steve also has a little update for us about what happened last night in lower-pack Cove The slide show for him We'll get there while we're waiting for that I will update that we open bids this week on the speed tables for Jade Street and 42nd Avenue part of the jewel box traffic common project The low bid came in $62,000 which was $4,000 under our Estimate so we will not be bringing that back to council. We can award the contract directly We do anticipate we also have bids for doing some traffic Monitoring we're gonna do some before traffic monitoring some truck after traffic monitoring So hopefully we can start that monitoring in about two to three weeks And we'll coordinate it with the contractor and get that finally built out there Back to the picture. So last night this grand tree fell down in the lower Pacifico parking lot It was a Monterey Cypress was one of the Taller and older trees in the city of capitalis. I just thought I'd bring you a picture of it We did have this assessment done in 2017 this is a tree that the Public Works Department has been monitoring and looking over For decades now there used to be when there was a mobile home there mobile home park there There was a mobile home that one of our crew members mother lived in right underneath the tree We were very aware of the tree It had significant cabling in it holding up the upper branches trying to hold it together In this 2017 report it they found some route rod along the top of it They actually did some sonar investigations found it hadn't gone very deep But it was listing at 21 degrees toward us in this picture and in 2017 and unfortunately it fell down last night. So if you advance it once Here's a picture of the tree down and that's Danielle you Harriet of my staff standing next to it's about an eight foot Diameter tree as it came down The parking lot is going to remain closed for a while. We're actually trying to evaluate the best way I'm trying to find somebody who would like the wood at least remove it at their cost Would probably be the best we can do so we're working on that certainly be closed through the weekend and Hopefully we can get it removed next week. Thank you That's pretty dramatic So I have no more comments and city staff has finished its comments Let's move on to items seven boards commissions and committee reports city clerk Yes, we have two items The first of which is the swearing-in of standby council members our city chooses to select one member One standby member per member and our two newest members have made their nominations And if you would like to confirm your nomination council members story Yes, I would that would like to nominate Bruce Arthur as my standby council member And just as a matter of introduction if I may just a minute You know Bruce is a lifelong resident of Capitola He's served two terms on the council before in 1998 in 2006 And he's also served us twice as mayor in the year 2000 in 2005 So I'm honored and pleased that he's willing to serve this my standby council member. Thank you And council member Brooks, who have you nominated? I have a nominated Michael Termini No introduction needed And This does require approval by the council so I will ask for a vote to approve this nomination Motion to approve nominations second Are you going to take the roll on this one? I don't okay all those in favor I don't think so either all those in favor say aye. Aye. Okay. So passes At this point, I will issue the oath of office to them. So if they would join me at The front I will swear you in again Julia tired But he always wears You want face-to-camera, but wait wait as we both say turn around and face the camera I Michael Termini Do solemnly swear that I will support and defend the Constitution of the United States Constitution of the state of California Against all enemies Foreign and domestic I will bear true faith and allegiance To the Constitution of the United States And the Constitution of the state of California But I take this obligation freely without any mental reservation Or a purpose of evasion and then I will well and faithfully discharge The duties upon which I'm about to enter You're gonna put off your trip Mike so So we have one more item appointments of Architectural and site committee and Commission on the environment in area aging Okay. Yes, the Morehouse keeping the first item is a mayor's appointment This is for returning members of the Arkansite Commission These are Daniel Gomez and Daniel Townsend who are the architects at fuse across the street And they have been serving as the alternate architects and they have Applied for reappointment and that would be a simple appointment by the mayor Okay, so be it Second item is the final appointment to the Commission on the environment And that is councilmember story. Would you care to introduce your nominee? Oh, thank you. Yes, I would I'm pleased to nominate nominate Meredith's key as My pointy to the Commission on the environment She's actually a new business owner down in capital of village and she's going to be opening up the zero shop Actually in the location where St. John's used to be so everybody look out for that and I'm hoping if mayor this could come up and introduce herself. Is she here? I don't see her But that's Who I would like to nominate to the Commission on the environment very good and that will finish our roster that is an individual Nomination so we do not need a council vote The final item is a replacement for the area agency on aging advisory council Stephanie Harlan had been our Representative and Carolyn six that has been our alternate they were appointed last June to a two-year term Miss Harlan is Resigned so we have a midterm reappointment for the representative Mayor Bertrand has expressed interest in taking that position and miss six that has Wishes to continue in her position as well and that is an item. I would like a council vote on please So emotion motion to appoint a mayor Bertrand for the Commission on aging advisory council second Okay, all those in favor. All right. Okay, so be it So let's move on to consent agenda Is there a motion? Well, I'll move the consent agenda Second, but I did have a question about on the check register. Okay, and then also comments from the public afterwards It's your question. Yeah. Thank you It's on agenda packet page 26. It's number nine one four one two Alvarez technology group $7,540 and my question I just noticed I mean the notes say it's IT support for February and it was paid in January The fourth 2019 Do we always pay that far in advance? for IT services Thank You mr. Mayor counsel Generally, we do for that for that service because we have someone on site For that so we usually pay one month in advance But I believe this item will be part of the mid-year budget review as well, okay? This is this is this is a contract that's being discussed for later. Correct. Okay, okay It just seems to me two months in it should be one month. I mean there's a it should be February paid in January, I believe Well, I noticed that well, I just noted later that the payment was it's dated January the second, okay, and it's for Services in February That seems a little so I don't know what was a scheduling or not But I could take a look usually we paid before in advance of the month, but that seems a little far ahead Okay, well, maybe that this will resolve itself late. Thank you So with those questions from City Council, are there any questions from the public? Bringing back City Council is there a motion to approve the Second okay, all those in favor, okay, so move Let's move on to item number nine general government public hearings There are presentation on this contract with central fire protection Mr.. Mayor members the council and Nikki will be delivering this presentation for the right department welcome Nikki Mayor council members Nikki Bryant recreation supervisor. Thank you very much for coming and hearing about the central fire lifeguard training contract so starting in 2012 The city began contracting with Santa Cruz Santa Cruz fire Marine safety for their lifeguard services and then CSLSA, which is the California life-saving Association became interested that Capitola provide their junior guard program to be managed by a lifeguard agency So the city of Capitola then began communicating with Santa Cruz Marine Safety Division to provide lifeguard training services for Capitola junior guard services and in 2016 they informed us that they were not able to provide those services anymore. So Capitola then shifted to a staff model providing for a beach captain and Did the training services for junior guard for 2017 and 2018? the conclusion of the 2018 season the beach guard captain resigned and so for to continue to try and find a Model that worked well for us. We began to in communication with central fire protection division in order to provide the lifeguard training for our junior guard instructors and coordinators So it as we have been working for this season Central fire protection district will be conducting swim tests in order to determine whether or not the junior guard applicants that we have are eligible for employment as they As us la determines that they need to be able to swim at least 500 yards and under 10 minutes For the physical endurance part of the position Central will also be providing for the junior guard Life-saving skills the training for the lifeguard services as well as providing for title 22, which is a first aid CPR for the public servants This contract would be for $12,085 which covers central's direct costs for the testing and training from the city of the contract that That cost would be a redirection of the former recreation division staffing costs The For the lifeguard tower services Santa Cruz is is currently in contract with Santa Cruz marine safety for the summer of 2019 so that piece is still in play and We have been in communication with central fire in order to continue working towards Having these training services and then lifeguard serve lifeguard tower services in hopes for 2020 I've been I've had the privilege of working with central fire in preparation for this and to have their Experience and their community connection as we work towards a model that we hope will be a continued Solution for this is has been a it's been a pleasure. It's been a pleasure working with central fire. They're really a great group to work with and so The recommendation is to authorize the city manager to sign a one-year contract For the amount of 12,085 with central fire protection for the lifeguard testing and training services for this summer Thank you. Any questions of our Rect director, I have one question Um, so does by approving this contract does it allow that the students participate in regionals? Yeah, so this is actually in order to make that happen as I said CSLSA has a very strong interest in having junior guard programs be To have the lifeguard saving skills and that their instructors are Equal either meets or exceeds that training and so Central fire brings that level of experience and that level of expertise In order to be able to have that level of training that we would need for our program Okay, I had the pleasure of Talking with Nikki and I was very impressed with the effort that she's putting into this program and Just thank you for bringing it this far. I appreciate that. I do have a couple of questions Page 79 it talks about and you referred to this a testing so that the 500 meter Ocean swim time under 10 minutes can be Fulfilled that's our requirements From our experience in that how easy is it to pass that and You know, I'm just trying to get an idea This is something that we're going to be really working hard to find people to do this or the people that apply have already Sort of demonstrated that I'm just trying to get an idea because the contract does mention extra fees if they need to Provide more service and I would not like to go into that So I might I might be interested to have some central fire maybe answer that question as well From my understanding, you know, we've in the past we've been able to staff with individuals that have been able to pass that swim test The important part of that is that in order to be able to perform the skills necessary for open water life-saving an Individual needs to be able to be at a peak performance level And that swim test is an excellent measure to determine whether or not they would be able to manage themselves in an open water Life-saving emergency as well as manage someone who is in a critical condition while they're trying to remove them to safety So I think that Having that level that test level that's a that's a pretty good standard And I do think that there are a lot of individuals that have grown up in the area have grown up through the program understanding what it what What is required to be able to be in the ocean and be safe and to be able to perform at that level So I do think that it is a reasonable Test standard. Okay. Thanks, and I see someone coming for it off the chief. Thank you Honourable Mayor members of the council. Thank you Steve Hall fire chief for central fire I just want to say before we bring the expert up to actually talk about the program What a cooperative effort this has been For the last three years since I've joined the central family The first thing I asked was how come we're not providing the service to Capitola as a partnership I understood that Santa Cruz was was doing the job at that time and they provided a great service for you And it just made sense as we move forward in this relationship that that central take a larger role The relationship that's been developed between Nikki and and city of Capitola and central fire Captain Harway is standing behind me. He's that's actual expert in this from the from the fire department side Has been phenomenal and we truly believe that this relationship is going to build not only for the training and testing this year But working toward that contract for next year where central fire will be providing your lifeguard service on the beach So thank you for your consideration this evening as always if there's anything I can do for you Please don't hesitate to reach out and if I may I'd ask captain Scott Harway to come up any questions of the chief Okay, I can attest I remember three years ago when you said what exactly you just said that you wanted to do this job So I'm glad you're here and you have a great partner with Nikki. So great Hello everyone My name is Scott Harway. I'm the co-chair of our current. We have an AR team, which is an aquatic rescue response team at central fire We're expanding to an entire marine safety division And I've had the fortune as Nikki said that we've had a great collaborative Relationship over the past few months kind of building this program from scratch per se. We've been working also closely with the CS LSA to make sure that they're aware of every step that we're taking along the way They support every decision that we've made they're happy with the progress that we've made And they are basically the overseeing agency that allows us to address your exact concerns Whether we're able to go to regionals or whether we're able to even compete on other beaches So having their support for every step that we're making to making sure that we're not only checking the box But we're exceeding what their expectations are. We've got a great foundation for what we're building Thank you very much any questions for so Everyone here knows and everyone on this dais supports junior guards. It's an extremely important program for capital Not only for the kids but also for the parents when they know their kids going to be on the beach And they want to know that the training you provide is going to perhaps help save their lives. So Your function here is very important. Thank you very much. I can say same to Nikki So I appreciate that collaborative event that you've you know brought words today. Thank you So any comments from the public? Bring them back to a city council. Is there a motion? I'll move staff recommendation Okay, although some favor up. Sorry. I just like to make a comment on that probably vote I I just want to add that this has been a program that's been around for a long time chief Thank you for your comments, but I think at this point. We also should note that capital to struggle with this because of basically the conflict with CSLA and junior guards and trying to deliver what the residents and kids Was best for Capitola and I think we just should acknowledge that Santa Cruz did step in chief Frawley I should say former chief Frawley did step in and help us out when we were in desperate need But the perfect fit for this all along is what we're heading towards the day is with the central fire You know Capitola bases basics fire department providing this service And I can say that I look forward to you know this this first step in the process and getting to where we need to Be which is in 2020 you guys are doing everything for Capitola. So thank you for Broadening your program taking this on. I know it's a lot of extra work and it's going to challenge you but Great rewards for the citizens of Capitola. So thank you start of a good relationship. So with that all those in favor Hi, hi, okay, so we it. Thank you. Thank you chief and all for coming So moving on to mid-year budget report Jim, I guess you have the okay. Yes. Thank you mayor. Good evening council members And so we are at mid-year budget update for fiscal year 1819 So just a couple of highlights. We are we we have received 9% more sales tax revenue this year Then compared to the same time last year But if you recall last year the state had implemented a new software system and they were behind in payments So that isn't really an increase. It's really just the makeup that we were shorted last year Property tax continues to grow at five and a half percent That's been kind of the growth rate for the last three or four years and we anticipated that in the budget and TOT is slowing a little bit But still at 2.3 percent above last year and then later on we'll get into some additional TOT revenue coming from the passage of measured J and When you compare this year to the same time last year both the revenues and expenditures have increased less than we anticipated So for a revenue review the number that jumps off this page to me is at the bottom on the percentage We're only 41% of our revenue received at halfway through the year But what I will say is sales tax our biggest revenue source comes in after the fact and since December we've received another 1.1 million in sales tax Which gives us a lot closer to 50% and then Business licenses is also another good revenue source for us. Those don't start coming in until January So we have about 190,000 of business license money that's come in. So we really really are pretty close to that 50% level So in a summary for the revenue our budget amendments going to request an increase to TOT revenue of 151,500 broken out there by 95,500 going to general fund 30,000 for local business groups and 26,000 for youth programs on the other side of the ledger we're gonna Decrease our revenue budget by 139,000 It's broken out there the 70,000 for parking citations 48,000 for a planner cost recovery and 21,000 for a building official The parking citations is really driven just by being short staffed through the summer So we expect that to pick up and we were a little bit ambitious on what we thought that parking citation revenue would be Planner cost recovery is really just staff turnover. So it's just as we've been getting new staff up. We just have Build a little bit less plus it was a little bit slower and we anticipated through the winter But we think that'll pick up a little bit as well And then the building official that was really just a delay in starting that program with scott's valley Our building official didn't come on board till the end of august 1st of september So we just are swapping some money over to cover the consultant cost during that time So the the net impact on the revenue side is only 12,500 on expenditures Again, the number that jumps off to me is that 52% But that's driven by we make the purrs breaks out the normal cost and the unfunded portion into two pieces the normal cost we pay each payroll and they give us the option to pay the Unfunded portion either in a lump sum payment or 12 Installment payments we do the lump sum and we save three and a half percent, which is about 40 to 45,000 dollars So that's what's causing that to be a little above 50 percent That'll even out as we get deeper into the year and that catches up So our budget amendment on the expenditure side We're gonna total decreases of 214,000 a little bit over and increases of just under 180,000 for a net decrease of 34 3 That comes from 117,000 of reduction in personnel costs 50,000 increase in special legal services a net increase of 29,000 Over the contract services and then I put that 3700 for the homeless action partnership on the agenda packet the attachment We listed 8700 that was a typo. So it's actually 3700 We also are requesting one staff change and we'd like to fill the information specialist position in-house We started contracting that out in January 15 and we just haven't been receiving the level of service that we feel We should we'd like to bring it back in-house It would improve our our support for our computer systems and help us get focused on planning for the future as technology is always changing That would require adding an additional full-time equivalent or FTE to the city manager's department The cost is about 12,000 a year and for the room if this if approved for the rest of this year We can cover that additional cost this year with salary savings So I'd mentioned measure J earlier measure J passed past in November increased our TOT from 10 to 12 percent and It allocates point three five percent of the revenue 54,000 a year to youth and childhood programs in our 18 19 budget that included 27,000 516 for youth and childhood programs. We've paid about half of that We've paid half of that so far and when we did the resolution of intent to place measure J on the ballot we'd discussed council had discussed using the if it passed the measure J money to pay the remainder of the Community grant so that's one of the discussion items for later on If if we went that way we would still have about 12,000 available for an additional 12,000 for youth and childhood programs that we could either Do something with this year or we could roll it forward and include it with the 54,000 that we'll get that we anticipate getting next year from TOT And measure J also allocated point four percent of TOT revenue to local business groups and again that Resolution of intent placing it on the ballot said that that money would be divided between the Capitola Soquel Chamber of Commerce and the BIA So one question that staff is looking for direction on is how to allocate that And how and it also was stated that that would be for marketing and community improvements So the question is how do we divide that up between those groups and then between marketing and community improvements? and just by as a reminder our current budget allocates 30,000 to the Chamber we've paid half so far and Measure J provides money to do that So one of the things I'll have on another slide is using some of the new TOT money to pay the balance that we have budgeted for the Chamber and Just I don't want to fail to mention the BIA has submitted a draft budget amendment to us increasing their budget by 17,000 I'm going to bring that back at a later date following direction from this evening and I've communicated that back to Karen and Then they're also working on a new contract that's going to go to their board So we'll package that up and it'll probably be the second meeting in March that we'll come back with that and also Community grants in August Well, our budget includes two hundred seventy five thousand dollars for community grants We awarded just under two hundred and forty one thousand back in August That's native ten thousand for the local community need account which left twenty four thousand and At the August meeting the direction was for staff to come back at this time with the plan or any recommendations for Using any of that additional twenty four thousand so since our budget was adopted homelessness issues have continued to increase and one of the things that The county and other local cities have looked at is increasing funding for the improved coordinated entry program if we were to participate in that our share would be for 4944 and then there's the other local agencies are also looking at a comprehensive implementation strategy That evaluates aligns and improves countywide response to homelessness issues Countywide that cost is three hundred and sixty thousand dollars our share would be five thousand one fifty and Staff is recommending to use some of the remaining community grant money to fund that Towards the homelessness issues so this is a long slide with recommended actions and really the Presentation was just kind of to get everybody thinking to facilitate a conversation but So as the first as direct staff regarding measure day revenue for youth and childhood programs Again our staff recommendation is to use 13,000 of the twenty six 14,000 of the 26 to fund the remaining the community grants for the remainder of the year Which leaves about twelve thousand dollars? That we could either do something with tonight or again roll it to next year The second action item is to direct staff regarding measure J revenue for the business groups How how should we split that between the groups and what direction do we want to give to the BIA and the Chamber as far as Developing budgets and coming back and reporting what they've done with those funds and then also the community grants Staff's recommendation to allocate ten thousand ninety four for regional homeless needs and then if there any council direction tonight Regarding the remaining fourteen thousand or has is anyone aware of a need for the use of the ten thousand in the community need account and Then finally once we get through those issues approved the mid-year budget amendment and authorized staffing changes So with that I am open for any questions. Yeah, we'll take questions from city council and then go to the public any council questions Nothing. Okay, Sam. Yeah, thank you Jim I understand that there was some what the previous council. I mean this is concerning the community programs and that discussion to hold back almost 40,000 35,000 I'd say And to solicit an RFP process And then to come back and reconsider those RFPs or requests from the community programs. Could you speak a little bit about that history? Did I get that right or and Mr.. Mayor counts council member story So the council direction in August when we made the awards was simply to hold back this and leave it to the new council to consider At the mid-year. There wasn't any direction to staff to issue an RFP Councilwoman Peterson look like you have a point to add I think Councilwoman Peterson was was actually tasked with taking Doing some work to evaluate our grant program and look at our different grantees Maybe come back at some point with some recommendations, but it wasn't anticipated necessarily that work would be completed by this this point time What what is the status of that effort then and is it continuing are we Yeah, so I think if if I'm not mistaken what you're referring to is When this came up last year, I said that I wanted to see an ongoing process that Re-evaluates the way that we're doing the entire community grant program how we're How we're choosing the nonprofits that will get funding how we're choosing how much funding they will get And so it was kind of a two-part and correct me if I'm wrong It was kind of a two-part Effort and holding off until now the first part was that we understood that there would be new council members who had different priorities Then what we had last year so it gave an opportunity to consider that And also yes an ongoing process of considering how we're gonna do that and that's something I'd like to discuss later as part of the And Maybe a couple of other items Jim on In looking at our mid-year Status, I noticed the other area in which we had reduced revenue was under fines and forfeitures We're down only at 30% Those revenues is is that is there particular explanation for that because at that trend looks like we may be off Like $78,000 that's the category where the parking citations fall and Well, those are one and the same looks like I thought parking enforcement was off 40% And there was a separate line for fines and forfeitures Well, I was you know on the I've received a spreadsheet Just today this morning And it's the income statement Dated it says through January 25th 2019 And it you know, it has a spreadsheet of the budgeted line items year-to-date And I was trying to get to that particular page on page three of 27 It identifies fines and forfeiture totals And it shows it's that's parking. Yeah parking enforcement is down 40% But you are used so is the answer to my question that those are one and the same Like it might small for this report. It could be in different categories Okay, well, maybe I'll also jump to the bottom line on that particular income statement I mean if you go to the bottom line It shows us currently with a year-to-date delta between revenues and expenditures of 1,000,002 But I assume from Is your Update and report that that's going to Basically even out by the end of the fiscal year Yes with Okay, so that's not anything that we should be concerned about Yeah, and this was No, I wouldn't be concerned with that because we've gone through this this report was kind of a sample report that I sent out to the fact When as we're transitioning from the elected treasurer to appointed treasurer And trying to figure out how do we balance out what the former elected treasurer used to do So I haven't gone through this report and tied out any of these numbers It was kind of a sample that was sent out and when I responded to mr. Wilk the other day I just showed him this is what we were sending out. Okay, all right, so just We should ignore this then this is bad info our dated information I haven't gone through it to make sure that It's 100 accurate. Okay the report that I used to put together the mid-year was separate from that one was separate Okay. All right. Thank you Any other questions? I have a few questions Apparently our individual standing parking meters fail quite rapidly and I don't know how that's affecting our revenue in terms of parking meters The other is 50k and legal fees. What do we anticipate? Going forward in that and I don't know what those costs are from necessarily, so I just like to know that Mr. Mayor, so your legal fees are broken into two basic buckets. One is the Standing contract with the city attorney's firm for legal services and the other is special legal fees Which generally is litigation and code enforcement The first six months of this year So that's a number that's highly variable and highly variable in terms of the firm's amount of time they need to dedicate to it Some years we have no litigation. Some years we have a lot So we budget for it separately This year we had a number of cases that were active in the first part of the fiscal year Both on the code enforcement side and litigation side. So we're bumping it up by 50 000 Because we've already expended sort of all the legal fees For this fiscal year. Okay. Thank you very much In your report Jim you talk about expenditures being fairly stable basically following a trend that you feel That will indicate a stable expenditure pattern I was wondering if You're not going to be able to talk about that now But for the fact I was wondering if you could expand on that and project it out a year or two Just so that we get a better idea of our expenditures are going to go moving forward Yeah, that that really will be part of the budget prep for 1920. Well, that's why I was thinking yeah So we'll do you know the a budget that we adopt we'll have the plan budget But then we also look 10 years out So we have a model in excel that we use And we're forecasting out the five first five years We feel pretty comfortable, but then we go another five just to make sure there's no surprises out there Okay, yeah, I'm on the fact obviously, you know that and I was just looking through these and I was trying to get a Sense of how they will go and then add up as you go forward and christin you are too. So those are my only questions Any more questions from no any questions from the audience? Please come forward Hi, Karen Delaney from the volunteer center in the human care alliance about community programs um Yes, I have a couple questions and a couple comments Um about the community It's been my honor to partner to represent the volunteer center partnering with the city of capitol since 1984 Another way to look at this recommendation if you adopt this recommendation It will be the largest cut to community programs in three decades I know that that's not the intention and that's not how it's being expressed but You know When we were here Six months ago the interesting thing to me about this is that you know There was this rfp for two-year funding and I know that it's hard to evaluate the needs but I have to say that You got 45 thousand dollars worth of Documented needs current needs in capitol residents that you didn't really evaluate after you asked for them That are still happening. I know I can speak to ours because we put in one of those unfunded requests for the rfp To increase our senior program budget by two thousand dollars. I checked this morning our fall prevention program Called matter of balance We have 12 spots left for the next capitol and mid-counted training We already have a waiting list of 65 and the training doesn't start till april Our helping hands senior home repair program Requests from capitol residents in the last three years have quadrupled There's a four month waiting list for that service as well I'm sure that if you talk to any one of your trusted partners who responded to this rfp And still from our perspective feels like part of this process We agree there should be a process improvement But I think a lot of us were surprised that There was not going to be a further evaluation like you're doing with the business community of what are the current needs This is going to be a cut to current services Not because the city's in financial trouble because it's not Not because you don't have documented needs from local residents, but because we're having big picture wanting to make positive change in the process and so i'm very much Hoping that we can work in partnership and find a both and A way to move forward with much needed improvements in the process For funding because this was a two-year rfp so another concern that i'd like to hear someone address is If you do adopt this staff recommendation and ignore the needs that your partner has expressed to you Because you want to have a better process last year next year What happens to the funding differential? Is there still at the very least There should be a placeholder that in next year's budget The base funding is is still 275 Not the lower 245 and there should still along with some process to solicit current needs Like pal dave is going to talk about the human care alliance specific requests For something that would really help we live in a time of great income inequality when we were here in august We talked about the recent Change in the way state the more accurate way the state measures poverty For the first time the state of california is using a measure of poverty that is adjusted for Housing costs santa cruz county has the second highest poverty Rate in the state using that more accurate measure our poverty rate doubles And in the report the thing that is called out is 100 and the growth of santa cruz county poverty Are people who have sources of income working poor families and seniors on fixed income We have tremendous growth Of people in capitolah who are living a poverty lifestyle and a tremendous backlog There is a need for every penny of this money. So I really respectfully request you We're going to continue to work in partnership on the larger process But let's not ignore the very real needs that are pending right now We can do both. We're smart enough We have the partnership to do both. So I encourage you to Um, consider the proposal from the human care alliance. I can I encourage you to do one year funding for homeless Don't reduce the base funding and maybe consider trying a way to Look at some of those requests and spend every penny of this you can helping people in capitolah We're having real crises is today. Thank you very much. Appreciate Any other comments from yes Please come forward I'm her pal. Dave. I'm david bianchi. I'm director for family service agency of the central coast and a member of the human care alliance And both Karen and I are past presidents of the alliance I'm here to speak specifically to our request and letter with that. We sent you About a specific request regarding a wage equity A study for the nonprofit sector. We also sent you some relevant attachments, which were a previous study and some additional data and in 2016 The human care alliance conducted a nonprofit wage study And what we found was actually worse than we expected A nonprofit employees were twice as likely to qualify and need public services than the general population 40 percent of employees surveyed reported that they always hold a second job to make ends meet And 33 percent more indicated that they sometime hold a second job 61 percent of employee respondents indicated that they required public assistance to survive In the 12 months prior to taking the survey That's included support from the food bank and rental assistance As a result of what we learned we launched a nonprofit wage equity campaign in 2017 and 2018 in order to increase awareness assemble our stakeholders Create solutions and strategies To address the wage equity issue We need updated wage data and that's the next step We asked applied survey research a local firm to develop a proposal We need a third party to gather this the last study was an internal study And we want to include more nonprofits in this study than just the members of the alliance The findings would lay the groundwork for solution-based discussions With all of our stakeholders The city of capitol of this year is in a unique position You have additional funding that's unspent this year We have um Social service agencies are the last people to want to divert funding From current services for clients But the reality for us is If we don't do this now We're not likely to have the staff To provide future services It's very difficult for us every time and I can speak to my own position When one of our staff member loses a rental we stand a good chance of losing that person in the past week I had two staff members who'd moved in together to try to survive lose their rental There are two members out of a five member program that provides a vital service to the community I could lose both those people So if we don't try to start somewhere And deal with the wage equity issue We won't have any services down the road. That's a very real problem facing us So we hope you'll consider this because you're in a unique position And it's an opportunity for the city of capitol to take the lead on this study We've raised 11,000 of the 21,000 dollar cost of this. So we're asking specifically that you provide 10,000 dollars Thank you Thank you any other comments from the audience, please come forward Good evening, mayor and council members My name is Seth McGibbon And i'm here on behalf of community bridges As its chief admin officer I want to thank you for the opportunity to speak and also for the city's continued support of community bridges meals on wheels lift line and child development development division programs along with live oak community resources I'm here for two reasons first A request of the measure j funds available for youth and childhood education programs We would respect respectfully ask that you consider increased funding for live oak community resources and the amount of $5,000 For the remainder of this fiscal year and $10,000 for the following We would primarily use this increased funding to support live oak after school tutoring program The program currently serves a total of 39 children with eight residing in capitol city limits Utilizing the help of an americorp's volunteer We hope to expand our service within capitol by holding sessions at new brighton middle school or opal cliff school We believe this program is a great value helping kinder through 12th grade students struggling with reading writing math science and language skills with one-on-one tutoring for free From a current group of 16 volunteers comprised of local college students high school students And qualified community members along with retired teachers Second i'm here to offer our support for the h C.A.'s request for $10,000 to administer a wage survey with the help of applied survey research Across the county to ensure social services gaps are identified As a result of minimum wage implementation and to foster continuous serious discussion of solutions to this looming issue For nonprofit service providers Thank you again for your time and consideration Thank you very much Any other comments From the audience Seeing none bring it back to city council for discussion So I believe we have a Format here that we could follow. There's many different issues that are being asked of us And if we follow this format, I think we could get through this in an organized manner and So the first item is to direct staff regarding measure j revenue for youth So we have a recommendation to direct 13.7 to existing youth community grants and then we do have discretion to fund 12,000 One question that 12,000 is that already budgeted for youth or is this is because of the revenue differences Mr. Mayor So that that is the specific revenue from measure j that's restricted to youth and early childhood education This we have it sort of now we could put it back later. Okay, so I'm open for discussion on this item I'll start off on this The the recommendation to redirect the community grants, you know, there's a misconception here I don't think that we should actually look like there's leftover money or extra money I think the money that we have, you know, just for clarification every every group that applied last year got What they got the previous year plus we gave a cola to both groups So nobody got received a cut And when it all came out because of the anticipation of measure j and the separation of how We were going to start funding youth groups with tot rather than the regular community grants fund We were making an effort to to separate the funds and The main reason why there appears like there was extra money that was what's left over was is that one of the main Uh groups campus kids connections from was a youth organization didn't apply for $15,000 And when you take that with I think what the proposal was is we were trying to Create a fund last year if we remember what the the fund for Unforeseen emergencies that would happen because just like as we're coming up right now the issue that that we dealt with earlier this year was the The need of the homeless situation and now a sudden there's an increase that we're seeing we're going to get to that later But you know these things come up and we and we don't have money allocated and then it puts us in a position of how to draw it to So I think when I got together last year with the councilmember peters And we were trying to establish a fund of $10,000 that would allow us Should some unforeseen event come to be able to tap into that so Um, the money was pretty much all allocated and there isn't like leftover money per se No, I appreciate that update And when dealing with if you want to deal with these one by one I'll just talk to the first staff and I mean first recommendation the two dots the 13,000 What I'd like to see what this money is is when it says here to to direct it to existing youth groups I think that we have something right in front of us that that that we deal with and it is a bona fide youth group It's our own youth group and that is the um, the junior lifeguards And there are recreation program and I think that you know, we're getting ready to do this investment into uh, with the Central fire Uh, it's it's a similar cost and I would like to see that 13,000 Directed into our uh, recreation program, which is specifically for youth recreation and uh With regards to the remaining $12,000. I don't have a specific plan on that So I'll uh, I just my only comment on that is I'd like to see us redirect the 13758 To our recreation program So are we going to go Topic by topic. Okay. Okay, sure. I'm just saying we go topping by top. Sure. Stay organized on this. Yeah, um, so I'm extremely excited to be able to discuss the Allocation of our city's dedicated children's fund Not many cities have been successful in creating a dedicated children's revenue stream And I believe we're actually making history history today We're only one of five cities that actually have a dedicated children's fund. So this is huge The shift validates our commitment to prioritizing early education and youth programs. So As I also understand what What councilman botch up was saying that this budget is a mid-year budget specifically for 1819 allocation so what I would propose with the The tot dedicated children's fund is to fund the remaining obligations to our youth oriented Youth oriented community grants from this year and from here on out This will leave that This will leave in the dedicated children's fund that approximately that 12 000 that's shown up there And I propose that we allocate half of those dollars to the boys and girls club And the santa cruz children's museum of discovery So by doing so, um, this will free up that 13 000 that you see there in the general fund That was already budgeted and dedicated to youth and I propose we reallocate those funds to the rec department as well to use towards a five-year strategic plan and to support staff in the rec department um, I just want to add that I would I mean when we get further down I don't know if this is a good time, but lastly I would propose that the 1920 budget include The previously committed 28 000 from the general fund that was originally allocated for our youth To assist the parks and rec department even further in researching a partnership as we heard earlier from our speaker um with the so-called union school district And nonprofits such as united way and live oak community resource center to create that After school program that they touched on as well as to renovate the community rec room So that's a lot. I've been thinking about this for a while Um, and I can go over that a little bit more if you need to Yeah, any questions? So I No, let's get to other comments first Um, I I'd I'd like to make a motion If if we can do that you may make a motion. Okay Do you want me to read it all over again? It's actually was that your motion? That was my motion. Yeah, okay. Um, there's a lot in there I know, but especially if we're going to take a piece by piece. I think Linda's gonna probably want it to clarify. Yeah, I have a copy too, Linda Okay So Is there a second on this motion? Well, there's a point of order. Can I can I have that motion restated then? Yeah, absolutely. I will is there a copy for yeah, do you want me to I don't have a copy for everyone Sorry everyone Okay, the recommendation is to direct The 13,758 dollars to existing youth community grants Um That's just reading myself there. Yeah, sorry. I'm therefore getting the proposal. There you go. Okay We use okay new tot dedicated children's funding to fund remaining obligations Um, don't have an amount on it Um, to use oriental community grants for this year and from here on out Um Of remaining $12,000 allocate half so $6,000 to the boys and girls club and $6,000 to the santa cruz children's museum of discovery Um And a note that this will free up the 13,75 in the general fund for this fiscal year Which will then be allocated to the recreation department Uh to use to are creating a five-year strategic plan and support staff There's a portion in here about the next year's budget, but I don't know that that is actually Do we do we want to include that in a motion for a mid-year? Um, I I'm not sure a procedure on on that since we're not in We we will be talking about them uh next year's budget goals I think at the next meeting you could give us direction now But we will have the opportunities to talk about that again And I I only note it because community grants are two-year budget cycles So I just want to be clear in that since we'd be allocating All-youth programs or well so since all-youth programs that this should pass would be Paid by the dedicated children's fund. This would free up Essentially those dollars in our general fund and I just want to be sure that I'm clear on how we should spend those general fund dollars And that's why I mentioned that in that last piece okay, so just so it's um I'm in I will say on my own for them. I'm a little unclear on the Funding the remaining obligations to the youth oriented community grants for this year with the tot Yeah, so as you can see up there There is an obligation of $13,758 That is the remaining obligation that the city needs to pay for youth programs and we have The option to pay out of our general fund or we have the option to pay out of our dedicated children's fund So I'm saying let's use the dedicated children's fund Okay, and then the remaining measure j goes for this divided in half between the boys and girls club and the other Yes, very good. Yes And again, this is 1819 Budget That we need to make a decision. So do we have a sense of what the remaining would be? So the remaining if we were to pay that Our youth programs out of the dedicate so we would pay that out of the dedicated children's fund for 1819 What's left in 1819 is about 12,000 dollars And I'm proposing to use that 12,000 dollars to split it To boys and girls club and the santa cruz children's museum of discovery I'd like to add that when we passed that dedicated children's fund We highlighted in the language on the ballot statement that We were going to use those dollars for early education and the santa cruz children's museum of discovery Is one of the local nonprofits that works with Yeah with early eds Children with the little ones. So that's where that came from and then the youth programs comes from the boys and girls club Okay, so we have that I'd like to hear other comments from city council members. Do we have a second? Okay, thank you Well, yeah, I have some questions about the motion And Because it's not in the stamp before one when we say that it would be dedicated to well to the youth community programs Which programs are we talking about? That it would be dedicated to I assume if it's the existing community grants that are focused on youth I'm just it's not well that now there it is. It's popped up on the screen. So those are the ones That are being recommended. I have seven if it matches, but here I have them Mr. Mayor members of the council, this was in the staff report. We identified the staff report cited 27 000 approximately 27 500 of youth oriented grants This is the list of them and their 18 19 award This is how much we have put out today is paid to date on them. So this is that 13 758 That was referenced in the staff report is sort of the outstanding balance if you will on those grants Okay, thank you I stand correct. It's eight. There's eight up there. I just can't so those are the eight that we selected as youth last year And I noticed the united way community assessment project is Why is that identified as a youth program? I think we pulled it off of their application actually Larry give me a nod if that's correct Because I think their applications identify who they serve and so that's who they check on that Uh, I think that's a fair question to ask But I've got down as child abuse prevention. Oh Maybe it was identified as the wrong okay wrong united way application United way does apply for a number of different different things So it which is it that's a different project from the community assessment project I have it down as the child abuse prevention programs, right? Okay So, um, well, thank you for that. Um, that you know, it gives me detail about with youth programs that we're talking about. Um The other, uh Proposal to direct, um, some of the leftover funding, um to the recreational department The recreation department does not just serve youth So, uh, there are adult programs that are provided through the recreational department. So we bifurcating Those funds are directing them to only the youth components Or to the entire recreational department Uh councilman Story so to answer your question the, um, additional notes that I had in my proposal would be that The dollars be used or utilized for a five-year strategic plan Um, and how I see that is there's just multiple opportunities especially How I see is that there's opportunities for the rec department to Expand in the in their youth programs that are offered and I would really like to see something in writing that kind of Acknowledges that and and shows that and then Well, I won't get into the 1920 part of it, but ideally what I would see would like to see is um The partnership for that after school middle school program With some of those dollars I think one point of clarification that correct me if I'm wrong is The new to t money would go directly to the youth grants I think what councilmember brooks was saying was when we free up the general fund money That was originally budgeted that budgeted there rather than just drop it back into the general fund Allocate it to recreation correct That was my suggestion and I was right and I was gearing it towards this new program Sam because it's specifically the lifeguard is Specifically for youth and that was my intent may not be the same as councilmember brooks, but The freeing up money is the money that I was talking about not the to Then My sense about how we're shuffling money around but not really providing any additional money to youth programs from what we had previously provided You know to me that's just a little bit of sleight of hand to promote the measure j Using those youth programs And then shifting and supplanting at General fund monies that we're already directing to those programs We in effect have not made any increase To the youth programs now. I know measure j does not Specifically state that but it seems to me it would be in the spirit and I know that the need is there That we just not take Their existing grant money and supplant it now with this dedicated money And pat ourselves on the back and say we're supporting youth programs My preference would be that They actually see an increase in the amount of funding that's being provided And so I'm hoping that maybe that's what the direction If I could just count on that because it's a very good point and sam it's well What we did is and and the way it is is that we're in a difficult part because we're transitioning Okay going from city funding and and originally what we did is we tried to pull the amount of youth that was out And then we tied it to the tot and the percentage of the tot Based on the numbers that we bring in will bring this program to 52 000 a year, which looks like Originally in its first year. It is only like about a six thousand dollar increase So and and you can correct me if I'm wrong on these numbers, but what we were allocating to children was about This is This is our projected total revenue Yeah, the 54 is is and which is going to start taking it up and then based on our tot numbers in the first year Youth programs have recognized only a six percent increase. So we're not taking any away. We're actually giving a small amount But then tot is tied to a five percent increase every year So what the intent of this program was is by by buying into this with measure j and our promise to the public was not only We're going to increase it a little in the first year But it would be one of the only programs that we support that is truly a growth program every year. It would compound Who knows and and and we can be honest about this if we were to build one more hotel The number could double so the potential for this growth is unlimited for youth. Okay, so So just be clear that we're not it was never an intent to take money away And I think and you I don't know if the numbers are right You can tell me what it is. But the first year was not a very big increase, but I thought it was about I wrote down a mind note $6,000. But if you tell me different So right now under councilwoman Brooks's proposal We would be increasing so the total community grant allocation for youth is 27 5 in 18 19 And then it would grow by an additional 12 000 which was split half between boys and girls and half between museum of discovery. So 12 000 that seems to amount of 50 increase by my math. Well, less 45 May never try to buy it I'd like to comment from I I'd like to actually respond because in since this was one actual agenda item I too was thinking the same thing about an increase and I'm going to propose that Later on when we discuss the community grants So I'd like you know, so I know we made this motion I don't know if you want me to move forward to give you that detail because um, I talk I would like to make that proposal to to talk about that So I don't know what the protocol would be but I definitely address that because I'm in full agreement with with that that vision Well, and thank you councilwoman Brooks for You know presenting that because I mean part of the difficulty I have is that we have many needs out there Community including the community programs and we have some other wonderful service providers Even our own rec department But we don't I mean I don't have all the information in front of me About how to pick and choose between all the needs that are out there And so and I guess my preference would be to have a comprehensive presentation About all of these various needs Including the community programs and then to make a comprehensive decision About how we are going to allocate this funding both the new dedicated funding And And and the balance of the community programs funding and and there's also a SAF recommendation for the homeless action Participation that we want to do It's um, I just I'm uncomfortable doing it piecemeal. I would like to see this all in one presentation and so that we can make some I think some then some comprehensive judgments About where to direct the available monies that we have And so that's what and yeah, I mean I would certainly before I voted on this motion I want to hear what what is the proposal for community programs But I also have some difficulty there because I don't have the benefit of seeing what the what their requests were They're not in front of us And so And without that, I think I would be hard pressed to make these mid-year budget decisions That significantly are going to shift Particularly the budgeted dollars, you know, there was 275,000 budgeted for community programs You know that shifting we have some new money coming in and things are just being shifted around so Those are those are my comments and and why I'm a bit concerned about this process I support fully. I mean, I'll let you know I'm my heart is in community programs and particularly youth programs as well And we also have I mean just to mention we have a request concerning a salary study Which is now in the mix and I think that that should also be thrown in So I just those are my comments and Do you have any no, I mean so are we I don't know Why haven't heard from Kristen? I would like to hear what she would have to say and I know you've been working on this with ed for quite a long time and You have some background in this because you set the stage Well, yeah, and most of what I I have to say is actually just response to what I've heard based on what we did last year But I'll start by saying that I am in support of councilwoman Brooks proposal For the motion that she just made. That's why I seconded it Um The idea that we're supplanting the money from the general fund with the Measure j funds and that it seems like we're just moving things around. I can understand that concern However, I remember when we discussed this that is exactly what we said we were doing We were going to do was we were going to wait until this exact event to consider that we could take the Children's funding programs out of the general fund and start funding it with the Measure j funds. So in in my personal opinion and what I remember of last year This this is exactly what we had intended to do and of course, I understand there's new council members So it's um, you know only three of us were were a part of that particular action So one of the things I I want to mention is I I actually have every single application on my computer right here And so the question about united way being for youth or not Because Their mission statement that they provided Ignite our community to give advocate and volunteer so that our youth succeed in school and life Our residents are healthy and our families are financially independent. So youth six, um the the success of youth based on the work of the united way is directly in their mission statement Um, but I do understand the concern that then when you move down further It's about the um assessment project and 211 helpline. So there's clearly a need for us to look at how we are How we are requesting information About the programs that we are going to fund because I think there is some confusion there um The salary study I I understand the need for that. I'm involved in in different non-profits organizations and in my Um discussion with councilwoman brooks. My understanding is that she's going to uh address some of the changes in community fund um allocations that doesn't uh necessarily Mean any one Study or any one program and I you know, I'm going to stop it at that because I don't want to speak beyond What I understand of it So in general, those are just my comments on on what I've heard and where I'm at So I have no problems of planting the word, you know, that's where we're using Um, for this year and moving forward. I would still like to have an evaluation, which you know, I believe that's what we started Six months ago evaluation of our our process. Yes. Yeah, that's what we're going to get to and once we hit actual community grants We're just in the youth problem right now, but I understand they're kind of they're tied together So it's hard to discuss one without the other. Yeah, I understand. Okay. So and I think what you're proposing is adding two new programs Not necessarily In the supplanted funds from the to t these would be general fund funds We'd be utilizing the dedicated. We'd be using utilizing the dedicated children's funds By adding with adding these two organizations So the $12,000 is actually dedicated children's funds So it is not general fund Okay, um, I just took a stab at writing it down. Yeah, just so everyone can see it on paper Let me know councilwoman Brooks. If I got it correct I'm calling them youth tot funds. I couldn't come up with a better name on on the spot I don't see the part in here about a strategic plan. Oh, there it is Okay, well, and that's specific to the rec department will and like I said as we move forward towards the community grants I'll talk a little bit more about that study The strategic plan Will change how we view which which programs we're going to fund Separate from what you see up here separate from what you see up here Um, I I just thought that it would be important to give The parks and rec department direction On how to utilize the general fund dollars So those general fund dollars would open up And I would like my proposals that I'd like those general fund dollars to be used by the park and rec department And I my direction would be that they utilize those dollars For their department to create their own strategic plan for the parks and rec departments specifically As well as staffing needs The community grant programs and what sam was a councilman story was talking about earlier about our process I'll add some more comments to that After we finish here Can I just ask the clarification? Yes, sam what you just um stated that um on that third bullet point Are you are you is that motion intending that 13,758? of the general fund For this year the balance of this year and thereafter No, so it's just one time in essence one time money pretty much a strategic planning For, you know, their internal operations and And goals goals and objectives. Okay Good question. Thank you. Can you go back the other side the one with all the We're just focused on the two you can go back you can go back Is it helpful to do the first two bullets right now? Okay. Yeah, is that helpful? I was trying to Well, I was trying to see if we if if we should if we're going to make a motion I was going to maybe add to it and go go back to the other slide again If if if that seems to be sticking right there. I was considering whether we should go to the Community grants part and add that into this one motion or what do you think we should do that separately? I'm just a discussion It seems like if there was any concerns about moving forward with this motion that are based on the community grants Then it would make sense for us to kind of jump into that now To consider it But that's just my personal opinion on that So jump into it and hope on this motion or before I make a motion I mean, I would just as I look at this, okay I mean, I'm okay with I'm okay with the recommendation to allocate the $10,000 to the homeless needs And then it says here there's council discretion remaining $14,000 Is that 24,000 or is that 24 so that's only so council discretion remaining 14 and 10 in local community need account so Just have a conversation but I think I thought maybe we'd have a conversation first for making a motion because I don't really have a I just gonna throw out. Oh, that's a I was gonna say one thing I am in favor of the 10,000 and I believe With the other two numbers did they comprise that 10,000? Is that how you came up with the 10,000? Okay, so there's not another 4,000 5,000 no those two numbers made up So basically reading this there is $24,000 that we could still deal with Is the $10,000 emergency fund part of that or is that We don't need to pull that out of that out of that 10,000 is already set aside From last year, I mean from earlier this year that ever 10,000 that's listed there is is the critical need fund The local community need account, okay So so so then the two points that I would support here is that there's the 10,094 for the homeless needs And the 10,000 into that emergency, which means that we would have 14,000 to discuss to disperse. Is that accurate? I think it's council discretion. Certainly. I mean whether you identified the 10,000 for regional homeless needs or or from the community grant or from the local community need account It's I'll just make it clear it would be my position to allocate 10,000 to the to the emergency fund the 10,094 and I don't have a feeling About the 10,000 the one thing I will make a statement on is is I always like to tread very lightly when we get into class and comp studies and and I don't know that I would be supportive of funding a class and comp study for any organization I would rather see our money directed towards other needs than Trying to establish wage and salary surveys because the one thing that goes in hand with class and comp surveys are Once you wouldn't you perform them then you either there's that need to Meet that obligation that you've identified. So I would I would rather shy away from Any money going towards any kind of wage study? Those are my comments. Okay event and then sam Um So may I amend my motion? To add language that's talk that so that we can address the community grant Discussion so that I can include I was going to make a friendly amendment, but I wanted to hear from the rest Sure before we did. Okay. Well, so if I may um add just more more Information to that those notes jamey Had up there a second ago. So this is in regards to The community grants as listed there to give staff recommendation or to give staff direction. So I would add I would motion that we approve the recommendations to give to allocate the 10,094 dollars for the regional homeless needs and then with the Additional 14,000 dollars remaining and 10,000 dollars in the local Community need account. I would propose That seven thousand dollars goes towards a comprehensive study on how we you don't how we spend our community grants or how Our community grants are allocated so we would go out and Review that and have some or have someone come in That's a wage study, I think No, not a wage study. This would look at how we're spending the total 240,000 dollars in community grants we give out every two years Seeing that would be internal money Allocated to that So those dollars the 14,000 dollars that we have here in 1819 council our staff is asking us So How we would like to spend those one time dollars And my proposal will be to use 7,000 dollars towards a comprehensive study on how community grants Are allocated to our non-profit I remember is that did you get those notes? You hire somebody to go over all the applications and have them be the one that scrutinizes what it'll be external Okay, right contract it out. Okay, right and then a two percent One-time adjustment towards current community grant recipients including youth program including youth programs so What councilman story was Talking about earlier. This would address that that they would get this one time two percent increased to To their funding their funds and then leave the remaining amount so 14,000 10,000 24,000 Whatever's left over after we spent the 7,000 and the two percent Leave the remaining amount in the general fund to be used towards our streets Road improvements and other priorities previously set by council and anything that make him out of our comprehensive study Is the two percent on the roughly 200 and some 240 And I'll just add that I I knew we were going to be here if you know as new council members that we were going to be asked to do to come up with a solution or come up with ideas and I feel we're at this This kind of fork in the road where as council member story said We need to be able to analyze how these dollars are allocated and really be thoughtful in the process and I feel that this comprehensive study is a is an opportunity to do so and also Allow that our current Um our current nonprofits Get a little something in the meantime so that they're not waiting I will add if anyone was questioning. I know that next year There's an additional two percent that is um that aren't our Our nonprofits are supposed to get and I'm still fine with that that has nothing to do with this This is on top of that correct This is just the $24,000. That's all we're talking about today I have a quick comment on the uh comprehensive study because I just want to clarify Um mayor Bertrand when you were asking about it You said that that the study would basically just hire someone to choose who gets the money But my understanding of it is it it would be hiring someone to evaluate how we are already choosing who gets the money You know the county went through their program to to do that Um our finance director provided me with some information from six other cities with how they do their community grant program Sorry, Sam. I don't mean to have my back to you. I'm just seem to be this way I can hear you Um, so I just wanted to to clarify if that was um what councilwoman Brooks was suggesting That we're doing a comprehensive study of how we do it and not just handing it over to someone to do it for us Yeah, so I I don't want some to choose for us. Believe me. Absolutely. So I was wondering my question to you was Are we allocating 7k staff time or are we allocating 7k to an outside contractor? And it's an outside contractor. That's all I want to know basically so, um, may I confirm that the second is Comfortable with this amendment. Yes. Okay. Yeah, and I would like to make a quick comment that Um, when we met with some of the, um, hca members who wanted this this study, I can understand your concern ed um, I Understand the importance of the study, but I think that What we were told was that some of the hca members were able to, um, Provide funding towards that effort and some weren't and so The way I see this is the 2 1 time adjustment I hope would provide at least some funding that they could leverage Um, if they choose to use it for that purpose Okay, but not specifically those screams on the 2. Yeah. Yes. That's good thinking. I like that And I and I think that if we um, um, are gonna create Before we go out and contract somebody that we should all give the input as to what we're looking for this person to do And it's not my intent is is for someone to pick who we Who we give the money to but more or less we establish criteria of what we're looking for Something simple like capital of base needs, you know, et cetera, et cetera And then someone would come back and say based on your criteria These are the groups that we see as most You know, fit your needs, okay, and and I think we would establish that criterion. So I got some woman Brooks I did my best to take it down just to make sure everyone's looking at the same thing Understanding it if you could just take a moment to make sure that I got it right here Just so that everyone's looking at the same thing and it's the same understanding of what what we're talking about this evening With the first line, I just want to make sure that fund remaining youth grants with a 13 000 and from here on out I just want to be clear that These programs are funded from the dedicated children's fund from 18 19 on So We're going to be deciding at some point maybe based on this study what programs to put in there and what programs to take out So that's still to be decided by 2021 you know the 19 $20 and Yeah, and you know those That's kind of already been set by previous council members. So ideally by 2021 is really where we'll be able to use that Study and have meaningful conversation around how we allocate to nonprofits in the future May I ask the city attorney Can we can they direct how a future future funds are spent? That's certainly council is the right to express its policy directors They can't bind future decision makers to anything, but they can't give the intention of the currently composed council Um, I just want to make a question of staff is 7k pretty good to do a study. That's that's what I'm wondering is this enough It's it's going to be part of a whole but I I'm just I don't know where we're at in terms of that I have not done a ton of research into what what this would cost But I think we can reach out to some folks. I know the folks who prepared to work with the county And check in and see whether that's a ballpark figure I think I think we could make something work with that. Okay ed I just had a question if the $10,000 emergency fund got Do we have that? Is that I can remember if we established it last year Or if we were going to do it this year if that fund is established and funded That's the local uh, what was it community needs? Yes. Thank you local community need grant That that was what the one that we were calling our like emergency right and that is included and established. Yes, okay It would be spent but it would be spent under this What doesn't exist all but about 2000 would be spent. Well, no the other 2000 would go for street So, yeah, when the other 10 would go if I may if I did the math correctly there's $24,000 essentially on the table that we're talking about tonight 7 24,000 minus 7,000 And 2 adds up to about 5,000 So that leaves a little over $10,000 to go back to the job Homeless money come out of this is that what we did The homeless money is there, but it's the last bullet that says leave remainder and general fund for streets roads and other That is telling me to go back to that previous slide. I saw 24,000. Was there not 24,000? There is but what I'm saying is the last bullet there says leave the remainder in the general fund to fund streets So is it Am I leaving 2000 to go towards streets or 12,000 to go towards streets? That's what I'm Okay, well, then that's what I was clarifying because I would still be my hope to have the $10,000 and if there's only 2000 for streets So be it but it was I thought that what we were trying to establish last year was this Emergency fund that would always be there if it was needed oops That would be and if I were to make a friendly amendment that would be my amendment to push that back Which is essentially excuse me. Hey mayor, sorry Which is essentially still general fund dollars Can you please finish your comments? yeah, so I absolutely see what you're saying councilmember Bertrand that you would like to see The $10,000 that's titled local community need Still be titled that and remain in the general fund as a local titled local community need Dollars those are still general fund dollars as I understand them. Is that correct? Yes, but we can we can designate it for critical need Which is where I'm just trying to make sure we have stat. We have established a fund and I'm not I'm getting to look like Because I don't think we did that we did not establish a fund I think there's a little bit of a language um technical language differences What we did was we did not actually establish a fund. We established an account So it's an account within the general fund. Um That's just simply the way structurally I think we set it up based on the previous council's the previous direction We could set it up as a fund in which case it would carry over with a fund balance year to year At this stage right now. It's just an account. So I guess my intent was to fund it and that's where we're getting stuck here because I wanted to Make sure that we were just didn't create a pocket, but we put something in it's a folder You're telling me there's a folder But there's nothing in that folder other than it's tied to the general fund Yeah, I was trying to use the residual funds here rather than just leave it vague and In roads and streets. I just wanted to say no, this is here. So when that need comes up This fund is available And I thought that came out of our conversation from last year So I'm not trying to reinvent the wheel is just that was our intent I just have a question of staff Just to help here So last year when we decided on the 10,000, we knew where it came from If this came out of community programs, that's right. So if this fund's setting up being set up, what would feed it? Community programs still That's what I want to know Sam is 100 correct. This was money in the community program It was right and it was to be earmarked because we when we when we pull it out and we separated Primarily because of the 15,638 withdrawal of campus kids That $10,000 became available and it was and it was a youth fund that we weren't going to support And then the youth funding was going to be increased So the intent was should there be an unforeseen emergency? We would have money in a fund to immediately draw fund Okay, well that's if I may add to that that it's still the point of it was still to use it to grant community programs that may need to address emergency needs that we can't do things like Oh gosh, what was it food? Distribution or if there's a flood and we need cleanup So the idea behind that wasn't just that the city holds on to 10k for whatever we want It was it's a it's a community need program because if something happens We will have this money waiting for us to give to whatever community program Um is able to meet the those emergency needs Okay, that's unforeseen That's my understanding. Okay, but that was something we agreed on six months ago basically So we created the pocket. We never we didn't actually fund it Right. So my point is if we're going to keep that fund How are we going to keep feeding into it? That's my question If it's drawn on then it'll have to be addressed when it's drawn on but it's actually we don't Regularly fund it. Okay, but that that's my question. Basically. Okay. It doesn't become one of our ongoing Like that every two years. We're gonna let you know if we need. Okay Okay, um Any more comments on this sam. Yeah, thank you. I did have a question. I'm just trying to clarify What actual numbers we're relying on? As I understand it we had budgeted 275 thousand dollars for community grants In august of 2018 240,914 was allocated Leaving a differential of 34,086 dollars 10,000 of that was shifted into this special needs program Leaving a balance of 24,086 So just one for clarification the homeless needs to 10,094 Is that coming out of the community? Local community needs account it is so which leaves a balance of 24,086 And um, no, it's not coming out of that. It's coming out of this fund Isn't it that it's coming out of the residual 24? Isn't that what we just decided? Well, actually the residuals 34 originally and no, but I was agreeing with you on the 10,000 into the emergency fund So i'm down to 24 and then the homeless needs come from that 24. Correct. That's what he's asking for clarification Okay, that's the clarification Right my understanding. I thought the 10,000 was coming out of that homeless the needs the community needs portion But so well that clarifies so that we're holding on to the 10,000 So the 14,086 would be uh, is the remainder available? 7,000 of that is going to for this community grant study Um, which leaves another 17,000 no seven Um, oh, thank you. Thank you. Right, right. Yes, raise gobbles up five which leaves us with about two Okay Right now that I've got the numbers clarified may I make some my comments about this proposal? Sure. Okay. Thank you, mayor Um Well, I I'm extremely, you know, um, I think concerned about it because number one Um, we are making the biggest cut to community programs that that capital has ever done Uh, and that now it's going to be permanently baked into our budget. We're going from 275 to 240 And if and and and as we've heard and as we all know there's great need among the nonprofits We've heard You know their statements are About the salary equity Among those organizations And But even in the face of those needs we are withdrawing and we're pulling back And not using the funding to address the immediate current needs now That those organizations have and that their service providers and our community members Need uh, in order to access those services So that's one I have a concern about that And the proposal does spend $7,000 in the face of the other actual Service needs that there are and salary needs that we are we're just going to do a study Which and I'll My interpretation is that's just going to open up a huge can of worms It doesn't make it easier because you hire somebody to come in from the outside And study and make a recommendation about are we going to fund meals on wheels or are we going to fund? You need the other Non-profit programs Are we cutting some are we I think you know zero based budgeting if that's what you want how you're going to direct this is going to be It's going to be a horrendous process. I've seen it attempted In other jurisdictions Over the many years, okay, and they they go through a lot of Motions, but then they end up with the same funding for Allocations that they had before because all of these organizations they have needs They have their established budgets and they operate on shoe strings And if you pull monies from any one of them that could potentially be the death nail for them Because they operate so tightly So I just wanted everyone to be aware of what you're getting into and that you're going to spend $7,000 To do and do that extremely and I would say it's it won't be a workable process Because we would be and it's ultimately going to be up to us if we're going to do it Let's just do it. Let's save the $7,000 and then we could um, you know try to work through What is our approach? What are our priorities and how do we want to fund them and and ask for Proposals on how they can meet that And then we could but it seems that and I'll just tell you over the years There's many many efforts to do that and it has always failed The only difference about this one is we're spending $7,000 to get there Um, so I mean that's just the 2% one time You know, I'm sure that they they would love to get what they can But if you make it one time money, it's going to go for um, You know fixed expenses because if it's one time, they're not assured of getting it again in the following year My concern and priority are about the wages that are at these nonprofits I think that's where we should be directing our attention In trying to see if we can do what we could to enhance the You know the livable wages among the staff the service providers people that work really hard for Some of the most deserving residents in our community And So and I certainly you know wouldn't whatever monies we have left over I mean we're in essence shifting community programs money now to um, you know streets and roads Which has its own priorities, but I think that we should deal with that separately um And I know and one final thing about why I'm not going to support this motion is because Again, yes, and there was discussion on concerning measure a and the youth programs of supplanting The additional money and that's what we're doing And I don't agree with that approach So I think for all those reasons I'm not going to support this motion And I would hope you would least on that part About spending money for a consultant to study How we approach this that you give that some really serious thought before you dive into that Thank you Thank you Sam. Thanks for those comments But I I I think I need to clarify something and get us back on board because I I don't want the message that comes out of this meeting tonight that we are for the first time Lowering the amount that we give to community grants Because that's not true Our community grant program has been 275 thousand dollars And the way the reason that we that would made a challenge this year was the introduction of of Measure j and I think that we really need to realize how vital and important that was to this city and to the youth Um, not only did measure j bring 200 000 dollars with income into the city coffers, but it's going to fund As as evet mentioned, this is a program where we are now one of very few cities that have dedicated money And and we have opened that door so that the potential of that fund to grow it like I said It's a in my mind. It was a moderate increase this first year of six thousand dollars city manager says is 12 I'm not going to argue, but it's a fund that I know is going to continue to exponentially grow So I feel really good about we did there and and the important thing you need to take out of that is There were no cuts made to any of the regular other community grant programs and I and I want that's the one I want to defend Will you take the 275 thousand dollars? We had a withdrawal of funds from campus kids and from families and transitions Which were both youth programs Those funds were 15 638 dollars and the other one was 25 21 dollars for a rough total of 18 dollars, which was not given into youth this year and I didn't have a problem with drawing that money from youth because I knew that I would be supplanting that with other money from tot as we move forward in perpetuity So if you take the 275 and subtract the 18 that means that you still have 257 thousand dollars left in our capitol program and we budgeted last year 240 thousand dollars, which means that that we what we really didn't spend was 17 Thousand dollars. That's the net to the other community grants Okay, and what we did is we just took today. We held that back I we wanted to create because what we did when we went we took all what people had asked for And what we had given in the previous year and we gave them a two percent raise on that and a two percent next year Nobody was cut. Nobody. This is the general list It's sloppy, but this is what we gave and we and we allocated all that money with increases that roughly about $4,500 for each two percent that we gave so The $10,000 that we just that we're getting ready to approve today for that emergency fund would take your 257 down to 247 And then what the number we did was 240 and there's $7,000 which is As far as i'm concerned league legitimately is still owing to the mass community grants program. We shorted them $7,000 councilmember brooks just Authorized or recommended another two percent, which will be about i'm going to call it $5,000 just to to rough it off So that means that we have a delta there of $2,000 which legitimately is that we have shorted the community grants program Which basically says that if we're going to approve the $7,000 for to figure out How we allocate this money? 5,000 of that is coming from the general fund and only 2,000 is coming from the community grants program Uh, and I remember that when we did this, you know, bless councilmember Peterson's heart for trying to take this on but she tried to take all these applications and sam You know, we've struggled with this since I was on the council with you trying to figure out Who deserves the money, you know, who really needs the money more and and she tried to go through that and and it's pretty painful You know exhausting not painful but exhausting to figure out You know, what are the needs and how they do this? So when she suggested that we would hire somebody who would scrutinize this who maybe would have some expertise Somebody from the county. I think it's a great idea and and if i'm using $2,000 of community because that's what it is It's $2,000 of their money 5,000 is coming out of our general fund If it cost more, I would even pay that because it it takes her off the hook It takes somebody else off the hook and it says here here's the needs of your town Here's what we determined it matters and let's pay the money. Okay The intent is never to whittle that fund down. Okay The complicated part for us was We had to go through the process of pulling out youth from regular And and part of our intent was and this is what we went when councilmember Peterson and I gave the the raises was To try to keep it at that number and like I said, it's it's clearly $2,000 is what is what the delta was between those and there was no intent to ever cut Money that we allocate towards our our regular community grants program So I will be supporting this this motion It may I just make one comment about you know spending $7,000 for a consultant does not take us off the hook I mean it's it's ultimately all going to fall on our shoulders About whatever recommendations are made and we have to make those tough decisions. So I don't yeah I just don't want that perception that if we just spend money and hire somebody That our jobs are going to be easier and they're going to have a magic solution And my prediction is that that's not going to happen And it's going to be an extremely You know difficult And I would ultimately say An unsuccessful endeavor, okay, so I'm thinking the glass is half full and and and I'm willing to take a chance on it And like I said, it's it's I'm not taking the money from somebody else's hand. I'm actually this money Indirectly is going to be from the general fund is what where it's coming from And I know how exhausting it was to try to go through this and ultimately I think My only concern when I'm up here given I'm because you're right, Sam We'll have to bring those back, but but to me it's going to be like we're getting a staff report Here's a staff report, which is what we get from our city manager and I'm going to look at this and say You know based on this criteria, I think that these are the the agencies who warrant an increase or a decrease and You know, I just it's from that I'll let someone else speak you that um, and in my vision of the comprehensive study what is an analysis of the entire community's needs and using measurable and systematic approaches really looking at Capitola as a whole and really what the needs of our residents are and how We should support those residents and by spending those dollars. That's why I think it's important to have um An outside agency work collaboratively with us. This isn't us handing something over and saying do the work This is a collaborative effort and and that's that's just my vision versus, you know, letting them Take the bull by its horns. So Um, I just also want to clarify um in the discussion about what this, um This comprehensive study would do the fact that I had already looked at all these I want to say that It's right the what council member bratorf and council member Brooks said is is absolutely correct that the intent was to see What are the programs that really need more money and can we give them more money? What are the programs that aren't quite serving the community the way we expected them to with the money We're giving them and so I started just with from the applications Everyone told us what presented percentage of capitol. They serve capitol residents And then I looked at how much money we're giving them and when you put these on a bar graph kind of line chart I found that some of the programs getting the most money from us were serving the very least amount of capitol residents And so that in and of itself was a little concerning However, and this is where I think a consultant is really important that alone cannot determine How the importance of any anyone's services? So then it comes down to okay. Well, what if they're a hundred percent giving board and are they Is their budget much larger than others and then are we going to weight those? Is it weighted based on which one of those is important? So these are a lot of questions that ultimately I think We can call it a consultant. We can call it a comprehensive study The way I see it is it's essentially someone. It's a mediator someone who's going to do mediation of our attempts to Determine how we're doing this and how we want to do this in the future Okay, at some point I think this discussion Is going to keep on going and I think I'd like to End it at this point one comment from you, please No comment actually just clarification on the motion because I've actually heard council people say two different things Okay, and I want to get clarification Is this a two time or two percent one time adjustment or two percent ongoing? Would it be Well, I think it's built in once you give two percent. It's built into that base. Well, not if it's one time I mean it says one time. I've heard two different things. That's what I'm trying to get clarification So it's it's the it's the two percent one time for the these particular dollars because we're only talking about 18 19 And I want to always bring it back that we're only talking about 18 19 And the proposal of the 14 000 dollars and the 10 000 the 14 000 dollars essentially So it's the one time what to do with these Dollars is to give the current community grant recipients a two percent one time adjustment from what I understand and what The other council members have talked about is next year 1920 There's already an additional two percent embedded in and of course they would still receive that Okay, so I think I'm hearing I'm hearing you say ongoing and I think I if it's not ongoing I would make a friendly amendment that it is ongoing I think it's too confusing to claw money back if we're going to give two percent don't take it away next year that To sam's point the one thing these agencies can't do is have money Less for us to come and tell them we're giving them less right so when you when you talk about giving it the two percent I would just make a friendly amendment or have you amended to say it's a two percent ongoing because it would be built in and then When they receive the 2019 allocation it would go on top of that or or two percent for the two year grant cycle is that No, no, it's it's an extra two percent just throwing in an extra two percent this year So it essentially be four percent I just want to make sure because I think we're using slightly different terminology But I think everybody's describing it the same way So it I think the two percent ongoing adjustment and then there'd be another two percent at the next fiscal year And that's for 18 19 And 1920 only that we're talking about for this And so not ongoing from 2021 on well right and the only reason I'm saying that is because I would want the possibility to Give an increase if possible if we see an increase in our dedicated children's fund Or that this comprehensive cut study comes out and says you can do x y and z I want there to be opportunity to have that conversation. I don't want to Just have a two-year grant cycle. So the whole grant cycle So you're just giving a two percent mid-range bonus. I'm sorry. There's one other clarification Are we are we keeping the local critical need fund in your motion? From from what I've heard. Yeah, but from what I've heard this is really yeah, let's do that Okay, thank you. Thank you. Thank you. I jumped in here because There's ideas that are being floated and I see where you're coming from um, I've been through two iterations of Trying to evaluate how we give out money going back to my participation in the fact and bobby gun and Like too many was involved in this so Um, I also agree and I think all of us are well aware That notwithstanding a study We're going to have to be the ones to make that decision And from my earlier experience and you've had that experience what you're telling us about and you're also telling us other Communities have had this experience. It's not an easy way to go So what I said when Kristen first brought this proposal for it and I gave the final vote to supporter was that There are times when we have to Sit back and reevaluate And it's not an easy thing to do because so many agencies depend on this money And it is true and I've been on a board of one that works on these things and every single little dime or dollar is very important The stories that we heard earlier that the salaries aren't as good as they should be to even afford adequate housing so we could go and talk about these situations but we are also the holders of public money and We are responsible at least from my standpoint To look at programs every now and then To figure out if they actually meet the needs of our community Our community at lexus so that we actually meet the needs that are The ones they feel every day the ones that they want us to address And as a city council person for capitol, that is my first duty And I want to address the needs of capitol residents When we get to the decision-making process I think we also have to mention and I think Kristen sort of talked about it That the needs of capitol are not necessarily singular in standalone So our needs also depend on the community around us And I think that should be part of our process also So as already mentioned by ed that when we do Start this process of getting a survey going or a study going We will be part of that process to set the criteria and the framework for how that moves forward That probably won't be five of us talking maybe a separate committee which has already worked to get this process going So those are some of my thoughts One thing that I think is particularly good about this, you know, I did have a Nikki's gone I think but did have a talk with Nikki and the whole idea of a strategic plan To try to figure out how the park and rec program is going to move forward To meet the needs of this community and in particular focus on children I think here to for our programs that we have right now in the park and rec district Aren't as focused on children As I would like to see it Yes, we have an exemplary program Gotola But there's a lot of other things that I think we are not addressing I'd like to have after-school programs. That's one that I think is very important But I'm looking for Nikki who's our new person in charge of the park and rec district To come up with a strategic plan based on her experience Because she's been working in the field working with kids for a long time And so I think anyone on a city council should give their support to someone that we've recently hired To come up with a plan to meet those needs. And so that's why I'm in favor of this proposal The two things a strategic plan from park and rec In a study to help us But not make the decision but to help us come To a point of systematically identify the various needs of this community in concert with the fact that we're part of a larger community But we're also responsible directly to the voters of capitol So with that I'd like to call for a vote Councilmember story. No councilmember Peterson. Hi councilmember Brooks. Hi councilmember botorf. Hi Mayor Bertrand. Hi So we've Done direct staff measure j. We've done community grants um I thought the second one was going to be the hardest one and that is direct staff regarding measure j revenue for business groups Determined to split between bia and chamber if we need to direct recipients on how to develop a budget that allocates marketing and community improvements And direct staff to return to future meeting with proposed budgets for funding bia and chamber um Boy, so uh, we're going to be out here about one o'clock. So I just want to let everyone know Um Would anyone does anyone have any well first? So I'd like to set the the conversation going I think that um We've just spent a long time trying to figure out how we are going to allocate funds for Children's groups We've been doing that for many years now. We've had programs for children. We've been allocating programs for community program community Community recipients of 501c3s and stuff like we've been doing that But we've never before started to take public funds and allocated to private groups We've given money to the chamber We've had wonderful programs with them over the years, but now we're expanding that to the bia So I'd like to put it out to the board before we start the conversation That we probably should Require more of a dutiful approach to this because I think the city of capitol and its residents Want to know that public funds Are being spent adequately And to the best benefit of this community And especially now that we're giving it to private groups that are in profit Businesses, I think this is particularly important So I'd like to have comments and yeah, I'll start it off and try to get us through this one This is new money and and so Yeah, I think our allocation correct me wrong city manager. I believe the chamber already we see is it 30 000 a year Okay, and and we anticipate that this is going to be a 30 000 semi-annual or 60 000 a year So to keep it simple I think that for the time being we should Determine the split between the bia and the chamber should be 50 50 That would be my recommendation Determined that the recipient direct the recipients to develop how the budget budget allocates I think we need to challenge the the two organizations the the chamber of commerce and and the bia to tell us how they plan to spend the money I don't really want to dictate to them. I think the premise that you pretty much touched on was is is you know The bia for example, I think they want to use some of their money for marketing and I don't know the problem with that I mean, it's pretty much where they they sponsored us and measured j and supported us and and that partnership says that They want to use some of that money for for marketing. That's fine But the the the other statement we made was an inclusive thing like it would include village enhancements or Or other elements, okay So one thing is is that I I would consider a village enhancement is when they go out each year And they spend four or five thousand dollars on christmas trees That would be okay That would be something that they could say to us and I would typically like to see some kind of a budget of the money we give them where between 25 percent and You know one third is spent on enhancements And then allow them to use the other money as they see fit for their marketing whatever and when it comes to the chamber It would be the same thing, you know, uh, you know, maybe a two-thirds one-third And and I already see that the things that I think that the chamber does that might qualify as enhancements for the village Events like the easter egg hunt the surfing santa um the halloween Parade, okay, so I I don't think it's going to be difficult It's just a way of wording it and I don't even know what the exact budget is But um, tony, thanks for staying so late sorry about that but um, so I would direct them to come back to us with the budget of how they plan to do that and uh, You know in the village, you know One thing that's in contention right now is that the village made an effort to buy lights And a good better indifferent they the lights were an enhancement, okay And and to me things that enhance capitol It can either be of a permanent nature like a light Or it could be of a temporary nature like hiding easter egg candy So I'm really willing to call it enhancements or other elements that uh, that's how I'd look at it And rex staff to return to future me with a pose Yeah, so I would be my thoughts on that So you basically are saying you'd like to have a better understanding from the two groups How they propose to use this money some is already pretty well Well, they got to submit a but I want them to submit a budget I mean they're the budget is to include that they plan to use the money we're giving them For the intent that we Distributed them we we said we want some enhance. It was a term enhancement. Is that what the ballot language was? It's actually Marketing and community improvements and an improvement like I said, I just want to expand it in my mind improvement As it relates to the chamber could be like, you know The events okay improvement doesn't necessarily be Something tangible like like a light fixture or a Christmas tree. It could be an easter egg Yeah, whatever whatever I'll let them submit. So those are my thoughts. Yeah, I see you that's hand up um I'm in agreement I I agree that the chamber should utilize the funds for marketing and development For community events such as mentioned the surfing santa at easter egg hunt And then the bia should utilize Their budget and if it's a two-third one-thirds for, you know, what you said or a 50 50 bia should utilize 50 percent other budget on marketing and then the other 50 percent on Community improvements just as mentioned in that ballot language earlier or the tooth I don't that's not the right mouth but or the or two-thirds one-thirds However, we want to move forward and that the budget should be presented I agree that the budget should be presented to council for discussion and approval So the sense I get is that this is not a carp launch in either case They come to the city council to get approval for whatever that budget is There may be some discussion on that budget at that point And then we will either approve or send it back to the respective group I think we need to give them some parameters on what we expect though. I think you know, I think a 50 50 would be Maybe too much to ask. I don't think that's reasonable I in my mind. I envision it somewhere between 25 and 33 percent of their Allocation should go back towards the city the rest their will to do with what they want and when I say city it's those It's a pretty broad spectrum if we tell them they can buy in Christmas trees For example, it's something they already do. It's not like we're trying to but I think that between 25 and 33 percent Is a reasonable ask To reinvest in the city. This is a yearly amount they get you know, they'll be getting 30 000 every year So if they put 10 000 back in the city improvements Okay Do I hear other comments sam? Yes Um, my understanding from the stamp report that the bia has already submitted Uh, an amended budget They do they did submit a um a draft budget amended budget But like I said, we're working through their contract So I was going to bundle those together and then I wanted to wait for council direction Tonight off the top of my head. I couldn't tell you right. I think they had about 5 000 of their addition adjustments All right, so I mean just they've already have a plan And we should just Invite them or have it submitted to us so we can evaluate it along the lines that you mentioned and And just discuss it then yes My suggestion is is to take advantage of this hearing I think and to give them some direction because they they submitted that I think without the advice of council and it would be I think it'd be easier to for them to come in with a budget that's consistent with council direction rather than come in One that maybe didn't meet your expectations, but Well, I mean I've seen that they've heard the comments and they know what the measure j says You know concerning marketing and community improvements And they can either I mean if their current mid-year budget amendment for 17 000 If it falls within those lines, that's fine. If not, they can take it back and Make some appropriate adjustments. I don't think we've established any percentages, Sam I think that's what we need to do is is it give them some expectation of us As to of the Allocation how what percentage would we like to see them reinvest Into the city? Yeah, well, I thought you spoke to that very well Ed though about certain range And I didn't even put that I mean i'm fine with the range right I don't know that this point. I wanted to you know, like strictly say oh, it's 50 50 and you gotta live with that Because I think it is truly about you know, how do they see there and what are their needs? How do they perceive them and how do they want to present them to us and And so and they can maybe follow the directions and give a better sense of of success when it does come here Um, but I don't necessarily want to tell them how to make their request to us If I may is it uh, would it be reasonable for us to Essentially ask them to come back for a budget with language saying the council strongly suggests that you use 25 to 33 percent of your funding on Whatever this may be so we're kind of putting the guidelines out there for them saying please stay within this But then if they come back and say no that doesn't work and here's why We we can consider that yeah, it may be even simple We just say minimum of 20 we don't have to put the range just say minimum of 25 percent We suggest please show us a we recommend a minimum investment of 25 annually Okay, I would like to step in here. Um, I brought this up a number of years ago and um, I know that Because I was a merchant president of a merchants group for many years and I always thought the city did not provide enough for us in our particular area But I know that the city of capitol provides a lot of services to the bia downtown and I would actually like to see the city the city come up with an accounting of about how much we provide now We clean sidewalks. We do policing. We do the roads. We pick up trash We do a number of things and I would like to see that figure out there so that the business community actually understands How much the city contributes To the well-being of that area and then we can have a discussion about What more can we do using this new fund? I want to start with a base level and that's the important thing to me. I don't know if Other city council members agree with that, but We've been doing a lot for the city Down by the Espanade in the center of the city and and that's a very important thing to do And I don't think anyone has a problem with that, but I want this to be a two-way street here I want this to be understood that we're all helping each other And I wanted to also be understood that there's been a lot done that is continuously being done to support the Espanade and the business community downtown And when I talk to people sometimes I get the impression that there's a lot of complaints about how the city responds to the business needs in the community and our Espanade and the center of our city And I totally understand that because I was in that position once But the city never came to me and said this is what we do And this is how much we actually spend on you and I think that's an important thing to level the conversation And I agree that we need to say to the community That Excuse me the bia that how much are you doing for the general good of your area? And so I think the city should tell us tell them how much we're doing to the general good of their area So how much is the business community doing or are we going to ask them to do For the general good of that area So that's my input on that If there's a motion I would like to see that I'm prepared to make a motion I'll make a motion that we uh the split between the bia and the chamber to be set at 50 50 and the Direction to the budget is direct the chamber and the bia to show a minimum 25 investment in What's the term improvements and enhancements improvements and or enhancements And I had them return with budgets for for our approval I'll second Okay, I'd like to make a friendly amendment if I may I'd like to also Add to that that we direct city staff to come up with an accounting of how much the city spends on The be excuse me the Espenot area the central part of our city as part of that discussion If I may I would take issue with that. I think it's our responsibility as a city to do those things Take care of our roads and and whatnot and so to ask them to show us how much we're doing for them already is kind of I don't know. I think that's our job is to do those things I would agree. I I think that that is our job and I and those discussions have come up And it's not a good way to have a relationship. I think we're doing it. This is a positive thing We're we're allocating the money and we're just asking for some simple Accountability of how they spend and and what we do for them We are in the business of providing services as councilmember Peterson And so I I'm not going to accept that friendly amendment that that's something you can ask the city to give you at any time And I think that information is readily available, but I don't I don't think it's pertinent to this conversation Yeah, I I could see the sentiment behind your comments and christen's comments I just want the discussion to be a level playing field and Yes, the city does provide resources, but sometimes it's not always appreciated And I think it's important in any kind of relationship to have an appreciation Just like the police department depends on the appreciation of the people in the city for their services That helps for effective Communication and the effective providing of those services I think the same thing applies to the merchants I think we need to have a better relationship with the merchants so that there's Communication so we could share these things and appreciate each other's part of that deal of helping each other out and I I'm not sure that I see that here I'd ask we call the question all the question, please Are we going to get roll call please? We have not had any public comment. Oh, I'm awfully sorry public comment my my I see I tony. Yeah, if you'd like to you know, I'm sorry tony I came here for direction tonight I that's why I did not submit anything yet So I just wanted to clear understanding of what you know, the chamber should submit for our funding request and you know, the last couple of years I haven't had to Provide anything so I'm glad we are going to be providing information to you As to what we do with that funding and Just some more information for you. We work hand in hand with the bia We have since it was established So we're working in partnership with them no matter how much Funding they get and how much funding the chamber gets We still work together on promoting You know the capitola village But the chamber goes past that it's just not capitola village. We promote we promote all of capitola So in my report to you and my request I'll submit all that information as to what we're what we're doing So I just wanted direction tonight as to what to do And you got it, right? I got it. Thank you Thank you for everything you do, Tony Okay, so let's have a roll call vote Councilmember story Councilmember peterson. Hi councilmember brooks. Hi councilmember botthorff. Hi Member trend. Hi So with that we are moving on to approve overall mid-year budget amendment And um, can we go over what those are because It's been so long ago Do you want to revisit to clarify? Yeah It was all the ups and downs that that jim summarized in this presentation and it's included in attachment to I do remember them. Do people want to hear those again? No. Yes. No. No, okay Um, in the interest of moving along. I don't think we need to hear all those Do I hear a motion? Can you say go to the sheet? We may be able to wrap up everything What's going to go back to the other side? Oh, you do. Okay. Sorry. Is there two or one there? Two arrows Motion to approve mid-year budget and authorized staffing changes second Okay, all those in favor. Hi. Hi. Okay. So we have budget amendment authorized. Okay. We're almost done. Let's see In your budget Oh my god, we have item c consider resolution ratifying the state division of voting And I think steve's coming up boy Royce grant application staff report Sorry jim you're going to have to get up I'll make this quick Really quickly Measure f funds were identified when we Campaign for measure f to do improvements along the waterfront Specifically to the wharf the flume and the jetty The flume and jetty project is ahead of the wharf project We have plans that are about 90 complete right now And we're just waiting to get the last of our permits that are required format We do have fish and wildlife and the regional board permits We're waiting for the core permits which we anticipate next month And we are on the coastal commission agenda in april to get that permit So that will give us all the permits we have One of the things when we talked about measure f was always trying to Use that money and get grants We did find a boating and watersways grant That will pay for to help stabilize beach erosion We've talked to them and our flume and jetty project matches nicely with what they're looking for There was a grant deadline to submit the grant February 1st We public works met that deadline And as part of it they do want a resolution from the council Submitted to them by April 1st That basically says you ratify the application and you request the funding If the city's application is successful the funding will not be available though until June of 2020 That's actually when they'll make the award and it'll probably be take us a few months to get the contract together So that is it you know a year year and a half out Under the application we requested $800,000 which is about approximately 50% of the project cost It is a grant match. So whatever we get we need to match with them Project timing the Once we have all the permits we're really only months away from being able to to put the project out to bid for construction Um The Project construction does need to occur between November and April. That's when the flume is not in use and we're going to be You know needing it dry and to do that. So right now we're kind of on a Trajectory to build it this November through April. It's won't take that long It's probably only a six week project But because of the you know, you're building in winter. You don't know what storms will have We do have this long window um So currently as I said the current schedule is to go out to bid as soon as we have the permits and Constructed this fall if we do wait for a determination For the grant would require delaying most likely until winter of 2020 when we go to construction Oops, sorry. Um, just I guess I really did. Sorry. I guess I'm tired to Excuse me So our recommendations tonight are to Consider two options. You have to either or this is to prove the resolution ratifying the application And requesting funding from the state parks division of boating and waterways and direct public works to Schedule the flume and jetty project for construction as soon as practical for many decision on our on the grant application what that means is The grants are getting up reviewed by different staff members at different times and from what we understand Um, it can get kicked out at any time. So if we get kicked out in Six months from now, we can try and move the project forward at a different time if we wait until june 2020 Um, the other option is to not adopt the resolution and just directory to proceed with the flume and jetty project As soon as we can and construct it this winter That's it We'll be happy to answer any questions comments. How's sam? Thank you, mayor Steve is is there one He said that we may not hear about the award Until maybe june 2020 is is then But and if that's the case Um There would still be I guess what i'm trying to get to is there's some middle ground between this where we could maybe Start, you know, since it's a match And um, and at the time that we hear about the award Then I mean, yeah, we would we would be able to use that 800 000 Apply expenses to that Um At that time so in other words, can we bridge the work And fit in this grant at a later date without Delaying too much the start of some of the work Well, just the way the timing of the project having to be built november through april Right We can't start at this november because we'll complete it before june of 2020 It's only like I said Project so we can't start it this winter And so in reality if we By june 2020 we'll be already in line for the november event So I I don't think we can complete part of it The grant won't reimburse us for any expenses prior to The the date of the contract And and is that also true for the jetty portion of the yes, it's one product in here right all that so Okay, thank you First question is We applied for the permits My question is is How long do the permits last and how expensive are the permits and it's applying for the permits negate us From receiving the grant Is there any advantage to to applying for the permits but not going ahead with the project? No, so we are clear with all the permitting agencies that We this project could be delayed For various reasons why we're waiting further. We originally planned to be in construction right now Right. Well, I got two permits. So all the permits are good through 2020 That's really why you're asking right I mean if we and are they are these permits expensive. I mean, is this a large? Oh, we've probably spent Because of the necessary coordination especially at the core. We've probably spent I'm going to say $30,000 on them so far So it's sizable some but the thing is is these permits now would allow us to postpone this They'd still be intact or wait for this decision in june and even if it came in june We wouldn't be building it until november anyway So the timing might even be better and and the other question is is do you perceive this? The status of the jetty or the flume to be imminent where we couldn't wait the two years No, I think, you know, they've been there for 40 or 50 years and each and I think they're fine I do have a question a little off topic But what's the status of the wharf project? So the wharf project we are waiting for historical evaluation to be completed As we know it's an historic It's registered. So I'm going to have to just briefly interject Oh, sorry not on the agenda for this evening's discussion plenty of stakeholders would probably like to be here for that. Thank you Without mentioning what I just mentioned The public did pass this resolution for three different projects wharf jetty and flume and we're putting off working on two of them and I think the public would like to see some progress on the money that we've been collecting. So that's why I brought in Okay, um, any questions from the public No questions from the public. I'll bring it back to city council for motion You know, I I'm thinking that there's a large degree of fiscal responsibility here And we have an opportunity to possibly get an eight hundred thousand dollar grant. Um, I know that we Have been You know applied for a grant on Claire's and very unsuccessful because it wasn't a worthy project So the fact that you know, I'm hearing the language that this is a a worthy project and one that they like I don't think it behooves us to move ahead with this at this time There's there's no imminent projects. We have and I'm willing to wait And uh, whatever the scrutiny of the public is about us not spending the money. I think they'd much more appreciate if we Try to secure 50% of this funding. So I'll make a motion that we go for, uh The first option or prove resolution ratifying the application requesting the uh project Oh, wait, is it Yes, the top one top one. I want the top recommendation that we wait and see if we can secure this grant and should it fall apart So we need to bring it back. I just should have fall apart. We can just move ahead as planned. Yeah We'll come back to you before we go to bed. You guys need to approve the plan and project anyway That would be my motion. All right. I'll second that second. Okay motion in second. All those in favor I Okay with that adjournment. Thank you You almost exactly attend