 first item is public comment. Is there any comments from the public or items that are not currently on the agenda? Yes, sir. I believe the information was compiled but in the transition of town managers I think it's been kind of on delay since last fall. So it's still ongoing? Yeah it hasn't been dismissed but it hasn't advanced either. I have a comment about a question. Could you talk at all about the nature of the executive session plan? I believe 313AB is real estate? No it's a labor relation. So I'm mistaken. I'm sorry could you please state your name for me? Sure I'm Brooke Dingleding. It's not on your agenda but to put on your radar there's a petition that's circulating in town where signatures are being obtained for folks who are interested in not having a massive solar array in Randolph Center. There are a number of concerns that have been articulated by folks in the community and they've been reduced to a petition. I understand presently there are 172 verified signatures of registered voters who have signed the petition. The petition they will continue to get more signatures so that when next Tara comes to the select board to talk about their proposal or once they put their petition in there are many people that would like the select board in the planning commission to take a position opposed to the solar array for a laundry list of reasons that are articulated in the petition. So I just thought it would be helpful for the select board to be aware of this. The planning commission is aware as well. I have copies just with no signatures on them but copies of the petition and also some overlays on Google of the actual solar array that represent and give an overall view of the incredibly large size that will be utilized by the 96,000 solar panels that will be erected on 110 acres. So it's just information we thought would be helpful to select for a little aware of it and so I'll just leave you with copies. Any other public comment? If I may I would like to ask the board to consider making two changes to the agenda both under other businesses since we can't really amend the agenda today. One being adding a dry-hydrant grant request submitted by the Randolph Lynch Fire Department and their work with the graduate school and the other is we were approached by RECBC and they would like to work with the talented to find their working relationship with the town going forward so we could add that to the agenda as the board could have more effect and then share with RECBC. Any objections to adding those? No, I'm fine with that. Okay, I'll let you take a motion to approve the modified agenda. I make a motion. All those in favor say aye. Aye. Aye. Opposed? That's okay. So carried. The consent calendar. The minutes are in everyone's packet and also the warrants were previously shared with the board. The email will also be here. We'd like to give a second look at that. I make a motion to approve the consent calendar. Okay. All those in favor say aye. Opposed? That's okay. New business. Assembly permit application for the 4th of July fireworks. The Randolph Lynch Fire Department submitted an assembly permit for their annual fireworks display for the July. All the applications in the packets. The village fire department has submitted their layout. They have submitted insurance requirements and then also documentation with the direct contract with North Star Fireworks. Any questions regarding this application? It's like the same setup we did last year. Same every year. Your turn. It would be great. I make a motion to approve the festival permit application for the fireworks display. Seconded. All right. All those in favor say aye. Aye. Opposed? That's okay. The next item is not fully complete. Mr. Shane Niles has applied for permit to hold his third annual brew fest. He has not fully completed the application because he was out of town. He and I have been working together on a number of different projects and this one included I asked that he consider postponing it but the challenge that he's now facing is that he would like to approve or he would like to see the approval of the board so that he can then move with other state permitting that he has to comply with. He understands that the application isn't complete as is but requests that the board conditionally approve his request for the third annual brew fest with the condition being that he complete the application for assembly and then also work through the process with me. If the board approves then if the board conditionally approves then I will work with him and if for some reason he doesn't comply with the requirements in select book and then not as a ward. Would it give you a date as to what you thought it would be? Within a week he and I could probably pull everything together. So short term. Short term. Is there any changes from last year? No the layout remains the same. There are some issues with the map that was submitted and this is not the current map because this map includes a bonfire. There is actually no plan bonfire and that created a discussion between the Randolph Village Fire Chief and I and we clarified that with Shane so he's aware that the map that was submitted not by hand by someone else that was working with them is not complete but he would like a little bit of that in getting this approved anyways. So the bonfire is in or out? Out. No bonfire. I'm fine with it. I'll make a motion to approve from the condition upon him working with the Delpho to finalize the application. I'll second it. I'll take one for you. All right. Okay. No other discussion. All those in favor signify by saying aye. Aye. Opposed? Abstain? So could we make a license for Cafe Salud? Yes. It is a new eerie that is opening in town. It is the extension of the not really an extension but connected with the current owners of Blackburn Tavern and would like to request that the town approve a regular license so that they can commence conducting business at the own free being. This is the license application. I'll second it. Okay. Motion to make a second. No other discussion. All those in favor signify by saying aye. Aye. Opposed? Abstain? Passives three. Budget Committee. This is an ongoing issue with the Budget Committee. I have attempted to try to get the committee to comply with their mandate which was issued by the voters in 1997 in Select County and that requires the Budget Committee to move monthly to review town budget material and also to brief the Select Board at least once per quarter on what they are seeing with the budget materials. There was an initial interest in participating and fulfilling that part of the very least the quarterly briefings with the Select Board. Since then, members of the Board, at least the Chair has refused as I could be refused to do that. And so I am still working with them going back and forth on reminding them of their voter set mandate to report to the Board to review the monthly expenditures of the town and if they are not choosing to do their entire job and they are in violation of what the voters asked them to do. So the response I received was that the Chair is out of town until October and will then only consider my request for the reference. That's who we are. I did inform them that they were on the agenda the last two meetings at both times if they are not in compliance because we are now at the end of the first quarter of the year and they have not come by. They have another person because when I served on the Budget Committee, we met every month and we provided that information. I reminded the Chair that they are three members and that any one of the three could come and commence the relationship with the Board, ask that the Board is looking for from the Committee on the quarterly, at the very least the Board of the Briefings and the Chair has said that they are elected officials and are not required to do that part of the job. Are they meeting monthly or not? No, they are not meeting monthly. They are not meeting monthly anymore? So this month, they were supposed to meet Tuesday of this week, they decided that there was no changes so they weren't going to meet this month. They are wording in the email. Okay. I think we need to, obviously this is up to them, but I think we need to encourage them to set a meeting date and keep it. I believe Mike D'Ecobellis indicated that he couldn't get the financials done for the previous month until after the second week of the following month. And they are meeting the second Tuesday of the month and that ends up being before Mike can get them done sometimes. So I think we need to encourage them to meet on a certain date maybe closer to the end of the month so the information they provide us is a little more current, but I think that needs to happen on a regular basis. If they do not get 100% participation in person at even two-thirds of the meetings, then I know, and being the board liaison, when they switch the meetings, it makes it difficult for me to attend. So my participation the last couple of months has been absent. So, but I think we need to reach out to them again and remind them. Okay. Mike Camarad, Rick Houser, and CJ Stumpf. I'll continue to look at them and I'll remind them and I'll suggest that they consider a different meeting time. I have spent time figuring out exactly when the committee was created to see if it was created through a non-Australian boat or not, if it was just created through other business-accommodating and the select board can remove members and appoint them. If the committee was created through a boat, a word boat, so we would not be able to take that action of this either, changing the members. So it's a little more of a complicated process because of the way the committee was created. I don't believe that that time I'm doing a show and I doubt I get where it would. For Benjamin? For anything. I was nominated from the floor. Well, it's still nominated from the floor now, but the creation of the committee. I don't know about that part. Created in 1932 through award meeting and then in 1997 it was amended to the current format, which is the old format had the clerk as a member, had the select board member as an official board member and included two or three other members. In 1997 it was amended to just the three members and one select board member as a non-voting as an official member. Any questions? Okay. Order and wastewater allocation requests? We tell staff the water and wastewater committee recently met to consider several for two requests for additional water and wastewater allocation. The first being from the Cafe San Buu Business Center that is renting as the previous location for 3D and Cafe at 22 Pleasant Street and the second request is coming from Keegan and Lindsay Hopp and they are at Six Park Street and they are going to be constructing a family gym with accompanying apartments inside. The committee recommends that the board approve both the wastewater and water allocation. Okay. Any questions? No, I have some questions. So this is a little pet peeve of mine for years and I really think that this is a deterrent to businesses that come to the community because I have a suspicion and that feels to me like it's a little bit discriminatory about how it's handled because certain businesses get charged a lot for allocation and certain businesses don't. Their economic viability I think is important to the community regardless of what they do and so I've been thinking for years that we should waive these fees and realize that's probably not possible without having some long in-depth conversations with the Water and Sewer Advisory Board but I do think that we could and I think I've got my information correctly that we could actually schedule these payments to be more cashflow positive instead of one lump sum to these businesses. So I'm suggesting that maybe we talk about that a little bit. Any thoughts? I'm not exactly familiar with how the rates are set up for the fees but I wouldn't be opposed to a more in-depth conversation. Yeah, I'm happy to talk about it. I understand it's not an agenda but I do believe we have the authority to structure those payments so that they would come and saturate their cashflow positive. We can't waive them, we can't do anything about that right now but I do think we could do that. So my understanding is we've done this for other businesses. So you're thinking we can just make up one time for these properties? No, I think more going forward we should try to encourage business development here and I think this is one of my thoughts. I think that's a conversation that should be its own thing. I'm just tied to this particular because it might be other people have views about how we do things as a system. You're referring to just new allocations or increase in allocations? I think increases and new allocations. You can't do anything about what's already passed but I know that the town of Hartford last year waived all allocation fees because they looked at this as a deterrent to economic development and I thought that for years and I think of some examples over the years where businesses that were coming to the community didn't realize they had to pay them and all of a sudden they got whacked with a $15,000 allocation fee and so I think that gives us a negative you know other I guess that other communities are changing the way they do this and my understanding is that that money just flows into the general fund it doesn't get set aside for any form of depreciation against the system so which is what I was told years ago it was supposed to happen is that money was supposed to be set aside at the time it came to do infrastructure improvements but that's not the case because there's no line either for that in the budget anywhere as I've seen so it sounds like it should be reviewed holistically because I think that you know that amount of money in some cases you know is significant to some people's startup costs and so I think that it's not sending a business friendly message so in this case you know we I believe have the authority to we could talk about scheduling that they'd pay the total payment but we could give them something that might match cash flow situation better it is possible we've had conversations with staff on how to make the town of business friendly includes making changes to the waterless water impact fees and we found that a lot of new businesses that are coming up have expressed concern over having to pay in some cases depending on the business a lot of money up front when it's when it's at the most critical time for business to have cash flow there are strategies that we talked about internally with staff and then also in previous life board meetings it was talked about making impact fees either go away or a structure where we could have initial up front payment of 10 15 20% just to make sure that businesses are actually very serious about opening up and then the remainder of the balance could be then broken down of the impact fee not the user fee but the impact fee of 15% for the next six quarters or whatever the percentage is to repeat that cost or the next two or three quarters of payments so essentially the business has been a lot will be allowed to establish yourselves start making money become revenue positive and then we could then start charging forward the impact fee in the broken way as opposed to just upfront I guess my question was does the site board of the authority to change how the impact fees are paid right now for these two applications the board does have the authority to make a structured payment be challenging to not have a warned item if we're not going to have any kind of impact fee Paris not suggesting that he's just suggesting that we spread the payments out over maybe six quarters or something right the board would have the authority and if the board also has the option to pass something conditionally upon us checking with our attorney to make sure that it's possible and if our attorney comes back and says yes it's possible then the motion can go into effect and if our attorney says well you have to do certain steps and the motion could then not go into effect until the next the very least if the board is interested you can make that motion and then I can check it down and the other option was if you made the motion to do to do that and you find out from the attorney that it can't be done then they just can pay the full fee I can say that one of the businesses that's opening up is also approaching me about a potential tax legalization agreement they are interested in pursuing that they understand that what they're hoping to do is going to be a positive thing for the town understand the recreation and gym activities are lacking they're hoping to take as much advantage of the benefits that are after including downtown designation which is one of the strategies that the town has in place to make it easier for businesses to open up a new construction so one of the businesses especially very interested in having more cash flow up front so that they can then offer it so do you want to would you consider approving conditionally approving giving them the option to spread it over one year four quarters or quarters or six I was just doing the calculations if you did 50 percent down or if you did 20 percent down then we divided that out so you divide the remaining 80 over the next five quarters or four quarters then it would be about you know you'd be into it for one in a quarter years you'd have the full fee so if we said 20 percent quarterly or do you want to be a little more front-loaded I don't think why wouldn't they get mattered whether it's a little bit more front-loaded or not front-loaded so you just 20 percent per quarter 20 percent for the first five for the first quarters the option to in case they would rather just pay all and they could I mean it's yeah I mean they decided to take that option but each situation is different so yeah okay so I'll make a motion that we approve both of these allocations including the potential option to pay the impact fee over five quarters and equal installments if it's if we have to check with the attorney that we actually have the authority change the structure of the impact fees I'll second that hang on just a second is there any other discussion hearing none all those in favor signify by saying aye. Aye. Aye. Opposed? Aye. Abstain? So carried. Any juice rigs amendments? Over the course of the last several months we found that there was one business that is very interested moving into the area that's just further down over by the Bowling and on Prince Street. The building that is owned by Mr. Dell Thompson who wanted to put in a building or a business in there we found that the regulation because it was outside it was in the county park area which is currently zoned gateway commercial retail is of insufficient square footage that would allow the type of business that wanted to open in there so Mr. Dell Thompson said you know we need some help I have a business that wants to come in the zoning isn't allowing this to happen that's changed the zoning and so he's been working with our engineer and zoning administrator to make sure that we can change the zoning regulations so we can allow a business to move into that area without violating the score footage requirements. If the board would approve of setting a hearing date then we could then set the hearing date and see if any of the members of the community oppose the changing of the regulations. If the board would approve we would have a minimum of 15-day waiting period and a maximum of 120 days thinking it's a good idea and if it is we can just put in a day on account. Planning commission voted unanimously to make the change there was Marty's suggestion because we originally were looking at changing the density in that district but instead because it bordered the central business district it made more sense to incorporate that into that district which lowered the minimum space size from 4,000 square feet down to 1,000 square feet so we have a public hearing last week on it and there was no opposition to it. What's your preference for when to hold the public hearing? Next meeting. That would be 35 days away is that right? That works. Yeah I won't give you that. Is that satisfied as soon rather than later? The next elect board meeting. June 14th. I'll make a motion to warn that in the next elect board meeting. And we'll put it at 5.30 and just move the regular board meeting back. Okay. That'll work. That makes sense. Yeah I'd say that then. Put it at 5.30 and then hold the regular board meeting right afterwards. Okay. That was good right? So we need to have a motion for that one? We should have a motion. Okay so I made the motion to have a hearing prior to the next elect board meeting to address the change in land use regulations for the foundry part, Prince Street area. Okay motion made and seconded. Is there any other discussion? Hearing none, all in favor stand by to say aye. Aye. Aye. Opposed? Abstain. So there you are. 3-0-0. At least for our middle district review. We over the last few, really over the last month, I've had a considerable number of police force announced that they are leaving the force. It started with Chief Brunel whose separation date is May 4th. We recently learned that Sergeant Sponecker's separation date is July 5th and we also had a planned retirement of Sergeant Dave Leighton and his last day on the force was affected by June 3rd. So hopefully about a 60% reduction in our force was expected by July 5th. So that's one of the reasons why we brought this to the board because we would like to discuss options on how to proceed given that the immediate need is we will have two patrol officers without any of their immediate supervisors through both sergeants that are leaving and then also the two police. And then also the option of if the board wanted to discuss other options that may exist being making a police force or not making a police force, what our options are after. So two things we're hoping that be considered by the board today. The first is to take into consideration the 60% reduction in force by July 5th and the potential agreement with the Orange County Sheriff's Department to provide very least supervisory responsibilities or supervising duties at a cost that hushed down the other already established and I know the rate. And the other is if the board took chose to potentially establish a committee that would review some of the options that exist for the diligent police. I definitely think you need a committee to research and talk about that subject. So I think you're going to need something here. So the Sheriff's Department has offered to clarify what that was about. Yes we have received an amount from the Sheriff's Department that offered to at our request we were looking to see what our options are because we were no longer going to have any of our commanding officers with the force and one of the options was to have a senior officer with the Orange County Sheriff's Department to provide supervisory duties. Keep our officers on patrol, maintain the department as best we can while still contracting out at the very least the supervisory duties to the senior officer in the Orange County Sheriff's Department. That agreement could really depend on what the county's needs are. We could speak with the officers and see what it is that their day-to-day operations are, what they feel would be needed from an officer or from a sheriff's deputy who we brought in to supervise them, bring them into the discussion to see exactly what it is that they would need to go forward since they were only two patrol officers on the force. And then at that point we can then go back to the Sheriff's Department and say this is what we need. It could be one hour, it could be 20 hours a week and then tell them exactly what it is that our needs are and see if they're going to fill these needs. That is the option currently with the Orange County Sheriff's Department to provide some kind of supervision of our department in the short term. Any other questions or comments on the board? So are we currently looking for officers to fill these roles? We are not. No. The challenge is that we were considering hiring one patrol officer because we were short one officer at the moment. And we're considering filling that position known full well that we were also going to use the sergeant to retire. The reason why we had it open position is because the district itself is currently at a $7,000 deficit and is at a disadvantage. And there are other financial pressures on the district that check us from being at a full force. When the issue arose of the chief leaving, the hiring of new officer really became a secondary priority because the priority then was with his own chief. Shortly thereafter, we then learned that we had a second or third really senior officer that was leaving the force taking the second position down and more of them. So then the priority became hiring at the very least. We're looking for options to have some kind of a senior officer to make sure that our department is meeting the administrative paperwork, has someone that could be on the way to town hall or please so that we can work together and maintain some form of continuity with the service of the economy. Understanding that we're going to be at a reduced force. At that point, we thought, well, to bring it to the board. The board can decide what it would like to do. We would like to form a committee to discuss whether or not to keep the department. If it does keep the department at what staffing levels. At that point, what is the return for the investment that the police district is making to the police department or any other options, any combination of options really? So what you're saying here is that because of this sort of confluence of transitions that you want to take advantage of this, there's a time to say, okay, well, this stuff happening right now, we have an opportunity to change the structure. And now if we're going to be thinking about that, now's the time to do it. That's right. So rather than move ahead with hiring, just to keep going the way we've been going, take a step back and say, this is this direction that we've been going in, wherever we want to continue, we should take this opportunity to perhaps see what people do. That's right. It was a, I don't want to influence the board in any one particular way, but there was a model recently implemented in Waterloo. And their model was to create a committee that was comprised of not just staff, but also members of the community. And the model itself included a variety of different methods of communicating with the residents, public hearings, public comments, and it became a really fully engaged community act. So this way it wasn't just the select board and Waterbury that was making the decision, it was making the decision that the community wanted them to make. So because of this perfect storm scenario that is happening here, it seemed like if the board wanted to, it would be a good opportunity to have that discussion. But the more immediate need is we do have our two officers and we want to make sure that they're supported as best as the talent and support them by providing them with someone that wishes some kind of support and leadership. Do we need more than two officers here too? I mean, is that something that Sheriff's Department is willing to supplement too? We can, but through my conversations with the state police, we could operate with a reduced force. And we do, we have two full-time officers and we also have two parking officers. We could rely on some of our parking officers to take shifts as best as they can and going where they can. And any shift that is not taken or is not filled, then the state police has agreed that they would then cover, back us up, they would back us up, but it would really depend on where they are at the moment. They could take 10 minutes for them to get here to take longer than that. But it's also, it would also be very challenging to staff up right away, because we wouldn't have the opportunity to let the officers back on sites and everything else. And it would obviously be a very rushed decision to just bring an officer down here, of course. The rate that, I should add, that the rate that was proposed by our sheriff in Orange County is roughly about $53 per hour. And if we annualize it, that rate of 20 hours a week would be roughly about $55,000 a day. It doesn't have to be the 20 hours. And it could just, it could be less than a depending on what the town needs. So if the board thought this was a good idea, if it authorized me to mediate or facilitate a conversation between the sheriff and the board and find an amount and the number of hours that could be a need, that's what we're going to do. I think it is an opportunity for the town and the village, well actually the town of the police district, we're going to make sure that we keep those separate in the way they vote legally, to restructure. And as a lot of you have been around here long enough, no, we didn't always have the department this big. Secondly, I think we actually had a really good opportunity because one of our police officers was the lieutenant and the operations manager from the Orange County Sheriff for five years and took care of all the town contracts and all the administrative. He ran all the day-to-day and the sheriff was doing the blatant stuff. And he's on our force already and now he has four plus years more experience because we've had him here. So I think we can look internally for that kind of work because there's actually nobody over there now that has the experience that our own officer has in running an apartment that size. And I think if you're right caring, community is vibrant. But it has to be a police district, it's not, yeah, it has to be people in the police district. Well, and there's two sides to that because you know there's been numerous conversations here about town-wide coverage. So maybe this, you know, my thought is okay, the immediate need is you got to deal with police district, but then maybe there's a dialogue that can happen with members from outside of the police district that provide, I think a lot of people don't feel the state police gives them that coverage outside of the district. So I don't know, this is not for, you know, who knows. That's why the committee needs to talk about it. The articles emerge your statement that the town has to vote to ask the police district to expand the police district to the town. And then the police district has to vote to accept the town's request to expand it. It's backwards, compared to what you think it was just saying let's expand it. Town has to request. It's got to go, yeah, I know. Yeah, it's a lot of part of the merger package. Years ago. Yeah. Yeah. Right. But if you're expanding to the entire town, you may not exactly be asking permission, you may be dissolving the police district altogether and then making it a town. But the articles were going to allow that. That would be a good question to bring up. If you disbanded the force and then it became a town-wide force or a town-wide arrangement with police or the county sheriff or whatever. This sounds like a really good conversation for our committee to be having. Doesn't it? Yeah. Absolutely. Should we have two motions, one for the agreement with the sheriff and one for the committee? Yeah. So, before you do that, so do we need to talk more about the agreement and get more information in light of the information provided? Should we look into it and maybe have a special select board meeting in a couple weeks once we get a little more info? Absolutely. I think that would be appropriate. And then we can evaluate it? We can evaluate it and make sure it's the right decision for us. At the very least, it may be not supervision but additional help or supervision and help, but maybe look into a little deeper. Absolutely. Okay. Before you make your motion. No, no. Okay. I could mention that. I spoke with the chief and he feels that anyone who's brought in whether it be support through the sheriff's deputy's in patrolling or sheriff's deputy is coming in and supervising their department would need very much layover time between his departure, very strong departure for them to be caught up with the operations and so there's only time between now and a special meeting to make a decision. Before your motion. Is there any other public comment? Hold on. Can you talk again later? Can you state your name? Thank you. I think having a meeting in a couple of weeks to develop a committee and to answer some of the Q questions, a front question you need to get would be a very good idea. So I think that's what you need to do. Thank you. What I had was not related. So if I, I didn't really use some more public comment. May I just ask one thing is because I know I came in, I came in a little late and I'm if it's not about the police district, let us finish this conversation. I'll give you a minute after the conversation. That's all I know. Okay. Back to you, Tom. I was just going to say that whatever gets set up with that committee, there should be an understanding that if it's data driven, that the data be made available from the call reports or the last five or even 10 years to analyze that data and start deciding really how we're using our resources. Because that hasn't been non-accepted. On the police commission, we did it on a minor way a couple of years ago and had some good results with it. But then things kind of fell apart with the commission. Okay. Bill Morgan. So are you going to mention this committee is going to be town-wide or is it just going to be no? We'll get to that one in just a second, I think. Do you have training's comments? I do. So because I think the committee would have to evaluate all the options, I don't think we can restrict it to just the police district. I think people outside the district because it could potentially affect them should have some saying. And I think training provided some comments as far as a makeup to see if you guys agree. The suggestion is a committee that's comprised from members from all parts of town in and out of the police district, select board one from within the police district and one from outside the police district and also the town manager. So it would be a combination of residents from within the district outside the district, select board members from within the district outside the district and then becoming pretty reasonable. So based on those those categories what are we talking for numbers? If you give two per category, two, four, six, seven. Two from within the district, two outside of the district. That's four, two select board members, five, six in the town manager, seven. Does that work? Sounds good to me. Okay, so should we make a motion that we authorize Adolfo to put together a list of candidates at this board if we meet on the other thing in a couple weeks to either interview or approve? We'll start the process, yeah. Absolutely. Does that work for you? The next meeting is not the special one. If it's possible, if you can get a list of candidates by then we can start the preparation of the committee either schedule interviews or select if there isn't more than one in each category. Sure. Okay, so I'll obtain a motion for that. Word it how you want. Okay, Larry, go for it. So I just wanted to try and clear up before I make a motion. We want to establish this committee. Why don't we just do that first? Why don't we move to, we're actually not establishing a committee. Actually, we would be, wouldn't we, because on the next meeting we would be trying to fill positions in that committee. So I'll make a motion to establish a police district, a police, what do you call it, a police department committee research? I think it would be an ad hoc evaluation committee. Ad hoc police evaluation committee? Yeah. Okay. Based on, based on trees recommendations, do we have a date for this right now? I think we just authorized him to get the candidates and to be discussed at a future meeting, I guess. I don't think we have to start a date yet. And I'll authorize you to find candidates and set a date for the meeting. Okay, seconded. Any other discussion? Hearing none, all those in favor, stand for everything. Aye. Aye. Opposed? I'm staying. Passes 3-0. East Randolph community hall update. Well, before. What did you gain? It was the portion related to the charge. You need a motion for that? You may need a motion for that. I could just compile the data and then bring it back. Yeah, you're just taking it back to you. Okay, I don't need a motion to tell you to do that. I'll just let you go ahead and do that. We're not approving or denying, we're just asking for more, so how's that sound? Okay, next item? East Randolph? Next item is East Randolph community hall update. That one's a verbal update. We have been working with the group that's calling themselves the East Valley group. They're comprised of residents from East Randolph, also from different parts of that part of the valley. And the work that we've been doing with them is to identify problems that exist with East Randolph community hall. We have learned that there have been some issues that were identified before I arrived as town manager. And there was an initial plan to pay for upgrades that were acquired by the state marshal. It's currently in the building that's closed because the state marshal is closed. And those repairs require ADA compliance for bathrooms, fire suppression issues, all totally roughly about $50,000. Instead of doing that, we decided to engage with the community group to meet with them, identify what their strategy or what their requests are, and try to formulate a more strategic plan for going forward. In the course of the last several meetings that we've had, we determined that we needed to have a property assessment, which we've done. We received an assessment of property inspection. The inspection came back. It was pointing out many more problems than we knew existed. We had an idea that existed but just didn't know exactly. We have since then shared that report with contractors for just estimated amounts, avoiding the cost to repair the building, and the initial, non-specific or very initial responses that would cost roughly about $400,000 to repair the building so that it could be opened again. Not necessarily $400,000 to open it to the public, but $400,000 so that it would become a fully functional building that doesn't have structural foundation issues or interior rock or any of those other issues. So we're still working with the community group, where we're going to start working with other groups. Perry has put the group into contact with many community groups, including the Preservation Trust in Vermont, to try to identify a way for this particular community group to fundraise, to find grant money, essentially be able to raise as much of that $400,000 as possible without having to spend taxpayer money for $400,000 worth of taxpayer money to rehab that whole. So the work is going to continue. We're putting together a comprehensive plan to rehab the building, and that plan will include applying for a considerable amount of money to raise. I wanted to share that with the board so that it will be stood with that building since it currently is closed to the state family. President Roberts, you want to call her? Okay, thank you for the effort. I apologize. No, that's all right. If you want to put me to the end, since I was late, however you want to deal with that. No, we'll sneak in here. Okay, thank you. My name is Jenny Kodork, and I'm coming to you on a road matter. And because you all are the sort of final arbiter, I guess I'm low on issues according to the statute, and I have an issue I wanted to bring to the attention of the select board and see what I might be able to get in terms of enlisting your help in resolving it. I live on the North Grand Opera. The reason I was late was I wanted to bring you pictures like Arlo Guthrie that I couldn't get the pictures to print that would show you my house. The head of the road crew, when he was out in front of my house the other last week, I went out to see what all they were doing and was told that they were kind of planning how they were going to widen the road in front of my house because they wanted to increase the drainage. And my house sits really close to the road, is very close to the road, so I've always been very, Ryzen and I have always been kind of protective of trying to keep as much of our front yard as we can because our house is so close and the dust can be quite severe in the summertime is one of the reasons that we've been, that we've not wanted the road to come any closer to our house. So as well as the right of way, the main issue for us is the speed of cars and the road coming closer to our house just because we don't like the dust and sort of losing a portion of our front yard when we have so little front yard to begin with. So I have come to you, I've tried to work, Mr. Valyan is recommended that I see if I could come to a resolution with the foreman. He made it, he even told me, he was going up to talk with me when he came out there, but he made it clear to me, he made it, flat out said he made up his mind before he even talked to me because he'd been told by his road crew that I don't, I haven't wanted the road to expand in my yard and so I did try talking to him again and I've done a lot of research in terms of what the road requirements are. There are no minimum width requirements for class three road which is what I live on. They're minimum width requirements for class two which is a 20 foot minimum which I think my, the road I think meets that now even though it's not required to. So the main thing they wanted to do was do some inquiry stitching. I'm fine with trying to improve the drainage on it but I really don't think they should have to you know get rid of more of the grasses in front of my yard because that really acts as a buffer to the dust and the closer the road travels towards my yard the more dust there is. Now I'm not saying that you guys don't have a right to do it. I mean there may be some questions about it. I think it's within the right away as far as I can tell but I know when I was on the planning commission for 10 years when people came to us just because we had the right to do something doesn't mean there wasn't room to talk with people and to try to see if there was a way to you know come to a joint resolution. But as I said the foreman made it very clear to me that he had decided before he even talked to me and he made that clear again when I talked to him earlier today. I don't know why that is and I can only, I will throw out one speculation which I'm nervous about doing because I don't want to say that that is the reason but he did tell me that earlier this year my husband had called and he did say that he was offended by a call that my husband made me earlier this year about the road not in front of our house but up there after my husband had gotten stuck in the mud where it came up to the bottom of the car. I did hear my husband call and I will say he did sound annoyed. I don't know that he sounded rude. I had called two days earlier about the same spot which I think was why he might have been a little annoyed sounding right on the phone. So he did complain about my husband thinking my husband made a rude call. I don't know if that's the reason but I have had a hard time understanding why he's been so adamant about not willing to talk about you know how we might resolve the drainage issue and to see if there's a way that we can resolve it together. I did try to, I was going to try to pray out Google Maps has a really good aerial or street view of my house to show you precisely what I'm talking about. I knew you guys weren't going to be able to solve this tonight you know but I would like to show you one thing that I did print out for you that's from the the gravel roads manual. I don't know if you care about having the cover letter or the cover for it but that shows a picture of what I thought would be a good compromise which it shows on this that it's a the highest rating you can have for gravel road is a five and this shows a five rated road that I thought might have a good compromise so it's the picture I'm going to give you the right one. Yeah the rating side is the one on the bottom looks a lot like the road by my house so one thing there's a an old culvert in our driveway that I lived in my house for 25 years now and that culvert has not been in use it was not in use when I moved in to the house and the drainage is really funky so I'm not saying you know but he has wanted to move back all the way we have a fence the reason I know the road has kind of migrated over the years getting closer to our house and then it moves back but this shows what I always think here is a compromise is they have like the ditch but then they have grass that comes out into the road some so you can clean out the ditch he wants to and I was hoping that they would maybe move the culvert a little closer to where the roadway is now rather than just take it. Is the cover going across the driveway? It doesn't necessarily make it hurt. Yeah I don't think it is mine. I don't know. I can see you're dressing. Yeah. So let me let me provide some information and this may help with the rest of your discussion before possibly. And I'm not going to be. So there's a municipal roads general permit and there are grants associated with getting roads and your clients with the municipal roads general permit. Two rivers out of Qiji is administering it on behalf of Northwest Regional Planning. There are grants available that if there's a change in drainage that the town can get that evaluated completely covered by the screens. I'm going to caveat it that I do this work so I'm not advocating for more work right now. I'm just telling you there's a program available to do it. I'm perfectly willing to do whatever legwork you ask of me. I should mention that we've been talking about this issue. I suggested that communication continue with our highway superintendent and if there was no solution there that I would then become involved and we can then have that discussion on the administrative level. So that's great. The reason I came to you all tonight and so some other things I can tell you but it may or may not need to be said now but is that the foreman said he kind of gave me the opportunity to come talk to you all. He said because this is last week he said you know he was looking to do it sooner rather than later. He said you know come to you and so I would like to see see if we can resolve this before they go in and take away some more of the grass in front of my house and end up winding the road. So that's why I came to you tonight. One is to see if to whether it's you all get involved. I really I did think because you had sort of deferred to the foreman and the foreman has not told me. He really just said I made up my mind. I'm sorry to interrupt but I didn't defer to the foreman. What I suggested was that you work with him to find a solution and during that process I also shared with you the state of Vermont's road guidelines so if you could review those and I also suggested that if you could not find a solution with Iowa Superintendent that then you and I could have a more detailed conversation about how to solve the problem. Exactly but you did also say that that would necessarily stop him from stop them from going ahead and doing what they were planning on doing. I think is that is that a reminder. It was a matter of a matter of safety and if it was rain and you had mentioned that you already have pooling of water in the area and there are hydraulic issues. No I don't have any pooling of water in the road. I said my road is about as good as it gets and right in front of my house there is no immediate need. I probably am aware in front of my house my dirt road like my section of dirt road as probably the fewest poppies you will see almost all of them up above me there were problems. So I just can do because I wanted to see if I mean if in the end you agree with me now I'm very you know then you know I guess I'll just have to move it but I was hoping to get you all to one take a look at this because we were the final providers and two my other concern that I should put on the table which is also why I want to postpone it at least just a little bit is because the center line the road expands towards me but it doesn't expand the other side because it's slowed the men down to the stream and I'm concerned about there being no record of where the center line is and we did rightly tell me to talk to the Lister which I did do and he referenced me to the town clerk's office which I did and I went and I looked at all the deeds and they referenced you know right of ways of record and I looked in the town right of way book the road book and some of it's literally not even legible because it's so old you know that so I called a surveyor today and so I'm trying to get a surveyor out he said yes center lines migrating are a problem and especially because the right of way is so close to my house I would really like to have it in the records where the center line is because otherwise statute calls for if you can't essentially reasonably determine where the center line is the center line is in the middle of the roadway well because the roads only migrate towards my house that's center line even if it's just to you know it's moved it's probably moved to you know a couple feet since I've been in there and now it's going to move a couple more and my house right now is only 20 feet maybe from the right of way where the edge of the right of way so I would also like to have the opportunity to get a surveyor in there to establish you know right the central lines and that will be harder to do once that it looks okay any questions this is right up your alley so uh for you well because it's not more than we can't take action on it so the what we can do is we advise uh Adolfo to follow up on it and see if we can come to a quick and an integral solution and is it possible since it's not worn just to ask for the foreman not to do this that was kind of applied that was kind of applied with the and then perhaps um if we don't because I have that one for the next meeting in life you all have come out I don't know how that works but I guess I'll continue to work with Adolfo thank you thank you all right uh and that's the only agenda the state revolving loan fund authorization yes we have discovered that the authorized signature with the clean water state revolving loan fund and also the drinking water state revolving loan fund still remains the old people come manager um and so we would like the board to uh if it chose to make a motion to authorize me and then also our finance director mike and cabela's to become the new uh signatures for the talent to be with the signed documents on behalf of the select board okay so any questions yeah i see you show up thanks it's okay i'm gonna give you a turn here do you have any questions regarding the loan fund what did what they do with it anything so make the motion you can finish it yeah all right for Adolfo and uh for our town finance officer to that signature authority it's on the state revolving fund second motion is made in second in any other discussion hearing none all those in favor signify this thing aye aye opposed abstain motion passes 4 0 0 loan refinance agreement from mescola this is a an item that the select board had already approved at the previous meeting this is just to uh authorize the select board or the performance like what that we now have the documents to be signed and just to uh want to make sure that it was made public that the select board will be um making official an official motion that had already been approved for this thing so we have the documents here for the board to sign and it would just be to authorize the refinance of the property at 45 something so we have our clerk indicated that even though it had already been approved that she would feel more comfortable there was a motion to acknowledge that the board was going to sign the refinance agreement or authorized so i'll make a motion to authorize Adolfo to sign the agreement second okay motion is made in second any other discussion this is the same one that was at the time meeting i think that the time you didn't agree to this this is uh solving a 45 south name okay no other discussion all those in favor signify we're saying aye aye opposed abstain grants request to apply for a municipal highway grant the staff would like to request the select board to authorize the town to apply for a municipal highway grant and then also for a bicycle and pedestrian grant the municipal highway grant would be to help pick some of our culverts that are failing one in particular is north randolph road we have dbc applied for this grant and we're denied we've had a trans representative come out we made a point to take them to the site and said you should apply right so we'd like to have the boards of people to reapply for that grant and then also uh the bicycle and pedestrian grant would be to fix some sidewalk problems that exist in the village i've asked uh highway superintendent to compile a list of issues that exist so you know i will be meeting during s11 to talk about what some of these sidewalk projects are one in particular is a sidewalk problem behind the red lion in on pleasant street and currently is it's uneven and some of the elderly residents of the red lion in have asked that you look into repairing that side there are also issues with sidewalks in front of the randolph house we want to make sure that anything that is a problem that we we're going to compile on the list and then work to apply for this grant and then fund some any questions on the other grant okay we can either hand them together or separately so authorize them now to sign them yeah sorry about it bring grant to the floor good catch i'm hoping that we uh ask the dofford to apply for these two grants second okay motion made seconded any other discussion hearing none all those in favor signify by saying aye all right all right all right opposed i'm staying wait a sec the question is that you mentioned your grant where's the culvert you're talking about uh they don't know the exact location off the top of my head but um it is a field so it's a very very good for the elderly that's that's where the problem is yeah okay motion passed four zero zero old business local emergency operations plan this is a plan that we have to reintroduce every year with our planning commission we're not able to complete updating the plan for this meeting for the issues that existed with the police department and a few other issues that are ongoing so i would like to ask the board to table that for the next meeting okay any any preference to not do that all right other business but for other business we have the two items that were added at the start of the meeting one is the discussion involving racbc enough for the town to potentially consider establishing guidelines for rcbc as it manages the dental and designation program or to potentially authorize me to create a plan and then ask rcbc to return to the select board to get guidance essentially giving them some some guidance on how to continue the managing of the dental and designation program and the other request is the dry hydrant grant that i would like to see authorization to apply for sure which of those people are going to like to talk about this let's go with the dry hydrant let me quick here what was the location uh if it is on the on the i don't know the exact locations that it is on the graduate school property okay so stock farm yeah stock probably out back on the big phone it came through that's from the school and then also through uh chief collective okay any questions regarding the dry hydrant grant can i look at the motion i'm going to be allowed to apply for the dry hydrant grant of course from the school okay from the school motion made in second in any other discussion hearing none all those in favor signify be saying aye aye opposed sustained motion passes for those zero okay racbc downtown administration how do you want to hand them out it's a fully loaded one um so i'll give the board guys some background we hey guys can you take it outside thank you we have naturally with and there's a change in the managers there is um there could be some some issues that exist for the way things have been operating in the past and how they're operating now um with my leadership coming in i've asked racbc to produce information that i felt was necessary in order for the for the county and the select board to understand how the downtown visitation program is being ran um because that was not something that they had been asked to do in the past we didn't have the information that i was asking or at the very least had very limited or in some cases um it would be very difficult for them to okay um that has created some some strain in our working relationship it's something that we're working through we understand that it is a relationship that we have to have and also uh is one that we understand that the downtown visitation program offers benefits to the county it's not the only way to be able to benefit the county itself there are other ways that we could benefit the county with the funds that are um allocated for downtown visitation which are 20 000 dollars um but in the short term we would like to have the board's input on how it feels that we should be working with rcbc um how it feels that the town manager and town staff should be engaging with rcbc what limits it should place on how it manages the downtown visitation program um and whether or not it's a program that we would we would like to continue to have so really that the issue really lies and rcbc feels that it wants to provide what the town is asking for but just hasn't had the opportunity to do that and we'd like to seek some guidance from the select board on how to do that how to have that relationship how to cause the relationship that we've had in the past the morph into something that is more uh provable by the board it's very vague and open and that's really what this issue is so what are you sure you're asking for from them uh data uh hard hard facts uh how have they managed the program uh with whom have they met with to discuss the program um how many meetings they've had that revolved around the downtown visitation program um volunteer hours that have been spent focused on programs in the downtown visitation events and behavior that kind of thing so i'm not i'm not asking for what i feel is out of the ordinary it is really just basic statistics number of meetings number of people they talk to number of economic development related activities um i've received claims that uh events that have happened in the downtown program or in the downtown that would be treated to the downtown visitation program i've had volunteer hours um i've asked them to give me specific hours for specific events break down to it um if someone from the community were to ask me uh or award at some point ask the select board at any point to say how is the program managed we could say the rcdc staff i've met with 50 people i've met with 100 people have had a thousand hours of volunteer time that have been put into these events um it's just basic statistical data and do you know how much has been spent on this effort today yes and no it has been a challenge um to get this information i was given a report that i feel didn't address these questions uh it was very long on the leader report since then i've been given spurts of the information that i felt should have been in the report but it's come in spreadsheets come in different email messages it's it's come in a way that i didn't feel it should be coming i asked for a report that i would then share with the board on how the program is being managed i feel that it should include something something like this something that Amy gave to us in one sheet packs figures specifics um instead we received a 60 page report that include very little so those are the type of things that i'm asking from rcdc i understand that again my process are operated in a different way they value different types of data and information um i'm more of a quantitative person as opposed to qualitative and there's a difference but i'm a little confused by the request it seems like this is all stuff that you don't need to come to the sector for you just work out with rcdc what you'd like them to do and set that expectation and if it sounds like they're flexible and want to work with you that then they just from now going forward you know that that's the expectation and the kind of data that you would like to see and so they've collected and give it to you at some read-upon intervals in time so it seems like you have a really clear idea of the kinds of things that you want you know a whole lot closer to it than the board is i'm not sure why where we would be it seems like a little too much detail for us it's really your yeah i i think so rcdc has specifically requested that we bring this to the board because they feel that they want to have that connection they want to make sure that any direction that i give to them or any direction that they feel that they are born in has the blessing of the select board they want to make sure that what i'm sharing with them is that if we're working together then it is rcdc and the panel working together as opposed to rcdc how they feel they may be just floating in the wind and not know exactly what to do so they feel that they're doing what but they need to do so i brought it to the board because they asked essentially to have a discussion see if the board wanted to have that that input or authorize me just to continue to do my work and work with them here with like certainly continue i wanted to make sure i gave them that courtesy to bring it to me i think it was training on some trauma from that as well yes um uh tree did suggest that we have at the very least some numbers um consider on consider to the not necessarily establish a committee but at the very least connect to working with rcdc to engage more with them to develop a scope of work uh and how to establish some guidelines for rcdc and how to manage it feels like it would be more of a direct involvement with the board and rcdc to give them that that guidance so is there a preference to have us participate or continue to have a bell phone for the time being i guess so i've had some conversations with some of the board members of rcdc and to understand better what they've been doing i've asked for similar information that adelpo's asked for um and i said specifically it said you know it would be nice to see a spreadsheet that shows you know what positive benefits you know that you guys have contributed to the community or to individuals or grants or you know the downtown designation program is supposed to be something that helps people you know be able to take tax credits and things like this so i've asked for that kind of information for my own personal needs to see just what what they're doing and at the present time i believe that's something that i'm going to get and i think it's very similar to what adelpo has asked for i just simply asked for a spreadsheet because i wanted to see what you know what was what dollar values you know you know for spending twenty thousand dollars i'd like to see you know what we're getting for our twenty thousand dollars are we getting back a hundred thousand annually or are we getting back fifty or you know did we get anything i don't know so for me to better understand it i specifically asked these board members to bring the topic up and say look you know in order to show everybody in the community what's going on here this is what you know would be beneficial to see so that's what i've done i believe the conversation came up a year or so ago where we started looking into grants and that this was a grant to them to administer the downtime designation so at the time the discussion was to find out what we were getting for that so to me i think you know personally i'd rather support adelpo and his movement for trying to collect the data and say it's like port stands up is that you know we support adelpo trying to get this and we'd like to see the data as well you know once he assembles we're getting somebody else involved at this point on the shore buys anything that's two people are pressuring that's what i think would work the best you know i think that throwing out some ideas this is what might help be helpful for us to see so if they can pass that along go adelpo that would be great so the board's preference is to continue with adelpo being point and we'll get involved once more yeah i think there's a time frame that goes out on that you know two three months or whatever it is and if it doesn't change then we should revisit and try to decide how we can help sounds good to me okay is that alright with you there okay so we'll continue as is for now okay and uh revisit once we get more information or we need to get involved on a more wider discussion basis okay okay anything else in other business yep okay managers report i have one one item that's not on the agenda and the one item is that we have been working on helping chamber with the port of lifeline actually maybe most of you have not yet met shannon hands she's under administrative assistance taking minutes sitting right up there and shannon has been helping us on a number of things but the most recent is to um obtain a flyover from the national guard for port of lifeline it looks like it may be possible to have one which would be great but the national guard has asked if the select border for town would be okay with having a national guard recruiting station you don't know what type of capacity that would be whether it would be like the standard rock wall that they usually bring and you have two national guard members out my thought is when the county sets federal money we are already participating in part of that we have one of our command officers in the police department who's a member of the national guard i thought it would be perfectly fine but we wanted to make sure that the board reviewed the situation and we got back to the national guard to compete if the board agrees and or it doesn't take it to the problem then we can continue the process i support that there's a number of national guard members in the community pre we don't know if we are going to get the flyover but most people are very pleased about it we are also hearing that some of the forces may be screwed by it so we don't know everyone's for the most part happy yeah i think you could alleviate some of that if you contacted people who said they're going to have animals in their portion of the parade that maybe they could mitigate any issues that's a big writing club probably would be a contact for that right they have this also oxen and there's yeah there's the oxen yeah so yeah sort of okay anything else no all right i will uh entertain an ocean enter executive session percent to the s.a. three one three one b motion made second and i'll be facing by by saying aye right close quickly and i don't know how you do things is my first life board meeting and not only that we have not had since i've been in Randolph for seven years a budget committee presentation to the select board formally so i'm going to get information as well as give it at this point i know all you folks i know it's also Perry was on the budget committee for a little while when i was there we've been on the on the rec committee together now we know each other yeah mic is the select board representative to the budget committee so he um you know has has stored meetings and he's there every month as well so you guys all know that there um that there's a sharing of information that goes on continually throughout our process uh in discussion i'm not the chairman of the committee michael penniline is i know he feels very strongly that we have channels of communication that currently exists and that is the role of the budget committee to bring any issues to the select board if and when we find issues at the time we find issues if we are doing our due diligence as we do every month and we meet and we question line items in the budget we uh compare actual expenses to budget items on a monthly basis when those financials are provided by um i might be cabela's uh and the combination of adolfo and michael answer all our questions at the meeting anything that needs research uh it is put in the minutes and follow it up on the following month meeting so there's um quite a lengthy process of analyzing the budget line item by line item um as i said we've never done a formal presentation to the select board i find it i feel it is our our job and our duty to um bring any questionable items where we do not receive uh adequate explanation to the select board and um in my time on the budget committee which is now going on about five or six years there's been one item that we've brought actively to the select board and that was to make sure that they were aware that when stagecoach instead of just being an appropriation item was also added into the line item budget that was something we brought forward um to make sure that they were aware of uh in my tenure there has never been a line item that we did not receive a satisfactory explanation from either the town manager at the time or from the finance director so i'm here to report that we are doing our job uh the budget committee in times in the past had met sort of quarterly and then more frequently towards the close of the budget uh process and then when financials are closed for the year end um in my tenure we have changed that to a monthly meeting which occasionally we may cancel one if there are no substantial changes to the finance to the finances to the reports as as provided by Mike Decavelis um Mike Penrod is not a permanent resident of Randolph so we actually canceled our meeting because there were no new developments but aside from that one off we meet we meet consistently every month and more frequently um as needed so i'm here to report that we are at your beck and call if there's anything you would like us to do uh as far as further follow up um Mike you know probably better than anybody what we go through on a on a monthly basis our meetings um the level to which we question items and dig in everything from uh you know when the heating bill jumps or if we spend more money on plows and chains um because of uh icy conditions in the winter um if the pool suddenly uh you know has a big jump in the amount of money it's spending on uh on water these riders we see we jump on and we ask for explanations and we receive those explanations so as far as a formal formal report um that's what i have for you tonight anything you have for me as a takeaway um i will certainly take that on i think we just got a quarterly report right okay is this sort of what you folks are looking for if it's anything different at all please let me know and we can modify that there's a paragraph when when the budget committee was brought into existence back 20 years ago there was no email we i probably didn't have excel um the exchange of information was not as smooth as it is now as easy as it is now and our marching orders really is like two paragraphs in an old town meeting report everything so as far as this specific item is going um i would appreciate any direction that you have other than what i've been able to provide for you tonight um i would recommend that you so you can clear up any miscommunications to consider changing your charter that could be voted on and so then um i think as the charter is written the committee's not in compliance with it which understandably technology changes and so maybe the charter needs to change at times and so instead of just changing it then you know proposing it gets on next annual meetings ballot or for discussion since it's voted since you voted in at the town meeting that it gets changed there and i think that would be an appropriate course of action so are you are you suggesting that we sort of look at the way we're doing business and kind of streamline the whole just take your first look at the charter and rewrite or is there something specific as far as um well how we're going to report that you would like to know i think it says you're supposed to show up here quarterly right or something like that yeah so i would probably consider changing that to providing a written report you know on a quarterly basis and monthly if there are uh i don't want to use the word significant because that's a subjective term but significant issues and you would maybe define how those issues will be considered significant okay and if you'd like to have further discussion as far as i don't know itemizing the line items that we've researched or if or if you would like just to report sort of like an auditor's report at the end of our financial statement saying you know we've reviewed everything and to our knowledge everything is according to you know explain sufficiently by the finance director and or kind of management yeah for me it would be you know a general statement saying everything's good but then uh as you know the 20 000 gallons to fill the pool has changed four of items in two years things like that i think would be important to us as we're reviewing the board later because putting 20 000 gallons into the pool shifting from the wreck to the building to the this to that it's kind of important to see and and then they then the whole board gets the explanations for why something changes in the next budget cycle see here's where where i could use some guidance as well because you know we have a select board member on the budget committee who could be there to hear this stuff firsthand michael dega bellis is as you know the guy that has line inverse on every item he signs all the purchase orders and he's the one that usually does the research into anyone he's line items he has discussions with with adolfo with high heat about the water and this discussion has gone from you know why is it so expensive to okay the water was actually charged by the sewer based on an estimate of what goes in because they figure what goes into the pool comes out into the sewers and that's not the case quite a bit of pool water evaporates as we know right so we get splashed out and absorbed into the ground so what's going into the pool is not going into the sewer so that line of you know reasoning it is being pursued is there a credit to get back from the from the sewer water if we can more accurately measure the amount of water that's actually going into the sewer system and not literally evaporating into thin air okay so i don't know at what level of detail the select board would like to know about that like we see a large expense on pool water that is explained but we're researched you know you know i'm saying like what is it i can give you guys is what i'm thinking just significant items you know just the general statement that you said that you know you're doing your job and you've worked over the budget everything appears to be the way the way it was planned yeah except for this item or you know and if there was none of those then you would just leave the original statement yeah i typically you could do that on a percentage base right if any any category change what was difficult and that is is sometimes you get a hundred dollar line and that changes by ten thousand percent because it's both yeah it's percent i think you said i think we said two thousand dollars or ten percent whichever is less um but that does not feed through us from asking any question whatsoever i mean i've questioned you know postage that went from you know had a spike of a few hundred bucks so i understand the process and why we're spending hundreds of dollars on posters like what is being mailed you know so we asked we are free to question any line item and probably a bit of a wall over the last five years um the big or small uh often even when there isn't a question we'll ask procedural questions like you know the smith barney this is posted at the end of the year and what's the process and you know other things like the the property tax rebate from the state you know it's an unknown so you know michael's he spent some time explaining like how that process works even though it's not really in the purview of the budget committee per se but we you know we really um we really uh you know go through over the fine tooth column pretty much is the uh current format and setup uh working well i know that there are occasional participation problems and i'm actually questioning the legality of a non-permanent resident being on the committee but not that mike's not doing a good job but um i just want to know if the current setup is working three people monthly quarterly whatever and the level participation you know because well since you asked it sort of a direct question i need a direct answer i can't remember last time i saw cj is it working michael paramount night we you know we're at the meetings all the time we communicate we ask our issues now one thing we do is to to overcome some of the uh you know the proximity issues um michael decavallis will send out uh electronic version of the financials we are allowed to ask questions electronically and those go to the group he's not allowed to respond to them electronic but that has to be in me so we do share information prior to the meeting we try a couple of times to have have someone phone into the meeting it really it really doesn't work as a kind of meeting that just feels like it needs to be face to face and aside from um michael penn ride missing a couple of meetings in the summertime you kind of schedule around it you know we do have flexibility i have flexibility because i work from home um a little less flexibility in middle school baseball as in season as you witness tonight but uh if we start off every session after annual meeting day asking if anybody needs to make a change to the meeting time so we can make it so it works for me it works pretty well for michael penn rod and i don't know what cj's issues are i sent her emails asking her if the time commitment is is too much for her if she's spread too thin and and um she has not replied that it is she continues to say that she thinks she can make meetings and which just doesn't happen so that's for more than a couple now i think it's it's been quite a few i don't know if it's been like five or six in a row but at least over the last year i think this thing happened if not more okay uh michael penn ride i don't think we can't but as i mentioned we cancelled the may meeting it was supposed to happen earlier in the week um but other than canceling that meeting michael hasn't possible all right any questions i think your idea may be changing the charters may be a good idea because you know that was done in say 97 yeah a lot of things have changed since then you know and so my take on it is that you're getting a lot of information now that simply can be emailed to you that similar to what i do in planning commission you know we get a lot of stuff early you can look stuff over we can just you know i can focus on what i think might be something that needs to be addressed probably the same things happen to budget committee it's just maybe the charity doesn't quite fit what the budget committee really could be doing or how it should be done so i think that's a perfectly appropriate place to go to work and to see if that gets changed and you know maybe we need nothing more than an email for me that just says hey this is what's going on or report to a deltoid just yep this is what happened you know this little spike in this and we looked at it and asked a question and you know we got the answer i think a lot of things that were going on you know 30 years ago are totally different today when it comes to information sharing and meetings and and productivity so that's my take on it so maybe it's just time to rewrite that for the board to be open to considering unless there are any major significant issues that happen between now and how meeting to forgo according to briefings or would still like at least one more briefing between now and the year before you know if the board wishes i could work with the budget committee to put the question on the ballot for next time meeting that changes changes that right yeah i'm fine with you know if you see something that spikes out of control obviously we all want to know about that so in my mind i could say before go to the court meeting process if that's something we can do and just understand that they're going to communicate when they need to well i mean it's in the charter yeah i mean it probably has to like i don't think we can say you don't have to do it having said that no one can force you to ship right but they even doesn't have to be that they have to be present but i don't i don't could it this could be could be as simple as a as a report to dalpo that shares with us and we get in a packet quarterly well why don't why don't we ask the budget committee to consider a few methods of delivery and then we can try them out through the end of the year so that way when they do do the ballot question in january that they're willing for them to get some feedback and then they can go from there is there anything in the statute that says they have to participate have to show up it says a quarterly formal presentation formal presentation it's just it says okay it is not to find out what that means sure it does it so i can come in talks next time it's up to you we'll make your ret one i actually have one for my previous life okay well anyway you know what's the definition of a formal whatever you want to call me yeah it's for you guys so i and i'm only saying guys because we know ladies so a few folks um you know we ideally would have a representative from your committee at the budget committee meeting every month so you hear firsthand what's going on so any of these you know side discussions that may be too time consuming to address here at least you've got you know when you're at the ground and you can see any problems before they happen while we're in sort of the discovery stage with with this stuff um any issues like that they're going in our minutes just so we don't lose track of them you know things to be followed up on i can we we could go anywhere from you know a detailed list of all the items we questioned in the in the last three months for the quarterly report or we can say we continue the process of which we've made you aware and there are no issues to raise at this point i can do that formally here once every i don't think every question so i've participated in those meetings i would say the ones that don't receive a sufficient part but i would think you would just report on the ones that didn't receive you didn't receive a sufficient answer to okay and and with some sort of significance okay yeah you know if it goes from a hundred to two hundred you ask and you get an answer that says yeah this happened then we probably don't have to know about that right but if it goes from ten thousand to twenty five thousand and you get a good answer we should probably still appear about that one okay something that seems like the electricity bill went down and i was and you know it's because of the led lights that were put up in town you know incandescence were taken down so why wasn't the budget reduced like you know but now you know because now you can reduce the budget because now you've got that data right right so i mean slowly we look into things yeah okay um that's a lot of line items that's for sure 1128 what is it now like 1100 yeah it's thousand there while there's a lot of gaps and titles in there but i think that's about the size of the well it's not a continuous report it's set up so it's by page so it prints by page into excel so there's in some areas there's 30 lines in between the next line item even though it's a continuous item okay any other questions comments great thanks for coming thanks sir you're welcome right again sorry late thank you no problem all righty okay now entertain motion on third executive session all right so we'll get the dolphin with a doubtful present with a doubtful present second all those favorite signifiers saying hi hi