 In this video, we continue exploring Canva to create Toastmasters brand compliant designs. If you have not gone through the first part of this training, I highly recommend you watch that video as this is a continuation of the previous training. The link to that video is in the description and also somewhere here on top. If you have already gone through that training, let's get started. In the previous video, I covered the basics of creating a Toastmaster design. In this video, I will cover the tools to help you organize and speed up your workflow. More importantly, I will highlight the design elements to avoid if you want to stay brand compliant. This is the design we created in our last video. When you have multiple elements in your design, we can group them together. For example, the star shape and the text. To group multiple objects together, click on one object and then hold the shift key and click on the next object. Canva will highlight both the objects and you will get a new option on top here called group. Click on it and these two objects are now grouped together. The advantage is when I move the object, both the objects move together. If I resize it, both the objects resize together. That's amazing. I could do the same thing for the heading, which is made up of this logo, the club name and the club details. First, click on the logo, hold the shift key, then click on the club name. Next, click on the club details. All three objects are selected. If I click on the group button, all the three elements are grouped together and can be moved and resized as one object. To ungroup, just click on the object and the option on top changes to ungroup. Click and now the objects are ungrouped and they can now be moved and resized independently. As you continue enhancing your design, you can lock those elements that you are satisfied with so that you accidentally don't move them around or change them. To lock an object, click on the object and click this button to lock. An object that is locked cannot be moved nor can it be changed. As you can see, all the editing options for this object have disappeared. I cannot change the font. I cannot change the colors. But if I click on the other object, which is not locked, I can see all the editing options. To unlock an object, click on the lock object and unlock. And all the editing options become available to you. You can create clickable links in your design. The only caveat is that you should save your design as a PDF file for the links to work. If you save it as an image such as a JPG or a PNG, those links would not work. You can add links to any object in your design. For example, if you want this logo to be hyperlinked to the Toastmasters website, www.toastmasters.org, all you have to do is click on this link option and enter your link. In this case, let me type www.toastmasters.org and click apply. If I want to make this text box as a hyperlink to a section of the Toastmasters website, which has information on speechcraft, let's say this page, I can just copy this link with Ctrl C, go to my design, click the link option and paste the link here and click apply. It underlines the text to indicate that this is a hyperlink. Let me save this as a PDF file and show you how these links work. Click on this arrow to download our design and in the file type, choose PDF, click download. Next, I will open the PDF file. Now you can see when I take my mouse over the logo, it turns into a hyperlink. Let me click on it and it takes me to the Toastmasters website. Similarly, when I move my mouse to this element which has speechcraft and I click on it, it takes me to the section of the website which has the information on speechcraft. You can add any number of hyperlinks in your design and as long as you save it as a PDF, anybody who opens that PDF file will be able to access those hyperlinks by clicking on the right place within your design. Canva allows you to add transparency to any element. You do that by clicking on this option transparency and we can change the transparency of an object from 0 which means it is completely transparent to 100 which means it is not transparent. When it comes to designing Toastmaster brand compliant content, you have to be very careful how you use the transparency. In this example, if I was to make this object transparent, it changes the color of the object and the color is no longer brand compliant color. For this reason, avoid using transparencies on objects that are brand compliant. If you must use transparencies, the only object that you can safely use it is the image, not the logo, but this image. If I make it transparent, it allows me to place other elements on top of the image. Canva allows you to create multiple pages of your design. You may want to do that if you are creating a slideshow, a presentation, movie or a newsletter. To add a new page to your design, click this button which says add page. The other way to add a page is to duplicate a page. For example, if I want a copy of the first page, click this button which says duplicate page. When you are working with multiple pages, you can quickly locate the right page by switching to the grid view and it will show you all the active pages that are available. Click on the page that you want and it will switch to that page. You can also use the zoom option to see more or less of your design. Click on the zoom. You can choose the percentage of the zoom or click on fit to fit the design within your page. To delete a page, click on the delete button and that is how you work with multiple pages. The next item I want to cover is gradients and gradients can be accessed through the elements option. If you scroll down, you will find gradients here. Click on see all. Like transparencies, we need to be careful about the gradients. As of now, Toastmasters has approved of just one gradient made up of loyal blue and a color called digital loyal blue. To use this gradient, choose one of the elements that supports two colors, something like this. Click on the first color and choose the loyal blue. Next, click on the second color and type in the code of the digital loyal blue which is 016094. Click on it and this is a Toastmaster approved gradient. You can move it around. You can resize it. You can even use it as a background. Just move it to the corner and resize it till it covers the entire page and you can start building on this design. In Canva, it's very easy to convert your design into an animation. To create an animation, click anywhere outside of the image. To animate your design, click on this button animate. You get several options for animation. Let's try the block animation. Some of the animations will only work if you have a pro account. If you want to remove the animation, click on none. If you enable animation for your design, by default Canva will create a five second video. If you want it for a longer period, click on it and increase the time for example to 10 seconds. When Canva exports this video, it will be exactly 10 seconds duration. If you have multiple pages, you can set different durations for each page based on the contents in that page and that's a great way of creating a slideshow. To preview how the animation will look, you can click on this play button. When you're done, click close. Once you convert your design into an animation, you can think of adding music or videos to make it more impactful. To add music, click on the audio button. Canva comes bundled with copyright free music, which means if you use the music that is available in Canva, you can safely use it without any issues with copyright laws. Most of the music tracks require a pro account, but you will find some free that you can use. For example, to stop the music, click here. Since we have set this slide to 10 seconds and the music track is longer, you can choose which part of the track it will play. And to do that, click on this colored area and move it to any area within the song that you want to play. You can also upload your own music. Click on the upload button and you can choose audio and upload an audio track from your computer. When it comes to audio and video, make sure you have the right to use that in your design. You should not use copyrighted music or video clips unless you have rights to use them in the design. I have purchased some music to upload it. Click on upload media. Click device. Navigate to the folder that has your music and click open. The music is now available in Canva. Click on it and it will replace the music. The same thing applies to video. You can either upload your own video or you can click on videos and choose one of the videos that is available in Canva. Since we are focused on designing brand compliant content, most of the videos available in Canva might not be suitable for us. To use one of the videos, click on it, resize it, move it to the right location and you are done. Observe that the total length here now shows 22 seconds. And the reason is because our first page has a duration of 5 seconds and if you go to the second page which has the video, this video is 17 seconds in length and that's how it becomes 22 seconds. If I click on the preview button, that covers animations, audio and video. It's easy to share your Canva design with others either to view it or to edit it. To share the design, click on the share button. You can share your design by typing in the email address and Canva will send an email notification to the person with a link to your design. You can add a personal message that will go along with the link. Hey Priscilla, check out this design and suggest any edits. If you want the person to be part of your team for future sharing, you can enable this option and then click send button. The invite has been sent and it's waiting for confirmation from Priscilla. I can click on this arrow and decide whether Priscilla can edit this design. She can only view it or if I want to remove her from the team. Once the other person clicks on the link, Canva will show you Priscilla is now online looking at this design and maybe even editing it. The other way to share your design without going through the email process is to click on the share button and click copy link. Before copying the link, decide whether you want those who have the link to edit your design or to only view it. To only view it, click on the arrow and choose share a link to watch. If you want them to edit the design, choose share a link to edit. Copy the link. The link is now copied into your clipboard. You can share the link via messenger, WhatsApp, email, whatever. Can you create a great looking Toastmaster brand compliant newsletter? Absolutely. To create a newsletter, go to the home page, select create a design and choose newsletter. Unlike a poster, it will be very hard to create a newsletter from scratch. The best approach would be to choose one of these templates available in Canva and build upon it. Choose a template that is as close to the brand guidelines as possible. For example, this one you can bring the designs page by page or choose to bring the entire template for modifications. Let's select both pages. Now we can start applying the brand guidelines to this design. This template is just a bunch of elements grouped together. For example, in this case, it's just two text boxes. Let's start with the color first. Let's change the yellow color to loyal blue to do that. Click on this object. Click the color and change to loyal blue. Do the same thing for this line and this object. Since loyal blue is a dark color, all the text needs to be changed to a light color. Click on the text and change the color of text to let's say white. Do the same thing here. If I look at the fonts used in this design, I can see that they are made up of Montserrat and Oswald. All I have to do is change the fonts now to Montserrat and Source Sans Pro. The best way to do that is to click on the object and since it's made up of two separate text boxes, the fastest way to do that would be to ungroup them first. Change this to Montserrat, resize it and change this to Source Sans Pro. Do the same to the rest of the text. Next, change the image to a brand compliant image. Let me remove this one and replace it with an image of a Toastmaster Club. Change all the text and you are done. Go to the next page and do the same thing. You can add as many pages as you want and choose different designs for each page and that's all there is to it in creating newsletters. I hope you found this video useful. I certainly had fun creating it. Creating Toastmaster brand compliant content isn't very hard. All you need to do is assemble the resources that are already provided to you. Sometime we feel constricted because we want to create more. We want to do something that is not part of the brand guidelines. You can certainly do that if you are a designer and if you have the creativity and you believe that what you are creating is really good. Create the design, send it to Toastmasters at brand.Toastmasters.org giving you a justification why you believe this design will be helpful in your club in your district and the team they will review it and give you the response. But for most of us all we want to do is use the resources that have been provided to us and quickly create content whenever it is required. I wish you all the best in creating excellent Toastmaster brand compliant content.