 Hello. Hello, everyone. My name is Juliette Barbara. I'm with the communications team and in a few minutes I'm going to pass it off to Casey Harold who will be facilitating today but I wanted to share a quick update about this meeting before we get started. So we are trying something a little new, a little different with this structure and it is to tie this meeting to a theme and today's theme is building an inclusive movement and these themes will be broad enough to hopefully reflect all of our work but also connect us to the broader movement and kind of our shared work as a group. And the goal here is to do some storytelling around the work that we do and hopefully understand our work in a more participatory way. So rather than kind of showcase and report out, we want to make this more inclusive and more of a story and we hope that this new narrative process will help us do that. So, oh, and a couple of things that are new. We will be featuring more guest speakers hopefully and will be open to suggestions for who to invite but today we have a community member, Adis Wang speaking to us today so it's very exciting and some of you may be wondering what about metrics because this is still called the metrics meeting and they are not going away and we are thinking iteratively about how we keep them throughout the meeting but not in the way that they used to be which is kind of formal reporting and so we're actually talking to Dario in a couple weeks about how to do that most effectively but we really want to focus more on impact in a way that everyone can relate to. So real quick on the speaker nomination process, the current process is for C levels to nominate people from their teams. We want to make sure that all of the teams are reflected over time in these meetings and we also want to open up the nomination process on Wiki for staff and community so stay tuned for more details on that and I'll pass oh and feedback is welcome so after this meeting if you have thoughts or feelings please email me or Sam lean I'll pass it off to Casey. All right so as Julie said the theme this week is include or this month is inclusivity in the work that we're doing to build a more inclusive movement and that can be kind of a funny topic like what does that mean it's pretty broad in a lot of ways and the way we're looking at it today is about how we can hear from more people and invite our folks and get more people involved in the work that we do on Wikimedia projects and that can mean doing a variety of different kinds of work projects approaches ways that we're thinking about our work there's been a lot that's been going on over the last year so even the last six months within different teams but also within communities and what they're trying to do so I think the more we talk about inclusivity as a value that's important to us and something that we're trying to do the more we're going to see that growing on different teams and also out in the community so one of the challenges around inclusivity and working on that is thinking about who's not here right now who's not participating in our movement either by reading editing and participating in other ways the challenge I was thinking about well they have a different perspective than some of us and our perspectives to plan for something that's different what kind of changes do we need to make to make other folks feel welcome and to find themselves represented and reflected in our movement and the work of you so it's thinking about why people aren't involved yet and what we need to do to invite them what changes we need to make also it's making sure that our spaces whether that's talk pages editathons projects campaigns and offline events feel safe and welcoming to people who may not may not have been to one before people are doing work in all kinds of different ways like the safe space policies that are now required for all grantees who are doing offline events and that's a learning process of how to actually use those policies James Alexander did a training or a recent conference grantee and apparently they had a couple of incidents come up but they said they felt well prepared to deal with them and respond to that so I think that it's an ongoing project to do that kind of work some of the other ways that we can be inclusive is making sure that newcomers feel welcome and make sure they understand what we're talking about on talk pages or in fabricator explaining things in a way that don't make people feel stupid for asking and letting people know that when they make mistakes it's okay we can continue to work with them in those in those ways so there are a lot of awesome projects that are going on today are going on like I said regarding inclusivity we're going to have a couple of people talk about about their work but I do want to highlight some of the other things some of the some of the work that is happening and that won't get talked about today like I said earlier we're now requiring friendly space policies for all grantees who are doing offline events editathons meetings conferences hoping to make more people feel welcome there there's the team that's been working on the lazy loading feature that was recently pushed out and that's to help people who are mobile users download pages faster it's recognizing that not all folks have super strong internet connections or that data costs can be really high and making the barrier to getting to Wikipedia lower for those people I understand that Ellery in research and Patrick and Sousa have been working to develop two developed tools that will identify toxic language so the potential administrators and others can come and intervene in conversations it's so hard to watch a lot of different talk pages at once and see when something bad is is coming about so I look forward to to that feature understand there's continued work going on in the code of conduct for technical collaboration and I think from the grants team we've had a friendly space policy on our pages for the last year or so and it's made a big difference I found in the way people are contributing their comments and engaging in that collaborative process so I'm excited to see that continue to develop in the tech spaces and I understand there was a recent accessibility sprint in Philadelphia for the iOS app and that those are going to be rolled out in the app store next week so it's really great to see that so many teams are doing this kind of work it would be great to understand from everyone thinking about what you could do on your team to be more inclusive what could be small changes or large ones so go on into the next parts of the meeting so our agenda today we've already done the welcomes and the themes oh wait no I'm gonna do welcomes for new folks after that Maria is gonna talk to us about the community update sharing projects that are going on out in the community right now then we're gonna talk to Chris Schilling he's on the community resources team about the recent Inspire campaign around harassment then one of our grantees Addis Wong it's gonna join us and talk about Wikipedia Asia Month and how they worked to include a lot of new countries and participants in that project then Catherine Meyer to say your last name Catherine's gonna talk to us give us some updates hopefully outcomes from the recent board meetings then we will be open for questions and discussions I've already seen someone an IRC says they have they've got stuff and then at the end wiki love so buckle up get excited it's be inclusive we so it's welcome to new hires we've gotten James Baldwin in FNA I think that's finance and administration our team's really happy to have him he will be helping us in grants understanding some financial issues which is wonderful there's Victoria Coleman in technology and Vahid Mansour sur on CE he's on the ed education team then contractors interns volunteers we have Paul Norman working on product from Canada and then the anniversaries these are some pretty impressive numbers Megan Hernandez seven years that's fantastic Winifred Olaf I didn't realize this six years is she in this room I don't think that she is but tell her that you know she's been here for six years I think she'll really like that we've got Kim Gill four years Sandra George for two Amanda Bittaker Juliet Barbara Jacob Rogers Grace Gellerman Stas I'm not gonna say her last name right Jerry Kim the car Coley all of them have been here for two years as well and then one year anniversaries for Joe Matazzone Lindsay and Frankenfield Liz Velarde and Nathaniel Schaff it's actually kind of remarkable how fast this year is past I remember when a lot of you were like brand new so glad you're all right so I'm gonna pass it off to Maria for community stories hi my name is Maria Cruz I work in communications and outreach coordination the community engagement department and I'm here to share some stories from communities and I'm singing because people look up more when I do that I'm kidding okay so the mostia pedia is a project that seeks to promote and value the history of the mostia in a key cultural time for the mostia San Sebastián that is celebrating the European capital of culture and also celebrating 15 years of Wikipedia and the recognition I think of the past Wikimedia and Caesar group all of these provided a great context to host this project that actually has several different programs some of them are wiki city including QR codes in historical sites wikipedia in residence working with libraries and printing a book and other activities as well and you can follow that on the link below wiki experiments this is a year-long project by shared knowledge user group in Macedonia they produce 45 high quality videos of chemistry and physics experiments to illustrate scientific concepts on phenomena and they are now adding that to different wikipedia as well and you can see the videos on the link below they are actually pretty neat and very very well done and the last story is repeat from last metrics because I made a couple mistakes talking about wiki loss monuments and I wanted to correct that here there were not a hundred uploaders I don't know why I thought that was okay I misread a tool for wiki met for wiki loss monument monuments there were 11,033 uploaders 77% registered after the competition started and this is one of the key metrics for wiki loss monument so I just I wanted to clarify that and the international winners will be announced in the first two weeks of December not November which is what I said in last metric so this is the correct information and I'm sorry that I made a mistake and thank you for helping me clarify this a lot of bike and Lily wiki media project milestones and affiliates French wiki source reach a million proofread pages and this is I think the highest in the history of wiki source if I if I read wiki media news correctly Russian wiki news reach 100,000 total pages and Welsh wiki media reached 80,000 articles it's exciting two new affiliates wiki done a user group that will work with women related topics in Italian wiki media and wiki conference North America is another recognized user group that is dedicating to organizing the the conference every year coming collaborations with communities the community wishlist survey is starting its voting phase November 28 December 12 if you want to submit a wish you still have time until this Sunday right I think so yes so don't hesitate to add your wish you don't need to have technical skills to add your wish you can only outline a problem and describe I think what what you think would be the solution so go and do it it's very important annual two loves is ongoing until November 4 that passed and new readers target countries is ongoing until December 5 if you have collaborations with communities please add them to the public calendar on meta and that is it going to Chris online hi everyone I'm Chris Schilling I'm a community organizer working in community resources lots of community going on with my job I'm gonna talk about the Inspire campaign we ran in June of this year on addressing harassment and the the purpose of these month-long campaigns is to invite community members to submit work submit and work on ideas together to address some of the women's biggest challenges and for some of those ideas that need funding these ideas can be moved from idea lab or we host them into our grant programs so the reasoning behind this topic is fairly straightforward the harassment survey run by our support and safety team made fairly clear that harassment is witnessed and experienced often enough in our projects it also revealed that the existing methods and systems that are available to deal with harassment are not considered very effective and more fundamentally I think it's important to note that harassment poses a threat to the welfare of our contributors and to our communities next slide please running this kind of campaign on a fairly sensitive topic was not without some challenges and I like to just talk about some of those briefly next slide please so I encountered a lot of disruptive behavior in running this campaign some examples included ideas that were submitted that were intentionally provocative such as titles ideas with titles like harassment is natural or ideas that rejected the rationale of the campaign like an idea with a title that said this is a distraction from like real Wikipedia problems there would also be cases where editors would intentionally provoke or disparage idea creators who would attempt to submit ideas in good faith to try and address harassment next slide I also want to note that there were some issues with some of the ideas themselves even when they were submitting good faith some ideas intending to address harassment would have required fairly fundamental changes in how participation in Wikimedia projects works some of these include restricting editing to just log in editors so kind of completely removing anonymous editing or requiring identification for registered editors some ideas were also fairly underdeveloped which caused some misunderstandings or just made it difficult for folks to provide feedback so with those challenges in mind I do want to make clear that this campaign was successful on many fronts regardless next slide please so let's talk about what happened during this campaign next slide please so participation this campaign was quite high compared to prior inspired campaigns we've run in the past on the gender gap and on content review and curation we saw 700 people participate in this campaign through ideas submissions comments endorsements of ideas and in total 280 ideas were submitted to address harassment so I'm I feel really good about that that level participation this campaign next slide please so the majority of ideas that we received during this campaign were calls for changes to community guidelines policies and systems and some of those involve things like like how involved questions of how blocks are issued by the community or by administrators they also include things like the steps involved in formal conflict resolution steps and the methods that are used to report harassment we also received ideas that call for changes in foundation policies and actions such as such as our image use policy and for calls for additional clarity around what behaviors constitute harassment or not next slide please I also want to bring attention to four ideas here that have some momentum and interest based on activity and some my own discussions with the idea creators so briefly there's an idea for a community health user group that would organize project volunteers to work together and consider questions of how to motivate volunteers work through interpersonal conflicts and prevent disruptive behavior second idea is for toolbox that would provide nonviolent communication examples using real examples from discussion pages talk pages on Wikimedia projects to show how for instance an unconstructive conversation or conflict could have gone a little bit differently had appropriate techniques been used in discussion another idea calls for building a resource page on all Wikimedia projects to let folks know about what to do if they are harassed and finally there's an idea for training modules to teach program and event leaders and participants how to handle instances of harassment both online and offline next slide please campaigns in in the past have had some success moving ideas into our grant programs for funding in this case though for this campaign a few ideas have been submitted so far is only been about 12 proposals drafted and only four formally proposed for our grant programs the main reason for this though is because many ideas submit simply did not need funding for implementation and this was rather surprising to me I did not expect this given how previous campaigns have simply gone so this left me with a rather important question next slide please it's how should we support ideas that don't need funding and I think what I'd like to bring attention to kind of illustrate one way to approach this question is through a case study next slide please so one case of how we can provide a different kind of support in addition to funding can be demonstrated through ongoing collaborative work I've done with English Wikipedia editor Pax Gethan who proposed an idea related to user space protection next slide please the idea in brief is basically to prevent vandalism harassment on Wikipedia user pages by protecting them automatically next slide please so how did I support this idea well just to kind of give a brief overview initially one step I took here is to advise Pax on preparing a good proposal on English Wikipedia these proposal processes are referred to as request for comments or RFCs and there are pretty strong expectations about the framework for these discussions I also have some experience closing these in my volunteer capacity as administrator I also helped evaluate and summarize community feedback on the proposal itself and recommended changes to it accordingly before this proposal was formally presented once the discussion was finished the consensus was reached I worked with some discussion participants to think about the next steps to actually implement this proposal and also discuss with project volunteers and staff who had skill sets in these areas about user space protection about different ways we could think about how to implement this proposal this was a technical proposal as well so it required the right kind of knowledge about how page protection works next slide please so based on my experiences with this campaign and also with my work with Pax I have some recommendations about how we can move forward from this campaign I think we have to more proactively support idea creators to effectively address harassment so to build a more inclusive community we need to we need to really work very directly with with these idea creators this is especially true when the topic concerns something that's sensitive as harassment and anecdotally I've also noted that many folks who have submitted ideas are people who have either experienced or witnessed harassment themselves and are motivated to prevent further incidents for themselves and others who contribute to our projects next slide please one major way excuse me one major way that we can support contributors is to support the proposal building process from the very beginning helping to structure and incorporate community feedback on proposals in their earliest ages are key to achieving community supported changes in project policies and guidelines which as I said before were the bulk of ideas in this campaign next slide please there are other ways we can also work with idea creators in supporting their ideas such as helping idea creators consider the logistics of how to implement their idea there's often a good idea there and maybe a lot of different ways to actually implement that idea and maybe helping having us think through which approach might be best I think is one area we can also rework ideas into grand proposals so for instance a change for a policy such as one idea notice was to actually change how administrators are placed in projects by rotating them instead of having them in a permanent position such as on the English Wikipedia so instead of a change in policy we can encourage for instance research on the effects of rotating administrators versus having them in a permanent position which is something that might be considered for funding and certainly it's an interesting question and finally we can encourage collaboration so that an idea creator isn't on their own to make an idea happen for instance we can contact endorsers of an idea or community members with the right experience or staff to create collaborative teams to help develop ideas a little bit further and help them toward implementation next slide please so to address harassment effectively we need to be working on this together to build inclusive communities across our projects and through this campaign I've encountered a lot of stories and experiences from our contributors on this topic and I think a lot of us here at the foundation and a lot of us in our communities have something we can offer to support many of the ideas in this campaign I encourage you to get in touch with me if you'd like to become more involved thanks very much and I think now we are going to hear from Addis on Wikipedia Asian Month thank you thank you Chris so my name is Addis Wang from the Wikimedia User Group China and one of the organizers of the Wikimedia Asian Month before I'm talking about what it is I have a video for everyone to take a look this is an event that ends to promote the quality and quantity of Asian content on Wikipedia which is currently underrepresented we also wish to improve each other's understandings of the Asian community this event helps support smaller Wikipedia communities as well as allowing minority language Wikipedia to host Addis on that otherwise won't occur last year edited on took place in 43 Wikipedia's 23 of them having less than 10,000 articles the event resulted in creation of 6086 articles all of which were larger than 3,500 pipes these articles were created by 1096 wikipedia's from all over the world at the end of Wikipedia Asian Month we are going to send 500 postcards to 44 different countries and regions around the world to recognize the wikipedia's who has made at least five articles for our editor this postcards came from mainland China Taiwan Japan Thailand Philippines India and Indonesia we're happy with what we achieved last year with Wikipedia Asian Month and we're looking forward to achieving even more next November so join so what is Wikipedia Asian Month uh basically it's a annual editor song on Wikipedia that promote content about Asia it's it happens supposed to happen in every November and last year was the first edition and it's a global event that allows everyone to join in any kind of in any language wikipedia next slide please so how does wikipedia Asian Months work basically we send in postcards to the wikipedia's who wrote who wrote five or four articles on their wikipedia with certain roles and these postcards are sent from Asian communities and we believe the this postcards has much meaningful value bigger than the physical value so rather than saying we're sending a prize to participants we're actually sending some kind of souvenirs and also as mentioned previously we have some rules to ensure as so we when we pursue in the quantity we also make sure we have a good quality on the articles so here's our postcards this is a photo of the people wikipedia's from Taiwan sent writing this postcard and going to send to the participants from all over the world next slide please and here's some numbers of the wikipedia asian months in 2005 we have 43 different languages wikipedia's participating in asian months there's 1096 wikipedia's and they have totally created 6086 new articles and in that 43 language wikipedia's there's 23 of them actually has fewer than 10 000 articles and at the end we're able to send postcards to 44 countries or regions in the world and it's a growing campaign this year's we're having around 50 wikipedia communities participating and we expect a lot more wikipedia's to join us we also extend to the project to the wiki quote and wiki source as a pilot project and see if this work out to encourage more cross wiki edits since most wiki media is editing wikipedia but there's less edits on the wiki quote and other sister projects so we want to promote that and we are providing more sophisticated dredging tours so it makes it's more easy for organizers to judge judging articles and also collecting statistics and we'll have more postcards sending from more communities next slide please here are some lessons we learn also the strategy we use first is we collaborate with smaller communities we invite communities that that are relatively small to participate as mentioned previously 23 of wikipedia communities is actually relatively smaller in last year and we're also engaging with the people that has no experience or just little experience with the international collaborations we're having lots of wiki wikipedia communities that have never do anything internationally with the movement or they have never get in touch with the people from other language wikipedia before so that's pretty exciting and we also provide easy to do instructions so any experience level can organize even you just register a new account it's it's it's own there's not much thing you need to do besides translating several stuff and we we provide all the pages and the tours designed and we're using a lot of publicity tours like central notice and we kind of like started to build a brand of Asian mounds and we provide postcards so these are some things for smaller communities may not capable to do like if you only have five people to participate in your wikipedia it doesn't make sense to make some postcards other kind of souvenirs or if it's just a small event maybe it's hard to get central notice activated or there's no such brand things but under the wikipedia Asian mounds it's a lot smaller smaller communities to join this kind of event and help them grow next slide please and we also do frequent communications we want to stay clear and frequent communication with all organizers mass message is the one of the way we we use to broadcast all the general updates it's usually I usually send a message around like once a week before it's start and as and send during the event as needed we'll also encourage communications on talk page facebook instant message or emails whatever each organizers prefer to talk with talk with others to increase these kind of communications so people can build trust they feel comfortable to talk with you even they're not confident to say if that's something should be talked and we have a q&a page we have a facebook event and we we even we encourage lots of communications between organizers and local participants we encourage them to keep updates to all the participants so they understand what the rule is what kind of process are we reaching something like that next slide please and smaller smaller recognition goes a long way it's a postcard is the the initiative that I have I've been doing like five six years since if I came 2016 I started with IEG on the social media program in China and it's it can reach the wikipedia as I called in the middle it's it's kind of less focused in the movement because the people who are very active of the people just like newcomers I usually get more attention from the movement well the people who made only a couple edits per day they kind of get less focused so we want to give more attention to them and by that way we can help to improve our community health and we have a title called wikipedia asian ambassador it's it's a piece of paper basically it's like a certificate and we have many asian affiliates in those that and it changes a lot many wikipedia asian ambassadors from last years being very active these years like willing to organizing events and create a lot of more articles and they also start to do some something beyond wikipedia asian months on their home wiki so we're doing lots of Kim building and brand loyalty you know the the the postcard itself has a function that you can actually it's actually sending it to you and you can show off to your friends and families for many people many wikipedia is doing the wikipedia they didn't get any kind of serving years they don't really get a chance but postcard is easy way to send to them and it's a recognition to them with their effort and more importantly it the postcard costs very low next slide please so here's some challenges we had uh it judging articles is not easy job you have to look at this article if it's flying now it has certain uh decent resources and uh if it's uh have the notability so in last year's karen from Indonesia wikipedia community developed the judging tour and they reduced some labor work so it makes you there for every organizers to do the work but this year there's russian wikipedia and liloi who brings a new tour called fountain and this tour makes judging very very easy as as it allows participants to submit their contributions to the tour and the organizers can very easily judge this if the article is qualified or not and we're looking forward to make more functions in next year's including it's more will be more friendly to a participant as well as organizers and it will be more fit to other sister projects rather than wikipedia next slide please so how can you participate uh visit us on meta just go to meta.wikipedia.org and search WAM you can see our wikipedia asian months meta page it contains our 50 language wikipedia and event page and you can read the article about asia on almost any language you you want and also invite your friends and even organize an event on your home wiki and also read learn about asian cultures traditions history and more on your language wikipedia that's the meaning of the wikipedia asian months thank you and i think now we need to move to the executive director update from cassie thanks addis it's mar it's cool that no one gets it right don't worry about it i don't get it right half the time uh hey everyone great to see you do i have a clicker right on it's true i have the power uh good morning happy november um so first of all i just want to give a big warm welcome to victoria i know that yes welcome victoria thank you guys ah there you are we're delighted i'm working from from home today hi everyone we are delighted to have you here and uh we decided not to put victoria through the experience of having to come up on stage in her first two weeks in the job um but we'll get her up here soon to talk a little bit and to introduce herself uh when she's had a chance to sort of pick her head up from all of the the information that she's swimming in does that sound good to you victoria no she's muted oh you're muted sorry i would i was just saying thank you kathryn i i would really look forward to that and i'm also like grateful for giving me the space everyone for like getting my my head kind of in the right place it's been um a wonderful first week learning as fast as i can but there's still a lot to learn so i when i speak to you i want to speak to you like with something to say from a position of knowledge versus ignorance so just you know bear with me uh for a few more days a week or weeks it's okay um no we're really excited and we're going to probably be doing some office hours once victoria has had as she said some time to to really sort of process and get to learn more about us and what some of the concerns and issues and priorities are going to be so looking forward to that thanks victoria thank you so i'm going to give an update on a couple things i'm going to talk a little bit about the november board meeting and then i'm going to also share a little bit about a strategy and future work on that strategy planning i think many of the folks here at the foundation have heard a lot about that but i think many of our community members who are watching this will be an update for them so so every november every year the board of trustees for the wikimedia foundation does a retreat it's a little bit different than our annual our regular board meetings where we get together and we make decisions around around things like resolutions and budgets and approving the annual plan sorry it's warm up here and approving the annual plan the retreat is really meant to be a time where we can get together and talk about priorities for the foundation and for the movement and think a little bit more about long-term planning and the goals that the trustees have in general so this year last weekend we got together in new york and we talked about a couple of things we had two days together that were really meant to be something like a mini sort of private conference salon where people from outside our movement and inside our movement presented on things such as the world in 2030 what we can expect in terms of population and demographics emerging technology trends that we're seeing globally we had the chief digital officer for the city of new york formerly of the chief digital officer of the metropolitan museum come in and talk to us a little bit about how large organizations can create innovative change and then we went over to the new york public library to talk with their chief digital officer about how a important public institution continues to reinterpret its mission as the world around it changes and the medium through which it reaches its audience changes does that sound familiar to folks i'm seeing some nods yeah and then the second day we had a series that we had a number of other presentations the first i believe was oh i'm sorry it was a presentation from our colleague nicole eber at wikimedia deutschland who gave us a presentation on our movement the status of our affiliates globally their growth maturity their challenges a little bit about some of the experiences she had going around and conducting something called the chapter dialogues two years ago you may remember but also some updates in the way that our movement has continued to mature since then and then we had someone come in from unicef to talk a little bit about how you truly can work with communities globally to understand what their needs are in real time and how to serve them then we had somebody who sorry then we had michelle paulson not somebody i don't know if michelle is somewhere around talk a little bit about the emerging policy environment that we exist in globally so what are the concerns that we see as we look around the world today and what does that mean for our movement and then finally we had somebody who makes art out of open data come and give us a sort of inspirational conversation around the beauty of open and so by the end of those two days our trustees i think were feeling inspired they were feeling as though they had a perspective on the work that we do they might have even been feeling a little afraid but that's great because fear is a great motivator and they i think came together around what it is that we're going to need to be talking about over the course of the next few months in terms of setting a direction for the future and then we had a board meeting and i'm going to walk us through a little bit about what we talked about there just to some to make sure that you all have a same a sense of where those conversations are happening at the at the governance level of the organization so i shared with them a little bit about our financials as you know we're about to enter into our major english fundraiser thank you so much to the fundraising team for all of your support in that but really and what we were talking about at the moment in the board meeting excuse me it was around how we're performing to date at the end of the first quarter so we're tracking below our budget against what we planned for the year we've been repurposing some money that is available to us that we haven't spent yet for initiatives that support our annual plan commitments so for example for those of you who've been following the conversation around performance and making Wikipedia faster and the projects faster we're talking about maybe a caching center in asia that will allow us to increase performance and for people around the globe and then we talked about the fact that we had a clean audit which i think you probably have seen emails about over the course of the past month which is a really significant accomplishment and major credit to the finance team so thank you guys for that at the end of the first quarter this is just a snapshot of where we're at we spend about 86 percent of our budget so that's the actual to budget ratio that's that's pretty good place to be it gives us some flexibility to as i said repurpose some of our financial financial resources for new projects and it just gives you a sense of where we are as an organization at the moment this is some of the expense by department your i will post these slides and then i'd walked through some of our product metrics at the end of september in terms of the work that the discovery team is doing that the reading team is doing and that the editing team is doing and highlighted some of the things that we're seeing you know in terms of positive trends so of course user engagement is really exciting year over year i think because this tracks to the very first time we ever implemented anything around user engagement so it's all then uphill there as you can see mobile web is growing the percentage of people who are reading us on the mobile web and then in terms of non-bot edits that seems to be growing as well and so i just walked through these trend numbers for our board so that they had a little bit of an understanding of you know the things that are that were focused on as we do our work and then as you heard chris talk a little bit about we talked about community health and some of the work that the community engagement team is working working on to address community health and address how we would deal with toxic behavior on our on our wikis and so maggie presented a little bit about what are some of the things that we might do going forward to support our communities and to support a healthier more inclusive environment and some of those ideas are going to be presented as part of the annual planning process over the coming year and so i just want to say a big thank you to patrick early into that whole team for preparing that and giving our trustees a sense of all the progress and momentum that's being that we're seeing across the the team both in the community engagement team but also the work that the community tech teams doing and the research team is doing there so that was sort of the operational update that i presented to our trustees but what i really wanted to talk about today is to talk a little bit about strategy so for folks here in the foundation and certainly for community members who are watching today or who will be watching later when we got together at wikimania i mentioned in in sort of the surprise of of the moment that that we're going to be focusing on a strategic direction for the movement some of you have heard that here at the foundation when we've gotten together at staff breakfast is the sense of 15 years in you know we've accomplished a lot and sort of where do we go from here and this was a request by our trustees to develop a strategy that would allow us to guide ourselves and make decisions and we're about to get to embark on that but before i talk about the process itself i want to talk a little bit about the why so where are we today some of you this is very familiar information for some of you this is perhaps new or you know perhaps part of the history but not necessarily all of the history and i and a lot of people have supported me and and the team leadership team and putting this together and so i'm looking at geome right now and i want to say thank you for all the support and helping us dig back into the past and understand some of the decisions that have been made so the projects when we started them in 2001 or we didn't start them when the projects were started in 2001 they were an idea right and we didn't know exactly how they were going to grow and how they were going to go and they evolved organically and it was tremendously exciting and around 2009 i'm sure there were discussions about this prior to 2009 but around 2009 it became clear that we had this thing these projects this idea that were wildly successful beyond what anybody had expected and they were growing organically and the community had i think the community and i think the foundation and the trustees had some sense that it would be helpful for us to know what we wanted to achieve going forward we were seeing some positive trends we were perhaps seeing some negative trends and we had a sense that we should have a conversation as a movement about what we wanted to achieve and that led to a 2009 to 2010 strategy discussion around a wikimedia movement strategy that resulted in a number of big goals that were meant to set set us up for five years worth of work in 2012 the foundation under suit gardener realized that those goals were wonderful and ambitious but we perhaps weren't quite resourced we were perhaps weren't quite resourced to address them and so there was a discussion around narrowing focus which meant perhaps pulling back from some of those bigger goals that the foundation and focusing on what the foundation could do and that narrowing focus exercise as many of you know but not necessarily all of you and so it led us to determine that we were an organization that was going to focus on tech and focus on grant making and i think for some folks that has been sort of the paradigm around which we've been operating for a while now in 2014 we had a new executive director who issued something called a call to action which was not exactly a strategy but was meant to perhaps focus us on narrowing our focus even further to focus on the things that perhaps we saw as issues or to clarify some of the things that we did well or improve performance or perhaps stop doing certain things in 2016 we had a transition and we had to close a strategy quite quickly to get us through an interim period and out of that came something like a three prong strategy focused on reach communities and knowledge against that the foundation built its annual plan that's the annual plan against which we're operating today so many of the programs that we've talked about whether it's about inclusivity in terms of the community like chris was just talking about earlier comes out of the community work and then there's the work that the new readers team is doing around reach and the like that's really great and it's going to get us through the next two years in terms of our annual planning for this year and our annual planning for next year and now really what we're looking at is where do we want to go because the strategy that we resolved in 2016 was for the foundation and not for the whole movement and i think that there's a question for the movement about where do we go so in terms of why this question has come up there are a couple things that i think are important the world has changed there are some bad things the web is less open and more commercial secondary sources are more fragmented and a greater proportion of them are less reliable copyright terms keep growing globally privacy is less concrete than it has been in the past and the window of discourse and public and open discourses is narrowing globally oh no that's broken well the world has changed in some good ways too and i'm really sad because this was supposed to be the inspirational exciting slide right our scale and the scale of our work and the possibility of it has changed dramatically we are bigger than we ever expected to be but that is also true in terms of our ability to reach more people literacy is rising more people are connected than they have ever been technology is evolving in ways that can augment our work and make it more accessible to more people our community is growing and there are more voices in it it is more diverse it is more global than it has ever been this is bringing new perspectives and opinions and innovation to our work this is an exciting moment many of us are ready for what this moment can mean and then we are ready wikipedia as a model we know it works it's you know there are always things that we can improve on but it's stable and it's evolving our name the wikimedia movement and wikipedia is known and trusted by many the foundation is stable and you're going to hear a little bit about the engagement survey results coming up soon but it seems like we're all pretty engaged we're fairly financially healthy i presented a little bit about the financials earlier our movement is maturing and self-organizing and we see that across the board with our affiliates and affinity groups and partners and our projects are continuing to grow and evolve and as i said in an email earlier to staff this week i believe that our work is more important than ever and so this is our opportunity to figure out where we go so how do we do that that's a good question i don't i don't know yet that's the answer um but i think it starts with understanding our ecosystem who are our communities and who are our users what do people need out of our projects and out of knowledge writ large what are the other players in our ecosystem that could be partners that could be technology companies that could be governments that could be educators i will define that which is the future look i think we know as as lisa said at our board retreat we can know who's going to be in the world in 15 to 20 years by simply counting babies it's a lot harder to understand what the future of technology and education is but we can talk to some smart people who are trying to to shape those futures what are the challenges we should be watching and what are the opportunities to grow and meet our mission and then finally and this is a really important pragmatic question because we can build all those beautiful goals but what are our options with our resources that we have so who should we talk to i think it's a broad group it's certainly our wikimedia communities it's our users it's external experts as i mentioned those who spend their time and lives focused on the things that we maybe don't have the resources to understand or the capacity or bandwidth it's relevant institutions that we work with and partner with every day it's our donors and it's the people that we're not yet serving because if we're only building for the people we're currently serving we're going to continue to miss the opportunity for those who we have yet to reach and how are we going to do it well this is deliberately a great out slide because this is really meant to be just a proposal i think that it is going to involve at the top it's going to involve consultation and then it's going to involve synthesis and then it's going to involve implementation and that is about the most confirmed that i am willing to get because ideally we're going to be building this draft process together we're going to be bringing in folks who have the expertise in how to facilitate large conversations around building strategy and understanding theories of change and then we're going to actually go through a process of determining how do we do this as a community together so where are we well it's today it's a long road ahead today we're at the end of this calendar year the idea is that we work on strategy over the course of the next six months we present the strategic direction that we've come to at wikimania and ideally it's not going to be a surprise to anyone as to where we are it's really going to be having using wikimania as an opportunity to talk about what we've been talking about publicly with our community and with others over the course of six months and then this is where the rubber hits the road to use a expression colloquialism where strategic planning then begins once we know where our strategic direction is once we've had those conversations how do we then transform that into action so how will we do it and i know i'm running short on time i apologize well we'll recruit an experienced team i think i've mentioned this before in conversations with colleagues here at the foundation we know that everybody here has work to do we know that you have annual plan goals to meet and so what we want to do is to be able to ensure and we know that our community members are volunteers and that their time is precious and that we need to make sure that when they contribute what we're really getting is the greatest sense of the greatest high impact contributions and that they're focused on being able to really engage with the substance of the conversation so an experienced team who can help us give a structure and facilitate and do sort of the operational heavy lifting hold global and inclusive consultations and when i say that i don't just mean on wiki although on wiki is going to be important but i think that there needs to be a commitment to getting people into a room together to have those conversations and to have them in the languages in which they speak whatever languages those might be i think we need to conduct some research around the world that we live in because as many of us know the plural of anecdote is not data and so it would be great to have some data about the needs that that our communities and that our users have we should listen to our users and to experts and then we should communicate in a way that inspires and clarifies what it is that we're actually doing because so much of our challenges can often as we hear from community members all the time is around a lack of clear communication around our intent and our goals and so being as clear as possible about what it is that we're trying to do and what will we get this is a big one this is one that i've heard from colleagues here in the foundation is why does this all matter to any of us how does this affect my work ideally it will give us a clarity of purpose and direction where when somebody stops you on the street and they say what do you do you say well i work for the wikimedia foundation we're the organization that supports wikipedia and then what's your next line when we went to the new york public library with the board retreat somebody observed the the speaker who welcomed us observed that if you were to ask a thousand people on the street is a library a good thing how many of them do you think would say yes he guessed nine hundred and fifty right don't know about the other fifty but nine hundred and fifty people would say a library is a good thing but if you were to ask what is a library meant to do in a community today that's a different question because it is no longer necessary about lending books a library is something that is very different as we heard at wiki conference north america libraries are no longer in the books business they're in the community business and i think that that's really critical when we think about our work because we know what we are today we're a good thing but we don't necessarily know what it is that we're doing in terms of where we're going to the future and we don't necessarily know what the goals are that our communities have globally and what it is that we want to achieve beyond continuing to build the encyclopedia so ideally this gives us clarity of purpose and direction which allows us to make decisions about what we work on and what we don't work on what we resource how we support our communities where we support our communities ideally we'll have alignment in common understanding of that strategic insight into our users which are important because it allows us to make better decisions that serve the people that we want to serve more effectively a network of experts who are also our allies and care about our success and our mission and then a more focused and effective movement and foundation because we're all here to be effective because we want to get the work done we want to achieve our mission we want to make more progress towards that vision so what's next um recruit the team design the progress or process and start the conversation that's probably three very simple bullets for a lot of hard work all right i know i only have three minutes left for questions i'm very sorry about that um but over to q&a okay so yeah there are two minutes in the official meeting left for questions but we should probably take 10 or see how things go um do folks in the room have questions i see james with a finger up so there must be irc hi there um question from irc and pine for adis i hope adis is still on um do you know how many people click through the central notice banners and how many of those participated in the campaign how many of the people who participated were newly registered editors so i haven't tracked the data from the central notice but i'm i'm organizing the event on english and i kind of welcome like 10 or 20 new users each day who sign up on the petition page which is likely click go through the central notice so they're just new users their talk page has no never been welcome so i just send a welcome message that probably like 10 or 20 each day if i if i recall from reading the report um for wikipedia asian month most of the participants were not new users they were people with some experience editing um oh yeah because you're writing five articles is not really easy for the new users but uh yeah we have like 20 people are new from last year i think well but most most contribution is still made by the existing users okay do we have other questions about wikipedia asian month the um inspire campaign on harassment that was a hard one to name i see alex's hand up you have to get close um adis i just wanted to thank you so much for sharing your project with us today um i know that we've we funded this the last year and this year at very very small amounts with a large amount of impact i think it's really interesting especially for our team and grant making to see um creative ideas on how to engage and motivate new and existing editors and i think looking a little bit at the psychology of it that you know that a prize like a camera or a trip to wikamania um can motivate people but also that small thing like a postcard or getting an ambassadorship um is is also that people are motivated by different reasons to participate and i really appreciate adis's work and how um he's teaching us here how we can engage and how um you know it doesn't take a lot of fun to do something big so thank you adis yeah i want to add add on to what alex said um in the slide that had someone showing one of the postcards i just saw on the message it said like thank you so much for participating it's wonderful to have you here keep up the good work um so just having a physical thank you i mean we work so much online um that kind of thing is really could be important and adis i'm curious um so to be an ambassador you had to write 50 articles which is no small feat uh or no small amount of work how many people achieved that oh it's not have to be 50 articles it's uh whoever created most articles on their Wikipedia that 50 articles is the limit for the like who needs who can get a t-shirt from the foundation that the top three global contributors which is already passed so there's already people qualified that criteria so a lot of people qualified for that so yeah currently we have like uh around 10 people has passed it who has already created like 50 articles already all right do we have other questions anything on irc no all right well we could take a couple minutes for wiki love then if people have what is wiki love we're recognizing each other thanking each other calling out great things we've seen recently anyone i see a hand up this thing on uh i just wanted to thank folks that keep the lights on um i was standing back there watching o-i-t do all of its magic to make this work and hopefully thank them enough so thanks guys i would like to give some wiki love to the folks in that room who can't hear us right now it's the funds dissemination committee uh they meet for about a week twice a year to go through annual plan grants from different affiliates it is a lot of work to prepare for and then a lot of time to take out of your personal life to come and do this so i really appreciate that that group and all the folks who've supported them and the evaluation none of them are in this room right now i wanted to see oh i'm sorry go ahead i wanted to thank lanette and robert and who else is involved in the office research um and the presentation that gave this week i thought it was really helpful to understand the thinking it seems like they're doing a really good job taking into consideration factors and so i really appreciate it i can uh i can add in here if i'm not stepping in front of anybody is that is that okay this is uh this is chris on uh just talking remotely um just want to have two sets of thanks one for um karen brown patrick early and joe sutherland on support and safety for their help with the addressing harassment inspire campaign um they provide a lot of research and context that help that helped um yeah help me prepare that campaign very effectively um and i also like to express thanks to all the people on irc who help um provide some additional context and comments um and and links to helpful resources that um that provide a little bit more depth to presentations that are going on so thank you to irc folks okay and um i wanted to uh to thank everyone who's been participating in the values discussions uh both staff and volunteers and board members um they have been very rich uh very deep discussions and and so we're going to have a lot of interesting work summarizing all that we have our work cut out for us but just saying thank you everyone for participating and thank you for facilitating those i thought it was a lot to spend two hours in a meeting but it ended up being totally enjoyable and really really interesting and helped me in my own work. I see someone back there is it Eliza? I just want to thank um like HR and Catherine and everyone in the organization based on last year's event or last week's event it's been great to talk about my workplace and how we're navigating through the mire um so i just want to thank everyone for that having a space to talk and support each other all right so i haven't seen any other hands uh we're six minutes over so it seems like it's time for lunch thank you all for coming today and thank you to everyone who presented and asked questions