 This is the hearing in accordance with grant conditions for restructuring the Clara Martin Center on 28th Self-Main. But can this close out hearing? It is. Great to say this is what we did. Sure. Any comments? OK. Sure. I'm Allison Friedkin. I'm with Downstreet Housing and Community Development. Christy Everett, Clara Martin Center. So yes, the project is done. It's actually been done since we were discussing October 1st. And four units are completely full, at least at this point. I think these be going well so far. We had all of our monitoring visits from the state agency. And we've had periodic progress reports. We had one more progress report due at the end of this month. And that will be our final report to them. We'll close out report. Any questions about the project? Or do you think you're ready to close out? Looks good. Thank you. Thank you. Just a comment that I went through the building. I was at the opening. And I was very impressed with the building. Oh, thank you very much. Sure. What you do there will be just as good. I appreciate that. We were thrilled to work with the Clara Martin Center. And on behalf of the whole team, the contractor and the architect, it was a great project. Yeah, ask the question. I think I saw someplace that it mentioned shelter for homeless. Do you have in that house a facility that somebody that was homeless could find a place to stay? I think the program that's next door actually helps folks who are homeless. Residents who were to move into the project at 28 South Maine, they can be homeless before they move in there. And we would help support them in getting saddled, getting services in place for them. 28 South Maine is considered permanent supportive housing versus safe haven that's designated transitional. Seeing none. I just, again, want to thank the channel for allowing us to apply for the money. It is officially you folks. And we are grateful for the support, especially with all the support from application on through to all of our various reports and monitoring visits and all that good stuff. And having a good project under our belt with the agency is always good for the next time. So we really appreciate it. And for the comments, we'll close the public hearing and call to order the regular select board meeting. Thank you. First up is public comment or anything not upon the agenda? We would like to go together. I'm Sally Conrad and we're in the middle. We're from Kimball. I wanted to bring you up to date on what we have been doing with our priorities. And in Amy's wonderful words, our overall reaching strategic priorities for the next two years. Based on the data that was collected around the town a couple of years ago, the ongoing surveys and meetings and stuff that we've conducted on our own, we've come up with the three priorities being youth engagement, programming, and how to best use the building that we have to support both of those goals. So to structure our going forward with that, we're setting up three task forces. Each one with staff, trustees, and hopefully members of the community, because we need that input as well, to go forward on all three areas concurrently. The budget that we are going to present also reflects that with staffing and with support of youth activities. That's what I have to say. And when we built our budget, when we went through and built our budget, we finished. We finalized what we thought was our priority at the budget that we would submit to the town in October. And I understand from Amy that there was some information shared at the department meeting that we would like to, we're going to take our budget back and go over it again and amend our ask to the town. And so you're going to get a copy of the budget before we have our next meeting. And so we would like to respectfully ask that you let us finish our process and we will get Adolfo a finalized budget after our meeting on the 19th. OK. Any questions? It was an amazing thing. I have to say it was an amazing thing to go through all of the information, all of the things that people said that they wanted the town to be and how they wanted it. And to look at that and see how the library could fit into all of that vision as the town changes its personality a bit. It was quite a process. It was a lot of fun. I don't think it's over. No, no. Absolutely not. Never over. Never over. Great. Any other public comments? Oh, OK. It's not on the agenda. Yes, I also suggested that I do. Just that we'll connect with Heidi that we were sure we have some light, commercial white lights that we used for our eliminated forest festival that we would like to string on some of the trees downtown to add to the existing illumination there. But I had never done that before. So I'm not sure it's food coordinated. There was a permit involved or whatever. But if it's simply working with Heidi at the RAC department, we can certainly do that. Thank you. That's all you have to do. Everything brown, so I would thank you. Yeah. Both groups, we just want to make sure that the board is aware of that. So then just randomly see new lights from all the lights that matter. The whites are gorgeous. It looks great. It looks beautiful. Yeah. It looks really good. OK, good. Any other public comment? Who will be agenda? If I may ask the board to consider two changes. One change is something that Julie and I have been talking about and completely forgot to bring into the attention of the board is part of the ongoing conversation with the downtown Wi-Fi. RACDC has compiled some information. They have visited some of the locations and worked with department directors to visit some locations. And they had asked to share some information with the board about costs to the town, as well as the equipment that would potentially be installed at the board and authorize the agreement. And if the board were to entertain them, they would be under new business. And the other item is to add working communities grant under grants. And this is part of the Working Communities program that Josh is coordinating with several other towns. OK, motion to approve the consent calendar of the changes. Agenda. Agenda. Yeah, sorry. Agenda. OK. Motion and a second. All in favor? Aye. Opposed? Stained? Ayes. Consent calendar. Meeting minutes and wants. I'll make a motion to do that. I'll second them. A motion and a second. All those in favor? Aye. Aye. Opposed? Stained? Carries. New business auditor presentation. Before we move into this, there was a draft audit came out. And then we got the final. I guess it's the final at this point. There was a comment about the auditors presenting it to us without cliff and an awful room. I'm not sure I see the benefit of that. And the reason I say that is because, as you know, we didn't get this presentation in the past. And I think there's going to be potentially some back and forth there that I think you would benefit from the questions or what we. The idea behind that for the benefit of the board is that it gives the auditor a venue to speak freely without management present to, in any way, influence what they're saying. And so that the board can get a clear picture of what went on during the audit and any discoveries they might have made. And that's why it's a best practice and generally accepted in the public world. And we're perfectly comfortable with not being in the room, perfectly comfortable with being in the room if the board wants us here. I'm perfectly fine with you being in the room. And if the auditors have anything to say that they're not comfortable with. You're fine, too. I'm OK, too. OK. I guess everybody's OK. The media is all in, as they've written documents anyway, right? And we're not going to hear anything that's, that would be like, if it was at all negative or concerning. I mean, it would all already be in the written document, wouldn't it? We would hope so. Well, sometimes we, as auditors, ask you for information in meetings like that. And occasionally we do have them in a board and auditors only, but usually it's after we've had a general session with management, the auditors, and the board. And we did bring some final reports along for distribution, which probably are pretty similar to what the draft looked like. So you will tell us anything in the open meeting that you would otherwise, right? I certainly will. Of course, our audit manager, Bonnie, she may spell the beans. I don't know. I think it's perfectly fine for us. The request wasn't to go into an executive session or anything. It's a typical practice, that's all. In some forms and others it's not. You're on. We're on? Let me bring these over. I will. Would you like to open that for me? I think we put that just like Christmas. Yes, Christmas of December. Oh, wait, it is December. And oh, I have that revised invoice that I sent out to you about, thank you. And can we just pull up here? So we're close to you. Is this a good place? Thank you. Thanks. You don't have to. Would you like to go there? We won't hurt you. OK, I thought maybe Cliff would want to come up too. Oh, well, he's welcome too. He's not there. Sharon. Just for the sake of the minute, he states your full names. We will do that. I'm John Mudgett, the lead auditor or the partner in charge of the Randolph Audits for the Mudgett Genetic for a prisoner confirmed that he's prepared the audit report and performed the audit. I'd like to introduce Bonnie Lassage. Bonnie's been the audit manager on your project for several years. And she's had 16 years of experience auditing governments, and she's pretty good at it. So I try to stay out of her way for the most part. But I do take the opportunity to come along to meetings like this. And because I do like to express my appreciation of the boards that have us here, and also to say that we're pretty serious about opening it out to any questions or comments, it works best as kind of a roundtable discussion. We're not necessarily here to read the report to you, although we can certainly comment on any sexual reports or financials. And if we don't know the answer, Cliff does. Wonderful. There you go. So for the record, though, before we get this started and for the benefit of everybody, this audit includes the first portion of the year, which was under Mike and was the undercliff. And then all the work that Cliff has done, we have to clean things up and go forward. So I don't want anybody to just think it's all the work, although the last part and the better part has been, shall we say it that way? Is that PC? Well, that depends on what the report says, right? I've read it. It's actually, I'm going to let Bonnie do most of the talking because she did most of the auditing. But really, the report itself consists of auditors' reports in the front on the financial statements and two auditors' reports in the back relating to internal control and compliance in connection with the audit. And the second one relating to internal control and compliance relating to the federal funds that the town received and expended. So all three reports are, if I might characterize them this way, they were pretty good reports. There were no modifications to the report on the financial statements. In other words, it's what we call a clean report. It says that the financial statements as presented do fairly present financial position and operations of the town of Randolph and its different funds and groupings that we call opinion units. The ones in the back are pretty good at reporting that there were no what we call material weaknesses and internal control, really deficiencies and internal control that were either large or not so large or even small. There were basically no reported findings this year. Bonnie did test the performance of the town with respect to last year's findings. And she can tell you about that. And we appreciate the fact that management took some steps to make those go away this year. In other words, they took corrective actions and that's good. Bonnie, what would you like to tell them? Spill the beans, kid. Well, it's been mentioned already. Since Cliff started working with the town, he's implemented a lot of changes and changed things structurally in the software. He used to account for everything, as well as some of the controls to monitor everything that's processed through the town. The two findings we had last year related to balance sheet reconciliations, long-term debt, and in addition to long-term debt capital leases, things that weren't always ready for us when we came to do the audit. Those two findings have gone away. This year, Cliff did a pretty good job in making sure those areas were reconciled and reported correctly before we arrived. We only had five adjustments compared to 25 last year. So pretty significant improvement. And the adjustments that we did have this year were not that significant. So definitely it was a very big step in the right direction. Things went a lot smoother as far as field work. Anything we asked for was provided the right way. One thing that has changed since FY19 ended, which our audit is on FY19, since then, one of Cliff's staff was retired. So there may be some more changes to come in FY20 and how that same goes. So we'll test controls again next year or find out what's implemented, whether that position has filled or not. But I would expect things to continue to go in the same direction that they are going now. Now I know that this is the first time that we have come to see you in a few years. And it's my understanding that you've had an opportunity to read reports in prior years and have seen the results of audit work done in those years. But if there is, I know there was some reference to fewer adjusting entries and cleaning up of findings. I don't want that to necessarily indicate that audits were particularly difficult in prior years, but certainly we appreciate close attention to the department and to the requirements of the auditors as we come in the door. Thank you. And if you did have questions relating to prior audits, you could also throw us on that. Both of us have been associated with for several years now. And so we have a little bit of a historical perspective. I would, I guess, say once again that if while we're here at the end of the year auditing financial statements and we're sometimes communicating with management down here during the year, we're equally as willing to hear from the board or get contacted by the board. If there are concerns or items that we should be aware of, we like to, auditors always like to know what they should know as they do in planning for future audits. And if it's necessary for them during the year, we're real happy to do that too. The way we conduct audits now, usually it's a two-stage process with some planning and preliminary activity in the spring of the year. Oftentimes prior to your June 30 year end and then trying to have a block of time to come back and do it in one block after the end, once the books are closed and things are ready for audit, we always send lists of things that we're going to need to see in addition to other things that may come up, of course, during the audit. Anyway, that's pretty much where we're at. The financial statements themselves, you've had a chance to look at, I think, any questions or comments, concerns, notes in the margin, I want you to move it along. I didn't have any on the financial statements, but one curiosity question I have for you is when you do your evaluation on the federal funds piece, what do you use for criteria for a low-risk audity? In order to be low-risk, you have to have had a single audit performed in the past two years. Last year, you guys did not have a single audit, so that automatically disqualified you from being low-risk. Probably five or six years ago, you were having single audits almost every year, you had a lot of grant funding going through, and you met the threshold pretty much every year, and we were doing single audits almost every year. At that point, I believe you were low-risk. Last year, probably about three years ago, the threshold for needing a single audit was increased to $750,000, so last year, you dropped down below that threshold, and a single audit wasn't required. Because it wasn't done last year, we can't rely on that, so we'll automatically become high-risk again this year. Well, not high-risk, but not low-risk. You'd like to have one done every year, wouldn't you? No. No. No. That's an indication you've got plenty of money coming in from upstream. Even though one wasn't done last year, the audit procedures that we do in the financial statements included the grant funds as well, so we could still look at them and do some substantive testing on the grant programs. As a matter of fact, one of the things we always have to test is, what is that schedule of expenditures of federal awards? Was there sufficient to trigger it because it's not always easy for clients to determine that some of the grant programs are easier to determine, whether they're pass-through funds or pass-through federal funds coming through the state or others, it's not so easy, and sometimes they get confused as to just what to put on that schedule. Do you remember how much we had for federal funds? This year? Yeah. This year? This year, it would be in your financial statement package because back at the... I would put a chart in there, just over $1.8 million. Yeah, I'm seeing that before. Yeah, a million, a million, 885 or 29, that's way toward the back of this package, it's part of the supplementary stuff along with the reports on the federal funds. And most of that, of course, did relate to the community development of grants, which of course pass-through, but then again were principally pass-through by the town, but you, of course, retained responsibility, so. That became what we'd call a major program, or whether we're testing federal funds, we not only risk assessed, but determining what are the major programs that require more in-depth testing and then doing specific procedures relating to compliance or controls over those programs. You have a chance to review what was done in the organizing, what are your comments? For the most part, I think going forward, it will make things a lot easier from his perspective to be able to report back to you guys more timely. Your Charter of Accounts has gone through changes similar to what Cliff has done. I think this is the third time I can remember since I started doing the audit, so it was very cumbersome to look at your Charter of Accounts because there's a lot of accounts in it that are not overused. They got pretty big and out of control. I'm sure that was pretty overwhelming for somebody new funding in, wondering what was going on. So I think it definitely will simplify things going forward and be in a format that he can generate information to you much more reasonably. Should probably help you too in the process. Yeah, once I figured out the new system that he had going on, everything was pretty straightforward. You guys have a lot of funds. And certain funds are coming from, when he runs reports by funds, some of those funds are combined to reflect one column as a fund in your report. But it's fairly simple to combine them to get from the single fund structure to the fund structure that's reported in the financial statements. Now you're not thinking of any new funds though, right? When I reviewed, I didn't make the comment to Bonnie. These folks have too many funds. And she said, no, they don't. As a matter of fact, Cliff knows exactly how many funds he wants. And he added a few this year. Or he added what I would call some funds is what probably more good point too, to keep better control over some capital projects and that kind of stuff. That's great. Sounds good. All positive. Thank you. Well, once again, thanks for inviting us. I'm kind of coming and seeing you all and appreciate the fact that you brief these and take them seriously. It's a great practice. Thank you. Thanks, Cliff. I can help you do the math though. Thank you. Thanks, John. Thank you. Thanks, John. Thanks, John. Shining on top of Queen next year. Thank you. Was that true? Shining on top of Queen next year. Thanks. I always got to have room for improvement, right? I thought we'd have room for improvement. And for education, the audit report has been posted to the time of our site and it's available publicly. Great. Everybody wants it. It's out to the press, huh? Yeah, we'll just send it to him. We'll send it to our little guy. You should have emailed him to him. You could. Okay. Just in case. All right. Next up is Highway Department equipment. As the board would see in the taxon item sheet, the town has been working with the Highway Department to ensure that we can potentially replace two existing trucks. One a six-wheel dump truck and the other a 10-wheel tandem that have been a financial drain to the department. It's cost the town a considerable amount in maintenance over the last several years, including accelerated maintenance cost over the last two years. The request is not necessarily to replace the two trucks with two similarly sized trucks, but instead to upgrade one of the trucks from a six-wheeler to a 10-wheeler for a variety of reasons. Two of them being that the increased load capacity from a six-wheel dump truck to a 10-wheel tandem essentially doubles the load. So as trucks are being used to shuttle aggregate sand, salt, everything else that we would need, it's taking fewer trips, reducing the amount of fuel that we use, reducing the amount of staff time. And as the trucks are circulating through town, sanding during the winter time, the double load capacity is also very helpful because it cuts down the amount of time used to sand an entire route from four hours with a six-wheeler to two hours with a 10-wheel. So they're savings in staff time, they're savings in fuel, but we brought our highway superintendent today so that he could speak specifically to the need for, one, the replacing of the two trucks, but also a potential upgrade from one to six-wheeler to a 10-wheel. How many trucks are in the fleet total? We have, Bill, correct me if I'm wrong, we have a total of six trucks. I believe four of them are 10-wheelers. Four six-wheelers and two 10-wheelers. I'm ready for the highway department. Let's get you a CDL, all right? You can substitute. You can recover for a while anyway. So this'll put us to a three-three? Yeah. Three and three, this'll move it to a three and three, three-six, three-ten. How old are these trucks that need to replace? I believe, correct me again, the first one is a 2009, I think that's a six-wheel. No, that's the 10-wheel. That's the 10-wheel, and the 10-wheeler is? Six-wheeler's a 2011. 2011. Eight and 10 years. Eight and 10 years of being beat up, the sand corrodes the beds of the truck. They've been really put through a lot. And the trucks themselves, I think we may have, I think they were just inferior trucks, I think. And it was an issue that wasn't addressed when we first purchased them. They just cost us a lot, and they shouldn't cost us this much. I wasn't there when it was purchased. It was a different crew here, different crew there. We now believe that we could have sent one of the trucks back because it wasn't necessarily built to the specs that we had specified, but we accepted it. And we've been paying the price ever since. When we look at the service that we need to provide throughout the town, changing one more truck to a 10-wheeler, does that reduce the service we can provide on some of these roads? We're gonna have a 10-wheeler into the center. We'll change those while out here at the area. The six-wheel that's up there and out here in the village, which is easier to do than it is. You know what, we need to launch your, and send it back out, which is definitely beneficial. So the longer it runs out, South Grand Up Road, David's Road, Cleanway Group, we'll give you a larger truck. Then I'll have to return to the center garage as often. I do have one question. When were these scheduled to be replaced, and don't they, in the capital? Oh, roughly about a year ago, the issue was first brought up with Bill's predecessor. His predecessor was asked to create spec sheets for the vehicles. And then in that transition, the spec sheets were lost. They had been since located. Bill used similar spec sheets, confirmed that the spec sheets were exactly what we needed. And so when we circled back to having the conversation again was when we first brought the issue to the select board roughly about three or four months ago. And that's when we started essentially really digging into the costs of the truck to the town, on maintenance and the need for, not just the two trucks, but potentially the upgrade to the ten-wheeler. So the conversations have been ongoing for at least over a year since Bill joined the Highway crew. Well, am I understanding it might have been better if we'd stuck to the original schedule? You wouldn't have had so many breakdowns and costs to repair. We could have replaced the trucks sooner. At least one of the trucks had been discussed. It wasn't necessarily two at the time, it was one. Unfortunately, it's one of the issues that happened when we have shaft transition. Things that were a priority for a person necessarily. Not that they don't move on to the next person, but then the transition things end up being lost and it took some time to figure out again that this was a priority that we needed to deal with. It was just bad timing at the time with the transition and super attendance. I think the issue that we've had with the trucks isn't necessarily pinned to the extra year that we've had them. These issues have been existed for both trucks for many, many years. Although the most recent issues for maintenance are pinned over the last year, previous years, they've just been a problem. We do have funding secured within the capital budget for the Highway Equipment Reserve Fund, at least the anticipated annual payments for two trucks going forward have been built into the capital budget or the capital plan. So these were in last year's capital plan to be replaced with the first payment being due into N21 when purchasing them right now. One of the things we will do is if the Board approves the purchase is, we're going to ensure that the specs that are sent out through the RFP process are the ones that are built into the trucks, but they're also not necessarily go with the traditional vendors. We're also going to reach out to truck manufacturers in Canada. We know that there is a manufacturer in Canada that builds fire apparatus of fire trucks. I intend to call them and say, if we send these specs, how much would it cost to build us a truck from scratch? So it's another option. It's a potential cheaper option. These kinds of trucks aren't common enough that they're just like essentially off the shelf kind of items that you can just say, I want one of those. You'd think they'd make them by the thousands. No, it's not like a car, you know. These trucks have to be prepared to be built through all the plow rig, all the way. After all the pump on the front and the extended bumpers, they need, the hood has to be designed to check the oil in the plow frame on it. So there's all kinds of differences between the plow trucks. Excuse me, where are we going to take them? All six of them. It just seems like it would be the kind of item that municipalities all over the North America use them, right? And that they would be standard models that you can just say. There are standard models. That's just the equipment that we have. We try to standardize as much of the equipment as possible. We want to make the plow blades that we have interchangeable so they fit on every truck. The challenge is that municipalities don't buy their blades from every place. Sometimes if they're off by a millimeter or an inch, that means that the truck itself has to be modified so that it fits the type of blade that we have. We could potentially modify the winch that carries the blade itself by doing some work internally. But if that internal work damages the body of the frame itself, then the manufacturer can say, well, you did something you weren't supposed to warrant to avoid it. Unfortunately when you have manufacturers that deal with governments, it's always more expensive. I think we found that when manufacturers deal with governments, they think deep pockets most costly, endless supply of money into some of these trucks aren't always cheap and they do have to be modified to fit whatever the town specifically has. Now we can go on a lot and buy a dump truck, but it won't be equipped to handle blades. It won't be equipped to handle distribution salt. All that stuff is a modification. Okay. It takes heavier front axles. It takes heavier front axles. There's a lot of stuff to it. I like the traditional guys running a dump truck. Normally he's never gonna buy a plow unless he's got a contract with somebody and then he would buy a plow truck that was comfortable for what he would need to do that. So some states have some contract out their services. And so for us, it's been one of the things that you've always gotta do is you've gotta get a dump truck expect that to what you're doing. And once you lock yourself into a certain manufacturer of blades and stuff, if you want to, you make them compatible, that's what you gotta buy. Like Gideffo said, you're kind of caught in cash 22 years. We can't buy ours off the lot either. And yet all the new states run the same truck. Crazy. But you would think you could. Okay, I'm not crazy. No, but you would think you could. You could think you would. A number of them that are out there that they would. This is kind of the assembly line and it would be cheaper. Great. That was like. Yeah. It would make sense though. Okay. All right. Yep, you identify yourself. Joe Cairnan, question. Are there any combines or organizations among towns in Vermont that get together and say, hey, why don't we say we'll all buy this truck or all buy that truck and get a price bake from the manufacturer for that reason? Or does everyone just go solo against the big company and pay whatever they ask? The state does have a system between me, correct me if I'm wrong, but I do know that the state has an office dedicated to doing exactly this where municipalities can go and say, okay, we know we're gonna purchase salt and standard in the wintertime. They would negotiate a full price, which municipalities can sometimes participate in. In certain cases, it is cheaper. In that case, our highway superintendent and previous tenants have been able to find salt and say it's cheaper than that bulk rate cost. But to your specific point, the state, from my understanding, does have that service where we can call and say, this is what we're looking to do. Do you have an option? They could potentially find a truck, but again, the issue is in modifications and the cost of, what are we looking to put on it? What type of specification, what type of blades do we have? What's the cost of blades as opposed to cost of trucks? I mean, our blades, and the cost of the trucks that have the truck dressed is what they call it. Yeah. With the body weight and all that stuff. Yeah. Roughly $60,000 for a car. And what's the cost of the truck itself? Oh, $120,000. So it's $50,000 per car. Thank you. So how did the age of these trucks compare to the ones that are existing mainly in the fleet? How did the ages of these trucks that we're looking to replace, how does that compare to the other trucks in the fleet? Are they newer trucks, the other ones? The trucks that we're looking to replace, while the 2011 was, for example, built up a lot, bought up a lot. So it wasn't really built to be a power truck. So that's why we're having so many breakdowns and brain's breaking and body's breaking. You know, it wasn't really designed to be a power truck. Okay. And the other one is just so rotted out that it's a 12-yard body, it's not a 14-yard body. So that truck was not built properly either. They put a 12-yard body in the back of a ten-yard truck that was designed to be a power truck. So you put that body on that truck, material in it, picks the front of the truck off the ground so you can't steer it. So we have to chain up the front of the truck. So again, that wasn't properly built from whoever the supervisor was back then. So the truck was really not safe. So a lot of the problems these trucks are having is because they were really not suitable to begin with. And so we might ordinarily have expected a longer lifespan, but because of initial problems that it's really cut into their lifespan. Yes. Okay. The others are 14s, 15s, and 17s. Right. So the oldest ones are the later. And the older two. So I was gonna add these on the oldest ones. Yeah. Okay. We can add that we are also expecting to use the two existing trucks as trade-ins which would bring down the anticipated cost of the vehicles. I believe Bill might correct me if I'm wrong, it's roughly about $15,000 value trade-in for the 10-wheel tandem, and roughly about a $10,000 trade-in value for the six-wheel dump truck. One of the things that we do, it's expected, including the process, is that any manufacturer that the town may choose to build a new trucks agree that we won't return or trade in the trucks that we have now until the two new trucks come in. So this way, we won't be short two trucks. That's something that we've learned recently while speaking with other people that have gone through this process. It might be worth trying to sell them our aid also. Aftermarket, yeah, it may be more revenue. Question. Are you just purchasing the trucks, not the plows, since you said that all the plows are interchangeable from one truck to the other? Would we keep the current plows? No, everything would be replaced. Have you seen them? Mm-hmm. Have you seen them? No, I haven't. They don't have much more life in them than the trucks at this point. I think they're off the line with the trucks. And so the recommended action here includes a particular purchase price for these trucks, but it sounds like we probably don't know exactly what these trucks are going to be. No, those are just based on estimates that we've received. It could be higher, they could be lower, but that's been roughly the standard price for a truck built with the specs that we're looking for. So you're going to come back, you get permission to bid them to come in with what you want, and then it comes back to the board just to make sure that they're actually selected. Yeah. So I train these trucks. So I wouldn't be saying, okay, I received the three. I'm taking this one. We bring whatever we've received by a certain date, bring it to the board, and we would provide a recommendation where they would be up to the board to say, we like the blue truck instead of the green. That's what the final decision is. Yeah, it makes some color, right? Isn't it always like that? Isn't that the most important thing? The green and red is all the other trucks are green, that's what we're going to match. Not necessarily. You at least want them in. I want to change that. Call the coordinator. And we can identify which ones are the blue trucks. We want a red. The Christmas colors. There we go. Yeah, I don't want to decorate them next year for the green. We can get LED lights installed on the outline of the truck for the green. I don't mean the factory. Have the manufacturer do that? Or do we have a company in town that does that kind of thing? Yeah, we can actually. We could get him in there. We can put it in the specs. I think I have four days of them. You're going to be Christmas green trucks, don't you? The spec is getting out of control if we're going to go through this. All right. So you're looking for approval to bid these? Yes, please. And bring it back? Yes. The motion to approve the process to bid for two new trucks for the town. Two tenement trucks? Two tenement trucks, yes. I'll second. Those in favor? Aye. Those staying? Motion carries. Thank you. Thank you. Next up is reviewing the road reclassification for food goose drive and play light road. We took action back in January on these. And one of the pieces that was needed was an agreement on these two properties to allow us to have access onto the portion of property that the town did not own for the turnaround. And I'll let Adolfo fill us in on the efforts to try to get those in place. Over the last year, since the board issued its decision and authorized me to work with the just-visit property owners, one on Blue Who Strive and the second on Clay White Road, we have worked and engaged with the property owners. We've had our highway superintendent to visit both locations and work out appropriate turnaround, locations for our trucks. We've had our attorney review the decision rendered by the Select Board and then also information collected through just the hearing process. And our attorney drafted two agreements to potentially be offered to the residents and asked to be signed so that we could comply with the decision made by the Select Board. At this point, we have not received signed signatures or signed agreements by the residents. We have had some requests for changes in the process. We've had requests in general about the agreement. So at this point, we thought it would be an appropriate time to bring the issue back to the Select Board regarding these agreements and ask for additional guidance. I believe we have one of the residents here, TJ Riley, who lives on Blue Who Strive. Conversations with Tim Angel, they're planning to sign and are waiting for their legal review. So I'm not sure that that one is an issue. So when we had the discussion about these roads, the decision to keep Blue Who Strive's particular, to keep them as a public road was the fact that there was a hydrant on the road that was there for fire protection of that area. And the chief in particular was interested in keeping that because there was no other water source up there. They would have to go down to 14 to get access to water. And then when the town, when that hydrant was installed, they went through the dry hydrant program to get the funding for a portion of it. And part of that, the town has to agree to maintain the hydrant and whatnot. And so then the one line or the one pager that was signed at the time was for the town to maintain the road, at least, to the hydrant. And then that's where it gets left. The challenge I have with this is we still don't have that legal access to go beyond what we do because the road goes beyond for a segment. What we don't have access to is the land where we all agreed we would bring some fill in and make the pad that the trucks could then pull forward and turn around on and go back. And that's what the intent of the agreement was for, is that correct? That's correct. So you want to come up? I can probably clarify some points. Yeah, TJ Riley. So when this whole thing first came about, there was apparently some safety concerns that were coming up. I do know that when we had the site visit with you all, I think we all agreed that there was hard to see any immediate safety concerns. And then I know it came to this issue of not wanting the liability of turning around on private property. To your point about the agreement, I can tell you that the spirit of the agreement at the time it was written was to cover the road in its entire length. And that's expressly for a couple of purposes. I mean, I have hundreds of emails about this whole design process, getting the grant money. And it was initially a $15,000 project that my wife and I funded. And that did get reimbursed for 75%. So a lot of thought went into this. And it was actually discussed the importance of having the turnaround up towards the end of the road. Because at the hydrant itself, one, it's very wet there. And in order to, we'd have to build it up so much that it would be, A, it would increase the static level to the rise of the pond. And as you know from giant hydrants, sucking through a giant straw, the higher it is, the harder it is to get that initial draw. So that was one reason. The other is that there's a ravine across the road. And it would be inherently safe having a turnaround that would have to be essentially sloped down to the road towards that ravine. And then of course, lastly, if vehicles were expected to back out into Silly Road, anybody who knows Silly Road at that point, that would not be a safe place to be having your drivers back into. So I recognize that there may be some ambiguity in that document, but I'm sure that myself, and I know I've spoken to Troy Deere, who is a part of the process, and probably Mel, would all articulate the same thing that the spirit of that agreement at the time was not to have it stop right at the dry hydrant. To the point about not having a turnaround within the town right-of-way, I've worked closely with Adolfo, and I had many problems with this proposed agreement. One was that it essentially stipulates that the only value to Blue Goose Drive, or town highway 63, is the dry hydrant. And I know that was a discussion that came up during the whole roadgift discontinuation process. I was never one that said the only value to that road was having the dry hydrant. I have a letter from David Schechler, who, a longtime resident who developed the four dwelling development off of Laughing Waters Way, which is across from Braley Bridge. And it's actually stated in my conservation easement through the Montland Trust, permission for vehicles that can't fit through Braley Bridge to transit my farm property to get to those dwellings, if vehicles, emergency vehicles, utility vehicles, can't fit through Braley Bridge. Other property? That's not to come from your farm up on top. That's to come from your farm up top. There's a drive that was installed when Mr. Scheppler did the development from my farm down into that development, and again, it was recorded in the conservation easement because of that importance. So that's one point. The second point is that there are the main utility lines that run from Route 66 all the way up Sillary Road, come up across the river down by David Schechler, up the hill, and basically across the end of Blue Moose Drive and then up through my pasture. And that provides all the service to most of the dwellings in the residence, this is along Sillary Road, till I think there's a line that comes up Boudreau. So in fact, we had a crew there for three days this summer clearing trees when we had a wind storm that blew through because that's the only access they have down that entire line. So my point is, my problem with that agreement was that it was far more than just saying, yes, you have permission to turn around in this location. But to that point, after my last meeting with Adolfo, I said, well, let's think about this. So Bill came up and we measured out three rods, the town right of way, and it's nice and level and flat at the end of my road, and we staked it out together. I have a picture here early after we did that of where the road was widened at the ends within that 49 and a half feet, right? And then I have a picture, it snowed a couple of days later, I have a picture of where the town turned around in that prescribed right of way. So I guess my point is that makes the need, having a designated right of way that fits within the town's existing right of way, makes this proposed agreement moved. And I also said to Adolfo that if at such point the town wants more room or needs more room because they're getting bigger trucks, we would gladly grant the town an easement to make that. That would be the appropriate legal instrument to do this. So those are my thoughts on this whole process. I was surprised when Adolfo suggested I should be here tonight to address unresolved issues because I thought I had made it clear that I had met with the road foreman and now Bill can correct me if I'm wrong, that we had staked it out with a tape measure and it was all hunky-dory, everybody should be happy. So the stated problem of not having permission to turn my private property should be moved at this point. Do we know for sure that that's a three-rod road? I did check the town hall, yes. Like that, yep. And you can turn the truck around and not get off that three-rod. Right now it was plowed in as a loader. The loader, no, how's that? We didn't talk about changing some plowers, making more efficient and that was one of the changes. So the loader goes up and then the truck sands it afterwards. So when it sands it, it doesn't have the plow on it. So there's room there. How long is a fire truck? That's a good question. Right, because the whole intent of keeping that road was for the hydrant and truck access. So if the fire truck is in there, can they turn around in that? A fire truck can go on private property. Fire trucks go up, driveways every time there's a fire. How do you do that? Not, the fire wouldn't be at your house. So if the intent of that is access for the plotter, what's the turnaround radius of the fire truck? Are all the tankers single axle? Yes. So how do you turn it off? Yeah, absolutely. So you're going to have Randolph Center? As that board has said, I would gladly, if we need a bigger turnaround, I gladly grant an easement. It's just when I read this agreement, it's kind of hard and forgive me, I was a little bit suspicious of signing anything after the whole road process. When as I expressed it to many of you, I had concerns about it being brought up under safety, right? And then it was hard to get anybody to look at me with a straight face when you were signing up my property to express specifically what those safety concerns were. So I've worked really hard to make this road a contributing asset to the community. It kind of started to feel like the harder I work, the harder the town is working to come up with reasons why it does not maintain it or why the fire trucks can't turn around. I don't think there's any intent there not to maintain it. It's to maintain it legally, right? So go fast forward 10 years from now and none of us are sitting here and you're trying to work with a whole new crew which happens, right? As people change jobs or select board members change, is it better for you to have an agreement in place that spells out everybody's responsibility or is the big one the better position to be in? Well, I can tell you, it's not better for me to sign an agreement that creates a second turnaround that was never part of the design process. I don't know where that came from, right? That was never a part of the design process. It's not better for me to sign an agreement that says that the only value to my road is the dry hydrant. And as I've said, it's not just my road. There are four other dwellings down off of Raleigh that depend on it, right? Well, that's no information to me. So that's, right, there's the power company, there's the land trust. I mean, is the power company has their own access and they have their own right of ways. So they go places that not necessarily are right. Right, but my point is I'm not gonna sign that agreement and I made this clear to adult folks, you know, and as I've said multiple times, I'll give you a hundred foot turnaround up there and a survey and easement to go with it and that would address the town's concerns. If the town genuinely does that as their concern, that would be the best legal instrument to solve that problem and I will make that happen. So is that something we need to run by the town's attorney or is this? Well, I think there are a number of inconsistencies with what I believe TJ sharing and what I believe the conversation happened, one of them being that at the site during the process of the conversation, the location for the turnaround was as stated in the agreement. If it changed between when the agreement was crafted and with Bill's visits, those are entirely different but the intent of where the turnaround was to be is what's listed in the agreement. We had also, I agree with TJ that we've had conversations and they've all been very friendly. It's all been an exchange. I did also offer to TJ to share with him a word version of the agreement so that if he had any exceptions on there he could make edits. I would accept them and then I would share them with the board and then also share them with our attorney to make sure that they were appropriate. I, you know, that never went anywhere. I don't know if TJ, if I said it to you or if we just decided, well, let's wait in the future but I didn't receive any suggested edits. Well, I would, but my understanding was that after meeting with Bill and essentially going into town hall and, you know, forgive me, you were out of town this week, that, you know, we essentially solved the problem. We solved the problem. Well, I thought so too. The town said it has a problem to turn around if I copy. There's an adequate turnaround within the town right away. And if there wasn't, there's a problem still that we create a bigger turnaround and I give you an easement. Problem solved. That's kind of where I thought we were at. I can, if there's a suggestion of, I know that TJ and Bill are saying that there's sufficient space for a loader in a town truck, a dump truck, to make a turnaround. There's a question about whether a fire truck, which is the purpose for having the high, tri-hydrant there, speak with the fire chief of the all three stations because they sometimes can all use it for mutual aid. We don't know, you know, having one of the trucks potentially gone to see if they can make a turn. I think before that though, we'd have to really dig into the legality of whether the fire truck actually needs, you know, I'm pretty sure that emergency vehicles that a lot of exclusions under the law cover them. I don't think, I'm just saying, I think before we get all the fire chiefs out there, I can tell you physically there's plenty of room to turn around. I thought tractor trailer trucks turn around there. Right? So we're not talking about physical room, we're talking about the legality. Right. That to me would be the first question and I would happily have my attorney look into it, but I think it's probably more appropriate that the town attorney looks into it to see like, is this legitimate concern? Because again, it's starting to feel to me, if I could also add to one of the differences between the existing agreement that was signed several years ago with my predecessor and the existing draft agreement is that the previous agreement doesn't specify the conditions that the road has to be in. All it says is that it has to be maintained. If I understand the existing draft agreement, it's that it's to be maintained to class three standards. So the agreement that is being proposed would strengthen TJ's claim that the road has to be maintained a certain way, it has to have a ditching, it has to be the water movement, it has to be improved to certain standards, but the existing agreement that we have signed now, whether it be this board or two, three or five years down the road, that board can then say, let's turn it into a legal trail and then just make sure that the snow's gone, that the conditions for water movement, for grading and everything else change. But correctly, if I'm wrong, they would still have to go through the same legal process by which all roads are reclassified, correct? That's correct, yeah. Okay, so that to me is, I mean, I don't need to sign an agreement saying that my road is class three road, my road is class three road. Correct, unless a future board or this board or a different board go through the road reclassification process. Well, then maybe we cross that bridge when we get to it. Though we probably wouldn't. Maybe? That's fine, I mean. I mean, they might throw up the, and you got all kinds of options, but you gotta go through back through the hearing process. I don't. You gotta go through your process. Look, I'm trying to work with you guys, I've been working with you guys the whole time. My whole goal here is to prevent trucks from pulling in and backing on a silvery road. That was the safety issue that I saw with all the roads we looked at, was when you go to the end of the road and there's no place to turn around, now the guys got a back out, and every time they back out, they're subject to getting whacked by a car because if you're sitting in a truck, you can't see up or down the road. So the goal here was that was my safety concern with a lot of the roads. And we agreed. And I thought we had this all worked out, so it just seems like we need to get back to. I guess, I don't understand what the problem is here. Yeah, I'm not quite sure. The town wanted to be able to turn around the town right away. The town, we made sure, we were up there looking at it, nobody agreed that there was enough room in the town right away. You cut the road for me. You cut the road for me. You cut the road for me. You cut the road for me. That's what I was saying. The day we were up there on the site, and we were looking at it. Remember, we were talking, because it was sloped, we had to level it off because we were worried about the tipping and whatnot, and nobody thought there was enough room at that point in the town right away for the truck to back off and go back out. It would snap that up and use it. Well, the right away is one thing, but the traveled portion of that right away might not meet the entire 49 and a half year. But that's why we agreed to talk about the gravel and improving that, and that's the fill that was added right there. Right, that's what we did. So now we have what we need to have within the right away, so, as Bill's telling me, that we're in good shape here, that we can turn around. And so where these states are, is that where the sort of, that line up with the... The right away. The actual right away? Yes. That we have versus just... Yes, and when he built his pad and took where it dropped off, and raised it up, so it's not... Great, because we were worried about the water and the tanks shifting. Okay, okay. I'm getting a truck stuck back on over the bank. Correct. I don't know. TJ, when you have this, like this fence post, I just lost it right here. Is that showing the edge of where the gravel is, or is that, have we marked where the actual right away on the property is, and that happens to line up with the end of the gravel? We did the best we could. I mean, there's no survey for bluegrass drive. It was the other piece of research I determined. You know, I'll put it down. A lot of the properties over there are on survey. Right, and like I said, if this issue, if we go deeper on this issue, and we need to get the road surveyed and we want to stake out an entirely different turnaround, I'm amenable to that. You know, I want the reason I think I was a little bit riled when this whole thing came up under safety initially, is because I take safety pretty seriously. You know, you don't take guys diving under the Antarctic ice if you don't take safety seriously, so I don't like when safety gets thrown around as kind of a buzzword to get things done. So I'm legitimately concerned about providing a safe turnaround. Now, I've done everything possible, including to pay for the material to do that, because Bill asked me to, and said, this is what I need to turn around. Yeah, I mean, that's exactly what I thought we agreed to. I can confirm that with my conversations with TJ and my conversations with Bill, they both have worked together. I don't recall, TJ, with our last conversation, that the staking had already occurred and that the trucks have been turning around. I'm not saying it didn't happen, I just can't confirm that I don't recall it happening, but I can confirm that TJ has been working with Bill for the better part of this year to ensure that, at the very least, that I was going back and forth. I haven't been out to see that the stakes are there, I haven't seen these photographs, so I can't speak to the validity of the photographs, but Bill seems to have seen them, so. With everything fits, the fire trucks fit, everything fits, then I think you're right that there's no actual agreement that's required for that, but we've got to see what's that. I mean, the loader turning around. That's an audience. It's different than a truck. Yeah, articulate, right. Yeah, articulate, so that's not an issue. That takes less space. The standing situation and the fire trucks. So, all fire trucks are single axle, they should be able to make that corner because they don't have a plow on. Your 49 feet is the road coming in, and plus the. Yeah, no, and like I said, if you guys want to get folks out there and if we need more room, it's not a lack of room. We can keep going. I got 50 acres there who can't. And some of this is to define that. If I remember correctly, the day we were out there, there was a comment made about sometimes they pull up and back in the other way, and sometimes they pull up and back in over this way, and we can't say to you, well, wherever the truck wants to turn around that day, they can turn around, right? We need them to be consistent, so you know. Sure. This is where they're gonna turn around, and this is how it's gonna be, and they know. Absolutely. When I come in and I go here, I go here, I go out. If there's anybody in the way, I wanna be, I mean, my wife will say, I'm kind of a maniac when people come over, right? I'm like, don't park there, you know, because. So. There should be any issues pushing snow back because you're gonna be using a loader, right? So that's gonna be a non-issue. It's not like it's gonna fill in because we'll have the equipment there and move it out when we need to move it out. But it isn't a loader now. Yeah, that's what I'm saying. So the loader's pushing it. The loader's gonna push it back, right? Next year, they may use a truck there. Well, yeah, that's true. So, okay, but then you have to go do some, you have to push back snow banks anyways. Sure. And I just wanna articulate one last time, if the needs change and we need more room, that's merely a legality. I mean, we could make that happen physically in a couple hours, right? As far as the permissions, I would gladly grant an easement. And I think that would be most appropriate considering the fact that we have a $15,000 firefighting resource that serves six houses immediately, right, within a thousand feet with unlimited water resources, right? I think it's important that we don't cut corners maybe just because it's a little easier to get a land order agreement, you know, but to solidify something with a better legal instrument. If there's that need. If this need meets it, which I think it does for now, then I'm happy. I think somehow we gotta look at what that turning radius is. If it's enough, all good. Yeah, I don't know what to mention. It's not. Well, that's the last little missing piece. You just gotta get that assessed. And then determine if that's something I sent. Legally, do they even need that? Because I would suspect that maybe they don't. Well. You know, I'm all about daughter eyes across their teeth, but I don't wanna get too far down the road. Well, good, right. So I would suggest that we get the fire department to figure out, can you turn the trucks around here? I can't believe they can't because if there's single axles, you should be able to. The only thing you gotta look at is what's the turning radius of a tanker. Because you're not gonna have the other ones up there. Right, that's what I'm saying. If all the tankers are single axle. What's the biggest tanker and what's the turning radius that needs? And then put the question to the league and I don't know that a fire truck can just go anywhere, but. I don't need it. Yeah. I hope they can. They're not gonna run in to get permission, you know. Your house's on fire. Can we go when you drive, Mike? Well, not if it's yours, if they need it, but. That's what I'm like to do with that. I have to check with all those T.J. I reach out to you, all the chiefs. Absolutely, yeah, we can get fire chief up there, you know. I don't know, we need people up there, yeah. Do what we gotta do. I don't know what that distance is. Sure. And if it's what the environment is. I got specs on all those trucks. I can tell you what the turning radius is. Mike can look it right up. Yeah, it's not like, yeah, it's not like. They have a model. Right up. You can put it on. And I'll tell you how many feet you need. We're gonna have to put it in here. Yeah, he's not, but actually Mike, Mike doesn't brand. Chief here in the village has the model at his office that you can. So we're good for right now. I'll wait to hear from Adolfo and you know, the road performance needs to be. Yeah. Okay. We'll look at the turning radiuses and. Thank you. Do you have more on T.J.'s driveway? Yes, actually, sorry, I was waiting for those people. So I've actually written thank you notes to Randolph's road crew because we have a very difficult road to deal with and, you know, especially when you sort of look at the situation and are like, I'll just know here and you've thought about our needs. It's really remarkable that you're doing that for me. So a big thank you to your crew. We appreciate it. The reason that I wanted to just add on to what T.J. said is that I've been in and out of blue goose since before you guys had it because we used to get hay from Mary and Anne who had it before you. And I turned around horse trailers with our two wheel drive truck in the winter time on your land for the road improvement. So I can vouch that I'm always happier to be on your place than our place. And that's another reason that I agree with your road crew. The, we also have a shared right of way with T.J. that was affected by this. And that's part of the reason I've been following this closely, but T.J.'s access remains our only way out when the river cuts off our roads access to Route 14. And so it, the continued support to T.J.'s road is also the only out for all of the people that live on Grayley Cover Direct Road, which has been renamed Laughing Watersway. We've been grateful to T.J. and Mary and Anne before you for letting us bring all of the heavy equipment off that let our houses be constructed that let us contribute to the Randolph's tax base. And so I just wanted to add that one sort of unique perspective, which is that there, we are otherwise on a dead end road and we can go across and have gone with very heavy equipment across the short distance from the end of Grayley Cover Bridge to Roo's Goose. In fact, the old stagecoach road is an ancient road that ran across that corner. So that's sort of just a practical perspective from one other group of people that are affected and appreciate the town's maintenance of that road as a sort of an out and get out of jail card for us. The other just note is a question and I'm on the town's budget committee and the Economic Development Council as well. And so I'm known for asking, gosh, road maintenance is half of our town's budget historically. And because we have such a high percentage of dirt roads, what is the right equipment to handle the mix of roads that Randolph uniquely has? So the topic right now is just blue goose drive. But this is, we can, okay, so is there any point to comment on the road, the road question generally? These particular. I don't see, you're on the budget committee. So I know you can pose these questions specifically to the finance director and the budget committee as a member and the town select board also has meetings specifically on the budget which have been warned and are on the website. So if the questions are. Roads because the turnaround question is directly related to the type of equipment that we're running. We used to use pickup trucks. We've upgraded to larger equipment and I just wanted to ask whether there was a connection between our larger equipment and the turnarounds required because it does, I mean, I know for sure because sometimes the road crew has to go back and get something across our cover grids because the bridge won't accommodate some of the big equipment, you know? So it's a pain in the neck because you're having to arrange crews but this affects our road costs and scheduling and everything else is pain. But the question really is just one of, given your joint responsibility for keeping the town running in a cost effective way to just ask the question, how we looked also at the equipment and the turnaround sizes to see if our historical ability to maintain these roads with the terms they have is being effective by the change in equipment. So that's the reason for raising the question in this context. Yeah, so you did miss the topic and we moved on from when we were looking and it's not under this agenda item. It was under highway equipment. But it ties into the road question. The question was on the equipment itself. Replacing two trucks and the vote was to replace the two trucks that needed to be replaced, a six wheeler and a ten wheeler with two ten wheelers. And there was a whole discussion about capacity, trucking movements, lengths of routes. Sure, yeah, but those are very valid questions, but what I'm trying to point out is that there is also a link to this topic. Well, not necessarily, not completely, but we can. We're having an essential discussion on turnarounds and that discussion on turnarounds has come up with most of the road questions. So because the equipment affects the turnaround radius, I wanted to just bring up that as is my duty, I believe, because economic development is also affected by the fact that half of these roads are farms, which is agriculture part of our and all traditional basin part of our tourist. Which they arguably, I think you're generalizing what a farm is and generalizing the business types and the roads that have been reviewed, which is why I'd like to maybe suggest to the board that you're venturing into a topic that's not covered on the agenda item, which could then lead into trouble because we're having a conversation with the board on a topic that wasn't warned. And so the issues that you're bringing up, I'm not saying they're not important, you're saying that because it's not an agenda item, it wasn't warned, not everyone else in the town has the ability to speak on them, but the understanding that you also had the ability to speak with the Economic Development Committee because you remember, speak with the Budget Committee because you remember your knowledge of the budget, of the select board having budget meetings specifically to talk about the budget, I feel that those would be the more appropriate venues to discuss your issues about farms, economic development, budget in general, and then share concerns with the select board as they specifically deal with the budget and is publicly warned so that everyone can have input on the process. Those are very clear points that you both have raised and I appreciate that. My specific point was the possible link between new equipment and turnaround radiuses and these roads that we're having to evaluate. So I probably should not have mentioned the other things that I do, and I think those countries might stand on their own. So I think the turnaround on the roads is a valid piece in the equipment. The problem is the majority of these roads have a straight right away. So it doesn't matter what you have for equipment, you don't have the ability to get off. You don't have the land you need to make that turnaround, even if it's with a pickup. Yeah, I'm personally familiar with about 30% of them, and those do have turnarounds. I'm not familiar with the rest, so I definitely wouldn't robustly speak to those. They're right from the time. So we'll get back to you after we get some legal. And look at the fire trucks. Oh yeah. Next is the Lister's office errors and emissions. Per state statute, the Lister's office have to submit a final report of errors and emissions. The form that is going to be reported to the state should be in your packet. There was a change recently that to place, I want to make sure that the information in your packet is accurate. The amount listed under the property for the second item listed on the list should be original value of 618,000. So I'm sure that that is what's in your packet and the corrected value of 686,000. If it's not, I just wanted to point that out and the corrected list is in the signing packets. That is the only change on the errors and emissions list. So it went, that again, we showed the original at 686, the corrected at 618 going down because it went into current use. Right, the original should be 618 and from what was explained to me by the Lister's was that it was an addition of purchase property that was added to the original plot, which raised the value of the original from 618,000 to 686,000 with the difference being the $68,000. That's why that one shows that it's off. It was original, one large plot, purchase a second plot, added the second plot to the original plot. Any questions? Dennis asked me to talk with him today. I did and he said that he explained everything to me. So if you have any questions that I can answer, since he couldn't be here, I think this all pertains to current use and merging. Merging, I promise to be here. Any questions? Anybody want to make a motion? I'll move it. We approve the errors and emissions change for the 2019 grand list. A second. Those in favor? Aye. Aye. Opposed, sustained motion carries. Allocation increase for Brook Street. Is there a chance that we could be going without some of the people here and I don't know if the other agenda items involved and then it would be decided that we'll certainly help folks who are traveling. If it's any help, What are you here for? RACDC, Wi-Fi, Downtown. The little thing we added to the change. Yeah, the add-on. If it's any help to the board, I was going to ask the board to skip this one item. We did not provide any information for the board to consider for that item, so I'm not taking any action. Skipping is good. Sure. Downtown Wi-Fi. Thank you. Appreciate it. You've seen the first version of this. This is just an update with some of the stuff that you're able to figure out with our visits to the properties. And then I have a few in the case. Now if you see this map, there's sort of a map of what the not what they look like. So, I think that changed, involved mostly our ability to figure out whether and what town buildings were to confirm our pieces that certain town buildings would be helpful to the network and to evaluate how the router antennas could be installed to complete the backbone system that we're planning. And so, with Adolphos, hope we were able to connect with people who led us into the Chandler building, which Chandler had also helped us access the skating rink and then the firehouse. And in all cases, we think there are fairly easy ways to install the router equipment on those buildings. And it seems like the signal is good in those areas. And there's either existing, there are either existing power plugs there or existing power near enough so that it would be a fairly simple matter to have an electrician either install power where power already exists but there's no plug or to string either extension cord or some sort of conduit to an existing power supply. And so I just added into this on the first place where in those facilities, it seemed like the best place to put the routers. And then the other thing we had done an estimate wattage and cost and we were able to narrow that down because Adolphos supplied us with a price per kilowatt. And so those estimates are there. There's two kinds of equipment. One is the larger antenna, which is the roof antenna for router. And the other is a smaller more sort of ground level router. And they are just very slightly different in the wattage, but it comes for the bigger one is actually lower wattage. That comes to about $17.15 a year in cost based on the $1.17.8 cents. And then the other one is slightly more I think it's $18.71. So total cost per year, these would be about $70. Give or take, a few cents. We've been asking the building owners that are allowing us to do this that they would have joined the cost of that hour for us and we would do the installation cost. If that's not possible, we don't want that being cut into the system, but it's a fairly modest cost and that will also enable Wi-Fi to be around that low bank and into vicinity. So I think the other answers haven't really changed all that much. It was mostly the power supply and the locations that we were investigating this time. So if there are questions on any of that, we'd be happy to answer it, but the request is that the town enable a stimulus permission to install these routers to enable this system to have its backbone and for us to be able to provide the Wi-Fi to the downtown area. And we have the permissions from the other buildings that we need to form the rest of the mesh system. So far so good. So the power is the minor cost. What about the 15 to 20,000 going and then 10 to 12,000 a year? Yeah. Where is that? So we're in the process of raising sponsorship money to cover that cost and we're about, I don't know, third of the way, plus or minus in the first year cost and you've got other inquiries out. It's obviously going to be a little easier when the system is up and running. So RECDC has taken on itself basically to say we're gonna kick this off based on the initial interest that was expressed. Jamie's been working with Ethan to sort of go around, explain the system to people and including potential sponsors. So we've already had quite a bit of interest and commitments for several thousand other people thinking about it now. Once the system is up and running, it's gonna be a little easier because it's a thing. These people are what they call early adopters. So they're sort of standing with us ahead of having things built to support it. Question? There is another question on the board. The first, okay? Oh, sure, right away. So what you're asking the town to do is be allowed to go on the fire station, the skating rink and the Chandler building and then just the power, just Chandler. And then the kiosk, the smaller one in the kiosk which already has power to it as well. Okay. And Chandler pays the power bill, correct? In that relationship? I would have to confirm them, I'm not entirely sure. I think they do, but I can't confirm them. And with that, then we come to reason the roof, please. Just kidding. Fix the roof to put you to the top. Okay, I don't know if we're gonna get that one. They're working on something. I have one question. So I'm noticing that town hall, the post office are not in the circle. Could that be fixed if you were to locate one of those towers on top of the current historical society building or the police station? Yeah, I'm sorry. I just saw you answering the questions. I apologize, I realized you didn't address me. Yeah, I get that. But a lot of the days, we have to be super careful about our residents because it is a system that will be on all the time, 24 seven. And we made the decision not to have any sort of limits or breaks in the service. And in order for it to function correctly for the immediate downtown area, we will need to be really careful about providing it to private residents. So that's kind of like an interference thing. It's almost too close to the edge to, okay. All right, just, I mean, another thing I'm a little apprehensive about is the apartment building behind Dunkirk Donuts. Like those people essentially will be probably receiving pre-internet service if we are able to pull this plane off. And there's, I mean, they're just so close to the downtown area. I mean, it's a balancing act, I'm sure. Yeah. Right, and because our main cost, like Julie said, is the yearly fee for internet service. Right. And the fee that we, you know, we have a number and we've negotiated. We think that will sustain around two or 300 people just kind of surfing the internet on their phone or their laptop periodically throughout the day. And we have the option from the company in our contract to double that speed in a 15 minute notice. So events and things like that wouldn't bring us down. But all of our cost calculation is based on people that are walking through town, eating at restaurants, visiting. Right. Patronizing stores. And a little bit for private residents that we can't really avoid, but we don't really want to become like people's home, Netflix, YouTube. Right, we know what you're screaming here. Right, exactly, and we don't. But we also don't want to block those people and we don't want to let any throttling. So really the very easiest way to make this all work perfectly is just if you just won't get the signal there and so then you just won't be a problem. And this is all a very delicate matter. I realize that all the little circles on the map seem like they may be a little haphazard, but I painstakingly laid out how those need to be including the elevation angles. Because elevation is a huge thing in downtown Randolph. You can be in one location, you know, a six foot difference makes a difference between one bar or five bars. And so we, those are optimal placements there. Okay, I'm just curious. Can I just add though to that that we didn't want to get it sort of too far. We want to build basic, which is why we were calling it sort of the backbone. And it may be possible that like one of these smaller units in South place down a roof can be more strategically located in these other places. But we sort of need to sort of get it up and running so that he can do more testing. And we can know like, in theoretical is one thing, but you know, being able to actually walk around and test the signal like we've been doing with the one we have out is different. So it's possible. Are you able to track the activity in one of these locations? Is that something that's possible? Yeah, there's a bunch of metrics as possible. We did ask, you know, if there's anything that we ask, I think of Adolfo and Josh is there's anything specific besides, you know, we're in the process of thinking about which metrics in a sense, they give us information without being, you know, intrusive, we just give us information which we don't have about our downtime to help with, you know, merchants and visitors and events and things like that. You know, how many people are driving through an ice top thing or how many, so if there's stuff like that that you think, wow, it would be interesting to have that magic, we would probably get it. It's just that at some point you have to say, okay, we're just gonna collect this and then we're gonna figure out like how we can use that to better advantage our downtown. But like I said, I mean, the thing we think at this point, like we've done enough so that thinking this works, to going further, I think we're really needing to start with this and then see where it goes from there. Oh, that's fine. Yeah. Gotta start somewhere. Yeah. Okay. Any other questions? Thanks a lot for that to me, so. Thank you for the audience. Yes. So you have a question? Do you know what your answer is? Oh, okay. Thank you. And another thing I didn't mention, but we talked about the name of the audience is that, so people would go to a landing page just where the sponsors would be recognized or people would say, this is Denton Wi-Fi. And there are ways to sort of short or sort of excluding people to say, you just didn't have to re-click every once in a while. So you won't be able to sit there and video game all day or something like that without having to sort of, that's what a lot of these systems do to sort of curb that, you know. Constant use. Extensive, constant use. And so that, and trying to time it, so maybe it's an hour, so it's not too much, it bothers them enough so that people have to re-check in. They just have to click the box again. But it lets them see the sponsors again. The sponsors will rotate. It lets them see what they're doing again. That's good. And it also prevents the abuse of the system. I think this may be the first time I see the map and my home is like a block away from one of the circuits. So, oh well. For a small key at all times. It's outside of the free coverage. You just get into a good part of the show and you have to click the box. You'll have a half a bar. Well, I mean that's the idea, just to make it slightly annoying to use it at your home, because it really isn't doable first. I mean, I'm against any limits. I love, I hate that the word unlimited doesn't mean that anymore. And I don't want to falsify anything about what we're offering, but it is a tool to help the downtown and for people that are shopping. I mean, I think even now, I carry this thing, it's my life. But I see the TORP Wi-Fi outside. It is kind of adorable to me that says the word free, but there's a password on it that I can't get to. I can't remember how, I've never had that password in this before just now, I've owned this for a year because it's on the inside of the building. I know it says the word free in big letters, but it's not, apparently not. And I have the same conversation with the Comcast man. Oh, we have pre-extrinity Wi-Fi. It's everywhere. Yeah, it is everywhere. It's in my way when I'm trying to throw out other signals, but yeah, it's free for two hours once and then never again. Okay, well, I guess that was a no-sure. Okay. So what do you need from us? Approval for these? Approval to use the structure. And the decision on the electrical will do the installation stuff, but if the town would contribute the cost of electricity, it's one less logistical as well as financial national for us. Approval 70 bucks a year. Thanks, guys. Take the time. I can swing it. I think so, huh? How'd you get the seven there? I think it said 17 and 18. So it's 17 car. There's three on the roof, and then one that's a little more that's on the street level. So it comes to about 70. Okay. What's the motion look like? Do we give permission to go on the top of Chandler? But that probably has to be coordinated with them. We coordinated. The lease agreement does not preclude the town from having this type of agreement. It's outside of the building, and the agreement is for use of the building. So we could arguably say this is outside and not going to affect the operation of Chandler. So we could coordinate. It sounds like you have permission from them already anyway. Yeah, they like the idea. We just didn't know who had the right to say yes. Well, if we both say yes, then we'll cover it. It doesn't matter who. I think any motion would do it. Sure. I'll move that we approve our CDC's request to put the necessary Wi-Fi equipment on the three buildings in the kiosk that we've discussed. And that the town would pay for electricity to maintain the signals for those devices. Second. The discussion before we vote are we going to reimburse Chandler if Chandler is the one that pays the power? I just don't want to get that in. The $17 a year? I don't think we're paying the power bill down here. I don't believe it because of all the theatrical stuff and the lighting stuff. We'll pay the power at the buildings we pay the power at. I don't know. I guess we should check it. We should review our numbers to show the percentage of power it uses of one if those theater lights. Yeah. I'm sure this is pretty minimal. No, I got it. It's not light on for five minutes. Probably the same amount. Yeah, exactly. Okay. We have a motion and a second. All those in favor? Aye. Aye. Post. Stage. Motion carries. All right. Thanks very much. Thank you. Just out of curiosity, what's the target date for possibly up and running? We're hoping January. We have to get some additional permissions for our building to get our slides in. And it depends on their schedule. So it could be within a couple of months. But now that we have this permission, we can start putting the equipment on. So we're ready when that's done. Great. Good work. We'll review the Maple Street project. In your packets is an actual item sheet and also the summary sheet provided by two years out of quiche regional planning commission that conducted the traffic study on Maple Street, Highland Avenue, and then also on Prospect. Also conducted a traffic study on plate white. That's a secondary issue. The project information that was given to us conflicts with reports that have been made by the residents. Residents claim that Maple Street is frequented by many, many large 18 wheel style cargo trucks. They have shared with me videos or a video of a truck and a photograph of a truck. Most recently, this is about before late fall. The data that was presented by two result of quiche indicates that over the course of a two week period, there were only five 18 wheel style trucks that went down Maple Street. So it was a little not matching up with what was presented by the residents. I think it's still secondary to the fact that the road does have structural issues, but repayment issues are like thereof. So the road does need to be repaid. But the issue of the 18 wheelers is germane in that the width of the road is also part of the conversation. The road is two way or one way. The proposal presented by residents has been that it be two way. I'm sorry, that it be one way. Because a two way option, we just don't have enough room in the town would have to purchase right of way on private property and that would create other problems. So at this point, what we have is estimated cost for paving Maple Street. We don't have traffic flows on how, for example, Highland Avenue would be affected if Maple Street becomes one way. We do know that residents on Highland Avenue for the most part oppose, some residents on Highland Avenue oppose Maple Street becoming one way because of their perceived traffic issues. So we present this information to the board to potentially ask for the authorization to have a public meeting. Previous public meetings that happened have only included residents on Maple Street and issues were created when the conversation led to an issue being brought to the select board about the project itself. Residents on Highland Avenue said we have not been involved in the process. So now that we have traffic study, a traffic study, we can then share that information to residents on Highland Avenue because we have traffic information for not just the volume of vehicles but type of vehicles for Highland Avenue, Prospect and Maple and we could share that information with them for discussion. I think it's a good idea to hold a meeting with everybody but I'm concerned that we don't have data out of the traffic study done by two rivers that accurately reflects what's actually taking place on the road. I've been up there many times and seen trailer trucks on that road. Yeah, I think it happens. I don't know how they get in their roads. I'm not sure whether it's GPS's that are guiding them down the road or they're taking a shortcut or they're missing, you know, they missed the Beanville turns so now they're going to take that street which is where their GPS puts them. You know, is there, can you put up a sign that says that take the problem away? I don't know. I think that's part of the discussion. If I remember correctly the fire department wanted the road to go one way going towards Gifford. Which that would eliminate your trailer trucks because they're, if I understood Matt's comments when we were having this discussion they have trailer trucks that come to them and then they can direct them out the opposite way. So after you go past Gifford you would then determine that it's just one way so there'd be no entrance beyond the Gifford parking lot. Partially dual for the most part it'd be one way, dual way through the Gifford house portion of it would have to be two way. It's to the intersection of Highland it would be two way. And what's the reason we just can't meet the way it doesn't pay that? Is there a requirement that required us is it needing a sidewalks? Sidewalk is an issue. Not enough space not enough space to go right away for them and that's what it was. It was not enough space for two and a sidewalks. Okay. And a sidewalk's horrible right now. It's not even existing, right? And where it is, there's a little square famous football like Well it's like Weston Street, I never knew there were sidewalks down there until I took down the building behind the house that I own and all of a sudden wow look at this, there's a sidewalk here take the excavator bucket and there's the sidewalk it's all grasped over but it's there chunks of maple is like that chunks of maple are like that, yeah. So, okay. I have contacted two rivers and shared the concern of a lack of 18 wheelers on their study versus what information had been shared with me their response was that they stood by the results. However, the person that responded was not the person that does traffic issues for two rivers is that person who's on maternity leave so it was the person in charge of the issue while that person is out but I still feel that the response would have been the same. So was can they share with you what direction the tractor trailers were going or is it just said they have them on at present? I do have the raw data the raw data tells me that from what direction? from prospect prospect to south main the raw data says from what direction they're going I don't recall there were five over two week period five 18 wheelers roughly like one every couple of days I can pinpoint what direction those five were going the raw data I'm just curious, if it's an issue where they're turning out from south main and going down here because they missed the beam they'll turn that can we fix that with the sign? I don't know if it's in the sign try to? No it doesn't work but you can I've run into this all over the place I'm delivering tent projects it's like no trucks are this way allowed one of the issues but it doesn't solve the issue it doesn't solve and I get that and the trucks aren't a problem the street is either widened for two lanes or one lane with a sidewalk the truck issue is a way so the big question is what does that road look like going into the future? is it two lane and we go through the process of trying to find the additional right way or is it one lane or is it two lane with no sidewalk I think it's a problem if I heard from the neighborhood up there because folks at Gifford go out walking at lunchtime they're going to be in the road it did sound like the folks who live on Maple Street would very much like to have a usable sidewalk and a one way road and a one way road if that's what they would need to do but at some of them we talk to have no desire whatsoever to lose any of their lawn or any of that to a road and some of them are like well we give it up if it and we have a good sidewalk so it sounds like you need to have a good couple of meetings I think so what does it look like? public participation how does that affect Highland? really Highland the way it is? I think it's where you got to bring all of them together I do know, even though there are questions about the results provided in Two Rivers traffic study they do confirm that all with the exception I think one road classifies as extremely low usage I think there's a level of either high 400 to 500 volume of vehicles on a daily basis using the road and for the most part all of our roads are in the high 100s or to the very low 400s I don't recall which road was in the 400 usage on a daily basis but their response was that for the most part all of our roads are very low usage in that area at least for whatever they're 417 can we all hear half meeting up at? let's do a little check up on the parade probably not I think it was made late May or early June so we have the 4th of July parade yeah, hang on I think you just get them all together so is this a meeting for just residents or anybody I think if you know I could suggest to the board that a meeting could include all of the residents on both Minkle Street, Highland Avenue, Fairview Prospect because it's included in the general area of the general traffic flow just captures everyone there that little chunk of the community and I don't know if Two Rivers has the modeling capacity but it's out there somewhere to show if you moved Minkle to a one way street going they'll do it either direction this is where traffic might move on to we did inquire with Two Rivers they said that they could, that's not a modeling they can do but they did say that Des Moines and Kane would be able to do that I don't know what the cost would be would be at a cost you're only looking at 400 to then allocate the system it could be worth at least finding out what it would cost if it wasn't too much because that would be really a situation to be able to have rather than having a room full of people speculating about what they think is going to happen 400 more cars are coming down my street I think the board did previously award the engineering portion of this project before it asked that we look into the traffic study and everything else to D&K so I can reach out to D&K and say what would it cost to do a traffic study on just these roads with the resident count as it is and we have the traffic study so we know how many vehicles are on and our training pointed out so they might be able to just take this data and use it to feed them all I think you need some more depth scenarios so you can say based on this data if we did this then this could be the result because the people that are there on a regular basis are going to find another way through they're not going to then maybe the recommendations would be whether a new route what's that going to be it probably gets bigger than the data we have because then you've got to look at origin depending where I'm coming from so what I'll do is I'll work on a few dates and probably not around the holidays maybe mid to late January over February and then get notices out and probably we'll be able to bring to the board a few dates in its January meeting and discuss if those dates work for the board and not we can pick other dates what are you looking for a time frame for Maple Street eventually construction definitely not this year we're still working on issues with the budget most likely if everything goes well the meetings go very well we're able to get it very quick and not very costly traffic flow study from anyone we could potentially start working on this road not this upcoming calendar year but maybe 2021 the road isn't it's in bad shape but I don't think it's going to create any major problems within a one year period I'd say if we're delaying this five or seven years it'd be a much bigger issue but if we're just being delayed one year so that we can provide the residents the information they actually asked for but it's not that we're just delaying it because we want to delay it we're delaying it because they asked for certain things we're looking to give it to them and still remaining respectful of their tax dollars and not just throwing it away come spring we'll just fix the bottles again and keep going we've got to do this that's right we'll do this once we'll try to get it right and I do feel that if there is no communication with the residents I think the lack of communication and frustration is what would create problems but if we have the community meetings and tell them this is what the plan is this is what we're hoping to do it may not be happy that it'll take another year but at least they'll know why it's taking it it sounds like it's going to take another year regardless so this just puts us on a comfortable path where we can really investigate get input from the public follow up with them answer any questions they have require more data if we have to before we then start any digging except to find the sidewalks except to find the sidewalks well we'll find them and go to dig them up dig up the street anyway it may be there it may find them it might be under somebody's lawn okay water wastewater department system just tonight 14 park street and 20 north main we have had two buildings demolished first is 14 park street which had been abandoned and had become lighted over the last I think decade I'm not entirely sure how long the neighboring property owner purchased the property obtained a permit to demolish the structure and plans to just keep it clean and open and no longer wishes to have a physical connection to the water system the property had 20 north main street was destroyed by a structure fire it was involved in a structure fire and was subsequently demolished and is no longer at the location it's just an empty at the back parking area so both residents have been informed of their options we informed them that if they plan to build in the future they should maintain their allocation they both have confirmed that they have no wish or desire to build in the future and they're just going to leave the area completely as is and would like to completely disconnect from both systems to allow these property owners to disconnect from the water wastewater system all those in favor? aye motion carries time report dedication photos and a select board so we don't have information to share with the board now but we wanted to start to obtain your your report potentially asking the board to consider someone to volunteer to write the message from the select board to the community for the town report a potential person to suggest for us to dedicate for the select board to dedicate the town report and then also photographs that we're going to start collecting to ask the board if they have any photographs of the town that they took this year to share them with us or if they have any suggestions for what should be on the cover any iconic thing that has happened over the year that they would like to include as a cover photo the wales tails there you go it seems to be the most photographed of our team tunnel I think that's a major accomplishment right there wouldn't that be appropriate you know who's got a really neat picture is Zach Freeman yeah Zach's got some we have a contest Ramsey's got taken quite a few pictures submit your best entry she's got some really nice ones what do you think so how would we get that out why don't we let our art there you go perfect let's put the arts council to work that's a great idea let them find us a we've picked a subject you guys provide the photo you can run the competition and just bring us back your winner I love that idea you can also ask them to sort through the photographs that are available for the winter parade for the 4th of July parade and ask them to pick the photographs right out throughout the book for any others that people want to submit or anything anybody wants to submit we can take the final photographs bring them to the board our arts council our arts council subcommittee I think so nice I like that idea it will too I hope so I hope so I hope they got it go for it we have to find dedication is there another committee somewhere we can yeah it just didn't think about it another thing on photos there's quite a few sculptures not just the whales there were other sculptures three or four others oh yeah it might be good horse up at the cemetery frog yep the lab you put the arts council right on that I'll do that I'll reach out to them we only have one mural we only have one mural I think we got it it's a good idea Pat sculptures would be a good little piece and then the dedication and the select board a message there's no reason to for the board to feel like it has to choose now it's just we could select in the January meeting that would be the last meeting where the decision would have to be made for the book two rivers out of Crete two brand fields assessment program grant to ratify this is the assessment to assess the ranchers property okay level one level one assessment we're just looking to ratify it I think it was a unanimous vote to retain a motion I'm sure I'll move to ratify the Brownfield assessment program grant second I'm losing favor opposed there is municipal planning grant award I believe it was Monday or Friday Monday of this week or Friday of last week the town this evening noticed that it received the municipal planning grant that we had applied for to assess our child care needs in town the amount requested it was roughly about $10,000 including our 10% match or within the $10,000 range we received the grant the town's match is $900 that would put us over a $10,000 total grant I would need to confirm but I believe that we were able to use in kind match so my work could also be a part of our $900 which we would easily match the grant would be used to hire a consultant to assess the buildings that would be available for use for child care including the Singer Building that is owned by the town the Red Schoolhouse and Randolph Center and potentially also work with VTC because I believe they also have planned to work with the town to identify some locations possibly the enterprise center the enterprise center discussed you said the Red Schoolhouse Randolph Center VTC schools yes on North Randolph Road South Randolph Road yeah the old Randolph Center elementary school VTC are they looking to get rid of that well they were willing to allow it to go for child care all of that it fits all of the from what we understand of what we learned in working with the group that has been reviewing the town's buildings the Red Schoolhouse not that that would be the final option but the Red Schoolhouse checks all of the boxes outdoor play space already has children play area equipment on the property it has all the outdoor land and parking it has a separation of rooms for different children different children ages that bill checks a lot of boxes it won't necessarily I'm not saying it will be the final choice but it's good to VTC is offering it interesting it was good enough for kids for a lot of years worked for me that's what happened that's what happened I got booted out of East Randolph nothing to go there now the truth comes out that's what happened looking from East Randolph she will lay in second grade at that point jeez looking for a motion on municipal grant before period gets in trouble I will accept the municipal plan for the child care I'll second that all those in favor aye motion carries working communities grant resolution before us to sign to signify that we want to apply yes that's correct the board had previously allowed or authorized the town to submit a letter of intent to apply for the grant and now we're asking the board if it would like to pass this resolution and include it in the application packet so that we can apply for the grant itself josh has taken the lead on this particular grant he's been leaving not just the effort for the town but also coordinating all the other towns that are part of the group and scheduling the meeting Randolph is an integral part of this grant if Randolph does not apply for this grant the other towns on the list won't be able to apply for the grant so we are the glue for our pressure we needed the numbers so there was a kind of a minimum minimum population base that they look at for this so it would be a good grant I'll make a motion to let's see here resolution make a motion to accept this it's working communities challenge grant second all those in favor it goes to stained motion carries full business to the economic advisory committee we have an opening we do, I'm sorry I'm just making sure I keep track of Perry made the first motion and Pat made the second and the result is 5-0 4-0 that's right I'm going to have to change all of these from 5-4 I'm going to tell Matt Matt where are you? pretty quiet tonight I'll change before we put them on the website yes we do have one opening it is a one year appointment Mary Richter has been very involved with the R3 process she's also attended economic development committee meetings she is recommended by the economic development committee and is very interested in being a part of it it's not included in your packets what's included in your packets is Mary's statement to the board expressing your interest but not included in your packet to share confirming that he supports and the committee supports Perry's appointment did somebody leave we had someone leave it was Roger Gloveski we'll make the motion that we appoint Mary Richter to the economic development committee all those in favor aye stay no other business very brief I know I say that always that's going to be brief yeah I'm sorry that was Perry you made the motion and the second was Pat her Shannon is out today her son has a presentation on lead which I had no clue what lead stands for but she said it's a drug education program and I said oh dare which then dated me because I remember it being dare from the 80s she said yeah but they call it lead now and I said okay there's out these days there's out the window there's gone managers report there just a few things the first is I have inquired just because of the ongoing conversation that the board is engaged with with Chandler I've had conversations with a counterpart with the school district with Lane to ask if it would be possible for the town to host or the whole town meeting at random in high school at the auditorium Lane has confirmed that absolutely auditorium is available their stage would be equipped to host the play that's going on at that point but they've said that in front of the play area they could put a podium in chairs and I confirm that it probably wouldn't be a problem if the board chose to have town meeting there so the date is available February 29th and I said to him that it's great that he's willing to reserve the room we're not ready to commit to holding it there but the option remains available we have two potential personnel changes coming up or one for sure happening well both are for sure happening our highway superintendent is leaving us at the end of next week I have had an interview with the highway superintendent of a town in Addison County the interview event went very well he does strike me as somebody who is very interested in moving up in the field of highway management so I think it very well so we wanted to share that with the board in case there were some questions or potential issues that the board would like for me to raise before potentially offering the position this person seemed well equipped to handle the position he's growing into the position he's not as aged as some of the members of our crew not that that would mean anything but he has been progressively growing in the highway field and has training in law enforcement so he's trained in how to defuse situations which could be a very important skill to have when we're working with the community and our union members so yeah and the other position is the administrator position for the zoning department I asked Josh to take the lead on the hiring for that position he's one of the three candidates and he feels very strongly about being able to hire one of the two candidates so it's now just a matter of speaking with that person potentially making the offer and being comfortable with what we're offering and potentially accepting which leads into the general permit processes as we've been dealing with it we did have a bit of a hiccup with our work with the DRB committee some of the permits that had been back logged at the time we now have a more working style with the DRB the DRB also agreed to have regular readings on regular day similar to the board all of the permits that had been back logged that required DRB review and approval have all been cleared and we don't have any backlog on any permits at the moment as Josh and I have been working on them everything's been moving smoothly granted it's the slow period for permits that are coming in and so now he and I are well versed in the process including the process with the DRB and with the PC as it works to change language regulations and other ordinance issues there are some ordinance revisions that are in the works from our committee our committees one of them is tax stabilization agreement not necessarily an ordinance but a process that is available to local businesses and residents the economic development committee is moving closer to having a draft to share with the board we're taking information from other towns from other cities the committee is really diving into making these changes and we feel that we're going to have a great tax stabilization agreement that's updated and includes all of the most recent information the planning commission is working on several different things including potentially updating the town's sign ordinance we've had conversations about issues that affect not just the sign ordinance with the town of Randolph but just sign ordinances in general as there have been some court cases that have had some dramatic effects to how municipalities manage signs so we're working on those and then also we'll soon take up the issue of amending the land use regulations for areas that are affected through floodplain overlays to ensure that some of the residents that do live in some of those areas have the opportunity to invest in their properties in a way that would remain in compliance with federal insurance policies and keep the town in compliance those are changes that are in the works and we feel we're going to make those changes the PC has engaged with the state on that process so any change that is made is essentially receiving the approval of the state at the same time one last thing we've received notice that stagecoach is rebranding they are working on a new logo, new colors and so they previously asked us to potentially they didn't ask because they sent us a notice if we wanted to attend it was a part of a broad notice to attend one of the hearings I shared that information with individuals from some of our committees that are more engaged and asked them to attend if they wanted to so the process is going to be going but I think they're going to be changing their colors and their logo going forward that's it, that's all I have and the PC was also going to send to the select board recommendations about the PUD situation oh yes the PC had previously taken action on plant unit developments there was a hiccup with the administrative side of its online portion of it in terms of being able to issue reports and notices to our neighboring towns and to Riverside of Gwichi so rather than bring the issue to the select board and potentially have the issue being not enforceable because of not following proper procedure I asked the PC to start over again and we've set a new hearing date so that we can check all the boxes and bring it to the select board for proper action Don, what's happening with with the potential use of the old ICARE building by Mary Castle now with the for child care as the group as Damien his group made progress on whether they're going to be able to make use of that facility or not they have made progress they have secured the services of a structural engineer who has agreed to come in that was part of a I think it was an offer by the school district to allow the structural engineer I think something was going on with the structural engineer in school the structural engineer was I think it will do this work pro bono so they're going to have a structural engineer come in and evaluate the building for their uses they are that group Damien and the child care group are part of the municipal planning grant so they are aware that the grant was applied for for purposes of reviewing that building and others as well up until this point there's been progress made but only in that they were able to secure a structural engineer to come and do some of that work and then also did a lot of work in the municipal planning grant application in the process we have received more contact than usual from the person that was initially interested in purchasing that building before the town purchased it so they've expressed interest in re-engaging in that potential transaction it wouldn't necessarily be a direct buy sell but it would be they're interested in acquiring the building in a certain way I have instructed that person that the select board took the building off the market for the six-month period to allow the education group to do its work they are not in a rush just to continue to tell us that they're interested in the building when's our six months up that we gave them? January it was a deadline because the board thought that if this has to go to the voters the warrant deadline is at the end of January if we were going to work on the arrangement right when will the planning grant conclude the use of that later than January I'm not entirely sure of the deadline so we'll have to go out to look for the consultant to do the work and I believe that those grants have a year timeline to conclude this is interesting since we started this dialogue with child care it seems like there's more options that have floated onto the table here and I know one of them is not very aware that Lane Millington was talking about changing structure of the grades in the school down there a little bit moving the six over into the yeah to free up more space so that they could actually bring early education into the school it's interesting that the conversation is not being looked at in different areas seems like all positively and if there are other good options it would be really nice if there was somebody who really wants that building to get it absolutely back into private hands we're also working with there's at least two structures the enterprise center and the red school house so they all have potential increased capacity and the elementary school I think it's not just I think it's partly I wish I could remember now I know they were talking about making space that already asked but it sounds like there might be six graders moving out space in the other elementary schools I think that's kind of where that was the plan to do some shifting because there's empty rooms over here and this over here is full and so if you shifted some stuff a little bit of change but it sounded like it made sense sounds like it made sense we have options we also have been working with our close contacts with the economic development portion of the state agencies in the month earlier they're also very interested in what we're doing because they also understand that economic development is closely tied into child care and family services so they were aware that we were doing this and are now engaged and are becoming more engaged in the town taking the lead on child care evaluation there's a lot of happening it's good to know it's good to know I had more calls with people looking for places to live over the last two months I don't have one apartment right now that's available but I think in the last month I've had six or seven calls people were coming to the area from some other place because they've not got a job here I think there's things that are quickly along here I see LED had an advertisement today for five or six different positions so that's moving forward there's a lot of positive energy economic development wise and just activities wise community wise a lot of people getting engaged in different areas there's a little letter to the editor from Marjorie Greys she talked about that you should read it Marjorie wrote a little kind of a community thing that was a nice letter that might have been I don't know it's right below it might have been the opposite no it's very positive any more that's it motion to adjourn second second