 Oh, hey Veronica. Yeah. There we go. Okay. Sorry I was just replying to you. Apparently we cannot promote you to the panel when you're calling in, but we think this will work. Yeah, we hope so. I mean I don't think any members of the public are going to be participating because we usually don't get anyone. Uh huh. We'll just see if this works and hopefully if someone does come from the public they're not unmuted. Okay. Yeah. So, can I mute myself if I need to or should I just stay unmuted? I think you can mute yourself. Okay. I just don't know how. So, can I test that? Can I just test it and use my mute button I have? I don't think you have to press a specific number. Hold on. Oh, a star a star six is unmuted me so. Oh, okay. Maybe it's star six to mute yourself again. Yeah, let me let me test that. Okay. That was it. All right. Great. So, it looks like Carly's gonna be late. So, I can go ahead and get started. Let's just everybody else to turn their cameras on except for Madeleine. Okay. So, I don't know who I mean I still call the meeting to order and all that stuff like I usually like you usually do. Hold on. Yeah, we're waiting for Sharita turn her. Okay. Camera on. Can you go ahead and just make sure we have the audio and video for you. Okay. Okay. Super. Thank you so much. You're welcome. All right. Veronica, we can go ahead and get started. Okay. So, I'm calling the meeting to order. It's 532 and we'll do roll call. This is the subcommittee the expertise subcommittee October 21st 2020 and it's 532 as I mentioned and I am present and we'll just go around. If I can't see anything, I'm on a phone call. It's fine. We have all members present except for member Moore or co-vice-chair Moore. She will be here as soon as she can. She mentioned she had to take her or pick her dog up from the vet which could be somewhat of a lengthy process sometimes. So, she's trying to get here as fast as she can. Okay. So, can we just go around and I'm not really sure how we can how we do this now. People just go around and say they're present, I guess. To say what? Sorry. Say they're present or do we No, we're good. They need to announce. Okay, good. All right. So, I'm going to go to item number two which is public comment. This is a time when any person may address matters not listed on this agenda which are within the subject matter of the jurisdiction. The public may comment on agenda items when the item is called. Each speaker is allowed three minutes. Is there anyone for public comment? Thank you Veronica. There are no hands raised for public comment at this time. Okay. So, we'll go on to item number three which is new business and we have 3.1 which is an update from the division director and the subcommittee will hear an update on city goals and priorities as well as priorities for the community engagement office. Take it away. All right. So, I am going to allow Magali to provide an update as to where we are, where we are with the office in the city and how it pertains to the priorities for the subcommittee. Okay. Thank you. Sorry. I was having a little bit of technical difficulties hearing that last part portion. Danielle, can you say that again one more time? Sorry. Which portion? The like last sentence you said. I totally couldn't hear it. Oh yeah. Just that you're going to give the subcommittee an update on our priorities with the city and how that relates to the priorities for the subcommittee. Okay. Great. Well, I actually was hoping to have more of a dialogue to better understand the priorities of this subcommittee so we can figure out how can we participate, how can we support and collaborate because I'm still sort of learning how this subcommittee operates and sort of the items that you're that you want to take on. So maybe we can do a little bit of a dialogue on that for discussion. Okay. Danielle, did you want to give a little history? Do you want me to give some hope? Either you or Shuri can go ahead and jump in and give a little bit of background on the subcommittee and what you have worked on and where you kind of left off in March. I know that was a long time ago. So I can fill out the gaps needed. Yes. Okay. Well, I guess I can get started. I would say about two years ago we had civic makers come in and do a plan for a strategic plan for the CAB and out of that CAB, out of that strategic planning came three committees. One was the expertise committee which is this committee. The operations committee which Shuri was leading and the empowerment group. So we all kind of had different goals and priorities that we were working on. Ours was getting together some materials to define a CAB member, what they should know and kind of give them a binder with all the information that we felt like was useful to help new CAB members and also do a one-page explanation that city council members could use to introduce people to CAB and tell them, you know, just like a bullet list of one pager. We think and then we also did some assessments. We're using the red full, I can't remember the name of it again. It was like a skills assessment, talent assessment where each CAB member at the time would take this test basically is kind of fun, it was sports oriented and then kind of see what their strengths were and we were trying to gather information about each CAB member and try to see what their strengths were, what they're bringing to the table and maybe if they wanted to strengthen other areas and we also, I think the one thing that we were also going to do is try to match up more seasoned CAB members with new CAB members to have a mentor, a mentee program with that and I will let Danielle fill in, but those are my highlights. Is there any, I'm sure there's lots of things I meant. No, that's okay. The assessment was called the wing finder assessment by Red Bull. It's a really interesting assessment that some of our members struggled with, but that was part of the assessment. So if you struggled that it was something about like your personality and the way that you were analyzing the questions and taking on the questions that had to like, it was just all part of it. So some members finished it really fast. Some members, it took them hours to finish it. Unfortunately, and I was really frustrating for them, but it was part of the process. So anyway, the last couple of things this subcommittee worked on prior to March was a recruitment flyer and so that was developed to help both the city council as well as just the CAB in general, like for going out when they're tabling it. They could give someone a recruitment flyer that explained like, this is what we're working on as a board. This is sort of our focus, our mission and the other piece to that we're talking points for city council members for recruitment purposes. So a lot of times what ends up happening is council will get applications for the board, but they all have a different way of describing what the board does. And so this really streams line everything and it really answers those questions and put us up any confusion. And it also has like a glossary term, terms in the back that describe like, what's community engagement versus civic engagement? What is what are capital improvement projects and why does the CAB work on that? So that's actually a really helpful document. We ended up taking some of those talking points and putting them on the CAB website as FAQs. So members of the public, if they have some questions, they can take a look and see if those answers are there before they reach out to the CAB members or staff. And then finally, as to like the orientation, mentoring, mentee, a piece that Veronica was talking about, we also had started the process of putting together an orientation binder. Member Moore, or sorry, Co-Vice Chairman Moore, actually was really instrumental in putting it together. She did it actually as a new member, was really to help her learn all these different pieces that the CAB works on and addresses. And so it kind of started out as her notes, but then morphed into this really nice, robust document that helps answer a lot of questions for our new CAB members and helps paint a picture of what the CAB does in more detail for those new CAB members. I think that's it. We really did leave off on that orientation, like rounding out that orientation for new CAB members and the mentee mentor program. And then we didn't do anything with the assessment. So the assessments were done, but then it kind of just got left off there. So there might be some training opportunities. I would say that this particular subcommittee is more of the capacity building arm of the CAB. So where the empowerment is the community engagement arm, they're really external, this focuses internally on the board and board processes, et cetera. And now Cherie, I'll let you jump in. And if there's anything that we both miss, feel free to chime in. I think, well, I think the part that, so operations was a standalone at one point, and it had to do with the role of the board. It was an internal subcommittee. So it had to do with improving meeting collaboration. It had to do with how CAB operated as a board. And our strategic plan, which the entire CAB contributed to, we had a whole list of goals and objectives. And what happened was operations, we were the smallest of the subcommittees. And so there's advantages to that. So we got through our goals and hammered through. And we were kind of done. And so it was either go back to the CAB and ask for what else would you like operations to work on, but it made more sense to combine us into expertise. Because a lot of the stuff that we had worked on collaborated well with what expertise is already working on, which also gave me the opportunity to step down as chair of a subcommittee. So my own selfish interest, I said, yeah, let me go, let's go with this plan. But I think the one missing piece in all of this is that from operations into the merging into expertise. So two of the members that served on operations with me are no longer on the board. And now that we are into expertise. Okay. So Miles has left. Was Jenny Lynn expertise as well. Listen to listen to was also so we've had two board members that were on expertise that stepped down from CAB. So we've had board member turn over. Mike, we had Mike and Xavier Xavier too. Yeah. So it's how long turn over. Yeah. And that's typical of, you know, boards and commissions, you know, people put in service years and then something happened. So, you know, in the case of miles, he literally moved out of the area. So so we've had, yeah, so part of where we are now with expertise is some of the goals and objectives have already been achieved. And then I think what I read the agenda as was that the city of Santa Rosa. So I just got done this afternoon with the board chairs and commissions lunch. Well, zoom. And the mayor, let me pull my notes up. So there was a discussion about the downtown area station plan that getting approved by council. The survey is all kinds of stuff. But one of the things that he had noted is council goals or the goal session. So council will have its December meeting. And there will be an election of the new mayor, that kind of thing is going to happen. But then the following month is when the goal session, I think, is what he was referring to. I'm trying to see on my notes here. And so when I had mentioned to him that we were going to go over the city goals and priorities, because I was under the impression that there was a reassessment. That was the impression I had. And prior to the subcommittees, you know, kind of going out with their work and everything, I was kind of put on notice as a chair that all boards and commissions should focus their goals, objectives around the city's goals, objectives, and preferably around tier one. And that was what was directed to me as the chair of the cab of like, make sure your subcommittee folks are aware of make sure the board is aware of that, you know, and in our meetings, the city goals, I believe, were even posted for a while there that they were actually up in the board meeting that we were in the room we were meeting in. And so, yeah, that was just kind of direction from council of our tier one goals, the work that you're working on should be working towards that. And it was an easy alignment for us because a lot of it neighbor fest emergency preparedness. So it wasn't like it was groundbreaking of, Oh, I got to shift gears now with stuff we were already in the direction of. And so I just like realized I'm like, Oh, my Halloween decoration is literally in the back of my true story. That is my kids. So she had fall break and they just came back on Monday. And so when she had to go into her zoom class, we pranked her teachers with each class. That was her introduction. I'm like, can we change your name to scare Athena on there for the for the teachers? But yeah, yeah, we had, we had, we had some Halloween pranks going on in this house all week. So the decorating continues. So that's kind of what I know as far as I don't know if that helps with the back history or not. But I was kind of anticipating on the agenda that that there had been kind of a revisit from council on the city goals. And what Tom brought up, and this is something that we might want to consider discussing as well is under the last council goal session, what didn't make it to tier one was charter review. And he is going to strongly, you know, that's going to get pushed up next year. And that he wanted to kind of queue it up for me to be aware that charter review is going to become a tier one goal, most likely, or it's going to be he's going to be advocating in several council members, because it's due it's it's coming. And why that is significant to the community advisory board is that we are a charter level board. So therefore, we fall directly under the purview of charter review. And that that was, you know, I'm thinking that was kind of the the football he was attempting, like, by the way, should work on this. So can we it sounds like that's going into the next agenda item or we're just going to wrap up this one item. Yeah, I will jump in really quick. I just remembered something the community improvement grants. So this subcommittee helped to revise the selection, the evaluation criteria and the selection, how the cab would select grants for the 2020 neighbor fest program. And so they did the cab actually did that at their January meeting this year, using that revised criteria. And there were still a lot of questions and still a lot of comments from the board members. So it looks like we still need to work on a couple of things and kind of tweak a couple of things in the future. But that that would fall under the subcommittee also. But we can also say that we had a vast improvement on how we scored our proposals. And I just think we just made 100% of proof. That's a good thing to a gold star for cab, you know. Is there anything else that we didn't touch on? Do you have any questions, Magali, from us? That's the area. Any more description we can provide to you? I don't have questions. However, I have some ideas that started to percolate my mind when you mentioned the mentorship. And let's see, it was a mentorship and one other item. And I know that maybe that maybe it may be more appropriate for the community engagement, you know, committee, maybe it's more for the, I guess it would be empowerment group. I'm not sure. But then I started to think, you know, how could we create some sort of pipeline? Because what you all are doing is really fantastic for our youth, or maybe cab members to mentor youth into considering, you know, how sort of these systems work and like, you know, how this work is important, and it's being super involved in your council. It's being very involved in your community. So that may or may not be relevant. I'm still very much like, I realize today is 90 days of the gig. So I'm still learning so much. And if that's relevant, I mean, I'd love to help explore how that's possible. Something like a junior cab or something with youth members. Okay, that's cool. Yeah. I'm sorry, I didn't mean to. I was kind of elaborating on that idea, which sounds like really awesome. But the mentorship we've never fully implemented are kind of, we didn't really get started being able to mentor ourselves, but it was kind of like helping new cab members just know what their duties are, what their expectation is and how they can help and all that stuff. So but I like that idea as well. So that's, I don't know where that would fit in, but yeah. Shall we move on to the next agenda item since we kind of are going there anyway? Is there anything else that you want to add, Magali? Like as far as like what we're doing or priorities, I kind of have an idea too now that I'm thinking about it. So one of those areas was training, although it was based on the assessment. However, there's been times when some cab members have said, oh, it'd be great to have like a training on community engagement and what exactly is community engagement, right? Or something along those lines. I'm also wondering if it's appropriate for this subcommittee to start looking at training opportunities having to do with things like cultural competency, equity, social justice, because yeah, I'm trying to think of how to link the council priorities to some of the stuff that this subcommittee is doing. And it's a little bit more difficult because it is more capacity building. But if you're talking about training, you know, we could possibly look at putting together some trainings for the cab round, the community empowerment plan, that work, and then what is it? The equity diversity and inclusion. Yeah, that priority that the council has. Danielle, can you just quickly list the top five? I mean, since I'm calling it, I don't really have a visual of they are going to reassess it though, right? They're going to come up with a new priority list. Yes, and I'll actually have Magali do that. Yeah, I have a list of the, so the crisis response through early 2021 goals are economic resiliency, including childcare. That's one, two is homelessness. Three is public safety, priorities and reform. Four is organizational diversity, inclusion and equity. Five is fiscal stability, funding and services. And then tier one, which are the continuing priorities. One is climate change. Two is housing and affordable housing. And three is government and council reform. Okay. Wow. Lots of stuff there. Yeah. Yeah. Yeah. So, I'm done. They're very interesting. Those are great ideas to kind of add to our list of things we are accomplishing some of the things we set out to do. So adding some and expanding and coming more in alignment with those goals would be great. So should we move to next steps in prioritizing activities at this point? I think so. Yeah. That's a good idea. Okay. So going to 3.2, next steps in prioritizing activities. Based on these updates from the division director and the CAB members and Danielle, the CAB, the community engagement coordinator, we want to, oh, this is based on the updates in the September 2020. I'm reading here. The subcommittee will select a party's activities to focus on for the next six months to one year. So. Yeah. Do you want me to pull up the recommendations? Yes, please. Okay. Give me just a minute and I will do that. Let's see. Which folder did I put them in? I think they're here. Yes, they're right here. Hold on. So many folders. Okay. For expertise, skill development trainings. This was my initial thought, but I'm actually starting to revise that thought as we talk about some of these council priorities. So the empowerment subcommittee is embarking on not only that civic engagement leadership academy, but they're also looking at civic engagement 101 videos or civic 101 videos, like how do you participate basically for residents? And so the thought was, if we're talking about skill development trainings, having this subcommittee put together a toolkit on civic engagement and community engagement. For both, I have one started for internal staff, but also I've heard community members ask for for one. There is a recommendation under the open government task force to have a, I'm trying to remember it's called a citizen participation guide. I think it's what it was. And that was one of the big recommendations and it hasn't been done yet. So that's one idea, but the more I think about how do we align with some of these council goals and priorities? I mean, that does align with the government reform priority, but if we're looking at equity diversity and inclusion, there's some other, I think areas that we can add under training onboarding and orientation was another recommendation. So developing that onboarding survey and the exit survey and finishing off that orientation toolkit and the mentoring program. And then something else that I've been talked about at a cab, it wasn't actually at a cab meeting. It was at our chair and co-vice chair check-in, co-vice chair graves came up with this idea about after meeting communications. And so she had been putting together some social media posts after each cab meeting just to inform community members what happened and what decisions were made. And she had said it might be a good idea if different cab members could take this on or maybe the subcommittee could take this on, just developing language that other cab members could use. And if there were some cab members that are more social media savvy, maybe this might be an activity they'd want to participate in, it doesn't have to be everybody. It was just an idea that she had. And those were the recommendations that I had based on the work plan and the objectives for this subcommittee, but we can explore other options too. Okay, so at this point we kind of know what's on the table. We just should start prioritizing these things or decide which ones we want to... I mean some things are already in motion like the toolkit. Yeah. And it would be nice to check off the mentorship part of it if we could get the toolkit finished. That would be nice to link the new cab members with the seasoned cab members and start that. I mean, I'm just talking off the top of my head, but if anybody has any great ideas about prioritizing these items that we just talked about, now's the time I guess. As the other subcommittee member on the call. So I just want to confirm the reason that we are down to the three of us is because Leslie moved over to Empowerment and Miles and Jenny Lynn and Lucinda all stepped off the cab. And then I'm... Has Kevin made a decision? Kevin, I'm going to assign Kevin to this group because they don't have any other at any additional spaces for Empowerment. And I also, because Leslie switched over, I need someone to switch over as well because they have a quorum issue at this point. So it works now because one of the members is on leave. But when they come back, I'm going to have to have that subcommittee give somebody up. Okay. Okay. So I think one thing and I don't know that how, but I feel like it's something that needs to be addressed in that we have a number of vacancies with the Community Advisory Board. And we have the recruitment flyer. And my understanding is that it was translated and we have the guidance for council once they have an applicant. But I don't know as a board and in particular as a subcommittee, if we've talked about active recruitment for the board and getting more candidates, but I think that if we're talking about diversity and inclusion, this might be one of those opportunities. And in particular, you know, we don't have a budget is the problem. But I'm like, you know, putting it out in Lavaz, putting it out on KBBF, making that, you know, and I know it's tricky because we're about to go into an election cycle. And so the entire city council is about to get adjusted. And it's going to be in relationship to district elections, which adds another layer to all of this. But I kind of feel like if there was something we were going to put energy and emphasis around that might be one of the things. Okay. So you're saying recruitment is but also at the same time, we would want to finish up this toolkit that we are in. We are forming on this. It's not done, right? Danielle, it still needs some work. Yeah, it still needs and I'm totally nodding over here. Like you can see me. Yes, it's still needs work. I need to take a look at what Carly had sent or what she put together and what might be missing from that. And I will send that out to the group. As a reminder, maybe you could take a look at it as well and see what's missing. Okay. So I just feel like it would be so awesome for us to be prepared as we're recruiting these people, new people and trying to be more inclusive and going out there to have these things ready for when they do come. They're going to come because we have these city council elections and we know we always get new members and it would be nice to have our stuff lined up and maybe we can ask some CAB members at the next meeting like who would want to be a mentor to a new CAB member because we know they're coming and we might as well if we can get these two things ahead of time planned for the new ones that come then we'll be prepared and we can hit it straight on, you know. I have a really quick question. Are there requirements to be a CAB member? Do you have to be 18 years of age? Okay. The three requirements, 18 years. So basically you have to be a registered voter so you have to be at least 18 years of age. The other requirement is you have to live within the city limits of Santa Rosa. Okay. So you have to live in your district, right? Well we haven't gotten there yet so we're still in our CAB area seats until that happens and I have no idea when that will happen. Sree, do you? Yeah that's an alignment issue but you do so seven of the board members are geographic specific, seven are at large. If you are in one of those designated seven geographic areas in the city now the thing is they don't know that map I don't because we're going off of a map that does not align with the new districts but there's so there's a northwest, there's a southwest, there's a southeast, a northwest, a core which is a very specific part of the city. Basically the downtown area station planted kind of that area and you have to reside in that area. If you move from that area you need to notify your council member and then if they have the flexibility or ability to make you out large that's one option but that is one thing about the community advisory board that seven of the seats are geographically specific to the board. Now the question from the council down is going to be as we now move into district elections are what the alignments get, how we're going to realign boards because we haven't gone there yet as far as like so when somebody comes on council they are not geographically they are elected by their district but they are not found by their district right now so the new council members if my understanding is they're still going to they could potentially and sound like council is going to try to work on the alignment of especially for the geographic specific ones but their board and commission appointments will be city-wide. Yeah I want to add something here can I add something on to that yeah I never lived in my in my district and it's been like that since I first got on cabin it was always going to be okay things are changing things are changing but I I've never been assigned to the right geographic area so and there's a lot of misrepresentation that you could say it was brought up with the city clerk it was brought up with your appointing council member and nothing ever happened so we also have another cab member that just moved and let their appointing council member know and nothing has happened either so I think gonna get with pandemic flexibility well and I also think at this point they're waiting for the elections to happen anyway and then this yeah so switch over to districts so um just hang in there if I don't know if this has ever been discussed um and if it's even possible I don't know where the flexibility is around this but um so that if you definitely make sense you know you have to live in Santa Rosa and you have you know have to be 18 um so so is there no space then for folks who have been living here all their lives and maybe are undocumented? Actually there is um there is no they cannot so the board appointments the limitation uh the subcommittee is not so I believe with subcommittee participation we don't have the restrictions that we do on the appointments okay so you could be in a subcommittee one of the one of these three subcommittees potentially right uh I don't know how that would work no you have to be a member of the board to be a subcommittee member you can participate as a member of the public yeah but you cannot be a member of the subcommittee if you're not on the board if that makes sense oh okay so yeah because it's a brown act is a charter board and it's also a brown acted board so you you cannot you have to be a member of the board in order to be a member of one of these subcommittees okay yeah you can get on the board if you're undocumented then you that means you can't vote right right okay then yeah yeah okay it becomes tricky because we're talking I mean if you're talking about DACA recipients um that's where it becomes really complicated however um as you know we do these are public meetings and so member you know members of the public are allowed to provide public comment they're also allowed to participate and I'm pretty sure as a board we would not hesitate from if we had um especially you know youth in Santa Rosa I we would be thrilled if they wanted to attend subcommittees provide public comment bring issues to us as board members I don't see us as we resist you know we would we would tap dancing in the street for that um we actually have had participation before uh in that some of our members have been older youths so they've been between that 18 to 25 year range uh although I think our youngest member has now graduated out of that he's no longer considered youth um but there are quite a few high school government teachers that require their students to attend uh council meetings or board and commission meetings and we usually get this like influx of students like around like March or April and they inundate our meetings and so it's cool that we're virtual right now because that works but when we're in our regular meeting space we had a huge problem at one point because we couldn't accommodate all of the students but um it's it's nice to see them there um I'm not a hundred percent sure they're understanding everything that's going on or what we're talking about but it's kind of a good introduction for them and so I think we have talked about in the past like trying to find out who those teachers are so we can like form a partnership with them so that it's not just they inundate like one particular meeting it's more spread out um maybe their their students are encouraged for like extra credit or something to attend the meetings and make public comments um and then they but they also too to verify that they were there staffed me I have to sign all of their slips um that they were there so um it's I'd love to see that kind of like opened up and making it um um making them or well-rounded I guess so that that they don't just attend one meeting sorry Veronica it would be really oh it's okay um it would be really really cool and I'm just thinking outside the box you know have some ideas but um if we could get a rep like a junior cab with a rep from each high school or something and then they could report back to their high school what we're doing maybe in their student body but kind of I don't know it's like I think of junior uh like tomorrow's leaders today and all those like type of leadership programs but a partnership would be really cool to tie in with the high school kids and you know make a bridge between us and them you know because those kids that's their launching right so um it would be nice to get them engaged in that so the city government I know sherry actually probably remembers this but uh for both you and Magali um the city had a team council and it was exactly like that had representatives from every high school in Santa Rosa um I believe there was also I can't remember what the um what the other areas were so there was Santa Rosa high school representatives I think it was two from each high school and then there was like another category um and we they had staff they had um that their actual like they met in council chambers um they had a budget so they got training they got food uh I think there were and they sat with the council that was that was the cool part they they sat with council yeah yeah it was really cool they would sit with their council member I don't know how far the mentorship went yeah but they would get the binder yeah they would um get deep they would get briefed on um the items coming forward it was a really rigorous um and uh I you know I would be fascinated to know or some of those students you know did they become policy majors or you know um yeah but so they the city lost funding for it um not in that it was grant funded or anything it's just we we had to prioritize um funding and and so we weren't able to staff that position anymore however when I came on board that was one of the priorities and it was also it is also one of the recommendations under the open government task forces to revive that team council so we've talked about it like quite at length over the last couple of years I know that uh Jason Carter had started to talk about it and wanted to pick it up under the partnership um but I don't think anything ever really came of that I know they're working on like a youth engagement board or some type of board having to do with youth or youth advisory board that's what it was um oh yeah but I would like to see it look more like the team council where they get more of that mentorship with you know either cab members or instead of council members there's training for them um so what are some of the uh challenges about trying to start like re-instituting that or kind of start organizing as their big obstacles that are keeping us from trying to create something and you still can't see my face it's budget it's budget and staff time we need more staff in order to make that work that's a that's a big undertaking I think if there's a junior cab and the wooden like it'd be a cab member who would be mentoring that junior cab person right right I don't know I just think you know that there's possibilities to spread it out a little bit maybe not be so like huge and involved but maybe take baby steps and just try to I don't know a little mentorship program to get it started and maybe it'll grow to something like it was I don't know just a thought um just to kind of wrap up because we're gonna we're almost at uh last 15 minutes here but do we want to prioritize some of these things now while we're or what did you envision Daniel well I like the uh idea prioritizing finalizing that toolkit and the mentorship uh new members and and uh current members um just to get that solidified because you're right we are going to have an influx of new members in January um and then um that'll also help us as well um you know be able to dive into helping with recruitment the one thing that I did want to say when Sherry brought up recruitment was we had the board's commissions and committees workshop yesterday um and so that's a recruitment workshop that city holds every other year and so I did give information out to whoever attended I need to find out how many people attended um but I did give information out about the cab and um encourage people to apply because we do have some openings coming up and we still and we have two current vacancies so um that it is out there so I have a feeling people will be applying for that so I'd really like to get that toolkit done for sure um so and then I wouldn't really go sorry I would want to put dates on these because those new cab people potentially could be January right um early and then if we put dates on them that's more evidence for us to actually try to strive for that goal and complete it yeah um okay how about we try to get the toolkit finalized our next meeting is coming up so I don't want to say our next meeting but maybe by the beginning of uh December because it's so close at this point we're not that far off I think we can start our time offline to get it just hammer it out mm-hmm I do too um so we're we're gonna put uh December 1st like as our first preliminary deadline and then we can we can reevaluate on that day you know and see where we are but you know we can push to try and get as much done before Thanksgiving because you know holidays start kicking in but we might not be doing much because of COVID anyway but um does that sound like a plan yeah I I think so oops toolkit and then at the next cab meeting I I don't know when that is but it would like to I would like to put it out there to the cab members like would you want to be linked with a new cab member to kind of help them learn the ropes kind of thing the mentor mentee thing program but for us within internally is that something that we can ask volunteers for yep at that next meeting I think so and then sorry go ahead the next meeting is it's going to be it's not the week of Thanksgiving it's not a regular day it's a special meeting hold on November 18th okay it's the Wednesday before what was that okay I'll remember that's my daughter's birthday oh I remember that Cherie is there anything that you feel that I mean I just kind of aligning up with somebody how you that you feel is a good plan and is it coinciding with the mayor's priorities yes and then just to let you know Veronica uh uh coach uh coach here Carly Moore is also on the call now oh good right in time for the the toolkit um so I'd also like to um after we get those two items taken care of um maybe start exploring this cab junior member idea a little bit more yeah if that's okay with you guys that is okay with me I would love to see that happen okay me too me three and maybe Danielle um we can talk to I'm going to review the violence prevention partnership that they're manual for this youth group and maybe see how this could fit into that because that's actually kind of quite perfect right if we're talking about violence prevention community engagement it all seems to go together so um I will I will have more to update you all about that the next meeting okay sounds good um I'm going to let you kind of wrap this up Danielle because you have I can't see you and I'm I know you're probably writing things down so I am it's okay though okay so I'll let you recap it yeah so um Carly welcome sorry that you you couldn't be here longer um it's okay um so we discussed um um so in item 3.1 um we gave uh Magali an overview of uh what this subcommittee has worked on kind of how the history behind it how it came to be um and then um Magali also filled us in on the council goals and priorities and we talked about um how this subcommittee could support those um those goals and priorities um being a little bit more challenging just because we are more of the internal arm of cab with more capacity building arm um so uh Sheri talked about uh the board's commission's committee's chair luncheon um that she just attended and um updated us that in December it's that first meeting in December correct Sheri that's yeah that's the reorganization meeting for this the council yeah the council oh go ahead and then my understanding is that once the mayor and the vice mayor are selected um they obviously have an agenda but then the council goal session I believe is going to happen in January yeah so at that first December meeting the new mayor will be selected as well as the vice mayor um and then the new council members that are voted in on November 3rd they will start their their terms then um so that means that as of December 31st of this year we will have quite a few openings for the cab now those new council members could just reappoint the current appointees that are in those positions or we might have to start doing some recruitment to fill those positions and help those council members out with that and then in January they will be reassessing their goals and priorities um and seeing what needs to be elevated to you know the tier one um and they were also talking about uh advocating for putting the charter review under the tier one priorities for next year which would impact the cab because cab is a board that's uh under the charter um and so then we jumped into our next steps based on that conversation and so it's looking like uh next steps will be to prioritize the toolkit and the mentoring so the new cab members being linked up with a current cab member for some or not just orientation but mentorship to help them out um figure things out and there's a couple of months um we also talked about the possibility of having cab junior members so I talked a little bit about the former team council um and uh the mention that the violence prevention partnership is also starting their own youth advisory board and maybe there's a way that we can link those up and that's what Magali was just talking about about um taking a look at their manual for that and seeing how that could possibly link be linked to um some potential junior cab members so we'll discuss that and take a look at that we will talk about it what she finds out at our next meeting um but we won't really do much of that anything with that until we're done with the toolkit the orientation toolkit and the the mentor mentee process sound good guys yeah you got it and the thing that the next cab meeting we're going to ask season cab members yes basically everybody to um to see if they want to volunteer to link up with a new cab member because we know they're coming we just uh want to be prepared and just to clarify that'll happen at our november 18th meeting not at this upcoming meeting since the um agenda's already been created and it's coming out it'll be coming out soon um okay yes and then our next meeting for the sub committee is the first wednesday of the month which is november first second no where am i wait sorry i was in december just getting is the fourth yes it's november fourth which ronica that's my dad's birthday so oh there we're not going to forget so the next cab meeting is next week right yeah on the 28th okay 28th okay so then we have the 18th and then our next sub would be november fourth november fourth okay i thought yeah yeah it's on my account all right oh that sounds tolly do you have anything that you feel like we missed or we didn't consider that we should add to this no it seems bulky we're gonna have a lot to do you oh one of the other things that we did mention um i'm totally distracted by your cat carly on the in the background so cute i love when it's voluntary too i know um our members for this sub committee so uh there are no more spaces open on the empowerment subcommittee at this point so i'll have member foster to join this subcommittee um and then i also have to move since uh co-vice chair graves moved from the subcommittee to empowerment i have to have one of their members move over here so um that will be up for them to decide um so we'll have two more members for this subcommittee here pretty soon okay great well with that being recapped and carly being able to be with us and i didn't get to see your cat i'm jealous um should we go ahead and adjourn the meeting i think we need a motion do we need a motion or do we no just okay we're good well thank you everyone um it's 626 and we got right under the wire for an hour good job guys thank you good job appreciate it good teamwork see you next week