 OTAN Outreach and Technical Assistance Network. Good morning. Thank you for being here. We are from Corona Norco Adult School and our presentation is an orientation that sticks. We're going to be going over what our goals, whoops sorry, new to this, our goals for redoing our orientation. We're going to do an overview of the process that we are now currently using and how it's working. We'll go through some of the pros and cons of how it's working now, how it was working in the past, and stop, just stop. It's because I'm using my right hand, right? Right click. I use my left handle stuff. And then last we'll talk about the tools we've used. So, to get us started, I'm Christina Hyatt and instead of telling you all the normal boring stuff, I will tell you that I was at a Barry Manilow concert last weekend. Apparently I'm a fan alone. I didn't know the word. I am. And not only that, I made my 14 year old daughter be a fan alone. Her first concert, she said, maybe I shouldn't share this at school. I'm like, yeah, maybe not. So, that's me. My name's Colin. I'm talking for the, my name's Colin Cordell. My interesting fact of two, I went to an Adele concert in December. I took my wife and my sister and our best friend. And it was amazing and practically life changing. It was like marriage, kid, Adele concert in Las Vegas. And I'm not ashamed. And Sarah and I bonded over what she's about to share. So, in my spare time, I love watching any show or movie with subtitles, but specifically K-dramas are my absolute favorite when I need to unwind. Yeah. So, we bonded over that a ton while we do a bunch of all of our tech work. So, very thankful. So, I'm going to share about our overall goals for orientation and kind of why we thought through this process and what happened. So, a couple of things, I think I want to just get a feel for the room. So, who here has continuous enrollment at their adult school? Okay. So, who has like one enrollment a semester or quarter where like you get your students and you keep them for however long? Okay. Well, that's good because we're continuing enrollment. I feel like whenever I'm in a room with adult educators, it's like, oh, we get one's batch and they're there for 16 weeks. And I'm like, wow, that must be so nice for your life. But anyway, so one of our big thoughts was how do we keep orienting students to our school throughout the whole year because we know we get this big batch in August, July. What do we do with our students in December and March? We want them to know what's going on. They want, we want them to know our school but how do we do that? And so, we decided as we started looking at this orientation process that we wanted some big goals. And of course, our biggest and like the biggest highest goal is learner persistence. And we want to orient our students and register them for the class and want them to be so well situated that they can't do anything but persist and succeed with the goals that they entered our school with. And so, we spent a lot of time talking about, okay, where does persistence drop off? How can we help orient students and help them to understand where our school is so that if they have a work schedule change or a family life change or they move or they're in a state of transition with their job and they need to switch or they need to pivot or they need to take time off, how do we help them know from the start how to get those resources or how to switch versus teachers emailing, hey, you've been gone for a month and like, oh, well, I moved and you're like, well, it'd been great to know that because I can give you a virtual class or I can move you to nights or I can move you to days or I can move you closer to your home or we have classes that offer childcare and wanting them to really know all of our resources. We also wanted there to be unification within each programs our school separated with high school program English as a second language and career technical education. So we wanted each program to have its own specific orientation and registration process that met the needs of that particular program. But we also wanted them to have a orientation registration that really spoke to the whole school. So it wasn't as if these like silos of storage well, okay, high school program does this but then ESO has to do this and there's no overlap because then if a student is attending a CTE class and an ESL class, they're like, well, it's like a different school. So we really wanted there to be unification within each own program but we also wanted there to be a unification of the school that really brought out the diversity benefits and great things that our school is doing that other students could know about and then tell their friends, family members, coworkers, people in the community. Another big goal was we wanted to be simplified and streamlined. We really wanted them to not be bogged down with too much stuff. So we want them to know about the school but we don't want them to be overwhelmed by everything and, you know, drown within all the information. In the past, we're trying to talk about this later in cons, we had like some just dead time and orientations at time where students would be sitting for an hour or two and we really wanted to minimize that as much as possible. And then our other two ones here at the bottom, we wanted division cast for our students, we wanted them to know that even if they were starting at a literacy beginning low level that we had plans for them. We wanted them to be encouraged to think about what does career education look like? What does, you know, getting your GED look like? How does that happen? Where do we go to college from here? Like you can start at our most basic entry level class but we want them to succeed however they want. And so we want those avenues to be open and prepared for them at the most basic level or most entry level class or program we have at our school. And then I think one of our biggest goals is we bookend these. So if we have learner persistence at the top, our other bookend is fidelity. We wanted to know as teachers that 100% of the students that entered in my classroom after a registration batch were able to access the same information that we had before. That was a huge thing we wanted. We wanted to make sure that each student who came in our classroom was receiving as much as possible because there's always, you know, that kind of two or three percent. We wanted to know as teachers that they were receiving the same information over and over again. Because a lot of it's really important like who to contact, programs there's a whole list of things that can take hours if you're a teacher of having to reorient every single student which can instead be covered in an orientation. And so those are our major things. Those are our major goals for the orientation. This is a website that we're using. We're going to share the link with you halfway through the presentation. So I want you all to listen. You can find the link in the description. And then when you can be distracted we'll find with it. So Sarah is now going to take over and she's going to give an overview from kind of interest to the end. So I'm going to take you on our journey of orientation and registration and I feel like it's really important because it may be a student's first time coming to our school. And as I was listening in my previous session I was going to say this might be very overwhelming and intimidating for them or maybe it's been many years since they've been in school and we want them to be welcomed by very friendly spaces so to let you know we do our orientation and registration process by each department so like each program. So we have ESL registration we have a high school and high school equivalency and high school diploma and we have the CTP. So obviously it starts somewhere and that is with a student's interest. So a student has an interest to come to our school where they begin and we direct them to our website our school website and on that website they are going to fill out a Microsoft form Microsoft form they fill out some very basic information their name, their email address and they get to select which program they're interested in and once they submit that form they get confirmation we all like confirmations right? I forget things all the time and it's nice to be able to go to my email and go okay I find out for this date and this time and they know when their registration is and they do do they receive this confirmation email but we're all busy adults we need reminders right? So they get a reminder email and all of this as you can see is done through Power Automate this is not my part of the process but it magically works I love it and like I said they receive the emails and it's great because through Power Automate we're all created so we have an idea or a pulse of who's coming and when I say that we know that not every student is going to show up to registration right? So we can at least prepare for that day and and have the materials and the appropriate staff necessary for that date okay so once they are registered this is really quick this is what this reminder email looks like so like we have a day of the week date the time and if you notice here at the bottom it's from a first program and this is kind of important because how many times do we have students at our schools that are enrolled in more than one program and they might enroll at the same time but they're going to be on different dates sometimes so maybe if you have a student that comes to your school they might be a little confused and get the date wrong and we can direct them to the right place and so occasionally a student will like show me their phone and I say okay you're where you're supposed to be and it's just reassuring for them and it helps us know you know where to put them and direct them okay so now the students after they've registered online they come to our campus and they are there for registration orientation the very first thing they do when they come in our classrooms is they fill out a counseling card and this the whole purpose of this is for them to get their student ID so we can put that in top's enterprise so they can just move on with the process further on out and I teach in the high school program and so we have everything set up at computers and each program varies a little bit because they have different needs but when we do our registration we have these folders we have that counseling card like right there in front of them with a pin next to them so they can start filling it out and then once they fill out that counseling card I or another teacher have another helper in there like a paraeducator or an aide and they kind of help take those to the front office just kind of giving an idea of what this looks like so it is I don't want to say chaotic but there's you know stuff going on and you're walking around the room and you're helping people fill out information sometimes they forget like the date of birth very important and so yes that is our next step and after they fill out that counseling card you have more forms for them to fill out right we have to register that they also have to fill out a barrier form and like I said we're walking around this classroom making sure you know we're helping answer any questions that people may have helping them fill it out and one of the things that I love about this process that we have everyone works at their own pace obviously we want to try to get them in there as you know quickly and get them out we're all busy but sometimes people maybe take longer filling out a form and we they are able to watch this video and take their time go back go forward we will re-watch a video so just so you know at each of these computers that we have in this class we have headphones so when it's time for them to now do an orientation video at their own pace they put them on they push play and they get to start it here is a video that we're going to show you of our principal Dr. Reblight it so this is just one part of the orientation video or slides that students interact with and when you watch this you'll know why we put it in because you all probably struggle with the same thing so today as you complete the forms today and the registration I wanted to share with you three things number one we are funded by the state and federal government as such we require students to take a test and to be able to show progress so today this is your first test of the year so do what you know don't worry about what you don't know because what you do will help us to understand what you need and the teachers can instruct you as needed and that will help us to show progress at the end of the year secondly we will require students to do a test in the middle of the semester and at the end of the year these test records are the ones you share with the state and the federal government to show progress secondly you will notice that we asked you for your social security number on our registration form this is because the federal and the state government can follow your progress and continue to support you and support schools like us to continue to provide free and low cost classes finally I'd like to welcome you and tell you that we are here to help you meet your goals thank you for investing in your future and having us help you meet your goals I'll be coming by the classroom as we start the school hope to see you and wish you happy learning it is cute she's so cute we love her so it's a nice explanation of why do I have to take this test again because some of these students are returning and they're like aren't taking this class this test again but it's very important because that's how we fund their education so they watch that video towards the end of this presentation process there are some forms they can fill out as you can see we love ones that are cool it has just automated things and made them a little bit smoother some of those are one of them is the student technology intake survey one that a lot of us is very important is a request for a device so we have Chromebooks that we got money from CARES Act so we have times each month where we distribute these devices and we do have students that are in hybrid classes and they are in need of these so they can fill that out and just like earlier with the orientation registration they get a follow up email so they can remember when to go and pick it up and also they can sign up to get a copy of the orientation in case they wanted to go back and refer to something and also a digital version of this orientation booklet that we have so once they've done all the paperwork let's see step 4 the students are now going to be receiving those papers back from office this time as I'm pulling out the paperwork and watching the orientation video this office should have assigned them an ID number and those come back to that room and they can now start taking their copy and so we just get them set up on that and we try to prepare as much as we can where we already have a tab open on their computer so there's no clicking back and forth and it's open to where they take a test and then they enter in that student ID number ok and then this final step they're done taking their test now it's time to enroll them in a class so each student gets to counsel with the teacher that's running that orientation registration session and we talk to them, we ask depending on the program obviously from my program it's do you want to do high school diploma are you interested in equivalency students still may have questions that you can counsel them on and we fill out their paperwork we write down the teacher's name the day of the classes and the time so the students leave that room knowing who their teacher is and they have classes then we send them to the main office where they get a picture like I said they get that orientation handbook and so students are ready to start school yes yes it is all yes yes so just really quick I just wanted to remember sometimes students miss their appointments right so we can accommodate them and you know we obviously want to accommodate students and because teachers run these sessions it's easy for us to be able to take the students like as a walk-in and be able to register them because it doesn't really take much of our time away from our class we are having them watch a video they are filling out a form and just at the end we just kind of fill in that paperwork make sure everything is filled in and we write down the class they need to take so that's how we handle students that aren't able to come for those days and it's not the norm so it's not like we have a lot of students coming in just to add to that it's self-paced and it's all digitized you're not getting the one-off student coming in and missing that entire piece the orientation that you would normally present to an entire group of students and then the one walks in late or one comes on the wrong day because it's all online everybody gets the orientation and that was one of our goals that if we all got it like it could still run but it was program and it's awesome too because I meet students that are going to be my students I also say oh I know who your teacher is you're going to love that teacher this is what their classroom is like and so you're like encouraging them making them excited about their program and their class and then sometimes they'll maybe confide and say oh well I want to do I'm interested in this I just have them fill out that form right there because it doesn't take that long to fill out that interest for online do you essentially have an online virtual orientation for students that are 100% online? We do we do because we do remote testing it's not the norm now but that's what we did during the class same orientation it's a little different obviously Dr. Ruebleida is part of those but Collins and ESL so they run very similar I think you should look at we're about to share the website you can look at our frozen pun high school program is where we want the other programs to be at ESL has been a little bit clumpier we are this will be happening in fall no question no question and as far as the sorry I'm totally interrupting as far as the slides go the first set of like 10 to 12 slides are the same for every program going over the mission statement going over all the different programs the different types of classes meet the office stuff those are all the same but then we add in program specific things for example in the high school diploma versus high school equivalency I spend quite a bit of time talking about those two programs and the difference between high set and GED and the pros and cons of each one because that is the question tons of students come and ask us especially at the end when we're now asking them to make an informed decision if we haven't given them any of that information and to add a side note if any student waivers at all they go to the counselor who is our professional yes we do we have an orientation booklet handbook as well and the handbook matches the theme the feel the look a lot of the information is the same as what's in the slides as well and then more I took mine out of my bag so that I wouldn't be too overloaded but as you go through the orientation all of these pictures are linked once you get to the website you can click and watch the orientation but if you go to the home screen you click the first picture here for this if you click that it should take you to our school website which you can watch through the orientation so everything that you see is all within public reach which was so much easier trying to deal with student combination so everything you see here anyone can get by googling really well so that's what that's what that's what went on the same page everyone in the same orientation does that mean any teacher can run and do and at classified staff and we have a process era educator basically but teachers are supposed to be able to run it so I mean as always you have more XSAB staff and more time available staff and those are typically the ones who end up running registration but the idea is that every teacher can run one secretary one era well in some of the materials we've created have made it such that one person could do it all you'll see some of our handouts that we give to the in-person students you're going to do these 5 steps there's QR codes there's checklists so they know yes so right now we're set up as ESL does the first Friday but I'm doing any of the on Monday we do a Friday morning Monday evening for ESL and then right now high school diploma is doing once a month at the beginning of the semesters we do more but we have found that you know midway through the year if you do them too frequently you're getting one or two versus getting 15 or 16 but we're looking at using this and streamlining it a little bit more in U.S. general we would obviously do that right so I'm going to walk more walk-in faces you know when you're looking at all these program all these students all these schedules we really want to be able to meet those especially because we offer classes every morning some afternoon some mid-afternoon and evening and if we only offer one time and we're missing those students who are going to the class we have a Wednesday Friday we have a reservation Wednesday Friday from 4 to 7 and having three staff and running a whole thing isn't very possible being able to obviously come into the office sit down on the computer go through it all and then we're not burdening the support staff that's plenty of work to do on that with extra walk-ins we have partner locations yes for ESL most of our HSP classes have been at our main site yes but we offer orientation another site and then teachers at the partner locations run their own which is why we're having to choose the fidelity to ESL because if a student brings a friend to that elementary school that hosts our ESL class you know so that's why we're really working on this because we really need those teachers to be able to run it and not bear them to say if I need to teach you for three hours about our school while I have this whole class which is another reason for why we need to do this because we need those teachers to be able to orient the student and also be able to teach their classes not extroverted you know like numbers demographic 2 to 3,000 I believe our vice principal is sitting in the back we're a really good mix we're a really good mix of demographics and we have a probably 50% Spanish speaking but then at that we really did a large chunk of Arabic, Farsi, Chinese Vietnamese serious chunks of that so that's one of our goals for ESL but I'm going to talk about that later please take over these are all great questions thank you any others on this before we move on yes so it's been about 50% but one of the cons of the form we use is students can't go in and cancel an appointment so they will go on and fill it out with a new appointment so sometimes it's that that they've filled out the form several times but they're coming to this one and sometimes they'll miss and call us and say I missed can I come and then there's the others who just it's not the right time or something changed and we looked at using Calendly to do it because that does give the opportunity but we have to remember when we're building the system that it's not just for the people that are building it and that it affects a lot of people and we went to the office staff and they said no that doesn't work for us so we had to come back and stick with the form which is working great and allow so many powerful tools with the Power Automate so we stuck with that yes we haven't experienced that luckily the counseling card does require like address phone number, birth date and then the registration form requires all that again and we haven't had any frustration with that they just know it's just part of the process it's easier when they're new later when they come and they've already filled out a form and we make them fill out another form they're like but I already filled out I don't know I think we hear the most said device distribution we require students to fill out an interest form for device distribution we verify their class, verify that they need it and then give the systems time to create their username and password and then when they come again they fill out another form saying that they're taking ownership of it that they're at fault it's just a legal thing but so often they say I already filled out a form and it's like yeah you gotta fill out again it says I need a picture ID your school one's fine a picture of it is fine I'm not the government I just need to know that you're who you say you are that's the only time I've ever heard students think I filled out a form when they've been with us long enough to comply and they know we'll listen so I'm not going to spend a ton of time but we did go through specific insights by program on some of the pros and cons of what was happening in the past and what's happening now I will say one of the pros of what's happening now is like we said every student is much more likely to get an orientation now than in the past and that information is unified right everybody's getting the same information some of the cons are we're not in any language other than English right now so that's also future casting something we're hoping to do over the summer is translate these materials into other languages so every student gets an orientation they get an orientation booklet we hope to have those both in other languages am I okay okay alright so did I list enough cons oh and then the other con is near pod which I'm going to talk to you about with tools we use okay so here's what we used for putting together our orientation we used canva is there anybody in here who doesn't never heard that word before that's what I thought right everybody knows canva canva is amazing why did we choose canva because we could make the slide presentation the booklets the logos everything to match right because we're using the same images from canva we also like that canva is um once you use those images they're yours you're not breaking any copyright laws you're not running into this image doesn't belong to us you can purchase images off of canva they do belong to you you can use the free ones they belong to you can upload yep absolutely and so there is a free version there is a paid version but there's also an educator version which is very much like the paid version so if you want more information on the free versus paid the link is there but it really comes down to images from what I can tell like when you have the free version there's a lot more images that they say you can have it but you have to pay a couple dollars for it to do those couple dollars that image now belongs to your school near pod has anybody used near pod before two three okay so near pod is an interactive slide deck so we took all of our slides from canva and put them into near pod near pod also has interactive things such as bowling and games and whatever it's great for teaching and our k-12 district bought it we got it so we do have the paid version and the reason we picked it was because you can require students to watch that video of our principal we felt it was important enough that they were going to have to take two and a half minutes and watch it and near pod does not let them skip also we liked it because of the interactiveness that you know like there's a poll in the middle of mine that's like hey which you know we just finished talking about all the programs and we're like okay which program did you want to choose right the poll matters to no one nobody looks at the answers right but it's just to get them to interact to get them to be part of the process of choosing their education so we can also we we linked out like I said to the three forms it towards the end right we have them right there do the intake survey form so our principal came and said our numbers are terrible I said no problem I'm going to put it in our presentation and now every new student fills it out so it's that it's taking care of students are like where do I get a computer no problem they request it on the day they show up they're more likely to get it faster let's talk about the cons of near pod especially the free versus pay okay what we didn't know we have the paid full on version 250 users the first time this happened Sarah called me in a panic she's like it's not working it says we've exceeded our limit I'm like what are you talking about so we learned the hard way that there is a limit so every couple months I just create a new link also anytime you want to edit it it's a new link so my dear vice principal who's in charge of our website has been very patient with me when I like it's a little emergency can you put this on the website but that link is on the website everybody knows where it is everybody can find it okay any questions about those before I turn the time over to Colin one nice thing about near pod is it's like you can go in and change one thing for you it's not like it's not like a video you're like okay I've got to go in and fix this one link and I've got to read cast the whole video and I've got to read put it down and download it upload it and do all this whole you know thing but it's like fixing one thing one new link link call it today yeah and that's the cool thing too is like over the year we've come up with lots of ideas how to improve it and some of them we've done as we've gone along when it was time to make the new link and some of them we have made a list for our projects as you know summer projects are the best okay so no questions about canva or near pod so just so you get an idea before you actually look are near pod it's slides from canva it's these interactive videos like I said there's a couple polls in there and then once they get to the last slide it says hey you finished your orientation raise your hand and someone will come by to start your test and it takes about 15 minutes or so which is just enough time for the office to come back with their students so nobody sitting around waiting on the office which has been fabulous we can accommodate up to about 40 in the one room but if we were to have more students come we can't overflow as well we have devices and staff that knows how to run it so we can pull them in an instant but usually what we do is we'll limit it to about 40 because we try and just use the one room and then in those times where we get a lot of students at the beginning of each semester we'll run more sessions more than one a week in ESL we have about 70 to 100 give or take and so that's why again another reason why ESL has just been a little traveling along there we need to look at languages we need to look at digital literacy with high school programs we're looking at adults most likely fluent in English there's a lot more confidence with ESL we're looking at a lot more difficulties so I'm going to talk a little bit about Power Automate this is a tech conference so we really wanted to focus on the tech so some of these links are from an old presentation so if they aren't good just let us know but these should be good so who's heard of Microsoft Power Automate okay more than expected great okay so Microsoft Power Automate is a tool that Microsoft created to act as a go between so it could kind of copy what Google does so Google if you create a Google form you can go in and it'll have an Excel sheet that you can have after you create the form and it auto updates so every new student who fills out a Google form can you get their information automatically that's not the case with Microsoft forms you can open the Excel sheet but it doesn't auto update it's just that one instance of all the answers that you've gotten so far which is great for backup copies but not great when you're looking at like I need to update the list of what's going on Power Automate was Microsoft's answer for that now Power Automate is like an ocean of ability and possibility and we use like a cup full of it at our school because it can do some insane things I'm a friend in the medical field he works at City of Hope and he uses Power Automate I swear I think he used it for surgery I don't know what he does with it but it is insane what he does we don't do that we use it for automation and for really talking between systems so we use it in our office for transfer forms we use it for tops program updates for our office there's always a backup there's always a backup to it which is great so all the information is hidden behind our district firewall and Microsoft so we know all the information is protected we use it for a tech request form that students are softening tech help they put in they fill it all out actually me presenting at this at the TESL forum in two weeks so if you want more information I'll be presenting only on Microsoft Power Automate on the 17th so there's a ton ton that it does there and so in this program once again in this program what we do here is we use it to when the students build out an interest form we auto-populate the email that then does the confirmation the email and sends progressive reminders and the staff isn't having to go in there and click ok send ok send oh this email doesn't work oh this doesn't work they don't have to worry about it it does it all on its own and it does that at a regular interval sorry sir what was your question I did the start I did the start of it and then some people ran away from me and so our CTE coordinator who's not here she and I had like we found it together at the same weekend we were on spring break and I texted her I was like did you see what this was and she's like yeah and we deep dove in different directions because she's CTE and I'm yourself we kind of met in the middle so we have a couple of people with different hands in it but in this case this is pretty easy I would say ok maybe not but I typically run them and then I realized because our user name shut off every year so then I shared every single flow which is what the dynamic within Microsoft Power Automate is called with several of my colleagues so that if any of our accounts went down we'd save the flow because those things are really really annoying to have to recreate at least so yeah I'm still trying to figure out how to get it to send an email from not my email because if it's my account so it sends from my email and I have ESL teachers emailing me well I don't know about the suit and I'm like well I didn't make any decision it's an automated or I had a voice teacher he was so sweet he always emailed me thank you so much thank you so much and I finally was like it's an automated email I'm not sending them but thank you for like responding all the time so yeah and then Microsoft forums and Google forums are pretty simple right there just ways that we can track we have I kind of explained here why we use different ones Google Form is so much easier and it looks better and it's cleaner it has a lot more power behind it which adds to clunkiness I think in the next year we might move all the way over to Microsoft forums but we don't mind it being in different places so yeah it is Microsoft Power Automate is free it's just not publicized because it's boring and clunky because it's like AI and like building stuff in the back so yeah it's free for any basic I double check it's free for any basic Microsoft subscription and our CTE coordinator who ran away with it Google or no YouTube she told me she learned how to do everything she wanted to do on YouTube and has access because we're going to have we're not getting a response we're not getting a confirmation we can go back and check it I laughed because it is simple but it is a different language in a different way of doing things and so it's good to have an answer to that Does that answer your question? Yeah so there is a ton on Google or there's a ton on YouTube and there are some like clear there's yeah the problem is that Microsoft never built it for education so there's like one video on education that you've really got to think it speaks power automate speaks in a language of sellers buyers customer consumer and so if you like I just rethought of it if every student is a potential customer and I am the employer and I'm the seller then everything really makes sense but it took me a while to be like oh okay so if I if in power automate language every student is a potential customer and I am the seller then I can like equal out some things and figure out the rest so it was a this was born of COVID necessity I was I'll never I was in RV on my way of the vacation trying to figure out how on earth is this gonna work because we need a way to transfer students out of my class and I can't have six transfer forms sitting in my box at work that I haven't seen in three months like we've got something anyways side point school website so important to have a non block non password and just open to the public place for students to go if you don't have one I suggest a Google site this is what we have here you can add your own domain name if you need to our district provides its own website and so you can click on it maybe just kidding I'll fix that you can click on it and it'll go to the website and then actually I have it right here so you can click on it and you know you'll go you can see everything and then we have under resources orientation resources and then they can go here and look at it this is the page they see during the orientation and it's just so nice to have a public face for them to see and it's great for them to be able to interact with our school website has our address all of our socials they can sign up for their interest form is here right and so they can put in all their information they can request a device on the on the website they can ask for tech help it's just a really nice place to have all of our stuff so we lose it like when I need to send it to a student I go to the website I click and copy the text and then I send it to them so yeah it's a Microsoft form right here I oh yeah it is a Microsoft yeah yeah yeah so and then we tell them they can translate it this is something that's been translated up here so they've got we've Spanish and Chinese at the moment so yeah all right yeah yeah yes this goes into an excel sheet and not just one excel sheet but many excel sheets because there's an excel sheet for each program so as the program coordinator I have just the high school program excel sheet but I also have access to the excel sheet that has everybody on it which would be more for office use I don't hardly can do our autonomy you can tell it to only auto populate this excel sheet with this information that you know the student chooses high school program that excel sheet will only have the high school program information and then we have a backup one of everyone for office which then helps with you're not worried about things getting deleted which is nice like you can't accidentally delete something you can't accidentally ruin something else that is the benefit of power autonomy is you can't break it like it's a it's a Microsoft like you can bash it but you can't break it and so it might not work for you but you can't break it which is a nice backup which I told all the staff a lot of times like you can't do anything to break this so just do what you need to do and if it doesn't work like let me know and one of the cool things about having our signup form on our website plus all of our orientations on the website is our websites now getting a lot more clicks what's great about more clicks on your website yep more people are seeing it and when I just did registration last week I started asking students hey how did you hear about us we're hearing more and more students say I found it on your website right we want our website to be the first thing they see when they search and if we're getting enough clicks Google thinks we're more important than we are oh no we are as important as we are I mean I did want to go back because somebody asked earlier and we have these amazing infographics so this is a printable sheet that goes to the satellite locations for the ESL program so the teacher has this and it tells the student exactly what sorry I'm sorry I'm sorry exactly the steps that they're going to go through to enroll this is their orientation so they're at a satellite location maybe the teacher doesn't have computers out or whatever it doesn't matter they can do it on their phone this is our halfway step that's our halfway step we got halfway to this and then we had some feedback and some pushback and so we said okay this is a great half step let's keep talking and honestly for so many people who are you know especially admin something we talked about a ton during covid and during our talks on covid and technology is really getting 100% buy-in if you want to do something and hacker staff is saying I'm not going to do that they're not going to do it so apparently they live in a world they can say no I didn't know that existed so you know they say no and so you say okay like let's wait you know let's wait it out let's keep talking let's iron some stuff out and so we feel like we've gotten way more buy-ins that you can get to the point where high school program everyone is doing it and everyone understands it that's why we've taken longer with ESL we've got more people more personalities so we've waited to make sure we've got real buy-in and we have an ESL registration committee that has now come together of ESL teacher saying like this isn't working and why and we get high school programs to come and say well it's not working because you didn't say yes six months ago and so now we're going to make sure it works any other questions yeah CTE there are orientations a lot more complicated than the rest of them aren't they fully digital practically so if you want to the CTE in the interest form one of the questions she asked is hey are you computer literate and if they say yes she says would you like to do this registration process on your own yes then she provides the orientation in an IORAD tutorial have you guys heard of IORAD do we need to talk about that let's see if we can find it it's online okay you want to bring yours up I'll do it anyway this is what it looks like near pod we always have students join his guest we don't ever make them summer classes going to be the name of that let's see if we can find her IORAD it might be at the very end we're going to have to watch that video again probably anyway this is kind of these are all the slides everybody has the same and then when you get to the end of hers then she goes into the program specific so this now went to a clickable link we're going to continue as Colin I guess sorry Colin I don't know what that is and I think that these are all clickable now so if you're interested in child development then she clicks it and it takes you to a new canvas slides deck this is a canvas slide deck the student doesn't even realize they left near pod but they left and it goes through the details of that class and then how do you get back where are you trying to go back to I don't know I want to get back to where I was before I don't know anyway it was a different window oh is it yeah you're right it opened a new window I knew that anyway I'm not seeing where the near the near pod I think the IRad comes from the power automate email oh there is one in the computer skills I feel like Vanna White no you know where I think it is I think it's in when you fill out the registration form if you say you don't need help then it does an IRad you want to just go to IRad we can we have two minutes and I'll give you a two minute IRad so what's cool about IRad yeah it is a freemium tutorial where you as the person preparing it you go through and click on the links and type in the things that you would have students type and click on don't look okay yeah we do have an IRad don't we I think there's one in canvas or maybe class necessities okay no that's a video isn't it yeah I got rid of all my IRad this is an IRad isn't it nope none of those are yeah I think it's in there be in attendance so sorry we really have I'm sorry for that okay so IRad you go through click on things and you type things in and then it creates a tutorial that with a voice that indicates what you should do next click on blah blah blah blah and you know it's got the pink light light up here where you've clicked stuff so it's pretty amazing it's freemium so you only get two with all the bells and whistles and then you have to pay and finally come up with an educator price that's pretty reasonable and we used it a lot in the beginning for creating tutorials and it worked for the CTE teacher for the students that created an ASAP because she does it all through ASAP they don't do forms so they go into ASAP they create their account they do the barriers form they have to take a pre-assessment and register for the class not pay. And that's a lot of steps that IORAD takes care of. So. And we use costless e-testing because it provides instantaneous results. Yep. We can always go back and get scored. And we can place students in the future. Yep. The funny thing is we were there. We were there then like COVID threw us off but we're going back that way. Yep. Any other questions? Can I curtsy? Yes, you can. I'll add our information. Thank you.