 Okay, it looks like we're recording, it looks like the mic is working and I think we've finally got all our technology pieces set up. So, this is a good example of what happens in the classroom when you're using technology to teach. So, just go with the flow, do your best. I mean, just gotta just go with it. So, again, my name is Alyssa Sells. I'm from the state board. I work for the state board for community and technical colleges. I'm the e-learning program administrator. And as Jackie mentioned, I do travel around and do some training. I also do some teaching online. Some of you may have taken the online state board Canvas training course. I know I have at least one of my students, Chris, here in the classroom. Yeah, okay, so there's four or five of us that teach the class, so you may or may not have had me specifically as your trainer. And so, we're here today to talk about Canvas now that we're all logged in right, okay? And we're gonna talk about Google. And we're gonna talk about a tool in Canvas called Collaborations. And what I'm gonna do is get over to my presentation. And actually, let me show you the classroom you're in first. So, you're all logged in. From your courses menu, select Google Docs Presentation. That's where you wanna go. Most of you had it up on your screen, so I'm pretty sure you are all in the right place. From here, it's a linked icon. You can either just click the image or you can click on modules, and it will take you into the course materials. So, here is a link to my actual presentation. It's in Google Slides. So, you can click there and get to the presentation and open it in Google. This is an example of what it looks like embedded in a page. So, you can also do this for students. So, this is the same presentation, just a second way to present it to you. So, you can either have a student click the link and go to the presentation or you can physically embed it in the page. And let me show you what else is in here and then we'll get started. There's a integrity recording that we're gonna watch in just a minute because what we're gonna do today is simulate a flipped classroom environment. And I'll explain all this in just a second. And there's a recording in here of an entire presentation that I did at another college. So, that presentation's already there. Assuming that this recording turns out well, what I will do is flip out the one that we're recording today and put that one in there so you have the actual one that you participated in. And then there's some information down here. Just later when you're trying to go back and do this on your own, I've given you some helpful links. These are specifically for Google. So, you can go here and find if you don't use Google Docs because we're gonna use that today. Some of you might not be familiar with that. So, there's some help stuff here. Gmail help and how to create an account and log in. So, the little helper things are here. I've also given you a section of Canvas information. And this is just a collection of links from the Canvas guides. How many of you are familiar with the Canvas guides? I want to see lots of hands. That is your best friend. You know Canvas updates about every three weeks, right? Sometimes you log in and everything looks different. You scratch your head and go, oh, no. I don't know how to do that anymore. It's kind of a bummer. It happens even like days before presentations and then you panic. It's happened to me. I'm like, oh, no. I have to be learning what I need to teach. So, make sure you're friendly with the Canvas guides. I think the URL is guides.instructure.com. And you can go there and look up anything. But I've already pulled out a few of the things that apply to what we're gonna talk about today. And they are always the most up-to-date information because Canvas maintains those documents themselves. So, always go there for help first. That's under Pages. This is a page. When I go to Pages here in my menu. Okay. Well, where I came from was Modules. So, I accessed the page from here. And I'm under Helpful Resources. And I clicked on it from here. But the reason why it says Pages is because it's built as a content page. So, if you ever get lost and can't get back into Modules or don't know where you're going. If you know the name of the page, if you come over here and do Show All, you can scroll through this list. And if you know the name of your page, you can go exactly where you want from here. So, there's lots of different ways to get moving around in Canvas. I know. Okay. So, this brings up a good point about removing tools from your students that you don't want them to have or don't want them to use. So, Pages might be one that you might want to consider removing from your toolbar, as well as your files. These are just little side extra notes that you get because we're kind of off topic already. All of your files upload to Canvas automatically unlocked and accessible by students. You know that, right? Yes. Okay. So, if you have something you don't want your students to be into in your File Manager, you need to remove the Files button from them. And you also need to go into your File Manager. And I would maintain maybe just one file folder that has all of your locked materials in it because then you can just lock the file folder. You don't have to lock each individual document, so just little side things there. All right. Let's get back to why we're here. And we're here to talk about technology in the classroom. And I'm actually going to flip over here. I'm not going to open it from the side. I'm going to go straight to it. And I'm going to put it in Present Mode. So, now it's full screen. So, you guys hopefully will be able to see it better. As I get older, my eyes get worse. And I can't see even when I'm standing right next to it, which is very sad. You go to the View menu. And you click the little top thing that says Present. Want to see it again? Okay. View. Present. It's because I'm in Google right now. I don't know which page you guys are looking at it on. If you're looking at it on the Embedded page, you probably can't do this. If you click the link instead of the Embedded page, hopefully it takes you and opens that up for you. Jackie, did you have? You're in Student Month. You're in Student Month? Yeah, it's a document though. It's open. I have it set open public on the web, so you should be able to get into it. But you should be able to see it from up here. Just fine. All right. So, technology in the classroom, integrating technology and instruction using real-time collaborations. That's the official long-winded and wordy title of what we're doing today. So, we're going to talk about trying something new, getting out of our comfort zones a little bit, because let's face it, regular traditional lecture is B-O-R-I-N-G, oftentimes for our students, right? I've sat in a classroom before. I know it can get kind of boring. And unfortunately, I have to stand behind the podium for part of today and lecture at you. But there is an interactive piece that we'll get to. So, I hope you won't be bored in your seats. So, today we're going to explore how to use integrated instructional technology. And there's a difference between just using technology for the sake of using technology and actually integrating it into your lesson and making it an important part of what you're doing. Could you do something? Oh, hey. All right. Jackie's leaving us. Hi, Jackie. You guys know you have quite a gem in her, right? Yeah. Yeah. Give her lots of hugs. She loves you guys. All right. So, we're going to investigate, like I said, Google Docs and Canvas collaborations. We are looking to refresh and inspire some of our more traditional teaching methods. And this particular presentation is focused on using an integrated technology of Canvas collaborations in a flipped classroom model. And I'll explain all of that in a second if you don't know what that is. But it applies equally to face-to-face classes as well as to online. Everything that we're doing today can be done online. So, don't think that you're not going to be able to use any of this just because you're teaching fully online or because you're teaching face-to-face. You could still use Canvas collaborations in your face-to-face class if your students have access to Canvas. You guys have web-enhanced classes? I'm not sure what you guys do here. Okay, so everybody has access to Canvas. So, there's lots of different ways to use it. And what I would just challenge you to do is to take what you can, just glean whatever works for you and use the parts that work and anything that doesn't work with your style of instruction or your classroom mode. Just don't worry about using it, okay? All right. So, before we get way into the lesson, I call this one Rolling with the Punches. And we already had about 15 minutes of rolling with the punches this morning. So, yeah, when we teach with technology in the classroom, does it always go smoothly? I should see a lot of heads shaking, no. I've used technology in my classroom for a very long time, and I can tell you from first-hand experience it's not always smooth sailing. Sometimes there are problems. So, I have two rules that I try to follow and we're gonna put those into practice today. The first is that I try to have some sort of a backup plan in case my technology doesn't play nicely because guaranteed it isn't always way too. So, don't always just rely on having your presentation in Google or somewhere stored online in Dropbox. Bring it with you on a physical thumb drive, just in case. Or if you're used to having it on the thumb drive and you forget your thumb drive, your backup plan is to have it stored online in Google somewhere where you can access it if you've misplaced, you know, those special little things. I have a big long string on mine, so I don't lose it. But I have mine right in Google right now. Part of my backup plan for this, too, was that if, for some reason, the link wasn't functioning, we could go straight into Google if we needed to. So, there's lots of different ways to come up with a backup plan, just pre-think it a little bit, just to make sure that you at least have the number with you for your media services or your e-learning department in case you actually need some help. And arrive early so you can get stuff set up. That's a good plan, too. My rule is that there are almost always problems. A lot of us had problems logging in this morning and accepting invitations and that kind of stuff. If we encounter anything else like that during the presentation, what we're going to do, because I have no helpers in the room, it's just me versus you. No, I'm just kidding. It's not me versus you. But really, there's a lot more of you than there are of me, right? And if I stop and take 10 or 15 minutes to help one person, the whole presentation gets derailed. So what we're going to do is if you encounter a technology problem that we can't overcome in just a few minutes, our backup plan is to look on with a friend, okay? So in the end, if we have four people looking on with a friend in one row, that's totally fine. You're not going to miss anything. The very last activity we're going to do, we actually really only need one person in your group who is logged into a computer with internet access, logged into Canvas, and has their Google account set up, okay? So we only need, you know, like a fifth of you to actually be able to successfully complete the problem. But what we're going to do. Okay, make sense? All right. So what is real-time collaboration? Well, that just means that multiple people can work on something at the same time. So Google allows us to do something that we couldn't otherwise do. It allows people to transcend distance and time to come together and work in the same document. Real-time, they can see each other typing. They can respond to each other. They can have simultaneous input. So that's what we mean by real-time collaboration, that it's something happening actually at the same time, but you may not physically be together. You could be physically together, but we're going to use it together today in the classroom physically together. But the activity that we're going to do, you could put out to an online classroom and do it equally as well. Okay, let's see. What else? Okay, has everybody heard the word blended classroom? Okay, that's another word for hybrid. Blended seems to be the more contemporary term for that. I don't hear the word hybrid as often. Traditionally, a hybrid or blended course is a course that displaces some of the face-to-face instruction with online materials of some sort. It's usually up to the instructor how much of the class face-to-face time is displaced. It's usually not more than 50%, although that line is getting blurred a little bit. So if you are teaching in a blended or hybrid model, that means if your class is like a traditional Monday, Wednesday, Friday class, you may only be meeting with your students two days a week and be sending them off to do stuff online on Friday or whatever works for your course or your discipline. All right, so what is a flipped classroom? A flipped classroom is basically a blended or hybrid model classroom with a twist. It's just a little bit different. So students are asked to review course materials before they come to class, and that's in preparation for something active learning you're going to do in the classroom. So you're not lecturing to them and then sending them away to do practice activities. You're giving them the content upfront, asking them to prepare, and then when they come to class, you use the content to do some sort of an active learning instructional activity. So could be a discussion in class, could be review of the materials, and maybe you're going to play a game using the vocabulary words from a lesson. It could be a hands-on activity. That's what we're going to do today. I'm actually going to play a video for you in a minute. We're going to simulate the flipped classroom, and I'm going to show you the video that I would have asked students to pre-watch before they came. But since I didn't know any of you and we weren't all registered, we're just going to do it together today and pretend. So integrated technology, I mentioned earlier that integrating technology is different than just using technology. So integrated technology is technology that actively engages your students. We want them to use it to learn, and we want them to put their knowledge to use. It's a technology that can facilitate collaboration in or out of the classroom. And it's a technology that facilitates activities that would otherwise be difficult. Like I said, across time and distance, we all have busy schedules. We all have different schedules, and sometimes students can't just meet up at the same time. So we can get them to do fun collaborative things that you couldn't maybe do in an online class because they weren't meeting together and they didn't know each other. Let's get going here. Okay. So I told you we were going to simulate a flipped classroom. We're going to watch a video right now, and it's going to be the simulation of the individual online learning component that you would have been asked to do before you came to class. And I'm not 100% sure about playing the video from here, so I have it queued up as my backup plan, and we'll just go to my video since I already had it queued up. We tested it earlier. And... So what you're going to watch right now is how to create a Google account. So we're going to watch the video. That would be the prep piece, and then the students, the in-class learning piece would have the students come to class and set up their own Gmail account. If you already have a Gmail account set up, you won't have to do that part of the lesson. But if you don't have a Gmail account set up, you will be setting one up during this class period, so make sure you pay attention to this video because we're actually going to do this when we're done watching it. And this video was recorded for another group that I presented to. It was Project Ideas, so if you hear me refer to Project Ideas in there, it's just because that was the day that I made this recording. Before you can access Google Docs, we'll need to register for a Google account. In a second, we'll include a brief demonstration of how to set up a Google account, and it will also include the basics of creating a Google Doc. Tigerty is a course capture tool, which means during this recording, you will see what is on my computer screen while you can be talking about it. Right now, you should see a Firefox window open to Google.com. Recording videos for your class can help you communicate core course concepts to students. Reviewing the videos before class allows students to prepare for class activities, which is how we're going to use this recording. You'll watch this video individually, and when we meet at the second meeting, you'll participate in a group exercise that will help you learn more about how you can use Google Docs to collaborate with colleagues and to engage your students. At the second meeting, we'll also be showing you how to work with Google Docs using the collaborations tool in Canvas. What is Google Docs? It's an online work processor that lets you create and format text documents and collaborate with other people in real time. Before you can access Google Docs, you'll need to register for a Google account. You can do so by going to Google.com. Let's do that now. Here I am in my browser. I've selected Firefox for today. I've typed in Google.com. And I've come to the Google page. If I had an account already set up, I can click on the sign in button and go straight where I need to go. For today to set up your Gmail account, I'm going to go ahead and have you click on Gmail. And we'll click on this button Create an account. And you'll just fill in the information that it asks for, your name, create yourself a Gmail address, fill in a password. And at the bottom, you'll just click to the next step and follow the screen as they walk you through the rest of the account creation process. My account is already set up so I can just go ahead and sign in. And I'm going to do that now. Alright, so I'm signing in. So here's my Gmail account or my Google account. And from here, I'd like to go to my Google Drive. The Drive is where all of your documents will be stored. It kind of looks like a file manager on your computer. If you want to create a new document, you can click on the Create button. And from here, you can choose if you want to make a new folder, a document, a presentation, a spreadsheet, a form, or even a drawing. For right now, I'm going to go ahead and click on a document, and it's going to take me to a blank document template that kind of looks like the first thing I'm going to do is hover over File and click on it, and I'm going to rename my document so that we can tell what it is. And I'm going to call this Project Idea Demo and say OK. So now you can see that my name has changed up here. And as I type, all my changes are going to be saved in this drive. I'm going to go ahead and type here. This is a document for Project Idea We can share information using Lulubox. OK, let's check my spelling. Looks like my typing is not that great today. OK, so I'll correct that. OK, so now that I've typed in some words and you can see those, let's look at some of the other things that we can do. I'm going to go ahead and highlight this like we would in a regular word document. I'm going to make it bold. I'm also going to hover here and make this a lot bigger so that we can see it easier. And I'll pick a different color just for fun. OK, there we are. This is a document for Project Idea. We can share information using Lulubox in blue. All right, so we can also do some other regular word processing things like we can better or right or left to justify depending on what you need. Your document spacing is here. You also have numbering and some quality that you can play with. And there's a press button. There's an undo and a redo button and you can also paint your format. Let's investigate some of the tools up here. So on files, this is the one where we renamed our document and create a new document from here. We can open an existing document. We can make a copy. We can print preview. We can print. On edit, we have our undo and redo button again. We can copy and paste. From view, you can change how you're going to see your document, whether you want to look at it in print layout or with a ruler or look for spelling suggestions. On insert tab, you can insert images, links, equations, drawings and some other things like headers and putters down here for the bottom. On format, you can do some of the same things that we were doing just a minute ago with the addition of Stripe Through SuperScript flow script. On tools, you can research and define and do a word count. And this one I think is kind of interesting. It's translated document. I haven't actually tried this, but you're supposed to be able to translate your document into a different language and I think that that sounds like it would be pretty neat. On table, you can insert a table. And then on health, I just wanted to show you that you can click on this Docs Health here and it will bring up some articles for you, some different things, like an overview of Google Docs and you can read some more about this if you need some additional information. Okay, so we have our document. We've looked through some of our tools. And again, this is just the basics. We're not going to go through every single type of document. This is a basic Word document. Now that we're done with our document, we want to share it with some other people. And I'm going to go up here to the share button and I'm going to click share. And from here, I'm going to decide who I want to share with and what type of privacy I want on this document. So, if I want this to be private and only have the people that are listed have access to it, I can keep it that way. Or I can choose a public link meaning that you can sign in without authentication and anyone can look at that. If you want anyone with the link to be able to see it, you would click this. And I think with this one, you still need to have a Gmail account. It just doesn't log in. With the public link, when I tested it last night, it seems that I could send a link to my regular email address and not be signed in and still let me have the document. So, that was pretty cool. And then on private, you can check this one and just include a few people that you want to see the document and then they will have the ask to sign into Google Docs when they receive their invitation to join this document. So, all I'm just going to say for now, anyone with the link and I'll say this. Okay, the next thing I want to do is decide who we're going to send this to. Just for ease here, I'm going to send it to myself so you can kind of see how this works. You'll just pop in the email address of the person that you want to send this to and notice this is my Gmail account. And I'm going to decide what privileges this person can have. Can they edit the document that I've started or can they only view it or can they only make comments? I'm going to say that they can have editing privileges. Okay, when I'm all done selecting what I need to know, I'm going to leave the box checked for notifying people by email and then if I wanted to add a personal message I could do that. I'm going to go ahead and be done with this as it is for now and I'm going to say share and save and then I'm done. And if you look in the lower right corner of my screen, you'll see that a message just popped up from my Gmail account that says an item has been shared with me and I'm just going to pop over to my Gmail account real quick. I'm going to close this one so that you can see that it will open the document for us and then click into my Gmail. Here's the message from me to me inviting me to share a document. And I'll just click this link. This is project idea demo. That's what we named our document. And then it opens the document for me and I can begin working on it because they have editing privileges. So you could be simultaneously working in this with several people at the same time if you had shared the link with several colleagues. So this is a pretty cool setup and it's a great way to share information and it's a lot easier than going back and forth with emails and trying to get everybody's opinion. You can just edit right here and get people's thoughts and comments. Alright, so that's about it for the basics of setting up the document. Don't worry if you didn't catch all of this the first time. You're going to be getting some hands-off practice next week and we'll post some additional resources for each of you. Your practice is today in like two minutes. And you'll find the support materials either in the project idea communication site or in the project idea campus training course. Thanks for listening. Bye. Okay, so your support materials are where I already showed them to you. They're in the Google Docs classroom, right? Okay, we had a few people join us. Did you guys get logged in? Yeah. Okay, so log into your computers if you want to. Go to yvcc.instructure.com to log into your campus account. Use your full email address and the password you use when logging into campus computers. And then were you registered into this class before you came? Did you let Jackie know that you were coming today? No. Okay, so we will just take a short detour here and if you guys will give me your email addresses I will invite you into our classroom. But let me find where I'm at first. You're also welcome to look on with a friend if you don't want to join the class right now, it's fine. But I can easily add you just by adding people. You guys know you can share all of your practice classes and your master courses with colleagues and you just click on add people here and hopefully it will let us add users. Maybe I can't do that. Maybe you guys don't have it set up for that when I do it at mine. It cannot be added because this course is not included. Oh, that's interesting. Sorry, I'm in the wrong classroom. Too many canvas windows open. Let's see where I'm at. Sorry, I've got that's not it either. I can't remember where we opened it. Here we are. Okay. So now we're in a non concluded course. If you conclude a course you no longer have access to doing fun stuff. Okay, so now I'm going to add you. email address d link at ydcc.edu Okay, did I spell it right? Okay. And next. Oh, okay. That's me. So in just a few minutes it'll take a minute to process on your Oh, sure. I'm sorry, I didn't see you. Come in. What's your email address? Okay. Okay. G K O E S T L E R Okay, so sometimes my ears and my fingers don't work very well together when I'm typing. All right, so sending you an invitation as well. Okay, and I saw David, I saw your name pop up Gordon, I see your name in here. So in just a minute you guys should be able to go and log in to your YVCC Canvas accounts on your dashboard. You should have a blue button that says accept. Just go ahead and click that and it will let you into the course materials. All right, so let's get back to where we were here. Sorry, too many windows open still. Okay, we're going back to our presentation. I've got my presentation open in Google so we can do the big screen here. Okay, so we did biology. We just simulated our flipped classroom and then typically I bring a lot of humor into the classroom and I would gently tease my students if they hadn't done their assignment. So I would actually ask students to say, you know, if they did or didn't watch the video and I would shake my finger at them nicely and tease them a little bit. But I guarantee you when you're teaching in a flipped classroom and students start to see the outcome of what you're doing and the fun stuff that they need to know that other information for I guarantee that it will make them want to participate and make them want to do that little bit of homework before they come to class because they do want to get involved and participate in the discussions. Okay. All right, so we are going to set up a Google account which you just kind of saw a demo of. You saw two things, setting up a Google account and then you saw working with a Google Doc a little bit. Google Docs is just a lot like working in Word. Most of you are familiar with that. So if you think about it in those terms you don't need to be scared of using Google Docs because it should be familiar enough in that it's similar to what you're used to. It just doesn't have all the same features that we're used to in Word. Okay. So how many of you already have Gmail accounts? Okay, so a good portion of you. All right, so for those of you that don't let's just run through and get your Gmail account set up because you need that for the next part of what we're going to do. So you are going to open a browser. Go ahead and go to Chrome or Firefox. If you go to Chrome it typically defaults to the Google page and then you can go there. So just go to Google.com. Chrome on my computer. If you go to Okay. It's not online. Okay, if you just because the button is not on your computer doesn't mean it's not there. If you come down here to the start button and click start buttons and go to all programs and if you come up to I think it was in the applications was the applications. If you double click applications you can see Google and Firefox in here. If you don't have Chrome just use Firefox. It's fine. It's no big deal. I don't know why it wouldn't work on an Internet Explorer but Canvas doesn't like Internet Explorer so I wouldn't recommend doing the next part of the lesson in Internet Explorer. So you guys have Firefox on your computers? Okay. Hmm. Well actually that's one of our rules that you missed. If we have a technology issue that takes too long to a job we're going to look longer than friends. But then you have to take your friends with you because he's already looking up. So it might kind of come to you. Okay. You are live in state boarding learning. You need YBCC. She comes in. But if you want sign out and start over I physically type in YBCC .instructure.com and sign in there with your full email address and your computer login for campus. Oh are you playing something fun? Did you start a video? I have Gmail accounts. Go to Google.com and you are going to I'm already signed in so it doesn't show up here. But you should have that create an account button that you saw in the video. Click on that. Go through all those little steps. Make sure you type that garbledy cook stuff at the bottom that show that test to see if you're a human and not a computer just randomly creating account before you click on that. Let's see if maybe I should just log out. It should let you go um did you not send it to your it said oh you did it to send it to your phone? Okay it should have let you choose. It's been a long time since I set mine up. Okay let's see. So I'm already logged in but you should have a create button. If you can't get your account created today it's no big deal you can do it later just look on with somebody else. We'll just leave just a few minutes to do that. I think there are enough of us in the room though that already have the Gmail account should have plenty of people that we can still do the rest of the activity with. Do you guys need how much more time do you need to get your account set up just a few minutes? Or do you guys want to move on? Move on? Okay alright. It's okay really don't panic it's no big deal. You can come back and watch the video again and set your account up later. So the next part of what we're going to do is um we're going to go into present mode because we're going to have to go into another screen here in just a second is we need to register your Google account in Canvas. I have not registered mine in my YBCC YBCC profile yet so hopefully we'll be able to do that part together. So let me go to our classroom. Okay so this is not it because that's my state board. I think I have you guys open in Firefox here we are. Okay. So go back to Canvas yes sir. Of course. Yes. Yes. Yes it does make a lot of sense to create a Gmail account just for work yeah. It's a great way to keep stuff separate. It's really you can organize your files and keep it separate from within your account but I think it for efficiency it's really a lot probably safer and more protective for you if you use a separate account that's not mingled with your personal stuff. So yes good question. If I register or link my Google docs to Canvas now using the account that I've already set up in my personal account will there be a way for me to change that for you? You can go into Google and undo or you can go into Canvas and undo what we're going to do now and replace it with your new Canvas your new collaborations Gmail account later. So yes you can undo what we're going to do now and change it. Alright so come up to settings in your profile area did you see where I clicked up here on settings registered in here so I need to register Google so I'm going to click on this Google button right here and yeah it's okay to use your personal Google accounts right now because you can come unregister Google and then you can re-register with a different Gmail account later. Okay I just clicked the button to say that I wanted to use Google okay did you see that? I just clicked Google docs. Now I need to authorize it and I think the next step is it makes you sign in. I have so many logins for so many different things sometimes I forget where I am and what I'm doing. Yes log in to your Google account through there and then when you get to this screen just say allow access and then it should pop up that little Google icon under my registered services and there it is later when you want to undo it just come here hover over it you won't see the X until you're hovering just exit out and delete it and then you can start over. Okay everybody follow that? Did y'all get that far? No? You want to see it again? No? Okay. Alright we just need to make sure that we keep enough of the group in it that we have enough people at the end to be able to do our activity alright so I'm going to go back to our classroom now back to the Google Docs presentation area okay so we'll come back here in a second my actual presentation is one of these darn tabs, okay so we just completed this step the link to reading about registered services is here in the presentation you'll also find that link in those extra resources that I showed you earlier the Google resources and the Canvas resources okay so the next thing we're going to do is now we're going to use the collaborations tool that's in Canvas has anybody used it before? Couple? Just one? Okay, so sort of tried it but weren't sure what you were doing I haven't used the etherpad feature I've only done the Google Docs so we're already logged into Canvas we are going to go to the collaborations tool and rather than just talking through the steps I'm actually going to show that to you so let's go back to our classroom and you should have collaborations right here so yeah and in different classrooms the buttons may be in different orders or you might not have all the buttons because teachers can add and remove those and customize what their students see so click on collaborations okay and we want to start a new collaboration I think this must have came in from a previous presentation because I copied this classroom in from a presentation I did at Edmunds and somebody started a collaboration there so I'm showing you how to set this up if you guys all do this right now and set up the collaboration we're going to get a thousand collaborative documents in here the only one that does this here right now if you want to actually do this please go to a practice classroom or somewhere other than our Google Docs classroom make sense because I don't want to end up with 40 documents in here so I'm going to start a collaboration and there's two ways there's Etherpad and Google Docs we're not going to do Etherpad today we're doing Google Docs so from my drop down menu I want it to be a Google Docs collaboration and then here you give the collaboration a name I'm not using anything real original today other than to label it with your college name if you want students to have a description or a place to read directions about what they're supposed to do you can put that here again real original put your directions here okay the next part is we're going to start collaborating once I click this button it's going to pop me into a Google Doc which if I go back to my Google account I will see a new Google Doc there so from here I'm creating a Google Doc okay you guys won't be able to access it just yet because I haven't showed you the next part of adding people to the collaboration so here we go okay so I already named it so it put the YVCC name on it so I could go back to my Google account now and this file would be there and we could type something in here yeah you cannot do anything but a Google Doc from the Canvas collaborations tool it will only start a Google Doc so if you want a slides presentation or a form you can't do it using the collaborations tool because as far as I know it will only populate a document okay another way to do to use Google you can make your own form or your own spreadsheet or your own whatever you want the students to have access to and if you provide the link to that and share it so that when they click on the link they get access to it you can put that link directly into a module as an external site or an external tool and when they click on that it will open up your document and you could have them fill out in an online form actually attended a presentation at InstructureCon in June that was really cool it was a fisheries program and they had been really struggling with how to collect data because they had to go out to these ponds and they would hand write all this stuff and everything was just really really messy and nobody could read anything so when their campus switched over to Canvas they started investigating different things that they could do and one really cool thing they did is they made their classroom mobile they put everything on iPads and they waterproofed them they put them in special waterproof cases that could get dropped in the ponds and not get ruined I wouldn't recommend that but they did show in their presentation a picture of their iPads sitting in a tank of water it was like whoa so they did that and the students would go out to these pond areas where they had they made sure the students had wireless access and then they used Google forms or the Google spreadsheets to create a data form thing that the students could fill in and the students would fill the information in from the iPad from within Canvas while they were in the field so it eliminated a whole transcription process for them and then all of the data was typed everything was organized that a spreadsheet that they could go back to so yeah that's a really powerful tool to use in your classroom but it wasn't done through the collaborations tool it was just a straight up link to the document so okay well you know it's actually skipping a step you don't need the collaborations tool for that I mean there's multiple ways as you know in Canvas to do the same thing and if you just want to skip the whole collaborations tool you don't even have to use that piece but if you're just using a Google doc using the Canvas collaborations tool is a great way to keep those collaborations organized because it does the same thing with them that it does with quizzes and assignments it groups it in its own little area so a student could always go to collaborations just find the one they need and clicked on it they wouldn't have to search through all the modules and remember where the link was so like I said at the beginning take the link for you and integrate those into your instruction and if the collaborations tool part doesn't work for you then go ahead and just use the straight up link for it and then using the link to a document is your backup plan in case the collaborations piece is malfunctioning you can take that there's a share area in there where you share it there's a link in there that you can copy and give to your students you can post it in the classroom you can put it in your module you could send it to them through their Canvas inboxes whatever works for you but that could be your backup plan in case the collaborations part isn't working our activity today is actually going to be to brainstorm some ideas on how to do that so you're already way ahead of us so start thinking in a way that you might apply it to your discipline and I'll share maybe a few ways that I'm familiar with like the one that I just one example when we're done with our collaborative activity we will go around the room and share what everybody came up with and then this will be a living document for you you guys can come back and refer to it and use it and make more contributions to it it'll just be there for you to use alright so we're in our document and we're not going to do anything here just yet what I need to do is get you guys access to the document yeah? okay so I'm going to come back here and now when we come into collaborations you can see that it's here so I'm not sure if you guys can see it until I add you hold on to add you I need to edit sorry click the wrong button okay so to get you guys access to that same document that we just created I need to add you guys to it this is so easy you click a button so this is everybody that accepted an invitation to this classroom I just clicked plus and it moved Wendy from the left side to the right side now Wendy should be able to click that link and open up that document so I'm just going to do everybody that's on here okay so everybody that had accepted an invitation to join this classroom and got in you are now in here and I need to save it so I'm going to say update collaboration because as you know anything that you do or add or change or edit in canvas you always have to update or save and as soon as this finishes processing you guys should be able to go in our classroom to the canvas collaborations tool it's being slow it's not liking me okay oh page error I don't like that okay let's check it and see what we see okay can somebody go to the collaborations tool in our canvas classroom and click on this link and see what you get you got in okay the thing I'm going to do is oh look at all you peeps in there with me alright okay I'm going to click on share real quick and I'm going to check my share settings and make sure you guys are all in there it looks like everybody's in you've got editing privileges so canvas automatically does that part for us okay we're done yes we are still here yes sir you click on this blue button that says share okay and you can do this from within your document and it's on presentations it's on your spreadsheets that you build that's the important part is to make sure that it's shared what we did is we shared it with the people that had access to it through canvas if you want to go into Google and make it public on the web you could do that and then anybody could find it alright so you don't have a Gmail account you can't do it no okay that's actually a really important thing and I think it might be my next slide okay so let me put this back up and present so we can see this bigger okay so here are the things you need to know to make this work you have to ask if your college has the Google app enabled for canvas Jackie obviously has that set because it works so check mark that one you're good to go each collaborator needs to have a Google account we attempted to do that some of you were successful some of you already had accounts okay each collaborator needs to add Google as a registered service in canvas so that means you and all of your students each person needs a Gmail account it needs to go into their canvas profile and add Google as a registered service and you could make that a little Tegrity video recording they could do that on their own before they come or you could do it with them in the classroom okay if you want the document to be editable you can turn on your share settings to allow people to have the link to edit it canvas automatically does that piece for you that's one of the auto things as you saw when we added everybody to the classroom it automatically gave them editing privileges you can go back and change them though but if you're working in straight in Google and you create a Google document or form or something outside of canvas you need to go and adjust your share settings because the default in Google is private it will stay private until you change it and if you do have any problems with canvas collaborations piece working or it doesn't default to editing just go back to your Google account or to the Google document and share that publicly and it usually gets rid of anything any stumbling blocks that the student might have getting in question okay if you want to join our actual collaboration you need to go back to canvas and click on the collaborations tool in the vertical tool tool menu on the left hand side of your screen okay everybody clear on that okay now is the fun part I get to stop talking although I do have fun when I talk and you guys get to try this now so we just created a document for us I'm going to go in and type in some numbers so your group knows where to type what we are going to do is find the small groups I don't care how big the groups are the idea is not to be a group of one one is not a group okay well you can be an army of one but we're not doing an army of one we're doing groups of more than one okay so do a plus one and find a friend if you want to do larger groups because interaction and more brainstorming fine if you want smaller groups because you like it to be a little more intimate and just share ideas with one person that's cool we are going to brainstorm ideas for how to use this and apply it in your classrooms so you can be discipline specific if you want you can be mode specific if you want so if you want to say I would use it in math to do this whatever with you can go that route you can say I'm teaching a face to face class and I would use it this way in my face to face class you can be very general and say this sounds like a really fun activity and would work for anyone so we'll take some time to do that and I don't know what time it is right now let's say 10 minutes because I think we're supposed to be done at 10.30ish let's give ourselves 10 minutes to do this you can type directly in our document and so somebody's already started so that's fine I won't put group numbers in here it's okay find a place in the document for your group to start working start typing you guys can watch each other work you can cheat if you want to you can look at other people's stuff and be inspired no cheating inspired by other people's ideas okay and maybe you can give it a twist and apply it to your specific discipline I saw a hand over here did you have a question yes it's quite yes so be careful yeah okay so another thing to note is this can get messy when you're using it in a classroom with a bunch of people this is about as many people shh shh shh as many people as I would probably want in one document at any given time so if you have a large class like this you could actually do a couple documents you can still give everybody access if you want or you could just give access by group so you could set up groups and assign groups to a document but people that aren't in that group won't be able to access it so it's up to you how you use it so find your groups I started collaborating about how you think you might be able to use this tool brainstorm some ideas take a few minutes to do that and then type them into your document as you go okay oh dear oh oh oh I might be able to access it where you can see it and then you have to write it all and then you have to be able to use it in English so here I think it's for labels so yeah collaboration blah blah blah collaboration and then three I have some so if they don't spare and you pull them out you can make them smaller so you can you can you can and that's that would be the project would be what see if I have the music I just had to interact with is there a way to interact with people on what people are doing if you're going back and forth so it's just not one person who is in collaboration oh man but they have to just like regular I need to share work work work just scratch scratch work work work work work work work work work work work work work work work work So, I mean, they're researchers, that's what you mean? Yeah, that's a good question. Right. I know that. When you look there, you can see the board. You can see the board. Yes, and they're writing. Well, I think that's your bad. You guys do have a good collaboration. I think people have a good partnership. They're really good. Yeah, they talk about it. Well, for you, without it, it's already worth it. Yeah, very cool. Yeah, all you have to do is just put it down and get it. Yeah. Let's go. Well, you're great. I'm fine. You should know. Yeah. There's been a meeting. I think so. I'm fine. I'm fine. I'm fine. I'm fine. I'm fine. I'm fine. I'm fine. Well, it would be nice if you're attaching something right here. I thought they'd be sure that I'd be fine. And that's what you were about to do. The side thing? Yeah. So I'm trying to do it so we're, OK, I made a change here. And that's the problem. Oh, you were there. And so you're doing this. But then hardly have I seen those things in the side. No. I'm just asking. OK, so maybe this is the next one. I think it's right there. Oh. So I'm just trying to see if there's, I'll just try to, My timer hasn't gone off yet, let's see how much time we have, we have, oh we're done my timer just went off answering a question for a group. Okay so what we're gonna do now and then after that let's just take like one minute a group to do that and if we don't get all the groups that's okay because we can come back here and read this at any time. There's something I want to show you in assignments that allows you to take a Google document and have your students submit that to you through the assignment tool and then it will show up for you in the speed grader. Cool. All right so who wants to be first? No hands, your teachers, come on. Come on I need a group volunteer, I'm gonna pick you. All right I'm sorry Chris I know your name so it's either you or David, be two names I know in the room. So I'm picking on Chris, she was also in my training class online. Okay that's fine. We thought we could do this documentation for meetings and everybody contributes accreditation reports so everybody in our our department group projects although I have to admit most of them but as instructors we love group projects. We might like that though. Yeah somebody figured out how to put an image in here. That's all right. Someone stole it. I think it's suspicious. Sometimes when a telephone call comes in how do you answer that telephone call and that way they could actually write down how they would one person would say. Click. I'm just kidding. Okay great. All right next group. Okay whoever's the group closest to this group go. Oh good. Yeah that would be fun. Okay next group. Who's back there? Full for building assignments. Okay the wine program. You guys want to report in on anything? Okay one more group over here. I don't care who it is. Okay same as the writing assignments. Okay how about a scavenger hunt? Canvas is mobile. Lots of students are mobile. Team people up with groups and have at least one person in your group who has a smartphone. Send them out on a scavenger hunt somewhere on campus if it's a face-to-face or hybrid class or you could send them on it you could use it on a field trip they could take notes while they were out and at the end you could have a collaborative document that had all the field trip notes in it. Anybody else have any anything else? Okay so we have pretty good selections selection of items. I would encourage you to get out of your box and do something new and different because students actually like this. I've noticed with my own kids because I'm a mother of an 11 year old and a 15 year old. My children are very used to interacting online. They're very used to it. My son will sit and play Minecraft while he has the iPad on FaceTime. So he's playing online with his friends but at the same time he's communicating with them and seeing them play the game with him. So that's normal for this younger generation of students. They're used to being connected. They're used to working in groups. They like to work in groups more so maybe than some of us do. I've never personally been a fan of group work but that's just I'm old school traditional girl. I'm warming up to it. I mean it's fun once you get in it. I guess that's the part is get over your fear of doing it and just dive in and do it. Question? I had that question earlier and I'm not sure to how to answer that question. I think that there might be some sort of a tracking tool in Google itself but I'm not 100% sure where that is. Let me just show you real quick an assignment that I have set up in our Canvas classroom. It's just called assignment one. I'm in demo student mode right now. I have this assignment set to accept a web URL. So if you were working in a document and this is your student's assignment and they're going to share it with you this is the code for the document or the URL to it. You can also generate embed code and embed it straight in a page like I had it earlier but if you want your student to submit this to you you can have them paste the URL in here and they submit the assignment to you and it's turned in. We'll go look at that in just a second. I have a second assignment set up and this one I have set for file upload web URL and I also have it set to you can't see it here because my demo student doesn't have a Google account. I have it set to let them go directly to Google and submit something from there. There will be a tab here that says Google Docs. When they click that tab it will give them a list of their Google Docs. They click that link and it will submit that assignment to you through the speed grader. So I submitted assignment number one. Let me get out of student view and we're actually wrapping up so we're just about done here. Let me just show you this last thing and then we will be finished. Okay I'm out of student mode and going to my assignments. Oh you dropped so many. Oh I guess I have too much about you. You can take me out. Okay so here's my assignment that the student just submitted. I go to the speed grader and hopefully my test student has made a submission. I don't have it set right now not to log in but the URL that the student put in is here and it normally generates an image like a preview of it so you could look at it quickly here. If you have a rubric attached over here you can grade it real quick from here or you can go click the URL and go open the document itself and you can comment in your student's work for them. I've heard that that's an easier way to comment on student work rather than using the speed grading comment feature. Do you know if that's true? It's up to you. It depends on what you're doing. If you have your students working in Google and you're a writing teacher and you have them submitting from Google it's you can only go to Google and make the comments because you can't use Crocodoc which is the other Canvas feature you're talking about. Crocodoc works with Word files and spreadsheets and PowerPoint so it depends on what you've asked your students to do. Does that make sense? Yeah, okay. Anybody have questions before we wrap up? Let me throw my email address up here real quick and make sure we didn't miss anything on our slides. Okay, Etherpad. I haven't really worked in Etherpad very much so what we learned today we learned about using Tegrity because I did a Tegrity video with you and you could record. We learned about Canvas, Google Docs. We learned about the collaborations tool. We learned about collaborating in real time. Not only did we learn about it we just practiced it. We've learned maybe some new technology skills that we can use in our classrooms regardless of the mode we're teaching in and we collaboratively shared and created lots of learning activities for your very own students or working with colleagues too. So here's my email address. It's acels at sbctc.edu and if you have any questions please feel free to email me. I'm happy to help. David's going to email me his question about tracking the editing stuff in Google and I'll see if I can figure that out and if I find the answer to it I'll get the information either back to Jackie or posted in the classroom. And that Canvas classroom that we had for this presentation will live on. It's there for you. Use it for whatever. Go back and reference it. Jackie, feel free to add people to the classroom and make sure they know that nobody's... I mean there's not going to be another presentation but yeah we'll put their tag ready video in there and that's actually a good point. I'm actually going to turn the video off the recording off right now so.