 Welcome to the community television Board of Directors regular meeting for October 22nd 2018 Will the secretary please call the roll? Chair Goodger. Here. Director Fisher. Director Hall. Director Rand. Here. Director Wade. Director Mannheim. Here. Director Lorenz. Here. Director Niziris. Director O'Driscoll. Here. Director Owen. Here. Thank you. We have a quorum This is oral communications. It's a time when anyone can address the board about items not on the agenda Seeing no one I will move on to consideration of late additions to the agenda or additions and deletions Are there any? Seeing none will move on the consent agenda. I believe that the minutes for one of the meeting is a request to make some small changes Yeah, I noticed a couple of spelling errors, and I want to have a little bit more information about the Application for an award that one of our members have submitted about his poetry show so that says the ACM awards and There was one other thing and I emailed you about Just a little little more explanation. Okay. I think it helps. So that's the September 24th. It's 25th It's June 25th or September 24th? Exactly. Which one? September. It's September one. I can make those changes. I'm agreeable. Okay, and then the packet included the minutes from the finance committee meeting a week ago And the August and September financial reports. That's the consent agenda Tom, did you want to say anything about the finance committee? The one thing I can say is we met And as always we looked at all of our finances. The one thing I liked seeing was that In terms of our revenue through satellite at this point through the satellite operation for the month of september we were 40 percent over what we budget. We brought in 40 percent more than we expected And year to date for the first quarter were over 25 percent ahead of what we projected So kudos to all of us Especially the people that put in the work, right? Yes Especially, yeah And that was it with a changeover of our community coordinator as well. Yeah Great. So is there a motion on the consent agenda? I move With the changes. With the changes specified. I'll second. Okay Then any other discussion? Seeing none all those in favor say aye. Aye. Opposed or abstentions? Seeing none we're going to move on to the oral report of the executive director For a second my computer was just black But it came around. Well, it's good we're into black. That's what we want. That's why some of us still bring hard copies Yeah Uh, so we'll start with financial as you just heard the co-working center is in profit for october And it's been steadily in profit for eight months at all. We're really excited about that Um, there continues to be a lot more activity in the cafe area and the parking lot is often full So we're pretty excited about that. We have a lot of people that are working in the cafe A lot of small businesses in the cafe, which is kind of fun. Um, we're doing Can I just for clarification for any viewers who might be interested in what the cafe is? Oh, yeah Yeah, lingo. Um, the cafe is the open seating area in the middle and it's it's surrounded by, um, Offices that are closed private offices and the reason it's called the cafe Is because it's like working in a cafe So you just go in and grab a table and there are a bunch of them there and we do have dedicated ones some people Stake out a claim on a particular table and then that's reserved for them But they call it the cafe just because it's full of a bunch of tables and chairs and you could set anyone at work Thanks. Yes, but and but the coffee in our cafe is free. How many members? I don't know members or are they a special member? Oh cafe membership Yeah, cafe membership is a different membership and our software doesn't break it out that way So I I actually have to count them if I want to know But we can also, you know, like I sometimes is coming for a day. Yeah. Yeah, we have a lot of people that just come in for this I just think it's interesting to see the utilization not sort of like a Exercise club membership. They can have thousands. It's only a hundred show up. Right. It's exactly just to see if the utilization versus the membership Makes sense, you know to to get more members of the cafe members Oh, yeah, and you can we have in our software the software tells us how much we have how much availability we have And we're not full yet. So we can definitely add on more we can grow a lot. So come on down Yes, come on down. There's plenty of room. There's room at many tables are empty. I'm waiting for you And an exciting place to work. It is fun. It is fun. Yeah, I like it Yeah, yeah, we're gonna we're doing a fun halloween party and there's a costume contest and it's just like if you had a real job at a place We have pumpkins to carve and And we do fun things we do fun things for holidays. So it's a good it's a good fun place to work We're we're working with a film producer right now who has he's made five films and he's about to make another He's shot the first half but the last half needs to be shot in a studio and he's talking to us about renting our studio and um the conference room and the edit suite and the audio booth and and a bunch of a bunch of different venues for uh for his crew to work and his producers to work and stuff for a short period of time likes, you know Two months maybe around january, which is kind of what we hoped when we built this was that we would get Companies that would want to come in and do something for a couple of months And it's all set up just for that they can do they can watch dailies in the conference room and edit stuff in the edit suites and record audio and of course This and they're also going to use our crane and our dolly. That's so exciting So I can't wait I know I bought the crane and dolly thinking okay. I hope we rent these and it looks like we're going to and and so Uh equipment rentals are kind of spiking up for a long time. It was just us running the equipment But um last uh month we did fifteen hundred and forty one dollars in outside rentals of equipment So I'm telling you that now because We are our advertising for the studio and the equipment is running on google now So I'm hoping that next month that number will be bigger But you know, it takes a while advertising is all about reach and frequency So it's not going to be instant, but it might be fun to watch that number now Will you be um as as people come in running equipment to you checked and find that how they heard about us Is that sort of part of yeah, we do it depends. I mean, uh, it's something that we ask the coordinator to do Sometimes they remember sometimes they don't but a lot of times they are able to tell us how they know Yeah, and that's good information to have. Yes, it is one thing we can tell We can see the google analytics for the studio website and we can know where they are So sometimes there are in other countries. I don't know So but um we can we can see if they're in this county here from san francisco Or that sort of thing that people that are attracted to the website at least Uh, we do have a new co-working coordinator. His name is Ian dairy and he's doing a great job He's caught on really fast and yet he got to spend four days with alana before she moved on to her next big adventure and um, he's doing great and um, he has a degree in filmmaking So he understands all our video equipment So wonderful. Yeah, it's really easy for him to and he knows other filmmakers and he is doing a really interesting thing I always let the co-working Coordinator figure out events that they would like to do and so he's doing movie nights So because he knows all about movies. So, um, he's got a whole bunch of um He's selected a whole bunch of public domain films that we can show on friday nights And we're going to start with first friday with a bunch of shorts kind of classic short films So people can come and go and um, uh, and he's contacted some filmmakers to see if they would lend us their films And they won't but I thought um, a good initiative That was great that he asked so but he's got you know, he's good film education He's got an eye for cool stuff And so he's getting he's amassing a bunch of things for us to do so we're we're getting a popcorn machine We're going to do movies on friday nights. It should be fun Um, we um the government meeting services. We're into paid services now. We're still under finances here Um We did 16 regular meetings and we'll end two special meetings in september And um, we had an interesting thing happen at at seamap. We had sort of a staff changeover And what I've done is outsourced the government meetings to victor So now he manages the staff there that do government meetings to video technicians And he does the schedule and the programming and so seamap will pay him for that because Um, well on the seamap side, it's really hard to find people that know how to do that That's not like as like there's not a lot of people around that know So um victor I asked victor what he would think of that idea and he said, you know, I've always wanted to do that I figured one day we probably would so Victor really doesn't like doing the documentation that we do we go out and shoot lectures and and people's Meetings and wrestling and and um, they he really that's not his favorite thing So, uh, I've hired a really good production person at seamap So seamap will do that part for victor and victor will do the other part for seamap and I think that in the end it could be a wash, but I actually think ctb will make money at this So, um, I don't want to lose the documentation money. That's in my budget. So we'll make sure that it equals out um Under the equipment and facilities the only thing we really have going on now is we're bringing fiber to the building So, um, the process has begun We've got the paperwork signed and we had to get the line large sign off and he kindly signed the document and so they're now working on doing that and They're making some changes sometime this week with victor and then they'll be I don't they told me it would take a couple months to do So it's not around the corner, but it's coming and what was the bandwidth that we decided to go with? We went with 200 okay up and down so that and we can Upgrade if we want to and if it still if it keeps getting fuller of them, we probably will But um, yeah, so that's we'll see we'll be exciting Um, we are uh, I'm moving on to advertising our advertising agency is made they made a bunch of ads for us free So they could get them going so they've done that and uh, we should see the results of that pretty soon And uh, we're still working on that website. I've had a whole bunch of stuff happen that didn't I didn't have free time to work on it But it's out there. Well the um, uh, advertisements that that the Advertising company is doing the videos Those are for the web. Yeah, will we also be showing them on our air? Is there any reason why we couldn't? Oh, let me ask them that. Yeah, we probably could. Yeah. Yeah, I'll ask them I'll see if they mine that guess they made. Yeah, so like done at ct. You know produced by I think there are images and they're not like fancy, but uh, yeah, let me ask them If we could get parties and play them. Sure. Why not? That makes sense Okay, that's my that's my report for september Hey, thank you So we did that segues an item 10 with the consider approval of fiscal sponsorship Which you mentioned a little bit so back at it. It's in. It's your proposal Follows That format is just a rolls by it is hard to find where you want to be in there. Okay So I when I talked to this, um, we we've done fiscal sponsorships in the past We did for 20 years. We did the real Works works film festival and we we did their fiscal sponsorship So, um, I was talking to this producer about whether, you know, what he was going to do and what he could use and sort of Showing them our stuff and everything and then I mentioned to him. I said, well, you know We could do a fiscal sponsorship if you want and he was very excited about that So, um, I uh, this would be a bigger deal than the real works film festival. That was pretty That's short Time that was like a month long and and it wasn't nearly as much money But the idea is the same. So What it helps young filmmakers to have a Unestablished business behind them handling the money because then you feel safe giving, you know, people would be You know, if you if you don't have a track worker people people like to give money to real businesses They don't want to give it to independent filmmakers necessarily So this way we we used to do this at KQED and they they'd still do it. I think we would just partner with filmmakers And um, we do the money and they raise the money. We don't raise any money They do all the raising and the money just comes to us and we Take care of it We pay the bills the bills come to us and we pay the bills based on their Based on two things their budget and that the money is in the bank so It's a pretty um, it's a really good thing to do for it It promotes local filmmaking and it helps filmmakers who might not be able to realize their art if Someone didn't help them with the money. So That's what I think I would like us to kind of revisit that and really make it a little more robust program because we would charge for the The care of their money the management of it and so when a filmmaker would come to us we would get 10 percent of whatever they raise in order to manage it for them and All the projects that we would do would take place either in our building or with our equipment So they would be renting equipment or facilities from us as well and we would get a percentage of The money they make on it if there isn't so it's um, we get on-screen credit So we'd be known in the film world as a place where you can make a film So the and local producers get a really big benefit they get to you know, they when they ask for money they can they can assure the The donors that they have a third-party nonprofit company that's been established for a long time taking care of it and the supporters of the arts also benefit because they can They can give to our program. We'll establish a program. It's called the independent media initiative And they can earmark the money for a certain project in there So they can get a tax deduction by donating to a nonprofit to support films and then the films get funded so more films films are made people in in the The art of digital media get jobs and work on projects and get screen credits and we get content and When we rent a lot of our rental facilities and equipment So I think it's a really good thing to do I've I've talked to metal about it and she is up for it So I think it's a nice little revenue stream for us that we can build probably once we get started with it We get one done We can then go out and talk to filmmakers and go to film festivals and meet filmmakers and advertise in filmmaker places and Kind of it's a really nice target market So who is the person that has the financial credentials to actually manage the money? That people are going to entrust us to do and it's mel. She's a cpa Okay, you know she's our she's our accountant and you think one person can handle Coordinating budgets on multiple events or is this like well, we're gonna happen sporadically. Yeah It's not like there are 50 movies lined up for us right now We'll do one and and we can hire help for mel if we need to because we get 10 and if it's a big movie That's 20 30 40 50 thousand dollars. So it's a good it's a good amount. I mean that's not a big movie But it'd be a big movie for us So, yeah, there's plenty of money to pay for doing it and we should have where all these movie makers Do we have movie makers and stand up who's that are raising money and like how many do you think we have? Well, I know eric tearman and jeff done And this the the plume like you're right working with now those are three that I know But there are many others. I mean, there's lots of surf movie makers and there's all kinds of So I can't throw a rock right here or not. Yeah, somebody who thinks they're a movie Yeah, yeah Can we go outside the santa cruz footprint or is the goal to stay inside? No, we go outside out to the county I guess we could take it on a case-by-case basis if people from outside the county start asking us We could see we could see what it's a unique service. Maybe they would yeah Well, there's pbs stations do it too and there are so and then they partner with um I tv and They but they generally do larger Larger productions than we would do so I'm thinking that we're going to be talking to a lot of people that are making a small Movie, but you know, should we go talk to them about their experience running this kind of business and they're the pluses and minuses who You said other pbs stations Yeah, yeah, yeah, we did it there and that we there was a person in charge of it But and it wasn't me but I we had films going through kth used to do that That's what they did mostly was they got documentary filmmakers. They partner with them They'd make a film and the money would go through kqed And I made a bunch of television series where I was The line producer so it would be my job to watch that money And send it and make sure that I would work with the people that were the sponsors I mean is 10 percent. Is that a fairly Eight to 20 percent is the range. Yeah, and so we're doing 10 because It it's a nice round number It's easy to calculate. Yes. Yes. Is he calculating your heads? So yeah, and then we will also if if the movie makes money we get one more percent Right And you did speak to an attorney about yes. Yes, we went. Yeah. Yeah. Oh, yeah Well, by the way We went and talked to a non-profit attorney in Sam's story in capitol and told him what we were thinking of doing He was familiar with the concept and thought it it dovetailed with our mission And he gave us a list of little things that we needed to do to make it Work for us. So we're not just passing money through our non-profit And that's part of the things we need to do is make sure that we benefit And so we benefit by the percentage that we get when they When they make money we also They're required to use our facilities and equipment. Yeah, so we get money that way as well So it's more than just very exciting Are there any liabilities or any special insurance we have to have for You know fraud or anything like that like a bank. We're not a bank and maybe kqad has You know is bigger and can you know protect themselves? I would just say You know look at the financials, but also, you know, are there any liabilities that you're not set up to undertake? Not that i'm aware of I can look deeper into it. I think that they're the We're separating the money. It'll be in its own separate account And so that we'll just be and we're not going to we're not funding the film We're going to just pay the bills according to how much, you know, they'll have to raise the money. So there'll be Monthly reports and and that sort of thing and banks and all go through the bank. So there shouldn't And isn't it in the contract that you signed with the uh, I mean, I was involved. Yeah, there's an agreement. I mean, there's a very specific line Where we are not helped hold harmless. Yes. We're hold harmless and we're not helped Yeah, you're holding in a bank something happens money gone Not our liability. Yeah. Yeah, there's the whole We're paying the wrong people It's pretty pretty clear the fiscal and you know some story is very much aware of that Yeah, yeah sponsorship. Yeah, so he'll be if we do this he'll drop the um, the agreement Yeah, you might have to require them to have insurance because they're yeah, they would have to have the insurance And actually we do that in the chemical lab. We require them to be an entity that has insurance And naming us and have us as a yes, and we pull each hold each other harmless. Yeah. Yeah Good idea So we discussed this um A little bit and we thought it would be a good idea for the board to approve beca Going forward with a fiscal sponsorship as described in the document I would move That the board approved this and move forward and keep us posted on how it's going Thank you I would say it would be nice to know what some of the goals would be or and any potential expenses you may incur in order to set up You know the function whether it be at the bank or whatever Maybe a little mini business plan at the next meeting would be nice just to here's how i'm going to do it Sure I'll incorporate that into the motion I'll second that Any other discussion on this? None I'll ask for approval all those in favor say I Opposed or abstentions Seeing none we'll move on to a little Recap of the board retreat set today Oh, I guess I put myself first Why not since you so where we are on the technical end of things is I've Talked to my treya. He had an excellent suggestion for software that could run this simple studio And that I went to a place where he hasn't installed and we walked through what was required I already installed it on my own computer and started messing with it But it was really beneficial working with my treya seeing some of the tricks For instance Here we have cameras and the director selects a camera And this software You don't select the camera you select the scene and in a way it really makes a lot more sense But um, it was I didn't realize that so I couldn't figure out what I was doing at first A scene might include the camera and a lower third That kind of thing so when you switch between scenes you get more than just the camera Just why it's set up that way But like I said, I didn't figure that out So it was very helpful having my treya who's been using this for quite a while and has set it up on a couple of different computers To help me walk through it So where we are on that is I have a general idea what needs to be done software-wise to get something up and running I'm going to propose that I Do that I try and set that up I may Want to purchase a couple of simple pieces of gear like the foot pedal we talked about for instance So I could see how that's going to interface with it But we're not going to go far and spend a lot of money until we get a better feedback like we discussed last time Yeah, but the foot pedal could be used in here to run a prompter and all kinds of things To use it for all sorts of things. Yeah, that's a worthwhile buying anyway And so just to play around with it. I made a simple ps a for our Free co-working Wednesdays. Uh-huh. And if our director wants to show it, it's really really simple, but oh there it is The satellite Get right to work in a beautiful connected workspace with company chairs The satellite co-working space includes blazing fast internet From these staff and you know, no, you don't need an outdoor patio and free coffee to top it off Are you a professional or an entrepreneur who still has to check out what co-working can do for you? Stop by on wednesday and give it a try So Linda, can we run this again, but have audio person turn off the mics? The satellite Santa Cruz has free co-working every wednesday Get right to work in a beautiful connected workspace with comfortable chairs The satellite co-working space includes blazing fast internet Friendly staff and co-workers and outdoor patio and free coffee to top it off Are you a professional or entrepreneur who still hasn't to check out what co-working can do for you? Stop by on wednesday and give it a try free for the whole day Okay, so So what part of that was was the was the scene thing? Um, actually because there's not a picture with a camera on me. It was one scene It was a The slide show thing. Oh, okay, which was set up to automatically go through it to take exactly 30 seconds So all I had to do was hit one key to start it another key to stop it basically and then talk That's what I wanted to see is how if I could set it up to be basically one or two keys Cool to do it Um, but it did raise, you know as I go through it raises a lot of questions. So the committee needs to meet So I mean how many buttons are we willing to have someone do it is a good example Because you know start it change slides change camera back and forth You know have slides go automatic or not There's all kinds of things that we should discuss to see what makes sense In terms of how simple we want things or how flexible, you know, there's always that trade-off Cool That's fun. Yeah, so that was fun That's Then there's the venues equipments of committee and I believe that uh, my treya was mostly going out Yes, and I only know what I've done. I don't know what my treya has done uh, I've been pursuing the kawamba jazz center and and They were quite open to having further discussion their executive director and uh, she was going to talk to her on Person in charge of venues and and content and executive their artistic director and Wanted to meet at the end of october So they were going to come back to us with a couple of dates But they love the idea of the wish list, you know they tell us what they are envisioning for themselves to use in the lab and then some of the ideas that we pitched to them Which are why don't you permanently attach some video equipment with audio equipment? And therefore you can run or maybe we can run for you A photo shoot maybe even of the venue that's going on at the kawamba And They like that they they thought that's interesting I wonder you know, I said and is there some commercial viability for them To use this capability maybe offer it to the performer to cut a cd The three hours before you know or a few hours after their show They can go in and actually do a cd of the event. It would be nice beforehand. So they have something to distribute So it could turn into create something or create content for advertising the kawamba and or the entertainment venue itself could be Recording itself so that they can post a little commercial on their own website And commission us to do it or request us to do it for them In conjunction with the kawamba and we can share the revenues. They can probably usually artists will give you Three minutes or something that you can record of something So even if it isn't something that they could record totally they could probably record a clip Yeah, and then the kawamba can use it in just actually running it on our channel Is to advertise themselves by giving free You know snapshot And maybe all it takes for us to get that is to actually put the name of the artist and the date that it was taken So if we do that then they'll allow us to run it as this was what happened at the kawamba that day Yeah, maybe get three songs or something. Yeah, put those up. Yeah, that'd be cool. Yeah. Well done. Good thinking And I know there's other venues people are pursuing but i'm not up to date on them I don't I metrey has been leading this and so I think they're the next step that we've talked about internally is is the three of us getting together to sort of get a sense of what what How we'd structured on our end And if we sort of do the kawamba then we know how to pitch it to other people too So we could come up with a little prototype of what we're pitching Great And janice is here. So i'll ask you okay. Well, I've been on vacation. Yes And uh, so I just got back yesterday afternoon and so now i'm Going to be setting up a meeting between Our ctb stuff committee and the library staff would be involved. Great. So hopefully I will have a great deal more to say next meeting Thanks And next up is I have 12 the oral report from the volunteer advisory committee. Okay So as I mentioned last time we are starting up our orientation and and Camera class and the studio and in the fields and the audio class. So that's all coming up November 14th is the first orientation You know the remodeled reversed Orientation where we have a little bit more hands-on stuff for people that are actually coming in And but that's something in process that eventually they will be Like observing we will do the orientation before a program and then they get observing How things work. So but that's the one that works You know, we need to get the producer involved and we need to get people to To guide our new people through that. So but that's in the works Then also the Linda who's on the volunteer advisory committee. She is doing the director and producers workshops The first one that's coming up is on the 18th of November Where that's a sunday Where we're doing the green screen and it's total hands-on. So all the directors and producers that we have here Are invited and they'll be setting up the green screen Keith is going to so chroma keying and And daniel and ron have some specific things also on how to set things up So this should be very exciting and we should be more versed in making As you say, you know go to the board meeting and we are sitting here in paris or something like that, you know things like that and And then of course we have A new studio supervisor training that's going to happen on the 17th of november It's going to be very busy month Because every time we have a program here in the studio There has to be a studio supervisor because as board, of course You want to make sure that our studio and our equipment is being treated well And you know the last long time So we're training some new people sherry who's here and jim who's here They're going to take the training about six people on the training and ian is going to take the training as far as I know So that's kind of what we're doing And i already mentioned last time that jim entered his poetry program For the acm awards, which is the the western states Video tv film Awards program from what's acm stand for you and alliance for community media. Yeah, it's alliance for community media So that's exciting and we'll hear maybe next time Those awards are a big deal when you go you go to the event They're like they have a whole party and people are gowns and they have a big event to the shirts lights I never went I went twice, but I never went Yeah, they make it are really they do a really good event It's really fun for filmmakers or video makers that that are Nominated But anyway, so that's my report Next item is the aura report the board chair The main thing I wanted to mention is that there's a new Board chair of seamap and I've had discussions with him And he's sent me a proposed new contract We approve a contract for starting december 1st every year for Becca's help here And I have that contract and we plan to have it Ready for this board at the next important meeting The only changes are a slight Change in the amount of money and the dates. So it's not like the previous year where we changed a bunch of stuff So I was not planning to have a separate committee review it It'll just most likely be in the next board packet I'll probably bring it to the finance committee first And then bring it to the board Before before you move on I wasn't sure if you're going to say that that you still are working with the non-profits on the PSA's that's that's very successful and And also that that you and Becca are submitting the elected spotlight for the new radio station k-squid and It's exciting. I mean, you know, we'll do tv on the radio, which of course That's what people have to imagine what they may be hearing But maybe they'll be hearing even more so what being said But we thought it would be a good idea because it's such, you know, the the elected spotlight is such an important Yes Service to the community where people in elected offices get to freely speak with With Becca who, you know poses really good questions To pull out, you know, what is it really that you're doing? So we thought, you know, it was No, it is interesting. And so we thought it would be good to also, you know, have it just the audio on the radio so So that's another undertaking for spreading the word So are there any other items special requests for items appear on the next meeting agenda We'll continue to get summaries from the subcommittees Um, and then announcements. I don't know if anyone else has announcements I wanted to thank the crew that helped produce tonight's board meeting nick kirk and ball jim ruso sherry ross John james lunaticos and karen scott. Thank you. Thank you And If that's it, we will adjourn to close session Okay, but can I just yes Before we do that. Can I just close it then say Move to adjourn and eat it or do we do that after we do that after We're you can we're well do we need to have a move a motion to adjourn to close session If so, I'll move. So I'm not sure I don't have a clue. I think it is probably a good idea. Yeah. Yeah. All right. So I'll move to adjourn To exactly snow. I moved to adjourn to close session to close session. There we go