 Okay, everybody. We'll go ahead and get started. My name is Mitch Meticovich. For those of you don't know me It's a pleasure to have you all here for our 2020 Session for our strategic planning committee and at this time and Iced Paul if you can go ahead and Do a roll call force, please Cal O. Yes, California Highway Patrol here Department of Corrections and Rehabilitation here Department of Technology here Emergency Medical Services Authority here Department of Finance Interduffy Department of Finance here Department of Fish and Game here Department the Department of Forestry and Fire Protection here Department of Justice Military Department Department of Public Health Department of Parks and Recreation Here Department of Transportation Department of Water Resources We have a core I feel like we've excluded part of our membership in the back So is there any way we can put them at the round table or is that So thank you so as we move into 2020 I think it's important that we I just want to Do a couple things one is I want to welcome everybody and two. I also want to maximize Your time and the and leverage this Meeting opportunity to really get into the heart of what we will all care about which is good interoperable communications That'll work together and hopefully Eliminate some of the issues that we have so we have some presentations that will continue that we started last time But a lot of the the dialogue that we bring together Will help set the conditions for this Upcoming year and I really want to maximize that and open it up in a way that we can Really be beneficial for everybody when it comes to what we're doing so with that we'll go ahead and At this time, I'd like to ask that we review the March and July meeting minutes so that we can officially approve those if you haven't already read them Should be in your packet And if everybody is okay with those meeting minutes, then we'll I just need to get a motion to approve the minutes as presented Mitch, uh, just would note that um, director finance's name is spelled incorrectly on this Thank you. Andrew Make that adjustment Any other comments? Okay, do I have a motion? Cal fire will make the motion to approve the minutes as drafted and amended Uh, dated march 28 2019 and july 25 About 2019 second All right. Thank you excellent, and then There's her. I guess I'll ask if there's any dissent. I don't think there's going to be so that We'll say that that motion carries and we're uh, good to approve the minutes here Based on the comments. Thank you everybody so our next item is to uh, looking to for a vote to approve our public safety radio strategic planning committee working group charter Um, so if you can please take a look at that if you haven't had a chance to yet um And ensure that we are capturing the vision of what we're looking at here for our working group Okay, if everybody's had a chance to scan the charter Uh, it asks us there if you feel comfortable with that or any amendments that we need to present That you think could see they're ambiguous or needs to be added to the charter at this time Mitch is a point of clarification under membership The draft charter says see attached membership listing. Obviously that is not available here for us today as this is a draft Is it the intent of this group to have a representative on the technical working group that is Uh, a designee of each one of the member agencies on the committee Ideally that would be the case it but if there's a a particular group that doesn't have that Availability to it. We'll work with whatever Is available, you know from the membership that is presenting to it because we'll just use that brain trust as our primary working group to To come forward with uh proposals and considerations Thank you. No questions. Any other comments? Are making it easy so um appreciate that so if it's time then if we have a uh a vote or an A motion. Thank you to approve the the charter as listed CHP makes a motion to approve charters listed In a second Second from Cal Fire. Thank you all those in favor And no opposed Okay, hearing no voices. We'll move on that motion is approved And we'll move on to our next item Um, this time like to introduce uh, Reggie Salvador From the governor's office emergency services. He's going to provide a update For us How much come up here next to me, Reggie? Good afternoon folks. Just uh wanted to uh Just uh talk about a couple of bills on both the state and federal side That are currently in play during this uh last half of the two-year session Uh AB 1366 by somebody member Gonzales is the uh voice over internet protocol uh communication services bill which Would extend the sunset date of section 710 of uh the public utilities code which deregulated VoIP But um that sunset date through this bill would extend to january 1st of 2025 That bill is currently still held in the senate committee on energy utilities and communications uh, which means that section 710 essentially Uh Met that VoIP would be deregulated until december 31st of 2019 so as of Currently of 2020 VoIP is now regularly regulated by the cpu seat Uh sp4 31 which is by senator maguire Require the cpu c in consultation with cal oes to develop and implement performance reliability standards for cell towers within tier two and tier three High fire threat areas that include number one Establishing a minimum operating life for backup power systems of no less than 48 hours And number two establishing means to warn Customers when backup power systems is low or low and could no longer be supported Uh, it's currently in the assembly communications and conveyance committee Charred by assemblymen Miguel Santiago and bless you whoever sneezed um Additionally sp7 34 by senator stern Uh would permit county social service departments employees to share contact information of elderly or disabled persons to emergency services personnel During a public safety power shutoff That I believe this week passed senate appropriations and is currently on the senate floor Uh Lastly sp7 94 by assemblymember jackson would allow local government to enter into agreements with local social services departments To access contact information for people with access and functional needs In order to enroll them in local alert and warning system programs That has been triple referred to the senate committee on governmental organization The senate energy utilities and communications committee as well as the senate judiciary committee So on the federal side hr 292 by uh congress congressmember curtis Streamlines broadband permit processes by allowing states and tribes certain authorities for permitting Within land owned by the national forest system Department of interior as well as tribes It is currently in the house subcommittee on conservation and forestry Uh s 273 by senator roberts Is the kelsey smith act which would require communication service providers to share users device locations with law enforcement officers Or public safety answering point representatives to respond to a call for assistance Or life-threatening emergencies and that is currently located in the senate committee on commerce science and technology uh also hr 38 36 by congresswoman eshu out of california Would amend the federal communications act to allow states to develop terms and conditions for infrastructure resilience Of wireless service providers by authorizing states to require wireless companies to deploy infrastructure that can withstand disasters That bill has been co-sponsored by 15 members of the california congressional delegation as well And that is currently in the house committee on energy and commerce Lastly of note Is that as a result of the ps ps events from october Because congresswoman eshu had introduced this bill as well That her As well as congressman thompson And the entire california congressional delegation Has requested from has requested of the house committee on energy and commerce as well as the subcommittee on communications and technology To hold a formal hearing on the role of telecommunications and public safety Based upon the october wildfire and ps ps events That formal request is still outstanding and uh, we are to be hearing more of that come later on the session And that should be it for now That is 75 about towers 753 No, but but the one about towers is sb 431 Sure Any questions from your perspective reggie Looking at this our working group And since all of these touches in different ways, what's They're out there. Is there anything that you wanted to highlight of particular interest? To us that you think is going to be Have significant ramifications for state agencies. I think Based upon the technical expertise surrounding this strategic planning committee I would think that The input that the agencies have to provide would be beneficial Based upon their own respective jurisdictional and programmatic responsibilities and as such anything that can enhance those programmatic responsibilities for the public safety Aspects would be a great thing and if they those those uh, those items can be communicated up to uh To our office of legislative and external affairs, that would be great Through through through you and this committee Okay, thank you. Um, and lastly I was going to ask you a question regarding the federal legislation for broadband permitting on federal areas is Do you see And that's tribal and federal and tribal and federal lands And so the purpose of that bill is to allow To give greater flexibility for the carriers then to establish and and build Infrastructure in those areas is that I believe so it streams line the permitting process because of the fact that as everyone Is fully aware when it comes to permitting whether it's on local state or federal lands or it's an environmental process that can be very Cumbersome and so industry would tend would would would rather Hope to you to streamline some of those processes Reggie quick question With that is there would there be any applicability to public agencies because I know the public agencies run into the same Same challenge on federal lands to get uh, I would think that'd be the similar similar But obviously, you know private public, you know sector You know entities would kind of operate under the same under different under different You know part of the term utility functions if you will That's a great point chief allen particularly some of the challenges we had with site selection to do the Red Mountain project that we've been working on here up north And the initial refusal on that federal land. So that was that's a great point Any other questions for reggie? All right. Hey, thanks, uh, mr. Salvador appreciate the update and uh This time we'll go ahead and transition to uh, mr. Hank o'neill Who is going to provide an update to us? Um from the swicks out of the household. Good afternoon. I'm hank o'neill I'm the emergency communication division chief here at callow. Yes, and I work in the 911 branch for budge courier The update i'm going to give is on the statewide in our operability executive committee um through the us department of homeland security cyber security and infrastructure security agency emergency communication division they have a technical assistance program In which we're allowed at five requests annually These are derived from the offerings as a catalog changes from year to year We base our request To further enhance california's interoperability and provide strategic support in advancing california statewide communications interoperability plan skip The 2019 national emergency communications plan And state interoperability performance markers is measured on the interoperability continuum The links to the cal skip cal ifog national ifog and the national emergency communication plan can all be found on callow Yes, his website under the california interoperable communications The first update is on the cal skip which is included in this year's uh technical assistance We will be updating the skip this year and the project begins in may The cal ifog Was under a technical assistance last year. It's in the process of being Updated as well as integrated into a mobile app All the updates have been received We should be finalizing it Within the next month and then it'll take about two months for the app to actually be developed and deployed As I mentioned, we're allotted five requests annually of the five that we submitted this year We were approved for all five and we were additionally approved for a sixth course If you'd like I could go over which courses we have coming this year So the first one is the skip update as I mentioned the next one is a communication unit exercise for communication unit trainees tentatively scheduled for may We have an instant tactical dispatcher training course scheduled for april We have a communication focused full-scale exercise that is going to be held in san diego in november Cal OES is hosting the radio rodeo for san diego this year and in conjunction with that radio rodeo Where you're going to hold a full-scale exercise? We are holding an incident communication center manager course in march We have an all auxiliary communications training course That is going to be held also in march And those are the courses for this year Last year's technical assistance We have an outstanding information technology service unit leader training course that is on hold pending scheduling with the local host agency And then the other one that I did not mention yet is the communication operational assessment of lake tahoe and trucky region That is supposed to be delivered the middle of next month and that turns into a Follow-up technical assistance for the state of nevada, which they'll get into an engineering technical assistance Those are the uh, most of the updates for the cal seek Additionally, there's two more updates one on esf2 emergency support function to cal OES is a lead agency for this emergency support function communications as lead organization, we are going to be reaching out to all state agencies to request that you provide a primary and alternate communication contact for this function and we use primarily for Information sharing both during and outside of emergency activations one of those will be to update the chasm the communications asset survey and mapping tool basically it's a geographically oriented App that you can see which assets are available statewide And then one senate bill that we'd like to update on is 670 The telecommunications community isolation outage notification We fully anticipate the information that will be reported through this senate bill will be timely precision impact area designation down to the zip code And it'll be actionable at the local level The public comment period will end at the conclusion of the public hearing which is scheduled for tuesday february fourth Then the last item i'd like to give an update on it's the next gen 911 contract Which is progressing the primary contract atos Who has primary responsibilities for olympic communication systems is the primary and they've hired four subcontractors For four regions across the state This will significantly enhance location accuracy and provide redundant pathways It also this contract also has an alert and warning component Where with the state will be providing an alert and warning platform statewide Currently they're subcontracted with everbridge There's been significant outreach efforts across the state to all the p-saps And additionally follow on outreach to all the mutual aid region committees to Socialize what's going to happen when this starts being implemented And budge couriers recorded one of those presentations that's available on youtube So if you haven't been able to attend one, it's very informative. It's about two hours. So That's all i have for my update any questions Just to remind everyone that the courses are going to be posted online with your site, correct? Yes, so They're available for everyone there on it. And then i think it's important to provide a little more clarification On The emergency support function too and and who's currently working with you the state operation center When you're doing that work and then kind of what uh, what that role in that interface is that you're trying to achieve So primarily right now is lead agency for communications Cal OES coordinates primarily with other lead agencies of either other esfs So our primary reach out has been with caltrans for esf one And a couple others So what we're trying to do is actually have these agencies designate somebody specifically for communications So that we can create synergy and also staffing that may be necessary if we have a larger scale disaster than what we're used to And then part of that function, uh, just for the rest of the the members is that we found ourselves on this last public safety power shutoff not Challenged other than refueling and the occasional problem the generator is either propane or diesel Within our radio communications for ourselves. We found a significant challenge with all of our Wireless and wire line communication so Because the infrastructure not having the same hardening that we Enjoy are for ourselves. However, as we all know most of our employees And of course the public are all counting on the wire line wireless to work and so that interface between all of us whether it's an alert and warning function or it is a Backup for area that you might have interference or just a you know problem with comms For yourselves. I became a grossly challenged for us there. So Significant hard work there a unique challenge for us on october And if there's interest we can come back to that again at a littered point and kind of walk everybody through What those challenges were and what they've entailed but obviously 670 and the and the new reporting guidelines as they come out will change some of that for us so we can provide more rapid information to All of us that are part of the whole of government response So that you can have good information out there when we're doing our work. So Thank you, Hank. Any other questions for mr. O'Neill? All right, thank you At this time asking mr. Pat malin to come forward. He's our assistant director here of public safety communications To provide his update Good afternoon, you know as we've had some previous discussions You know amongst some of the members of this board about the The need for interoperable communications across the state particularly during times of emergencies You know, we can look at the at the recent fires and and some of the psps functions where Agencies need to communicate across agency and today that's very very difficult if if not impossible so So this last year we submitted a a budget change proposal Through the process through the department of finance and the governor's office Which was approved and I think I reported that to you At the july meeting that was a five-year program for 59.5 million dollars to build out A program that we call a crest which is a california radio interoperability system I'm really really pleased to report that within five and a half months we deployed the first six sites and turned them on On december 18th. We made the first official transmission on the crest system from From this building to a one of our technicians that was in bakersfield And then subsequently about 75 miles north of bakersfield for a second call when chp was Was present for demonstration Also on december 20th and then again on january the first I personally drove Highway 99 south and five coming back with the radio It took radio strength measurements and it was phenomenal coverage from sacramento all the way up halfway up the grapevine before I lost coverage And same thing coming back north to well north of sacramento So i'm really really pleased with that So that means within five and a half months of receiving the the go ahead we had six sites deployed The real advantage to the crest system is that we're going on existing sites We're not having to build any greenfield sites. So so it really expedites the the process And kind of coupled with that in order to provide the backhaul for a digital system We're relying on the upgrade to the caps net system, which i'll get i'll cover in just a couple minutes To provide the backhaul via digital digital connection We're actually still waiting to get the remainder of the staff on the on the project. We've had a senior Senior engineer assigned us as well as a supervising engineer had been working diligently on this, you know, since Since its inception and the rest of the team should come on board around the 1st of february Additionally for year two we have Acquired the equipment we've ordered the equipment for 34 additional sites so and that will in the deployment for that is We'll cover the the north valley basically highway five going north the bay area and then into uh, los angeles of venter And orange counties in year two And then the following years it was we get a little bit more into some of the the more rural jurisdictions of the state You know, we will have some additional challenges, but Within the first two to three years we'll have a vast majority of the population covered by this program So our our our vision is is that this will be a subscriber base system to help, you know continue To provide the maintenance for the system with Agency specific assigned talk groups and psc will be working with individual agencies to Develop the talk groups as well as some overarching Talk groups which will allow interoperability during times of disasters and that can be loaded into all the radios We're also looking at some interoperable shared talk groups with other jurisdictions We've had discussions with sacramental county. We've had discussions with la rick's project Which will vastly improve the coverage in those two jurisdictions and then have some ability to roam on to other systems In a quid pro quo type basis where say los angeles would send one of their transportation buses up as far sacramental and be able to operate seamlessly on the chris system in exchange for Um for hypo petroleum or caltrans or some agency From the state to be able to operate in the los angeles area and have really super improved coverage The features of this it is a p25 trunk system So the using a phase two radios we will provide 10 time will simultaneous talk groups Talk conversations going on per site And any if you if we're into phase one that would be five talk groups It does offer encryption, which I know is of great interest to the high root patrol GPS location services are part of the radios Wi-Fi program and we can actually reprogram the radios via wi-fi over the air And not have to have the the radios actually come into some kind of a depot to be connected to a computer We will have a 24 7 network operating center here at the at the psc campus And then we can also provide you know special talk groups for some kind of a special You special event that might be occurring such as a county fair as I said Yeah, just forget the olympics as that's too far out So this this map that you see here is kind of the five phases that we And we envisioned for the program as I said Phase one the first in the central valley has been completed. That's done with six sites Phase two, which is in the bay area in some areas going north on highway five as well as the The la orange county ventura county areas will be part of phase two phase three will be the Basically the the pacific you know up from ventura North of enteros anabarba and counties north up up to Basically silicon valley that that does not cover it in phase in phase two Phase four will be the north coast Which will we know is going to be a significant challenge particularly along highway one As well as going out towards the arizona border along the the mexican border And then five which is the really the long pole in the tent as far as being able to ensure coverage will be And up up through the The the sierra's on the east side of the sierra's and up into the northern parts of california this this slide right here is a Modeling of the radial coverage that's that's being supplied by the first six sites And as I said, I did drive it personally on on In december and the first of january And know that all the way down and halfway up the grapevine we have coverage So we have really really good coverage through that We are doing some of system optimization and we're looking to To actually start being public safety agencies and agencies on the system probably around the first of june I've talked with chief howlin about the potential for some of his units being able to Have access to the system to check it out just not to rely on it from a public safety perspective because It's not ready for prime time yet but it will Give us a real-life test of how that system can function The next phase is I said this phase two. This is the depiction of the the coverage Forecast for the six sites in the in the bay area Does not include the the coverage in southern california but As you can see if you exclude the the area to the left side, which is out into the ocean We actually have pretty decent coverage through throughout the san francisco throughout the san francisco area Any questions on the chris system? Yes, sir It's 700 megahertz. Yeah, it will be a trunk system. Yes I think the you know the future goal as we know the cal fire operates in vhf You know and conventional There is the potential you know down the road to be able to connect some of that through the core So that you know units that are say going up up through Five and up through 99 can at least be able to communicate with something in the more rural districts, but that's That is something that's that's a little bit beyond years one and two Pat quick question. I I know when we look at radio I think we all look at the same things. We're looking at coverage capacity and reliability from that standpoint It sounds like because you're using existing sites with We're done it back up that the reliability is built to the the standard that we expect as far as all our sites Absolutely And then the other question is when you look at the phased approach and you indicated that you know The north coast and some of our troubling areas and you look at the cirras and other places that we all operate in have you done any mapping to Basically your estimates of what coverage will look like. Well, as I said, I'm still waiting to bring the staff on board on February 1st So, I mean the first six sites is is really a phenomenal effort by one one engineer and in in the supervising engineer Is I mean, I'm just absolutely flabbergasted that we got something turned on that that quickly So we will be Miniana, so I'll call you on the second to call me on the second Well, wait, give me the fourth is a Monday. So give me the fifth. Perfect. Okay. Thank you, Pat Okay, any other questions on chris Okay, moving on to caps net as I sit So I I just got to say That I am extremely proud of the work you guys are doing already on chris and You know when you look back At least when I look back, you know, just 15 years ago on the pizzeris pick minutes that were that were out there This has been an issue and a concept That goes back that far that was never implemented even though everybody knew it was the right thing to do The brain trust is known that connecting all these disparate networks and making this happen Was the right piece and then We were fortunate enough to have The support of the legislature and the support of the governor to get that funding and to not Shoulder it back on on the agencies to to get the startup cost to have it built out And so it is really going to be a phenomenal endeavor once we're complete and so I just want to say well done and as it starts to continue to build out when we get that group put together I think it's going to be the envy For communications in the future Thank you Moving on to the the chris update. Um, as I said, we're relying upon the chris system for Our the chris system is going to be relying upon a digital backhaul technology, which is a part of caps net In addition The caps net program will also be supportive of the next generation 911 We're looking to put in a a path into every public safety answering port. That's 438 Peace apps in the state with a redundant backhaul for You know in case of emergencies if we lose cellular if we lose land lines, we've always got Microwave so we've completed 14 sites excuse me The transition to mpls technology in 14 sites along the eastern sierra We have a contract in place with nokea and they're doing the site surveys and doing the engineering We'll be actually doing the installation on 50 sites in phase one Phase two is the next 50 sites and that's uh, that is actually forecast for progress in fiscal year 21 or 2021 The caps net team is hiring engineers and IT classifications as part of the bcp That should be in place by june 30th of this year We do recognize it with mpls technology that we could be vulnerable to attack So we are bringing on an IT classification specifically to support the caps net program in the security security measures that are in place there The other challenge that we've had as we deployed these The mpls technologies. We're actually having to add dishes and radios into some of the vaults and so that's created a 310 process which is the access and the licensing for use of the vault We've been working with our partner agencies on that to expedite that process Because it is a temporary installation You know we're putting in another radio another dish while we make that migration to digital And then we'll be removing the old analog stuff, but in the interim We're taking up additional space in the vaults and on the towers And so we want our partner agencies to actually own those sites to become involved in that process So we're bringing on a You know some assistance to to expedite that process because our goal is to have the entire microwave network, which is I think To about 275 sites and 370 some odd paths updated within the next four years Um last item I have is actually not on the slide is to discuss To bring you up to speed on the public safety communications enterprise system. It's a yes system Um, we implemented the timekeeping aspect of that about a year and a half ago And that has been proved proved out to be extremely beneficial in providing clarity to The client agencies about what the technicians and what the engineers are spending their time on is every Entry that they make as far as you know attributing a time to a project Includes a description of what they did So that is now in place We were able to roll that into the billing project Billings aspect of the project Which probably all got hit with a pretty massive bill in december Because it included the first four months of of this current calendar year or this current fiscal year With the billings, but it should have it did include a lot of the clarity that you've been asked for Asking for and with the automation of that system. We're now able to turn out a report on a budget a billing within the next month so As of today Actually as of monday of next week We will have the billing for the month of december completed So that will make your should make your cash flow situation a whole lot more manageable And that's the end of my report any questions. Yes, sir So We will be having a fleet mapping exercise and that is an extremely important part of that we will be actually reaching out to Each of the agencies represented on this board for providing a you know A participant in the working group on that so that we we can address all of those issues We do know that there are different protocols between different agencies But we also would need to set up a common protocol For you know for emergency responses if we have a big one We need everybody's you know to know what the same radio code is if there's a radio code involved or at least You know go back to the basics and that's plain English Any other questions? it's a great great question john and Where we want to be down the road within the entire state community, so And that's just partial so it's gonna It's going to take some work And it's going to take some compromise from uh everybody everybody involved Hopefully we we write it together and have At least a framework that we agree upon I don't think one person wrote the bible All right, thanks pat appreciate that And so I wanted uh before we transitioned to you know recommendations for future items I wanted to make sure I had an opportunity Um for any last questions kind of that kind of because pat's area is so broad And I wanted to make sure that um it gives us an opportunity to transition time For anybody on any other issues that we have within our public safety radio Side that we wanted to bring up or anything that you have a question on the financial side that And maybe out there Standing that we need to surface Those are so nice Okay, then we'll go into uh future recommendations on anything that that we have Future recommended agenda items that you would like to see briefed out. Do do you like the updates that you're getting? From calis or is there something else in specific that you want or if there's a specific Program that you're implementing we'd love to hear some of your individual successes as well And put you on the agenda on certain projects that you're working that you feel comfortable Presenting to the groups so that we can have That that dialogue I'll take that as a we'll continue to march and I will Strong arm some volunteers on some things later down. So very good. Okay Moving on I'll put it now for a public comment hearing none Um at this time we'll take a motion to adjourn Mitch if I may before I make a motion to adjourn I just want to thank you and your staff from the standpoint because I I think as I look at the agencies around the table We all rely on you guys Day-to-day to make sure our operations go and you know, it's as a team We all contribute to public safety and so Thank you to you and your crew for what you do to maintain our communications And I think as we meet in the future to continue to have the dialogue to ensure that we're moving forward with technology And also the governance standpoint and I think you know as I I think about it I think that that topic of interoperability Probably need to dive a little deeper in from that that reporting standpoint to make sure we're addressing those pain points And then anything we can do is a board to weigh in To keep things moving forward because I I always hate to find out we have a communications problem in the middle of an emergency And it's a whole lot easier to learn from the last one and apply the learning to the next one So that it just keeps getting easier and easier from that standpoint And with that I'm happy to make a motion to adjourn And do I have a second? All right We are uh This concludes the uh our meeting here and we'll see you next quarter and we'll get that invitation out And I appreciate the the kind words scott. So thank you so much