 We got a lot on our plate. So why don't we convene this month's meeting of the full board? Thank you everyone for making it. First out of the gate, I would like to welcome our new commissioners. And just say thank you for taking the time and interest in this great public body of work. I know that I geek out on it quite significantly myself, so definitely appreciate the interest as well. You wouldn't mind Sarah just kind of reading off the names of folks that have joined us actually since June. And if you feel comfortable just saying a few words about your interest and background. You know, while we're all doing this remotely to have a little bit more connection with each other. So Sarah that would be great. Thank you. Yeah, thank you. So of the folks who are here. We have Katie Frederick with Westford. We have Kim Spencer with Charlotte, Liz Volt Samlin with Colchester. I think they're heard alternate now with Burlington, John Gifford, with Milton, and I think those are all the new folks that I see. Did I miss anybody? Nope, I think those are our new folks. So I will go around my, my screen. And so up first is Katie. I'm replacing Michelle the VF as if anybody could. And I used to work at CSWD. It was there for 10 years as a portion coordinator, so I know CSWD quite well, and I'm really glad to be back in a trash game again. So that's me. Thanks Katie. Next on my screen is Samantha. Hi, everyone. I have not worked intimately with CSWD. However, I worked more on the policy side of things. So I'm really interested to see how CSWD has been working on those changes. And it's great to see all of you. Thanks for that Liz. I'm Liz Hamlin-Volls and I'm for Colchester, and I'm taking over the spot that Tim Moran had for a number of years. I'm on the Colchester Conservation Commission, and that's how I ended up being here with you right now. So I've been on the commission, I think for probably three years or so at this point. Great. And Ken. Hi, I guess I'm here. I was inspired by Abby, who is still is here to keep me company. Thank you, Abby. And I've just evolved from sort of out of my nursing career into starting a new business around a product that I created to pick up litter, which I'm trying to share with the world and schools. And so Abby knows me as somebody who picks up a lot of litter and one thing led to another and here I am. Awesome. Great. Thank you very much. And John, I think you're new as well with John Gifford from Milton. Hello, John, we may have heard from you earlier, but if you're okay to introduce. Are you looking, I'm, this is about my third meeting. Yeah, I had asked Sarah to just go through names of folks that are newer to the board since June since our organizational meeting. Yeah. Fine. I'm from Milton. I represent Milton town treasurer. It's about it. All right. Well, thank you everyone again. It's great to have a lot of new faces joining us and look forward to eventually meeting you in person that will be delayed a bit, but at least virtually for the time being so thank you for taking the time to introduce yourself and let us get to know you better. Sarah, is there any members of the public present. I'm not seeing any members of the public present. John door work, would you please resend the full board meeting invite to Leslie Melty. Thank you. All right. And I suppose, John, you can just let us know if any, if there's any folks from the public that signed in her or have any comments that they want to have brought to the board. Thank you. Consent agendas next are there any items that folks would like to have removed for discussion from the consent agenda. And the process for folks that this may be new to essentially if there is anything that we want to talk about. That's on here we remove it for its own agenda item, and then everything else remains and it doesn't need a vote to be considered approved. So, hearing no comments on removing any of those items. So we can move to the FY 19 audit. Yes, and that. See if we've got Nola is here. Okay, no, I'm going to ask you to unmute. See, are you able to meet Nola. Can you hear me. Yes. I could go through the. We're asking the board to adopt for as far as the audit and maybe the highlights of the fiscal 19 audit. We're not hearing anything from Nola. I don't know that I was disconnected for just a second. So, really the fiscal 19 audit is accepted. There was nothing that they saw that would have violated the standard accounting rules. So, here are a few notes that we didn't really agree with. If you go to note 13, which is on page that's notated 25 subsequent events. The auditor felt it necessary to include the COVID crisis and the Heinzberg drop off center contract and completion. Those were well after we had submitted our financial statements. And when I spoke to another set of auditors that we've worked with in the past they also were unclear as to why they would have included these but again overall this was a good report. There's nothing that we will have to look into there are no changes that they're recommending overall they're saying that, you know, we've passed our audit and, and we're good to go. Are there any questions from commissioners. I had a question about the timing of this it seems. We're well past the end of that fiscal year almost a year and a half past it. Why is it takes a long for the audit to get here. This is not typical. We did have a bit of a wonky year and fiscal year 19. There was not a steady director of finance so that was part of the issue. However, as far as I understand a former director assisted and they were able to get financials out by March, which is a little late in the year but again, this is the point where we shouldn't have received our audit until September. So, we did speak with the auditor. Her reasoning was really that tax season came around and I think it was just sort of pushed to the side. It wasn't really any other explanation other than that but as soon as I arrived I started asking where it was and what was happening and if she had all the information that she needed and she did but we still didn't receive information until four months after I had already been here. So, I agree it is very late. Okay thank you that makes much the way. I've been on the board for a couple of years and we've never you know this is you know one time incident I think we've gone through three financial officers in a period of time here that involved the time with the audit and just before so I don't you know, I don't expect to see it again, you know, as long as we keep no law around for a while longer. Great and the other factor was we had switched our stuff accounting software systems, and that did lend a little bit more of a level of difficulty, but agreed it should not have taken this long. So, and definitely an anomaly. Additional thoughts, comments, questions. Sarah. What is the schedule for the fiscal year 2020 audit. We signed an engagement letter and the auditor should be able to start the audit in January and they said that it should take no more than 30 days so we should have an audit in February. Okay. Oh you beat me to it I was going to say Sarah can you walk us through next steps. Yeah. Perfect. So that is. And we do not anticipate it. Can I say one more thing then. Yes, it makes total sense then that the subsequent events will be included in this audit if it was that late. Because they're supposed to be able to say an audit is supposed to be able to say this is where we would be if the world ended on June 30 of that year. But since we know something later they need to include it so that makes sense. All right, so I'm not hearing further comments or questions. At this point, Sarah is there official language for approval. There. Paul, you may want to help me out with this one too. Again, I don't believe we have official acceptance language but I would recommend that we do. So just to make it that the board acknowledges receipt of the audit and its findings. So I would, I wouldn't request a motion on those lines. So moved. All right, all in favor. Anyone object. Anyone abstain. All right. Sarah we can move to the next item. Looks like it's the memorandum of understanding. So you have, before you, the memorandum of understanding between CSWD and the city of Burlington regarding the Flint Avenue property, and this is the year two option of this. It's the year two option of this. It's the year two option of this. It's the year two option of this. And the nothing changed. Regarding the language of the original MOU. So it is exactly as it was approved last year. And the board heard from the city last month where they gave their presentation regarding their progress towards the Champlain Parkway project. And it's the year two option of the MOU. So it is my recommendation to the board that you do so. All right, and we did review this at the last meeting. So again, that was just for discussion and we can't discuss and vote within the same meeting. So this is coming up again for, for voting. Are there any, is there any further discussion or questions on, on this for Sarah. Okay. Hearing none. We do see official language here. So I'm happy to read it. Be it resolved that the board of commissioner commissioners authorizes the executive director to execute the second year option of the second memorandum of understanding with the city of Burlington regarding the district's property at 195 to 201 Flint Avenue Burlington. I'll move that. All right. Anyone abstain. Anyone object. All right. Motion passes. Thank you. Great. We are cruising. Sarah next item is the ODF site improvements. Yes. Yep. So I'd like to turn that over to Josh Tyler and Dan goose and to walk through the memo and the project. How's everybody doing. Can you, can everybody hear me. Yes, can hear Josh. All right, let me bring the memo up on my end. Bring would you like me to share the memo, share my screen might be easier to share it. Josh has been having some difficult, you know, where I was going. Okay. I'll share. So anyone seeing the memo. Seeing a nod. I will jump in and Dan's Dan's with me as well. So back in February, we had brought to the board a presentation indicating that we were moving through some kind of development of kind of a future economic plan for the ODF facility and that had been kind of a long time coming we've been working with multiple consultants over the years it's been about four years of study and implementation and up until February when we gave the presentation, we had instituted a couple operational changes we you know had sold up to 12 products we cut that down to three. We stopped bagging material. We stopped selling retail materials so we really kind of short up everything we could do on the operational end of things and we saw some dividends this spring, which also helped that we had a, you know, an exceptional sales year this spring. So the next phase that we brought to you in February was to really spend capital at that point you know we actually had to spend money. We indicated that we needed to expand out both a windrow area and a sales pad area to meet our future goals and needs and to really build a robust and sustainable economic model for that for the facility. Part of that was also purchasing a windrow Turner which was approved last year about this time. So what we're bringing back to you now is the actual capital investment for the construction piece of it. What we had indicated in F or in February was the you know the engineers estimate was about $818,000 for the full build out of the construction project. We went out to bid. We told the board we'd come back with some numbers when we actually had them. We went out to bid earlier in late September. So we had a lot of interest, which was great. A lot of a large construction construction companies in the area came out and took a good, good hard look. So it was a very competitive bidding process, SDR land came in the lowest at $545,000 in change, which is great to their very reasonable and we worked with them in the past. So really what we're doing is showing you the bidding process kind of what our estimates are on the cost. I think Sarah, if you bounce down to the next page. And really what we're kind of bringing together was we had indicated in February $818,000. Here's our estimate at this point we actually are going to come in under budget based on these estimates right now. And so the total project includes that, that bid amount for SDR land we need to purchase the sand from Heinsberg sand and gravel that we will be constructing the site on. And that's a kind of a two fold benefit to us one is it's sand in place so we don't have to truck it in. We're getting it for less money than it would cost to bring it in and you know because we're not paying the trucking. And also part of our eminent domain settlement. When we when we moved into the sand pit was that we agreed to allow Heinsberg sand and gravel access to the to the Redmond sand that's there so what we're really doing is, because we're building out the seven acres will be locking up that sand and actually using it. And so we're just going to purchase it in place and use it as needed. So that's what that $129,500 is and it's roughly 18,500 yards of sand so it's a big, significant chunk. We are going to bring three phase power down to our sales pit and that is a benefit to us because we are going to run our screener there so we will have a consistent power source it's more efficient. And we won't have to purchase, we won't have to run it off of a diesel generator, the diesel generator gives us a lot of issues in the winter. And moving forward when we go to replace the screener, we can now purchase an electric screener which is not considerably less money but it is it's a savings. So we're pretty excited about that green mountain power has done a great job giving us estimates and we're going to be working with Pratt and Smith electrical on that. So all that said we factored in a contingency of 70,000 because it is a pretty large project. Just to make sure we didn't have to come back to the board. And the total price of the projects has come in around $796,000. Now one of the things I want to point out is that we were also approved for an in our grant of $500,000 that approval was last summer. So we're going to put that money towards the purchase of our windrow Turner. We're also going to put that money towards this construction project, based on the 6040 split. And because we're under budget we actually still have money on the table as part of that grant, and Anna has agreed to allow us to put that towards the rolling stock specific to this project. Other savings we'll see and purchasing of rolling stock so along with building out our windrow pad and our sales area we want to purchase a large haul truck to bring material back and forth from our primary composting phase one phase two area to our windrowing pad. And so this allows us to save some money on the purchase will save to share the cost of purchasing this truck with Anna. And if there's any leftover will will also put that towards a stacking conveyor as well. So it's a, it's a pretty exciting project. Our permits are pretty much in place, as of now. I'm looking to have a construction pre construction meeting with sd Ireland, hopefully next week upon approval at this board meeting. Again, just just to reiterate this project is in the capital budget for this. Yes, correct. Yes, it is. All right, we'll serve with questions from commissioners. Go ahead, Paul. Yeah, how long once they start how long do you anticipate it taking We can start early November the current schedule is probably mid December will be complete with the construction project if we can kind of in parallel also purchase potentially the the haul truck would be nice to kind of get the whole project completed and have the equipment necessary to really meet our efficiencies all before the end of the year. Yeah, we'll see how you know plays out but we're pretty excited. The good thing is we're moving sand and rock around you know there's not any real concrete work there's no asphalt work so we can work into the uglier part of you know late fall early winter with this project. And the other question I had was can you please remind me how long hs and g has to extract the sand. Roughly 19 more years. Okay. Any questions. How often do they haul this hand out of there. They, they're, they have a loader on site. They, we see a truck, but a day, you know, maybe two, three trucks coming in it's the same truck it just kind of comes in the guy hops out loads it and comes back. Some days are busier than others I mean Dan might have a better idea than I do but it's not super active but it is active. It's highly variable. They're most of the fair weather parts of the year they're in there at least probably three truck loads a day, but they can be as much as I would say eight or 10 on a busier day, and probably a little bit more on occasion. And they'll be using the new road that's going to go out back to where the trauma is and all that right now. Yeah, we currently share the that third entrance to our facility. And so there's probably about 400 feet of shared road or driveway that they'll be utilizing to get to their sand. And that's going to continue as we're relocating it slightly to make way for the padstone pads but that's going to be more or less the same way they're doing it now. You think they'll increase use of the pit with better access to it. You know, the beyond that shared road is where things usually historically gotten very muddy when it's wet and they don't need to. Their whole approach has been very well maintained with stone given that they produce stone they are, they do a very good job at maintaining all the access so I don't foresee them. They'll have the same level of access that they've always had. So probably won't make much of a difference. So they probably just use that pit for local deliveries around here rather than trucking it from Heinsberg or they actually bring it here. For processing they wash it and grade it in Heinsberg and then bring it back to Williston. I want to note too that Tim Casey has been very accommodating and very good to work with on this project and really can't say enough about his cooperation and just again willingness to share information and to work with us and being a really good good partner. So I just want to acknowledge that. Other questions. Josh or Dan, can you again just remind me of the timeline and were you expecting the expansion to be done by the end of next year. End of this calendar year. Hopefully by the end of everything goes smooth mid December will be in great shape and that'll also one of the key factors is that we have a loading a product loading area that's an active operational area of compost so we're going to move that out, which will then free up some more room in that area to, you know, one decreased congestion during leaf season when everybody's flying in and out. So it's a pretty exciting project that's going to open some some some room for us to get creative. The, the, another part of the benefit to is just increasing the safety of the active working phase one and phase two area of compost so by moving the sales material area out. It just reroutes all of that traffic and just makes for a safer working environment phase one phase two. Great. I was curious is. So the additional grant funding that's available. Do you anticipate getting an RFP for for that equipment into by the end of the year as well. That's the plan, the larger haul truck we put in our capital budget $120,000 and that was for a triaxial dump truck but in a reassessment, you know, the beauty of the track will dump truck is because is it is that it can go on the road so it can haul a large amount for a long distance efficiently we don't have a long distance to go so we were actually looking at a mining rock truck. They are a little more expensive, but our needs are a little different so we're shifting to see what we can get we won't probably get a new one, but you know we'll get one that's in good shape so we're looking at that right now I would. I would like to have that truck in place you know we'll bring it back to me and it's going to be over $100,000 purchase. We're going to see what we wind up thinking of you know or what we wind up with moving forward my goals to get something to you by December but don't hold me to that. We'll see we'll see where we wind up. Okay, great. Any other comments or questions. They're thinking about a haul unit. Yeah, one of the articulating ones just because right now we're moving material with a seven yard bucket and a loader, which is in fuel efficient. Also we start out with about seven yards and end up with about six and three quarters. So if we can get a haul truck that moves 25 to 35 yards at a time. That's you know that's some exceptional efficiencies we'll see. Make sense. We've verified with a and are that the use of the existing grant is still consistent with the additional equipment that we're, we're looking to, to purchase. Right, appreciate that I was thinking that question. And the grant funding we've got an extension on that agreement earlier in the year when COVID delayed everything and so we have and I think until May anyway to finalize all that reimbursement and the event that we can't get it all done in December. All right, you're hitting all of my top questions. I was curious about the encumbered timeline for the funds so I appreciate that extra detail and to know what kind of leeway we have. Great. I have a quick question. What's the likelihood of getting a truck used a truck like that it isn't beat to death. Pretty good Dan's been recent doing some research and I've been doing some research and we have our maintenance lead doing some research and the reason we're expecting it to be more than the 120,000 is really a truck that's worth anything that's used it starts around 190 to $200,000. So we've been in contact with Kat and John Deere, who both supply large haul trucks and have a network throughout the country of potential used pieces of equipment we probably wouldn't be able to pull one from New England at this point it's you know we've identified a couple in Toronto and a couple in Florida. So that's, that's going to play into the timeline of when we can receive it and how much it's going to cost so, but we're, we're, we're hitting the ground as hard as we can to see what's out there. So our purchasing of any used equipment we do extra diligence on that. And we look to, if there's any possibility for extended warranties on used equipment, etc, we, we make sure that we look into that just given that we don't always know what we don't know. There's no risk with used equipment. But again, then the in the interest of saving some money here on a more of a specialty piece. We do want to make sure we're looking at the used properties as well. I don't want to be, what do they call it, pound wise and penny foolish but good. Understood. Understood. We'll make sure we do our due diligence. Great. Historically also we've brought and if we've had the opportunity we bring the rep who's looking to sell it to us with us to go look at it, or one of our people who would actually be doing the maintenance on it. We bring them as well. So if we have the opportunity now, the current state we live in we might not have that opportunity but we'll be very cautious of diligent. Great. Thank you. Thank you. All right. Any further comments or questions hearing none. Sarah or Sarah, do you want to read the resolution. Yes, thank you. Be it resolved that the board of commissioners authorizes the executive director to enter into contractual agreements with SD Ireland Brothers Corporation, South Burlington, Vermont. The amount of $545,601 as reflected in their response to RFB number to zero to zero zero nine to two. Heinsberg standing gravel Heinsberg Vermont in the amount of $129,500 pursuant to the sand purchase and cooperation agreement, both for the purpose of site expansion at the organic diversion facility. It is resolved that the board of commissioners authorizes a contingency amount of $70,000 for a total project price, not to exceed $796,183. South Burlington. All right, all in favor. Hi. Any opposed. Any abstain. Any passes. Thank you everyone. All right, so at this point, the next item on the agenda is executive session. And just some reminders for new folks that the executive session, Amy will typically read the reason needed for the executive session and then emotion. I'm going to highlight on that. And anything in the executive sense, executive session is considered confidential. And I believe Sarah has details in the exact in the board of commissioners packets about confidentiality conflict of interest, etc. So, just as points of reference for folks that are joining us for the first time. And reminders for folks that have maybe been here a while. So always good to brush up on those. So Amy, or Sarah, do you want to read the motion or I'll read it. I move that the board of commissioners of the Chittenden solid waste district go into executive session to discuss personnel matters. We're premature general public knowledge would clearly place the district, it's member municipalities and other public bodies or persons involved at a substantial disadvantage and to permit the executive director and director of administration to be present for this session. Don't move. That's correct. So I sent a separate zoom invite that says executive session and hopefully very bold letters. We'll need to join that meeting as a separate meeting for the executive session, but you'll first need to close out physically leave this meeting. But you'll want to be able to come back to this meeting when the executive session closes so keep this link handy and then come back to it. When we close executive session. Only get that I'll repeat it in executive session. We didn't vote to leave. I thought you did. We moved. The motion was seconded, but we didn't vote. Okay. Do we still have a quorum. We have delete. We do. Okay. Without yes. Okay, so thanks for everybody for staying with us. All in favor. Aye. Anyone oppose. Anyone abstain. Okay. And now go. Now go. Thanks. Looks like we have just about everybody back. Let's see. Amy, do you see they were missing anyone? There's Ellen. There we go. Okay. All right. Request a motion to exit the executive session. Second. Anyone opposed. Anyone abstain. Okay, we are now out of executive session. At this point we will request a motion to. Approve the executive director's contract. I'm curious, Alan, if you want to provide any specific language. I need to, you know, I think we just. Prove the. And move that we approve the executive director's contract. With the identified changes and renumbering as discussed. Second. So just a, another addition, just a renumbering number sequencing. Chromatical errors. And then an addition of in no way for section to be. In front of subsection a. So. Okay. All right. All in favor. Hi. Hi. Anyone oppose. Anyone abstain. All right. The motion passes. Thank you very much. I'm very appreciative. Thank you. Likewise. I just want to say, you know, I, we had to keep it small because of, you know, the problems with the open meeting on everything else, but it was a pleasure to work with Lee and Sarah. Contract. It was a very cordial and. Productive, you know, meetings. Thank you. Thank you both for your time. To do the contract negotiations as well. So I know that that was a little bit of additional time commitment for both of you. So many thanks. Thank you. Is there any other business. The commissioners would like to raise. Sarah, any other business at this point. Thank you. Thank you. I think we had mentioned that we wanted. Did you want to talk about the finance committee meeting? We had talked about that at the executive board. If you want to. Mention that we would be having a finance committee meeting. Next week. Yes, thank you. So do the everybody's capacity being super limited. E-mailing was. Proving to be a little bit of a challenge for scheduling the meeting. I've heard that at least. Tim and Leslie and I as an ex-officio can make it to the. Finance committee meeting on November 5th. Paul, can you make that as well? I'm sure I can. What time. We had not landed on a time. So that is, that is open for discussion. I propose five o'clock. But I don't get to vote on that. That's all right. Yeah. All that works for you. Yes. Okay. Great. Thank you. Yeah. I was thinking about, we got the date, but we didn't get a time. Minor detail. Oh, the details. Thank you. As well. And everybody else. If there's no further. I think Paul. Yeah, I do have a question. Just any progress on setting up first meeting for the committee to talk with. You know, regarding the, you know, the food de-packaging and all that. Yes. So it looks like Wednesday. Is the most commonly available. Day of the week. So it would be. Deciding if we. You know, the first, first thing in the morning. Or later in the afternoon. So I think there had been a preference for. Earlier in the morning, but that does kind of run into some work hours. You know, for Paul and for Bryn and myself. Me doesn't matter because this is part of my work. But I want to acknowledge that there was some. You know, possibly some conflict of time. But I think it's a little bit of a. Early, early. And if I say early, early, I'm like, talking 80, you know, eight o'clock or something. So that was the only thing left to decide. Frankly was. Which Wednesday. And we can. Start next Wednesday. If that works. But really it's the time. Probably not. Next Wednesday morning might be a little rough. I mean, you might hear distraction. So I mean, there's that. You'll be communicating with us further to. You know, further to firm up the dates and times. Yeah. So it looks like Wednesday's is a good day for the committee members. It was Paul, Paul and Bert and Bryn. As far as on that committee. So just think about it and get back to me. What your preference is for times. And then we'll send that out. As soon as possible. Thank you, Paul. No, okay. Sarah, as far as time, I. I support you just picking a time. Okay. Very good. It makes it a little easier than. Okay. Can do. I would love to entertain a motion to adjourn. So moved. Second. All in favor. Good night. Good night. Good night. Take care. Be safe. Be well. Thank you. Good week.