 OTAN, Outreach and Technical Assistance Network. Hi, this is a short video about submitting instructional materials to the new ELCIVIX exchange. We're excited to have this library of materials made available to agencies who need instructional materials to incorporate into their ESL classes. I'm Margaret Teske, ACASIS program specialist. To start, I'd like to point out a few necessary items. First of all, submitted instructional materials need to be original. We can't upload copyrighted materials on this website. Second, the materials are to be licensed by Creative Commons. Creative Commons is a global licensing attribute, attribution for materials, and the materials are marked so that people know how they could use them. The Creative Commons licensing for this needs to be added as a footer to all materials. The correct licensing is CC by NC by SA or CC by NC SA. And what does that mean? CC Creative Commons by is the attribution for the credit to the agency, NC is for non-commercial, and SA is for sharing alike. So using the same CC license for any remix. Third, the materials need to be checked and corrected for any accessibility issues prior to submission. All the materials will be accessible according to section 508 of the Rehabilitation Act. That's a crucial part. I know that many of you are already making your materials accessible, but if not, you want to do that before submitting. This website allows access to many people in California and also everyone across the country. And OTAN is offering training on both the licensing and accessibility. Okay, now you're ready for submission. So let's go to the website. Okay, to begin, you need to obtain a login. So that's up at the top. You'll click on login and you create an account. You'll be asked to complete a short form. And then your login will be sent to you via email. Note that your agency must be a WIOA, titled to funded agency in California. And when you're ready to submit, then you're going to go down below to the begin the instructional materials submission process. That's the blue button. It's right above all the instructional material categories. Okay, so let's go to that. Assume that you've logged in and it says log off. So mine is slightly different than yours. Well, you will see the same information in the text. So you want to be sure to read the terms of licensing and submission requirements. Make sure that you submit leveled packets if you can. And you want to see an example of possible. There's a couple examples there. And then the EL Civic Exchange materials rubric. Go ahead and read over that. Document formats should be Microsoft Word, PowerPoint, or PDF. And then you want to check the accessibility of each of those. And we say those types of documents because they have accessibility checkers in them. Photos can be JPEG or PNG. Okay, so let's look at what is required in the submission. Hopefully it pops up. And it's coming. So I'm using Rolling Hills Adult School as an example. You'll need to put in your name, hopefully the whole name. And what year the materials are from. We want them pretty fresh if we can. A couple years old, even three years old is fine. You're going to have to check off the boxes. Making sure that you agree. And that your agency agrees. Then you're going to choose a co-app number, whatever it is. Automatically competency areas checked. And the Civic Objective is included. Then you'll need to write the test titles. We're just going to copy those just as an example. So we're going to include two task types. Don't you love computers? Okay. Then you're going to pick out levels. Like maybe it's beginning high, intermediate high like that. And the type of assessment. This would be oral, probably oral and written. Okay. And then what kind of materials is it? Student only, teacher only or teacher guide with a student packet. We're going to click student only. Be sure if it's student only that there are instructions to follow. Okay. You cannot upload any assessment materials. Practice assessment is fine, but not the actual assessment. Okay. In your teacher guide, you know, don't include the assessment. So remember that. And then check the format. Is it for printing? Is it all visuals? Whichever. Then any comments you want to make to the reviewer. You save and continue. Okay. So after you submit your materials, there is a two stage review process. And the first stage, I'm going to stop sharing. So it's not necessary to share any longer. There is a two stage process. The first stage is that causes is going to look at the content. And we want to make sure that your content includes like all four skills in the practice and that it follows the rubric. There's not too much content on a page font sizes appropriate for student use. So they can write on the pages, that kind of thing. We're assuming that you're probably going to print it out. If you're another agency, if you do it online, and that's another consideration. Okay. If everything looks good in terms of content, then Casa sends it off to OTAN. And OTAN then reviews it for accessibility. And that's the second stage. So that's the OTAN review. And again, there is training on accessibility, as well as resources for that. Remember that your instructional materials have been developed under a federal grant we owe a title to. So we really hope that you'll be able to share your materials without hesitation. Another last note is to click the resources link. Again, I can show you where that is. The resources link is at the top of the page. And then the resources, we have several resources on accessibility, licensing, materials example, and we have Yale Civic Exchange materials, the instructional materials rubric that we follow. If you need more information about civic objectives and pre-approved item, the list from CASAS, those are here as well. All the links are there. So to go back to the main page, just click exchange, and you're back on the front page again. Okay. All of this may seem a little overwhelming, but don't worry. Don't be too hard on yourself. It takes a while to understand it all. CASAS and OTAN certainly look forward to receiving more submissions and working with you to make sure they're ready for online publication. So contact your CASAS program specialist or OTAN support with specific questions. Thanks for listening.