 Roberta Flanicki-Panensky Yeah, Marilyn Donahue Betty Ackley Yeah, Marcus Evoglio Dean Decker here Rose Phillips Trey Mitchell Yeah, Jim Boren Here and then chair Sorenson is here as well. All right. All right. So for those that are in the council chambers Please stand for the Pledge of Allegiance Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands One nation under God indivisible with liberty and justice for all All right public forum. Is there anyone from the public wishing to speak tonight? And any items on the agenda anyone wishing to speak tonight? All right seeing none We'll move them for the minutes from our last meeting in June. Is there a minute? Most do approve the minutes from June 15th There's been a motion by Marcus. Is there a second? second by Dean Any discussion on the minutes from our previous meeting? Seeing none all those in favor of approving the minutes, please state aye. Aye anyone opposed? Chair votes aye the minutes are approved unanimously. Thank you everybody All right, so we got a few items on the agenda regarding the budget For tonight, so we'll jump right along 3.1 RO number 82 2021 by the finance director submitting the 2021 budget adjustments related to resolution number 103 2021 by elder persons Donahue and Sorensen establishing the 2021 budget appropriations and the 2020 tax salvy for the use during the calendar year Anyone have any comments or questions regarding this first item? I'm gonna suggest that you may wish just for Clarity's sake. You may wish to take up each of the items. There's going to be Three motions, but they will cover each of the items together But okay, so we'll take up all the items on the agenda at once then so that includes items 3.1 3.2 3.3 and 3.4 Move to adopt the resolutions So I've I've forwarded to all the person Sorensen a List of motions including amendments and so I'm gonna I'm gonna suggest Those I since all their sorensen is the only one with them I'll leave it up to you all the sorensen if you want me to read them or if you want to sure I got those so just for parliamentary procedure. We'll make a motion to approve first. Is there a second? Second and there there's a second. All right, so the amendment that we need to make Is to amend RC number 164 2021 as to incorporate each outlined each change outlined an RO number 82 2021 Move to amend. All right. There's been a motion to amend second and then there's a second Any discussion on that specific RC? What are we doing orders folio? Yeah, what what is this regard like? What is the change that's being made here? We'll give that to Marty Excellent question mark as I was just waiting for someone to ask the question So what I'll do is I'll go through each of the changes that took place from what your budget summary document looked like and what we are proposing for changes As discussed at the previous finance and personnel committee meeting on October 12th, there was discussion around moving a Fire department Employee from the general fund and over to the ambulance fund. So the administration portion of that individual salary Is a reduction on the general fund of a hundred fifty seven thousand one hundred ninety dollars It's an increase of one hundred fifty seven thousand one hundred ninety dollars on the special revenue ambulance fund and it's also a reduction of the Cost share Expense the internal transfer from the ambulance fund to the general fund of the hundred fifty seven thousand one hundred ninety dollars As well as a reduction of the revenue on the general fund for the internal transfer coming from the ambulance fund Into the general fund so therefore the net effect of all of those changes really is zero on the special revenue side On the expenditure side on the general fund. You'll see a reduction of a hundred and fifty seven thousand one hundred ninety dollars That's ultimately what the committee and council have to approve is the expenditure side not the revenue So therefore you see a reduction on the expenditures in general fund when it comes to the other changes there were some Changes made to the revenues related to our video service provider the state of Wisconsin provided us an update of the Dollar amount of those revenues. So those revenues amounted to fifty four thousand six ninety two Being adjusted on the general fund as an increase Again, that really does not flow through your approvals as that's a revenue line item There also is a decrease of fifty three thousand nine oh nine of revenues on the special revenue side of it for Related to the cable cable TV fund that also is the video service provider Part of what's happening there is as the franchise fees are being reduced the state of Wisconsin is Offsetting those and we run the offsetting revenue shared revenue through the general fund and not through the special revenues We also are seeing an increase in the special revenue line item related to taxes for the library following some discussion with city administrator Wolf and Meade library director Erickson. It was Determined to increase the library special revenue levy by twenty five thousand three hundred thirty three dollars An offset of that levy was placed with the transit Fund by that same twenty five thousand three hundred and thirty three dollars, which is part of the Proprietary funds, but yet overall in our levy. We did not see a total increase in our levy The transit fund the reason there's no change on the revenue side in the transit is because their old offsetting adjustment was made through the Federal federal grant Supporting so therefore their revenue did not change overall This was just a increase of the levy on the special revenue and a decrease of the levy on the transit And then we have one Final or two other changes one was a decrease in principal and interest through our debt service as we chewed up some numbers We had a reduction of fifty three thousand one hundred eighty two dollars of principal and interest Payments due in twenty twenty one and then the largest change of the evening is a Change to increase the overall contingency of the city of Sheboygan and increase it by six hundred thousand dollars The concept behind that request to increase that is to maximize our expenditure restraint program therefore our general fund overall Reduction or use of fund balance is being budgeted at just over two million dollars the two million eight thousand seven hundred eighty seven dollars and of that one million dollars is considered contingency The again the concept there is to not not lose expenditure restraint program Benefit for future years and our strong intention is to not utilize that contingency Last year it was put in at four hundred thousand and this year it's put in at a million And this really comes to play with how our budget was built with large increase in net new construction as well as the use of a lot of the Expenses related to training Other COVID pandemic. I mean that's one area where this million dollars could get potentially used in twenty twenty one Is really we have no idea where this pandemic could go But certainly our goal is to utilize all the dollars Within the budgets as as they were presented and not touch the contingency So the net effect of all of these changes would lead us to that two million dollar deficit on the general fund the other Impact that I know was discussed at the finance and personnel on October 12th was the overall full budget Which we are at this point budgeting a six million nine hundred fifty four thousand five hundred and sixty one dollar deficit and as Discussed at the finance and personnel committee meeting that is a big part of that is due to the timing of as we just discussed during the special committee that ended Related to the advanced refunding of our our note anticipation notes for today teen those funds are being received in 2020 so it's revenue in 2020 With payout in 2021 so an expense there. So you've got Ten ten and a half million or eleven million dollars coming in in 2020 with ten and a half million dollars going out in 2021 so that creates that timing swing between the two years Personnel changes are also reflected in this budget. So we did as I mentioned we're moving one FTE from the Fire Department general fund over to the ambulance fund 280 Also in reduction. It was the Mead public library page supervisor one FTE being removed That's the updates in brief Thanks Marty for the update Any further questions on the amendment? any other questions All right seeing none will move on the amendment that was made For RC number 164-20 21 All those in favor of approving the amendment, please state aye. Aye Anyone opposed to the amendment chair votes aye on the amendment to the amendment is approved now back to the main motion is amended for RC number 164 any other questions on 164 is amended All right seeing none all those in favor of approving 164. Please state aye aye Anyone opposed, please state nay chair votes aye that is approved All right now. I'm looking for a motion to accept and file RC number 165-166 and RO 82-20 21 Move to so moved second Any further discussion on RO's or RC's number 165 166 and RO number 82-20 21 Seeing none all those in favor, please state aye. Aye. Aye Anyone opposed chair votes aye those items are approved All right So seeing that we've exhausted the agenda is there a motion to adjourn Move to adjourn. I've got a question Ryan Sorry, I'm adjournment is not debatable so there's been a motion and then there's a second All those in favor of adjourning, please state aye. Aye. Aye Anyone opposed chair votes aye, we are adjourned Adjournment is not debatable Jim, so you're gonna have to ask it after the meeting Sorry