 Good afternoon everybody Councilmember or vice mayor. How you doing? I'm doing good. May I have by yourself? Not too bad. I got a note from Councilmember Rogers that she'll be just a little bit late So let's go ahead and get started Tasha, how are you? Great. How are you doing? Well, let's go ahead jump on into our meetings first thing on the agenda Let's go ahead and call the roll and establish a quorum Vice Mayor Rogers Here Vice Mayor Alvarez President Councilmember Rogers Let the record show that Mayor Rogers and Vice Mayor Alvarez are present with Councilmember Rogers absent Great and for the minutes we'll note the time when Councilmember Rogers does get a chance to join We'll move on then to Item number two, that's our public comment for non-agenda items. If you'd like to leave a comment For something that's not on our agenda today. Go ahead hit the raise hand feature on your zoom and first and foremost We have eris Good afternoon committee members I'm the executive director of the Sonoma County Bicycle Coalition and I noticed that on your agenda You're gonna be talking about electrification of the city's fleet And I just want to put another little bug in your ear one of the other jurisdictions in the county is Looking at purchasing some electric bicycles for part of their city fleet now. Obviously, there's lots of uses for which a bike's not appropriate when you know, you've got you know Utility trucks and tools and things like that to schlep around But for a lot of the getting across town for a meeting or to go look at a site or things like that An electric bike can be quite a Lovely option. So I just wanted to kind of throw that thought out there for you to contemplate as Something the city might think of doing at some point down in the near or far future. Thanks Thank you, eris and Bloomberg just had an article up called like basic income but for transportation If you haven't seen it yet, I'm sure you'd appreciate taking a look at it I'll note for the record the council member Rogers has been able to join us here as we start our meeting Howdy council member and Tasha will go on to item number three. That's our department reports Great. Thank you very much. Good afternoon everyone So we have For item four point one. Oh department reports. I guess we've moved me up Because I'm future agenda items is number five at this time We do not have any department reports and so I Just have my future agenda items later. All right come back to it then Let's go ahead go on to item four point one Then that's the fleet activities update and we've got Zach Brand our fleet superintendent who is ready to present I keep telling myself I'm ready to present. Thanks for having me So I'm here today to just give you a little update on what we're doing over in fleet Always very busy over here keeping everything running our big item that we have I Think I mentioned this before we recently deployed a vehicle telematics program Which from we're very excited about and the information that it can provide The city's long been a little lacking in information about how equipment and vehicles are actually used And modern technology is giving us more data now including you know start stop times the vehicle use idle times driving habits driving conditions frequency of use and Typical items like that it gives us Several things including like an EV functionality to analyze average vehicle use determine if it is available for EV use And we can make a recommendation based on data collected there It also gives us emissions data to help keep all of our vehicles compliant with current emission laws, which is very handy To date we have approximately 400 units deployed and in service and collecting data That's about half of the ones we intend on getting out out there We have about 900 pieces eligible a lot of that stationary equipment like generators and such But we are moving rapidly on the rolling stock to collect data there I'm just an example of some of the data that is provided from telematics We can get items like safety scorecards tell you how drivers are operating Frequency of use how often the vehicles used There's lower ones pretty fascinating it just gives you an idea what fuel prices is how much you compared to idling How much is actually driving and so forth It gives you a couple of other canned reports puts in dollars for those easy references so people know how much you're saving This one is one of my I'm excited about this it tells you how often a vehicle is actually Logging fault so we can address it promptly to keep vehicles operating prompt properly and again idling duration listed by vehicles This is actually here's a kudos to transit 20% average for transit buses where the national average is closer to 25 So they're already doing a great job managing managing their idle times and in Zach I'm just gonna pause you for a quick second. I don't know if it's just on my end But it looks like the presentation isn't up and viewable Is it not on the screen? No, can we get it? Can we get a share screen? There we go there we go if you could just and I know it's it's on the website The overview doesn't really need to we don't need to see that again But if you could back up just sort of there you go to that slide to show folks the What exactly you're talking about I do apologize Again, these are just examples of what you can get out of the telematics system and it's available to anybody operating It's your scorecard that highlights low risk medium risks behaviors Utilization for vehicles how often they're used how many miles are used Your idle dollars cost and idle time listed by days generally And then the more specifics about putting it in dollars Highlighting emissions faults for vehicles a lot of people don't understand how modern vehicles work But they're constantly sampling how they're operating and they log faults all the time But this will give us that notification so we can address those issues early Iling cost again This is where I was referring to idle time for like our transit department staying below that 20% mark Which is a very nice thing to be rag about Last year the city of Santa Rosa put in they started a pilot program putting in hybrid car vehicles for police patrol units And we've had some really promising results from that Specifically the the increase in fuel economy, which is clearly a decrease in fuel consumption Is the results are so good that we just decided to go full force into it We ordered another 28 vehicles on regular replacement schedule to be put out in service next year Once we get those out that will represent about half of our total patrol fleet So a few more years after that we should have the entire fleet rolled over into hybrids, which Is going to save us about 20,000 gallons of gasoline per year or 196 tons co2 Matches up to taking about 40 average us commuter cars off the road and that that's a pretty good target to hit Along with the telematics program, one of the things we were able to do is enroll in the Bureau of automotive repair testing program, which As I demonstrated in the early slide, it monitors the emissions system on vehicles up to 30 times a year That's basically having a smog check done on your vehicle 30 times a year to make sure everything's operating properly and according to regulations. This is really awesome because it Well saves labor hours So that's 200 hours a year that we don't have to put into doing smog tests It does it automatically and we are setting a standard for many other agencies looking at using this program Well, when we're looking at electrification for fleet vehicles We would monitoring the industry to see what's available. What's out there and how we can use what is available As I mentioned with telematics, it gives us information about what vehicles may or may not be suitable toward electrification We should have sufficient data within the next year really identify what vehicles can either be removed from fleet or can be converted to electric Of course some of the interesting challenges that we Were forced to deal with is having available power sources running a grid into a lot with a 500 vehicles is going to take considerable amount of energy from PG&E Charging vehicle chargers are about 2,500 bucks a pop when we're doing 400 vehicles as 400 chargers and having landscape and real estate to actually install These EV chargers where people can use them Doing doing a cursory look at what the city standards of fleet currently uses Obviously the applicable vehicles are ones that people use to take home Which as I added challenge of okay You take the vehicle home Do you charge it at home and then bring it to work or you to bring it to work and they get charging all day at work And how's that going to work? So there's many logistical issues in the process but we are clearly watching what other agencies are doing and What else is out there as far as technology to help? Determine our path Lastly what we're working on some of you may have heard of this one before there are some preferred purchasing policies Out there done mostly done by the state and I believe Sonoma County has a nice one where When we do replacement vehicles We have to look at doing electric vehicle first And if we're not going to do an electric vehicle Then we have to look at doing a plug-in hybrid vehicle And if we can't come up with a reason can do a plug-in hybrid then we'll go down to a hybrid vehicle But we look at electrification first and work our way down before we move into Purchasing another internal combustion engine type Vehicle and that's the short version If there's any questions, I'm happy to answer Okay, councilmember vice mayor So Zach, I've got a couple of questions. Oh, go ahead vice mayor Thank you for myself. I was wondering what options are there for the the charging for example Taking a vehicle home. I know that in the past there was rebase that was given out by PG me I believe with 20% reduction. It wasn't a care program But something that would motivate a person to actually purchase a hybrid vehicle. Is there anything some of that that works for For vehicles used by city employees to take home for city purposes. I don't know if there's something Actually out there that will support that I think the benefit would be to the individual's home or the individual benefit But I'm happy to look I don't know exactly how that would work, but I'm happy to look into that report back Well, what is the county doing? I think you mentioned the county's doing something similar They pool their view the county pools their vehicles at their corp yard Typically and they have they have a much more robust pool vehicle. So vans small SUVs Small vehicles like that our fleet is more maintenance related. So it's more trucks more Dumb trucks more larger vehicles and we have a few administrative type vehicles that get used around for some of the engineering staff inspection inspectors and such And a big kudos to especially our law enforcement vehicles one of the things that that Council members, sorry now, I'm still getting used to titles titles But one of the things that we noticed when we're working at the LC yard We're the amount of idle time that a police vehicle has in order to charge all their safety equipment So this is great to see what improvements are being made Thank you Yes, my my question is really sort of just from a usability standpoint and the system's cool But it sounds to me like what it's really allowing us to do and and correct me if I'm wrong is to Build a roadmap for how we can electrify All of our fleet to the extent that it's possible going forward Both where we need to make the investments on the infrastructure as well as How we invest in each specific vehicle? Um, I'm glad that the vice mayor used the example of police vehicles You know, that's one obviously we've got police vehicles that are constantly roaming around the city Being ready to respond to any emergency that comes in and and that would just be a prime source for greenhouse gas productions by Investing in electric vehicles that that meet their needs You hit the nail on the head uh the tell uh Enrolling in the telematics program is the first step in really identifying what we have how we use it and how we can improve it And we're working on collecting that data to make those changes And does the public have a dashboard where they can sort of see the telematics program? Uh to see sort of what the city's data looks like or is that just something we'll have to come back and update the climate action subcommittee on periodically But that is a great idea and it's been in the plan. I've seen other agencies doing something similar Once we really get telematics platform Isolated and the data is clean and it can be presented. We we plan on doing something like that Okay, um, do you have a status update for us on the transportation yards? Uh efforts to set up the electrification for buses. I know I think it was later the late in the year We had thought that we'd be moving forward with setting up some of that infrastructure for a couple of the buses that were purchased Uh, I wish I could speak to that. Um, that that that particular project is being handled by transit department directly Um, urie colson. I mean, I don't think he's here. I would be the person to really speak up to that one Okay Yeah, maybe we can get a brief update at our next meeting just an informational item that that goes out Uh, because I know a lot of people are tracking it pretty closely trying to both invest in public transit And also make sure that we electrify it so that we are reducing greenhouse gas emissions on that front from the city as well I can start with a vicious rumor But I think somebody's talking about like mid 22 before the buses are actually here And I I would expect the charging infrastructure to be here before that. Yeah. Yeah, that's that's kind of what I was checking on Because I heard the same thing and I just want to make sure that the infrastructure is in place ready to go Um, do we have a partnership with snow McLean power around the charging stations? I know you quoted $2,500 a station Are we working with them at all? negative Okay, maybe there there's there are um for when EV charging stations, there's there's two basic categories There's public operated where a general public can use them and pay for service and then there's fleet operated, which is Uh more just in our house here where it's only going to be for our vehicles So typically with the coalitions and and such we don't see fleet Uh getting it looped into that But with our cooperatives out there where we can actually purchase the chargers and install them on our property Okay Yeah, I'm just wondering if there's a partnership to be had there now that we've moved over to the evergreen program Um, and I know that they're heavily invested in reducing greenhouse gas emissions with us I can look into that All right. I appreciate that Vice mayor or council member anything else before I go to public comment Okay, if you are interested in providing comment on this item, go ahead and hit the raise hand feature on your zoom All right. I'm not seeing any hands. Roberta. Did we have any voicemails or emails? Do not Okay, uh, well, thank you so much. Zach really appreciate it My pleasure So tasha will move on to our last uh item here Obviously, it's a very quick meeting that we're having today. It's future agenda items Uh, and I appreciate staff has put together a list similar to what we've started to do Or what we do with the council to give folks sort of an indication of what's coming up next Uh for folks who are tuning into the meeting What should they expect as we roll into the new year in early january and in february? Great. Thank you very much and um as mayor Roger said name is tasha right and my title is energy and sustainability coordinator and i'm in the water department um, I have a little update like uh, we discussed um Not only about the future agenda items, but I also wanted to let you all know what we are currently doing Uh to support the climate action subcommittee and how we are bringing forward these future agenda items So we've reconvened The monthly check-in meetings with staff from various departments. That was something that we had done several years ago, and so we are rigor re invigorating that effort and Essentially what we're going to be doing is we're going to be coordinating agenda items. It'll be a a feed through opportunity And there'll be items specifically for the climate action subcommittee and other internal work products that will come out of that That group meeting of staff So we'll be updating our internal tracking mechanisms for all the measures That we have in the climate action plan as well as the municipal action plan. So we have a just very simple process of Tracking so we have those measures. We will be Having staff update for the department the progress that they're making on those measures and then As would make sense When we have some great updates, we'll be bringing them forward to This subcommittee So we are as a process of that. We are identifying potential items for next year and These items will include both updates on the citywide climate action plan measures And also we will have other community-wide agency partners that will bring in for updates as well And so what's happening within the community and our Ships and the progression we're making towards our climate action goals and measures will be Provided for you. So we're really excited about that and I know that There was a comment about the ev bikes and there is interest in Having Yuri come forward with an update. So those are actually on our future Agenda items list and I am going to go ahead and screen So that you will be able to see some of those Those items here So we're going to be expecting that we will have that report out in early 2022 the city ev buses update and transit electrification We've had a LED streetlight project that's been in place and so we'll provide an update on that as well along with our evergreen Implementation that's about it been about a year now. So We'll be able to talk about some of the The positive effects of that and we'll provide you with some numbers translated into gh g Reductions. So that's going to be exciting I'd also like to bring in the climate center As well as the county with county updates and city city collaboration As well as where you're hoping to hear an update from amy on the gas station ordinance and update on the bike and pedestrian master plan implementation You can see the rest here gh g inventory update. That's something that We have worked with rcpa And they've established years ago the baseline and then they try help us track over time and our progress And so there has been talk about carbon sequestration. So what I'm hoping to have Is we have our biosolids to land application. I'd like to see an update on that and How that is helping because that is a carbon sequestration measure We also have as you know, joey henowitz who's been working with recology both on zero waste and um The Contract that city has with recology. So we'll bring him back with additional updates I'd like to see the urban land institute provide us with a report And countywide ad hoc and climate measures that are taking place in general fire resiliency And we also want to give an update about the fare free boosting of the transit ridership and what is happening with that And as we had mentioned earlier the zero emissions bus rollout plan that would be you know, kind of the before And um middle and after that's what I really want to do with our project so we can keep the public and This group as well as city council up to date on the measures that we are progressing on And then we will also periodically Let you know about various citywide events or even community events that focus on our efforts and sustainability And within our community So when those things are happening and hopefully we'll be back to a little bit more normalcy soon Where we can begin those public events again as well I think that's it Thank you very much All right Start with councilmember rogers So, uh, thank you for that. Um, will this be a standing item? That will always be on the agenda mayor Yes Okay, um, and also I noticed that the the gas station and i'm asking for a friend I'm asking for a couple of friends I noticed that the gas station item says spring um so Is there a A reason why it's not early Because spring turns into summer summer turns into fall Um, and then we're back to winter So, um, I I do know that there are a few ordinances that are already Up and going around us. And so I'm I'm just wondering um How much like we've asked uh, we've requested people to Hold on a little bit because we've had a lot on staff plate. You know staff Have had a lot to do. Um, but as soon as the year changed that we were going to Try to get that that rolling and so I'm just wondering why we're at spring now Cricuts Tasha, I is that on you want me to go for that one? Well, I don't want to speak out of turn and I believe Amy Nicholson is on this um This call this zoom meeting. So I'm hoping she might be able to hop in Um, if she is available Be there Amy. I'm trying to promote her to our panelists women. Okay Hi, good afternoon. Are you okay? Yep. Okay. Um, I believe that we had placed that in For spring because the council is going to be looking at the six month priority setting sometime in march So that's my recollection for why that spring date is on there that we would be looking at adding that into the advanced planning work plan All right, and I'll Natalie I'll Work with staff and we'll see if we can move that up It actually if that's the that's the only hold up we already have support from council for moving forward So we can bring it prior to goal setting, but I'll check with staff and make sure that there isn't another reason to it And Amy thank you for um for knowing why Thanks Vice mayor anything to add No, sir Okay Yeah, and uh council member rogers. I was going to ask the same question. So I'm glad you brought that up Uh, we'll definitely work with staff to see how we bring that faster since it's been a High interest item and the council overall has given the thumbs up towards moving forward Let's go go to public comment and see if there are any hands to discuss our future agenda items All right seeing done. Uh, I do see that yuri joined the the call Uh, happy to see if he had an update If if he was summoned or if he's just accidentally falling into a meeting where he was mentioned earlier I'm not quite sure so I apologize if we're putting you on the spot yuri But we were talking earlier to see if we if anybody knew sort of the update around When the infrastructure investments would be done at the transit hub, uh to be able to electrify the bus fleet Yes, can you hear me? Yes Yes, I was not uh, I had a conflict but I was able to get free my conflict. So I figured I would check in and Um, stay stay in touch with what was going on and and yeah, we we hope like tasha said we hope to give you guys a full update in February or march, but uh, we are uh, that's the ccip team has can has hired the contractors and they're Working with pg&e and we expect that work to be done sometime in march We expect that the charging infrastructure to be in place Sometime around march and we expect the our first electric buses to be um operational sometime in uh in fall of 2022 We hope to get them on site sometime in summer of 2022. So those are the general time frames So that and that and that'll preview what what what what we present to you and uh It won't when we come before you and give a presentation Cool. All right. I appreciate that All right council member vice mayor if there's nothing else we'll go ahead and adjourn today's meeting talk Go ahead council member That would be me really quickly. I just want to say that I rode the bus today um, and it looks like uh, hopefully ridership is increasing from what I see on my route So i'm hoping that we can get our fleet electrified soon and start to uh increase the the number of uh buses that we have coming through because it looks like people are Are really uh getting back on the buses So i'm really excited to see that that the buses were a lot fuller than they were even just a few months ago So to see it all coming together is is really exciting And I can give a really quick sort of update around that just from my scta hat But we had a meeting about the future of public transit Couple of weeks ago And it was reported that we are at about 80 percent of our bus routes are back up and running And about 60 of the ridership, but I know that that continues to grow I I was on the smart train about a week ago And one of the conductors told me that they had just had one of their highest days since coven And I was pretty excited to hear that as well. So hopefully things are coming back And I would be remiss if I didn't say, um, please anybody out there Who is uh knows of anybody who wants to drive a bus? City's hiring that that's one of our key factors for returning This the level of service that we had pre-pandemic i'm going to put in a clarification for you Yuri anybody qualified Because I tried and rachel told me I wasn't qualified and wasn't allowed Thank you All right, thanks everybody. We'll go ahead and adjourn. Have a good night night