 So we're back in session, okay so they're back in session there's no action to report out of closed session. How they can take a roll call again. Director Farron, Director Moran, Director Falls, President Swan, Director Henry. Okay, are there any additions or deletions to the open session agenda? Yes there is, we'd like to stop with requesting that we delete item 10B, the board policy changes so from time to time agenda. We will bring back it at another time. Okay, thank you. Does that take a vote? No, that's a no. Okay, moving on to oral communications, would our audience like to offer any communications? You were first, please. I'm Cynthia Zenzel, I'm a right-pairing fellow. First I want to thank all the board members and staff who have taken the time to speak with me and other right-pares about their priorities and listen to our concerns. You are doing the community a great service by giving up so much of your time to educate yourselves and us about operations, finances, environmental impacts and legal restrictions on the water district. Board members express the same concern I have about right-pares who are unable to pay their water bills. When a person does not pay in time, a notice is posted at their residence and they incur a charge of $25 to cover the cost of staff to identify the right-pair and post the notice. The payment is not made by a certain date if their water is shut off. It will cost an additional $40 to turn the water back on. Ultimately it will cost $115 to restore service for late payment on a $50 invoice. In 2012, California enacted the Human Right to Water Act making it state policy that every human being has the right to safe, clean, affordable and accessible water adequate for human consumption, cooking and sanitary purposes. But the state has not developed a means of guaranteeing that right. The lawsuit against two greats has made that and some options possible only with additional costly studies and paperwork and a change in the law or district-wide vote. However, the law can't stop us from helping our neighbors. I ask that you place this important issue on the agenda of the next scheduled finance committee. Elaine Fresco and I would like to present a possible option to help low-income ratepayers with their water bills. Ideally legal counsel and new projectors or other staff would be present to comment and advise. We believe our solution will not place an undue burden on staff or deprive the district of need and income. And we'll make it possible to maintain rates for the majority of ratepayers at the level required to accomplish all of the infrastructure improvements we know are desperately needed. Thank you. Yes. My name is Dave Herbst. I recently put in an application to serve on the Environment Committee, so I just wanted to introduce myself to the board. I recently moved to the area about two years ago to 2017. Before that, I was living in the Eastern Sea in a little town called Bishop. And I had devoted my research career to water quality investigations. And actually during a two-year period, 2007 and 2008, I lived down at Pacific Grove. And I was affiliated then with the Grand Canyon Research Lab. And I did research on the San Lorenzo River and its tributaries. I'm especially looking at the effects of sediment in the river and the effects of sediment on the life of the river. And I've also published papers on nutrients in the San Lorenzo River Valley. If I can just interrupt. This item is on the agenda. And you will be asked to give an intro and have plenty of time to speak during that item on the agenda. Sorry. My apologies. It was being warned to tell you to hold it. But I couldn't read lips. Sorry. Does anybody else have any comments about things that are not on the agenda tonight? Yes. I just want to just put my two cents about what Cynthia said. I'm not sure how things get put on the agenda to how you decide that. I know that this topic about helping low-income ratepayers has come up before. And, you know, we don't want to redo everything except there are a lot of people now who are concerned about that issue and we would like to participate and make suggestions. Thank you. Yes, Chair. I would also like to point out that you couldn't have just enough discussion to decide whether you would like the budget by making a committee to pick it up again. And that is something you can do tonight if you choose to is to discuss it to that degree as to whether it is something you'd want to address. Are you referring to referring this matter to the Budget and Finance Committee? I'm saying that that would be a way to respond to their desires in this. I mean, they've expressed an interest and seems to be a fairly strong one. And I think that would be a good venue for them to express their thoughts on the matter more fully than they can. Right. I would agree. We're welcome to attend the Budget and Finance meetings and present this. I think that's a perfectly valuable idea. I think if maybe we, if the Finance Manager and myself could meet with them first and discuss their thoughts and then we could put something together to either bring to the Finance Committee or to the Admin Committee. But I think we could kick it off at its staff level and discuss and then get it to the appropriate committee. Sure. Would that work for you too? And then we can kind of vent a lot of this out with the new laws that just went in effect. Stephanie, you know, I spent a lot of time with the new laws. She's very informed and we can discuss and see what we can come up with and take to committee. So we'll reach out. So just to be clear, does that mean it would come back to the board before it goes to the committee? Would you have a recommendation? He'd probably leave right there and go to committee. Just depending. I'm not sure what the... Make sure what it is we're trying to do and what about that... That's what we'll do. So Stephanie and I will do and then go from there. We won't bring it back to the board. We'll probably take it to committee. Staff will bring it. And then they'll be able to discuss and write to the committee. Now unless the board would like to just go straight to committee, we can do that too. I'm looking at Gina. I mean about the only thing we can do here is discuss whether to refer it to a committee. So it's our discretion whether you refer it to committee, bring it to the board, or take it to staff in heaven. Yes. I think let's staff head it out and see what direction and then we can take it from there. Either way to wind up the board level or to make it that long above. Well, I'll just say this. I think it's a great idea. And however, administratively to figure it out, I support the idea of fleshing this out. Because we may be able to work, you know, as a group of four of us, and put together something to take to committee from their ideas and their thoughts. And I'm concerned about this getting into sort of the substance or, you know, support for the various issues. Referring it to the committee via staff I think is an appropriate thing to do in this context. I support that as well because I know we've talked about this a number of times in the past and there's always been some thing that has been in Russia. So there might be some great new insight that you have. If that's the case, it would be really great for us to be able to work on it. And the finance manager has reached out to other organizations and stuff just recently and has some input that we can work together on as well. Scale has always been. Okay, let's do that. Okay, so for the rest of the staff, you guys can talk to Rick and Stephanie. Great. Any other comments about items not on the agenda? Okay. Moving on to unfinished business. Your item 10A, the Board Workshop for Governors, Norms, and Standard Training for the Board of Directors. At the December 5th, 2019, the Board meeting, the Board of Directors to have to move forward with finding some training for the Board on communications, governance, and on contentious issues. Municipal Resource Group was contracted for a proposal to provide the Board with training, MRG as they go by, works with us as a local partner to provide staffing strategies, coaching for performance, to name a few of their services. And one of their core services is being training the coaching staff and development and work governance. MGR has submitted a proposal to the scope of work. It is in your packet. The cost of their service was not to exceed $9,750. The staff is looking for guidance and direction on this issue. They're part of their training and their coaching would be they would individually meet with each individual board member, a telephone conference with each individual board member, the district manager and district council, and then meet with the board at a group discussion at a board meeting or a special board workshop, depending on how the board moves ahead. Can I say something? Can I discuss it? Are we ready to discuss it? At the time of the grand jury report, there had been a lot of problems between right payers and the board and the former district manager. I had high hopes for long people because we had become part of SLV June 1st, 2016. But I knew by December that we were in trouble. We were discounted. We were referred to as a small group of crazies. I became quite angry, if you want to know. I wasn't very nice. And I even got the sheriff called on me before sheriff cards came who were threatened with being arrested. Rick Moran at another meeting was treated horribly by a board member. He tried to defend himself and she threatened to throw him out. The former manager also called the rate payer a liar and a thief. And the board president did nothing. The board president runs the meeting and she could have gaveled the manager and the board member, but she didn't. And I mean, the meeting just got so out of hand they had to call a quits. And a few days later, I ran into Rick Moran at the store and he was still visibly shaken by what had happened to him. Now, in this past year, I don't think we've had... I mean, we've had people come here. They've been unhappy. They've been concerned. But they haven't been out of line and neither has the board. I think things went well. Maybe I'm dreaming. But it just seemed to me that's the way it was. The current issue now, I think, it's not between the public and the board. It's between the board itself. We have some issues. And I'm always concerned about the money. It's almost $10,000. I don't like to waste money. I think it'd be well worth the money if it works. But there are no guarantees. And I think the board as a group would have to work together. We'd have to make concessions. We'd have to give up on maybe any little pet projects we have. And I'm asking myself, can I do that? Can I trust all the board members again? I don't know the answer to that. I don't know what I can do. I'm the only woman on the board. I'm quite a bit of a board than everybody. I don't think that's an issue. I really want to support this, but I have some very big doubts about it. Can you go to the chair? Get her out of here. Anybody else on the board would like to share their thoughts? Yes. The first question I have is, yes, it is nearly $10,000. And Rick or whoever in the staff, Stephanie, where would this, if we decided to do this, where would this money come from? Do we have money in human resources that this kind of qualifies as human resources? We would look and see where funds would come from. We'll come back with that to the board. I'm sure we can find the money. It'll come from somewhere, obviously. It doesn't matter. It's an ex-budget. It's an addition to the budget. It's an addition to the budget. We're mid-year in the budget, and I mean, we can look and see where we're at. I don't want to create too much of a burden here. But I do want to fulfill not only my desire to have a highly functioning board, but also to respond to the grand jury, which put a lot of work and effort into making these recommendations. And their recommendation was that this board and senior staff and committee members receive training on contentious issues. And Lois laid some of those contentious issues. And I think Lois is right that there has been a much better performance in that regard in these meetings. But unfortunately, we've had two board members who've resigned recently that made some contentious issues around that as well. So conflict and contentious issues are part of life. And just as we are concerned with the infrastructure and the engineering of this thing, of our water district, there's some social engineering that needs to be manipulated as well. And that's my desire to respond to the grand jury. There's a third party that came out there. They're the ones that said this. I'm not making this stuff up. So it's not coming from me. It's coming from a legal arm of the government here. So I support this. I've worked with Rick in trying to find somebody to do this because previous boards have suggested that they would do this. But here we are. We're pushing forward. And this is the best proposal that we have at this time. Our board policy has many good suggestions on how we should act, our ethics and our ethics. We should emphasize the positive. We should not attack people personally. We have the right to disagree but not be disagreeable. And we should continue board development. So those are things that are in our board policy. And those ideas are great and we should have them in the back of our mind. But sometimes we need to get a little reminder on some real personal tools on doing that, some practice on doing that. And I think this is what this organization, this person that's going to be doing this, can give us. So I fully support us doing this. And I have one other little quibble with it is that I know she said by phone and I wish that it would be FaceTime at least. We can make those changes. I just had one question. I don't know if anybody's here to be able to answer it tonight. But there was a line in the statement of work that I didn't understand. It says one of the things that this person will do will be to generate a shared vision slash plan for the district. I'm not sure what that means. I'll get a clarification. I'm not sure if anybody had either. It may mean that they meant shared vision plan for the board. That's what I believe it is. It's to get to work as a group in a team building and to express your vision. And I think obviously most of you won't have the same vision, just how to get there. So without her here, I would get a better clarification on that. And then part of at least what I had in mind was that this would also include particularly around any discussions of strategic plan which seemed to be the contentious issue overall is that there would also be an opportunity for the community to participate in this as well. Is that not part of what we have in here right now? This was detailed more for the board to work together for a team building exercise. The community obviously would have questions and answers and input, but it was mainly the board to work together. Now one of the things you'll see in here is that as we get through this, if this board feels that they want to enter into another area of the strategic plan, they feel comfortable in the way things are going and you like the workshop, you may expand into different areas. I don't know. I think from my point of view that issue sort of brought into open a lot of discussions between the board, community staff and all that, and it seemed like that was a great object lesson to be able to say how would we go about getting to a resolution on that. And we might be able to use a strategic plan. Not that we would have to do that as part of the process. Right. But just to give a back of our mind, here's what we're trying to drive towards. Because at the end of the day, I think, we all want to get to something that everybody feels good about. And you might be able to work through the strategic plan or at least an outline or something to where we don't need the next facilitator for the strategic plan. That's possible. I understand. Once this gets going, everybody's comfortable and working well together. And we get public input. I'm looking against our year-to-date budget. I guess it only goes through November, though. So it's worth... We're up about $200,000 on revenue, right? Up about $100,000 from last year's budget or from last year's action. So it's not a signed up. But I would support doing this. I think clarifying what the vision plan was about, because if it was for writing the strategic plan... That is not the vision here. Not my intention. That is not the intent. And you will all be... You're suggesting that the strategic plan as a tool is a part of this? No, I think it was just so we had in the back of our mind that that was sort of the big thing that generated the catalyst. Exactly. Though I do want to know where I can go to get training to charge $250,000. That's a nice sum. But in general, we need to train. We committed to do it. None of the grand jury responses, I believe. So... It's not uncommon for boards to receive team billing training. Most new boards, especially... This is a completely new board. A lot of boards have team billing, training, and how to work together. It's got to be more fun than this for two days. So, is there a way we can... Is that a contentious thing? Is there a way that we can approve it with clarification on the vision plan? Right, I'll go back and talk with her. And you can approve this, and then I'll make some changes with her. I'd recommend that you approve it. Any other comments? I'd just like to echo what has already been said, which is that in the last year, we have seeded a whole new board. And I don't believe that's happened in the past, at least I can remember over the last six years, that we've had five new board members in a year's time. And while I think we've made good progress in that last year, as far as forming a team, I think if you were to rate the classical going from forming to storming to norming and performing, we're probably somewhere between storming and norming. And I think anything we can do to get us to the high-performing area sooner is money well spent. So, to that end, I would like to make a motion that we accept the recommendation from the district manager in the memo dated January 9th regarding a board workshop. And authorize the district manager. And authorize the district manager to execute a contract in the amount of $9,750. We're going to take the public comment. I think I can hear you. Oh, I'm sorry. We need a second. I can second it. Before we take the public comment. Can I offer a minute? We're not going to get it. Before we go to the reporting. So, I would like to amend that to set subject to clarification of the generate a shared vision plan for the district. Because I think that needs to be changed to board. I agree. So, the vote would be first on the amendment. Unless he accepts. I accept it. Okay, thank you. The gentle people in the audience have an opportunity to comment on this item now. Feel free. I have a question. It's not clear to me if it's just board members or board members and the committee the volunteers members also. Because Rick, it seems like when you say that grand jury included the committees but the paperwork seems to be about the board. I think this is tailored to the board and the district manager and the district council. So, Elaine, the way I would answer that question is I see this as a first step. I'm committed to go as far as the grand jury direct us to go. And this as being the first step towards including senior staff and members of committees. Okay. And I understand that that's not what this is being voted on right now. But that's my purpose is to create a first step that we can build on. Of course, any public meeting is what you were talking about. The public and committee members would be invited to attend. Thank you, Mary Ford, Felton. Often when I'm involved in these kinds of activities they are very expensive and there's often not a very good sense of how we're going to measure the effectiveness of the activity. So I'm wondering, have you thought about that? How would you, literally, technically measure the effectiveness of this kind of contentious issue of training? I think that should be part of the contract or at least it should be part of your plan that you would define exactly what your measurable objectives are and then the timeframe for you to actually determine whether it was helpful. That would be important for knowing whether you needed to have a second workshop or something like that. The other thing I wanted to ask is what are the specific deliverables in this contract? Is there a manual or something other than just notes, something other than just the experience? Seems like that could be really helpful so that you all could refer back to it. Oh yeah, how are we supposed to, how do they recommend that we deal with somebody who's being belligerent? Something like that. That's my suggestion. If I may, can you further respond? I think that's a very good question, Larry. And if you look at the scope of work bullet item number six, I think it speaks directly towards the measurable outcomes in terms of outcomes and commitments. Now that means some more detail but I think that's what we're speaking to there is that there should be some commitments out of this from the board members toward an improvement teamwork. And then as far as scope of work that all those bullets together I think at least my estimation address what we're trying to accomplish. And if we can do all those things I think we will have gotten our money's worth from the $10,000. There's also a follow-up in six weeks to check in on the commitment challenge areas and next steps. So there is a revisit and hopefully I think it was the intent of the board to move right into the strategic plan. As soon as we get this training we'll hopefully have the same measurable success in moving through the strategic plan. Exactly. Yes? So being the only woman on this board and the older person on this board I always have a different thought but I think it would be exciting to do this. It'd be kind of like going to the psychiatrist and getting them to pick your brain. But I'm still concerned. I'm still concerned about the results. And I don't know how to get rid of the concern and it doesn't mean I won't vote for it but I am concerned. Well, one of the things I'll say is this organization that we're dealing with here is two of the people that we're in contact with are women. So women's voice will be part of this process. Well, I think my voice has been heard a lot. Well, some other women as well. I think because you have concerns that's why we need to train. But I don't have concerns because I'm a woman. I'm just concerned. I want it to work and there's no guarantees. That's my concern. I thought you mentioned one of these which is the strategic plan is something that's had contention around it. So on the fourth bullet guide and it says identify contentious issues and work towards collaborative resolution. I think you should be careful that anything that is discussed in that process that is a regular topic or a very acropotent topic for the district is noticed in the agenda for that workshop that that subject matter is going to be discussed at that meeting. So the public who... I mean, one is you're going to be working through a process to work together but you might also be doing some decision-making that it sounds like or at least starting the process of the decision-making. And if you're discussing some aspect of a strategic plan and working towards that in that meeting then you need to notice the public in that agenda that that's happening. And as long as that happens it could be a productive meeting and you could foresee them. But it might end up if you... I don't know how many actual matters you want to try to address in that meeting. Just think about it. I don't think we're going to be playing a game of the nuts and bolts more than just the process of how to get through the nuts and bolts of an item. I don't think we'll get into rewriting parts of the strategic plan or rewriting policy and turn-offs. I mean, how we bring these to the board and as a group get that objective done as reasonably as quickly as possible but not talk about how we're going to do turn-offs or how we're going to change policy. That's my understanding. But that would be something good to clarify even before it goes because... You will speak with her in your part of that process. And she's... I think she's a mayor of the past city. She has a mayor. Until she's understandable and brown-eyed. But, Chuck, if any of you have discussed... Absolutely. How we make a change. Did I? Yes. I'm sorry, I'm Mark Doulson. I'm not sure that more public comment will be helpful here, but I'm just officially confused, I want to ask. I've had a lot of positive experiences and also some negative ones. So I can appreciate Lois' concern and open question about how do we know or what reason do we have to believe this will work as well as we hope it will. And just a little on-the-air to me from the amount of information that's been provided, how much you do know right now, would it just be helpful if you could say, is this going to be an off-site with just the board? Is it going to be all face-to-face including with the facilitator? How is it going to be run or are prior results, were you able to learn about that motivated this choice? Well, I just know from going into the consultant that their plan is to first talk to either face-to-face or by phone individually with each board of director and district council and myself and then meet as a workshop and public meeting with audience and the full board and then she'll put on her presentation or their workshop and work with some of her findings from the individual meetings. That's about as much as I know the process of how that's going to go. It'll all be, the meetings with the board will all be done in an open session meeting that we know behind the doors meeting with the board. The full board. I have those? Yeah. To me it seems like we shouldn't be talking about specific things like the strategic plan or the board policy manual or whatever that we need to be talking about how we're going to work better together. What can we do to ease any tensions that we have? I just think if we start talking a strategic plan then we're off track. Just... Do we have any other comments? Anybody in the audience? No. So we had an and we had a second. And an amendment. But he accepted it, right? Yes. Do I have to re-second? Yes. It's already been seconded. You should have to re-second it. Yeah. Do I need to second it again? Yes. Yes. All right. Call it. You can call the roll. Director Ferris. Aye. Director Moran. Yes. President Swan. Yes. Director Henry. Yes. Super. Moving on to new business. I am 11A Public Committee members for 2020. The district has advertised for policy manual committee appointments will be reviewed by the full board at a board meeting in December or as soon after the district has advertised for committees and applications have been received for the district's current five standing committees, the administration committees are currently two board members and three public members. The Budget Finance Committee has two board members and two public members, the Engineering committee has two board members and three public members and the Environmental Committee has two board members and three public members and the Lapeco Assessment District Oversightmodding Committee has four public members. In your packet and I do believe the district secretary And a list of people that have applied in your packet, you also have the applications. And I think Mr. Secretary's list here is pretty self-explanatory. We have people that have put in their first choice and second choices, and that's listed in here. And with that, I'll turn it back over to the board for questions. And you do probably have some of the applicants here to give them some background. Just a colleague? May I speak? I just wanted to mention that I did leave for the board, and there's also a packet over here with an additional application that the gentleman had said he was going to read up for his committee but for vacation reasons or whatever. The one came in late, but he has been on a committee. He was serving up until the 31st of December in the committee and on the environmental committee. And so he got this application a little bit late, but he said we would accept it. Is he on? Yes, he's on this sheet that I have here. OK. Are any of the, somebody was here, but are any of the other hands? How many people are here that have applied? Great. Let's give you all an opportunity to introduce yourselves and just briefly give us a little background and why you want to do this, I guess. But a little overview of what you think would be important to know about yourself. If you're not on a computer, I think you're on it. Let's hear it. Dave, I already battled off a computer. Well, I'm a research scientist with DC Santa Cruz and have been a research scientist for my full career for 40 years with University of California. I've done a lot of research in the San Lorenzo River drainage, the main stem of the river, as well as tributaries, and have been studying effects, primarily of sediment and nutrients on the life of the river. Mostly I have been using aquatic insects and other invertebrates as water quality indicators as per the practice of the state of California, and indeed much of the nation using these organisms as water quality indicators. But also with fish. And I'm working with the research group at the Institute of Marine Sciences and the Department of Ecology and Evolution and Biology at UCSC that has both faculty and grad students involved with research in various watersheds of the area, and in particular, the health of the salmons, including steelhead. So I'm happy to answer any questions if you have any. But that's my background, thank you. Where is your name? Dave Herbst. And I'd just like to say Dave and I have talked in the past and met socially. And you obviously heard his qualifications. So technically he's got all the qualifications that would be necessary to be on the environmental committee. But he is also a caring and respectful person and who wants to contribute to this community. So another big part of being involved in public service. Great. And Elaine, why don't you go ahead and take care of the front row. Yeah. I served already for a year in the environmental committee and I've learned a lot. And I've really appreciated your accepting my application last year and being so patient with me and respectful of some of my views that were a little different. And my priorities are protection of the watershed and our infrastructure, which means a lot of help, and having enough revenues for our infrastructure. I think that most of you know what my background is. I'm a retired nurse, maybe. Thank you. And in the back row, there was someone, yes. Gail Gilbert-Beldin. I was appointed to the engineering committee at the very end of last year. And so I only actually made it to one meeting. But I've reapplied. I recently retired a week ago. Finished in 40 years as a professor of geology at Stanford. And so I'm looking forward to having more time to spend involved with the water district. My background is, as I said, in geology. Actually, my specialty is volcanoes. So it's a little bit far away from water and landslides and some of the other issues that we have here. But I have a strong background in sort of general geology, which I hope to have driven to bear on issues of the groundwater modeling and some of the other geotechnical issues that we have to face. And I've already been out in the field with Darren and James to take a look at one of those looming geotechnical problems and the slide that we, the landslide. Thank you. Anybody else? Hi, I'm Dave Ladd. New to the Valley, been in talking about 30 years. So, I'm just getting my feet wet. It fills that way sometimes. I'm not even gonna tell you what my professional credentials are next to these folks, but I'm interested, I've been a repair since day one. And I am on a board right now. I'm currently chairman of the board of the Felton Fire Department. Served in that department for about 10 years and then moved on to the board. I'm just the regular guy that is interested and wants to be involved. So, maybe a little common sense from the bottom. I help one of these committees. Thank you. Thank you. Okay, I wasn't here at the meeting last year when this was resolved with the committee's this particular year, but do we have the directors that are part of these committees review individual, I mean, make their suggestions with regards to their particular committees? And did that have to be voted by any chance? We haven't done that. No, typically it's been a board, collective board action. Just to refresh on the policy, the policy allows us to have any number of public members that we wish to have as a board. I think last year the maximum we went to was five, but not every committee was five. And we, when we're selecting the committee members, we also set the membership number at the MSA motion. Is there concern that in the past year from experience have we learned any issues resumed around the size of the committees and being able to have a quorum? At least the two committees I was on personally, I found the larger committee size to be very helpful. I think we got a broader diversity of opinion from the community and I'd like to, I thought that was really a good thing. I don't believe we had any quorum issues. In fact, I think the only membership issues I got a meeting location confused on time in size of the lake because I went to the wrong place. But other than that, I think it's been a very positive experience for at least for the two committees I was on. May I mention one other thing? There is a committee, an applicant here from the land that also applied for the public advisory committee facilities, so we didn't get very many applications for that. Okay. But we do have five people so far? For the... Yes, there's at least five. And he would be the sixth? He would be one of the five. Okay, one of the five, all right. But that's not a standing committee, right? It's not a standing committee, but I just... You should be able to be on the long ball. If you wanted to do that. But I was just mentioning that if you didn't want to make it a larger committee, that's a good point. Thank you. I hardly saw anything on my ass, Ken. Yeah. He applied for both. That's for sure. Be careful what you wish for. So in that regard, and I wasn't here for the community assignments last year either, but I know it was part of the discussion that you wanted to encourage community involvement and to the degree that we have this large amount of people that want to be involved in highly skilled people. And I'm sure their devotion is matched by their skill. So I am, you know, hopefully lose... We've been on the environmental committee together and I may end up being the chairperson of that committee. And if all the applicants are approved, there would be six members on that, two board members and four citizen members. And I... I'm number one. However the numbers are, I have no problem with the more people being on there. I'm encouraged by people wanting to be on the environmental committee. Yeah, well, certainly it looks popular from this spreadsheet. Yeah. Those can bring a donut. Those can put together. There's four people like their first choice. Right. So that'd be safe. And in that regard, where's the fifth? There's one, two, there's five. One, two, three, four. There's four that are asking for the first time on the other first choice on the environmental committee. There's five. Oh, I'm gonna have the old list. Okay, I have the old list. We have the old list. Oh, oh, we do. It was on your desk there. Yeah, you gotta get to the list. I left it in the other room. I wanted to mention also that I don't know this as a fact, but I was told earlier today that perhaps Mr. Rhodes was planning to withdraw his application. Yes, so that's personal communication that I had with him. And Michael Rhodes, he's a neighbor. And he said he has other committee, he's working and that's off the list. Kind of catch 22 that we're in. So then you're back to four. Yeah. And then you have to expand that committee one more because you've only got three. What policy allows it? If you wanted to accept all four. Yes, yes, yes. Okay, so what is budget refinance on popular? Stephanie, any thoughts on that? Not everyone's a numbers person. I guess not. She has a job. Well, Lois really likes the numbers. Well, there is the possibility and the board has done this in the past. In fact, that's what happened with me one time. That if you don't get selected for your number one choice, even if you didn't put down another committee as your number two or three, you could still say, hey, I'm interested in that committee and be considered for that committee. But aren't we gonna give everybody who's number one choice? Well, there are two number twos and one number three on the environmental committee. But there'll have ones else. Well, for instance, with Ms. Bounds, her number two is the environmental committee, but she's already was currently serving on the admin committee, so she could not. She couldn't do that. She couldn't take that. But if we gave everybody their number one choice and we're all in the parameters of what we want. Yeah. So we'd be short one on the admin, right? Well, we'd just make it four and that's on, right? Again, we could. No, no, I was just saying, we do have to change the numbers of the committees, right? Okay. Yeah, then it's a happen place, so. And if I did. It must have more happened in the budget and finance. Just say one other thing to the prospective board, committee members out there is it was eye-opening experience when I first did this in the environmental committee four or five years ago. The one thing I would recommend is read the board policy, just get an idea of what the kind of duties and responsibilities are and have some background and just understanding that. Read the board policy. And then for people that are new, we also do Brown Act training and all that sort of thing. I think we were bound to say that, right? Well, and I was going to start with a more logistical point, which is that where you have an even number on the committee, keep in mind that a quorum is half plus one. So that may not matter so much for, you know, if example, engineering has six members, a quorum is going to be four or six. That may not be difficult, but for admin, if you've got a committee of four, that a quorum is three of the four, that may be a little more difficult. You know, Melissa and Andy have been pretty consistent attendees. I think that Melissa missed one and Andy missed one, something like that. So it hasn't been as big a notion. And they haven't both missed at the same time. There's mostly always been four people. I think we've been doing okay. I mean, I really do say, I think the committee members have been incredibly diligent in their participation, flexing their schedules since we're having these meetings during the day. It is greatly appreciated that people do that. I just want some clarification. So Mr. Land, who also applied for the other, the Public Advisory Committee, are you going to appoint him to this committee to be a sixth member? Mr. Land? Or would you think he would be able to give a choice? You're talking about the Engineering Committee? Yes, the Engineering Committee. So if you find out that that gives us... Oh, he can do both. He can do both. But that would be a sixth person committee then. If he didn't do both, if he just did the other one. It doesn't seem to make a difference how many they have on the committee. So we have a sixth person for Engineering. I think it's been there. Plus, I mean, you guys are okay. I wholeheartedly endorse the incumbents that have reapplied. So for those asterisks, as far as I'm concerned, they're on. And for the new people, for both the engineering and environmental, in noting that Mr. Rhodes has probably backed out, I acknowledge that it's going to increase the size of those committees. But as Bob said, I think the more the better. I mean, if you look at the people that have already served, they've done great things, in my opinion. And the people that are projected to serve have qualities that match, that does not exceed the people that we already got. So I'm not worried about the size of the committee as much as I am, that we're getting good people to help us move forward. And you'll have a great experience with David. I think we ought to pick them all. Okay, so. Thank you. Well, and I agree. Yeah. I'll make sure that. So what the board is basically, the consensus is, that we're going to give. I just recommend public comment before going too much for a ride discussion. Oh, basically number ones. Yeah, yeah, number ones. Yeah. Public comment. Anybody? Well, I like the idea of having the larger committees and everyone seems to have such good qualifications. I think that would be great. Any other public comment, Chuck? I agree with him. Thanks for the rubber stamp, Chuck. Anybody else? Sure. Let's go. So what we're hearing then, it sounds like everybody's number one choice in committee that they're requesting is, we're in favor of approving that and expanding or reducing the size of any committee. Accordingly. To meet these, to meet that statement. Does that sound fair? So the budget and finance is only going to have one public member. But he's a strong one, man. Steve doesn't. Yeah, he's very good at asking. Would you, just for the record, how about I read each committee and the number and the names and then somebody could move for that? Okay. Does that work? Sure. Just to make sure it's all. I'm not going to turn down the recommendation number of legal counsel. Okay, so based on the consensus that you were identifying, President Swan, the proposal is that the administrative committee will consist of a total of four members, two public members that occur in bounds. The budget and finance committee will have a total of three members. That's one public member. And I apologize for my archizelle. Okay, thank you. Engineering committee will have a total of six members with four public members. Land, Ladd, Mahoud, and Smolley. Environmental committee will have a total of six members, four public members, Bresko, Herbst, O'Connor, and SEP, and Laddock will have a total of four members. That's all public members. Hagan, LaBalbo, Lohan, and Norton. I make a motion that we accept what legal counsel just read. I'll second that. Okay. Hallie? All right. Rolled it up. One question? Sir, have we talked about... Mr. Cheney? I'm Mr. Cheney. Yeah. I don't know. We'll go ahead. Or is the choice of the chairman of the committees at question? We do that in the first meeting. You do that in the first meeting and it's got to be a board meeting. So it's got to be a board meeting. Basically, you and Rick at the arm wrestle and whoever loses, you know, is the committee tall. Oh, I get that. Are we going to decide when we're having most of the meeting? As soon as we get this vote out of the way, then we're going to talk about we need to set at least the first meeting so we can get things rolling because... Director Ferris? Aye. Director Moran? Yes. Director Fultz? Yes. President Swan? Yes. Director Henry? Yes. So now exactly figuring out the times for that. Right. For your first meeting, because we didn't have form so we didn't schedule the first meeting in January. So we would like to get each of you to step out. Yeah, I would like to. We have a problem at you. Can we schedule the first meeting now? I was going to say I can actually now that I know where the members are, I can pull all the members and find out for each individual meeting when they want to be able to do that. That might take care of this. But could we just kind of keep the same days of the week? Well, probably. That's something that you decide on the first meeting and the committee. I believe that the admin and the budget finance can stay the same for the most part. Yeah, two days and Wednesdays. But we can, you can pull everybody just to make sure. Well, except that that day's already gone by for this month so we need to choose the date for this month only. Yeah, just for us doing the whole time. How about next week? To answer the question, yes, you can do that here. Yes. I am regrettably unavailable of all next week until Thursday night. Okay. I can do it for you, for your particular community which is for me. Yeah, but you can't do both committees for me, can you? Well, I mean, I could as long as they were a nice sized agenda. I'm off that. I don't have to do anything about it. Or which one? I don't know. It's not the right thing to do. It's the right thing to do. I don't know. It's not the right thing to do. It's not the right thing to do. I mean, I think really getting a financial update and your website update is... We can't have a website update without Stephanie or any new budget without Stephanie, obviously. Yeah, we need budget stuff to be doing. We have to get it next week. How about... That's a good sign. How about, let me see that thing. Tuesday the 21st. How about Tuesday the 21st or Tuesday the... Next week? Or Tuesday the 14th? Bob said he's only available on Friday of next week. But I mean, well, I guess for budget and finance takes two people to have a forum. You have to make sure that Steve's available. Yeah, we'd have to make sure of that. Just trying to get your budget going. Well, we can do it the week after, the week of the 20th. 20th is the holiday. It's the week of the 20th. Oh, okay. So... Are you going to be around on the 21st? I'm pretty sure any of those other days, any of those days in the following week work for me. Could we do the 22nd? Tuesday's kind of a bad morning for me. Well, you could do the 22nd. Wednesday's fine. Wednesday's fine. It's dead. I'll have to check with that. But isn't it normal in Newsy we have budget and finance? But this is a special... The first meeting. In what time are you talking? Is it Wednesday the 22nd you're talking? Yes. What time? 9.50. Okay, because we've got a lunch. That was a trick question, Rick. I remembered. No, I mean, we just have to be up something in this room. That's a trick, that's right. And we also have the meeting in the morning that... 9.15 will be fine though. Yeah, the room is fine at 9.15. Do we have an agenda meeting for Santa Margarita? Well, I was supposed to ask you. There wasn't very much on it, so I'll talk to you about it. Okay. There isn't anything on the agenda, so... Rather than joining us tonight, shall I just pull everybody that's on the committees? Yes. I think that's a great idea and very efficient. Thank you. I think you even have a tool to do that. So you have everybody's contact information? I do. Okay. I'm very efficient about the tool. Yep. You're subject to Holly's little poll here for at least that first meeting? Yeah, for sure. Who do you want to do that this month? Yes. Sounds like it. Holly, since most of the people from the Engineering Committee are here, do you want to do that? At least two. There's only one person you have to call and that's Mark. Gail, are you okay with next Thursday at two? We usually do it Thursday at two, but not this first. You're retired now, so you can't use that on Thursday. Yeah, actually, that's good because we've got the other ground order for the same human rights on here. Okay. And Rick, I will be available next Thursday at two. Yeah, next Thursday at two. Thursday at the day of the board meeting. Yes. At two o'clock? Yeah, right. Is that okay, Darren? I have a presentation on the Bear Creek Pultrant's analysis from 1.30 to 3. Consult has kind of been scheduled for about a month. I don't want to have to be scheduled because we have to have it there right now. Well, how about later? Just move it a little. Howdy. Yeah. You're up. You're ready to, I won't be there then. Are the meetings always held at a regular time? Or will you be holding it? Yes, we will be setting the regular time for the meetings at the first meeting at the first meeting. Okay. At the first meeting. At the first meeting. At the first meeting. At the first meeting. When? I know it's back to back, but next Tuesday, next Thursday at three o'clock instead of two o'clock? I mean, I'm available on it. Yes. At this scale. Yeah. Oh, okay. We'll just let Holly take the first place. Holly, we're gonna poll for all the committees, right? Yes. So we'll move on from this, you know, date calendar contest. You're never gonna get everybody that's the problem with some of these committees. Okay, we'll move on to the next item of the business, item 11B. All right, that's a discussion of possible action related to the design of the Glen Harbor Bridge pipeline replacement project for District Engineers here, and we'll do that presentation. On November 15th, 2019, 7th Valley Library District advertised request for proposal for consulting services for the design of the Glen Harbor Bridge pipeline replacement project. At 3 p.m. on December 20th, three proposals were received. The following firms submitted proposals. M&S Engineers Incorporated, M&E Civil Engineers, and Freedist and Freedist Engineering Incorporated. District staff carefully reviewed three proposals and determined based on the proposals and phone conversations with some of the engineering firms that the proposal from Freedist and Freedist Engineering Planning Consultants Incorporated in the amount of $54,975 was the top-rank proposal. Freedist and Freedist Engineering Planning Consultant submitted a proposal which included the lowest fee, clear understanding of project issues and proposed completion of the design of the timeframe set forth in the RFP. It's a recommendation that the Board of Directors find Freedist and Freedist Engineering Planning Consultants Incorporated to be the top-rank firm and award the consultant contract signed to become our Grige Pipeline Placement Project to Freedist and Freedist in the amount of $54,975. Do you have any questions or more to have to answer? Thank you. Just a question. Sure. Did we normally go to the audience for comment before the Board of Comments? Or first. Or first, did the audience come back to the Board of Comments? No, it is at your discretion. Well, what district would have we been doing? Because I have just been here. So it's been boring to audience, but it's your discretion. Yeah, well, let me just offer a clarification on this because the Brown Act requires that the public comment appear to occur before the end of Board discussion. So it creates a little bit of complexity because you don't want to have the entire Board discussion completed before you go out to the public. So it usually makes sense to have sort of quick comments, go out to the public, and then resume the Board discussion. And then for some issues, you can even go back out to the public if you wish. It's, again, your discretion. OK, we'll just keep it simple. We'll just go to the public first, and then we'll come to the Board. So the public, does anything to comment or say about this selection of this engineering firm? Freedace and Freedace. Yeah, the recommended firm or the recommended Freedace and Freedace, please share your thoughts. You're invited to share your thoughts. Anybody have any? I'll share my thoughts about the process of doing this. I think the idea of pulling the Board first is a really good idea. And now it gives the public something to respond to, but not so much. The other way is that the public doesn't really know what the discussion is about and has used up their comments on it or something. OK, so the public may not have read the Board packet. We're saying it. So we can leverage up to what we have to say. So we'll assume there's nothing for now and open it up to the Board for comment. Yes. So this is a really big difference in numbers. And I like to see that. It also sets off just my normal CFO of, is this too good to be true? The statement in their statement of work is our preliminary estimate for the work is 54, 9, 7, 5. And when I see preliminary and estimate, it's like, well, is this a firm fixed price? Or is this a we're going to get a lot of change orders as things go along and we might see an increase in fee? You know, I've read the proposal. I've crawled up and talked to my creators. We've gone over a number of different issues, had to do with design, had to do with consultation with the committee agencies, Caltrans, Shetland County, et cetera. He seems to have everything included in the proposal that we asked to be included in the proposal. I don't have a crystal ball to tell you if something's going to come up that might lead to a change order. But it would have to be a substantial change order to get anywhere close to the second proposal. Obviously, it's my job to keep any change orders or increases in the price of the work to absolutely minimum. But have we done business with them before? I think the district has done business with them. We've used my quote. But I've never worked with them before. I've never worked directly with him. There are small shop, mom and pop, husband and wife type shop. They don't have the overhead for one. He's qualified. It's a straightforward project. He has tendency to come in with a lot of change orders for that in the past. He typically is a much lower sort of thing. He was bidding. It was pretty much a given. Darrell won't have to be on top of any other contractor. But he'll put out the work. And there's been some issues in the past, women. But there's minor issues with every contractor and that. He did the assessment district for Lompeco. He tentatively comes in very low on his engineer estimates. He seems to be always low on his engineer estimates. But it's not a big deal here. And there's no reason not to use him. And he pretty much sticked to his price. I think it's worth noting that we did have some discussion about this at the engineering committee meeting, knowing there was such a wide variance between the three quotes. And I think Darren did an exceptional job of doing his diligence to make sure that that lowest quote was able to do the job and not going to get the job and then ask for more. So one thing I noticed about him is sometimes he doesn't meet deadlines. Is there any significant deadlines in this situation? Well, one of the things was, as part of the work during, while the RFP was out being circulated, I got a call from Mike. And he expressed a concern. I think originally there were, no, before I put the RFP out, I called up and talked to some of the guys about their ability to do it. He wanted more time. Normally, this is a relatively small design project. I wouldn't be in the RFP. We allowed him till September to complete the design. And that allowed a little firm like Freedace and Freedace to actually submit a proposal because of the amount of time that he had to work it into his overall workload. With the amount of time that we've given in this RFP, I don't expect there to be any problems. I'll stay on them and make sure that we move through and do the preliminary design and do that sort of stuff. If this was a short, like the 2019 pipeline project, it has to be a bigger firm. I mean, it was really a lot of work and relatively short period of time. You really have to have a larger shop in order to put the resources on it to complete it in a short time. Small amount of work and a long time. So I don't expect any over. Thank you. So maybe two questions. So if we take his proposal here for the consultation, would he end up doing the work later on? Could he possibly do that? He's not a contractor. He's not a contractor. I remember this picture here. It goes in the 89 earthquake. This was nothing but pilates. Highway 1 was totally routed because of this. But I like these flexible joints. And I'm thinking the more, the better. So there's one in the front on both ends. Just as an engineering question, would a third one in the middle be, what's the disadvantage? So what you do when you're designing for these, you take a look at the joint and the maximum flexibility that you have in the joint, maximum movement. And so if you anticipate the whole bridge is going to potentially move in a significant earthquake, a foot. And you have a foot on one side and a foot on the other side. You've got two foot of play. The bridge is only expected to move a foot. You're OK. I mean, putting another one in, you could do it. It's not the most cost-effective way to do your design. So that's how we would approach it. Sometimes I think in double redundancies. But I just wanted a technical answer. The more of those joints, the higher the price. Yeah, much higher. That's for sure. They're very expensive. Yeah, they're the knights. Yeah, they're the flexors. The areas of movement are, as you enter the bridge and leave, just from vehicles. There's a lot of bridges that will vibrate and move. And just from vehicle traffic. So you put them at both ends and it isolates the metal. And those flexible joints are expensive. You'd be surprised how expensive they are. Fantastic. Back to the public. Anybody go once, twice, you're gone. OK, so back to the board. A motion to authorize the district manager to execute. I'll make a motion that the district manager accept the freedom and freezes. Can I just give you a motion, Director Henry? Specifically, authorize the district manager to execute a contract with the freedom and freezes. Could the district manager, please? This gives you part of your motion. Authorize me to execute the contract. Authorize you to get a contract with the freedom and freezes. In the amount of $54,975. Very good. I'll second that. It's a group up for you. I'll let you go roll. Director Ferris. Aye. Director Moran. Yes. Director Pulse. Yes. President Swan. Yes. And Director Henry. Yes. All right, let's move on. Item 11B. 11C. No, no, no, sorry. That was 11C. 11C is the word bid of the purchase of new district vehicles. The current 2019 fiscal year budget provides the purchase of four district vehicles. We call the budget $143,000. Dollars in November 2019, staff, mail, notice the money bids for 15 California automotive dealerships. In an effort to execute formal bidding procedures for the purchase, we decided to go out for three vehicles as we redetermined that one of the vehicles could be reassigned and we could get a longer life. Staff contacted the 15 vehicle dealerships. Southern and Northern California would receive one bid. And that bid was one week late from North Bay forward of Santa Cruz, totaling $125,000 to $100 and $5,000 with the total budget of the three vehicles of $115,000. And the total budget for the vehicle replacement is $143,000, a little confusing. We've never been able to get a lot of bids for vehicles, even so we went out and contacted vendors and tried to contact as many as possible. They all say they'd like to bid, but they never hear from North Bay forwarders for the last couple of years and have been the only bidder that we received. In the past, we either taken North Bay Ford's bid or the board has authorized staff to go out and negotiate. Seeing as North Bay Ford did submit a seal bid a week late, I probably referred to Gina, but I'd recommend that we take that bid because we did get a bid instead of go out and try and negotiate. We do need the vehicles. We've never had a good success on purchasing vehicles. Dealers just don't like doing it. What is the issue? They don't like, they don't like bidding. They don't have, you know, the vehicles, we have, our bid spec doesn't have a lot of the bells and whistles that these packages come in that you go and purchase, so they have the special order. Mostly it's a special order. Special order, they don't like special order. They want you to come in and like out this one right here, I'll even give it to you cheaper with the chrome rims and all the bells and whistles that just don't go over well in the service area for staff to drive around and they're not needed. So they like to sell what's on the floor and go. Very few of them will actually do the work to write up the bid and then write up the order. Are you saying that they would sell something off the floor for the same price or cheaper? Sometimes cheaper, but then it's stacked with bells and whistles and you get people over and see those and it's as close as nothing but issues. That and the motors for the windows and stuff like that are making trucks and our water quality trucks have a lot of in and out rain on the doors. Carpet, they're all carpeted instead of rubber mats. We have rubber mats, carpet just doesn't work in our vehicles. They're all upholstery, we go with a leather upholstery. They're a vinyl and they come with soft carpeted upholstery and whatever they don't hold up in the trucks. Rain gear soaks these seats. So they don't really fill in our needs. Mark Bay Ford does order them and well, it's like a 90 day wait. It takes a long time to get to vehicles. Is there any way to join up with other districts to like? They have the same problems. There are state bids and we do state bids in the past but when you get all said and done that there's also a fee to use a state bid, a percentage and then it comes in more than we can just go out and purchase. Well I'm thinking of just joining together with SoCal and SAC crews and stuff like that and say hey, can we all purchase our vehicles. Because they have the same issues and they go right out and buy it from Ford. Like Coal Cup Creek goes down and buys it off a lot or goes in just original form. I don't think they even go to the end anymore. For that, passenger type trucks. The larger size dump trucks and so forth you can pretty much still get those ordered and there's still an interest of most of those are ordered. I mean sometimes the issues, you gotta make the problem bigger in order to solve it. Cause if it's just not big enough for them. The three trucks, three vehicles is pretty good. You would think you would get three for the price of four. You know, you would think you would get some interest. One, here because the response was a week away, you wouldn't have to accept it. And really you're operating under an exception from the competitive bidding requirements anyway here where you've got one bid a week late and don't have anything to compare it to. So I think it's really up to you and the board whether you think it. It makes sense and you can get the best deal taking the bid versus negotiating. Right. Maybe you thought that way you would authorize the expenditure up of that price and we could negotiate a cheaper price or did not take your bid. So first of all, I appreciate you buying these bare bones kinds of vehicles, you know. And I got a ride one time with James and I went to push the window button. Hey James, there's no window button. I had to hand crank it. Which is what I have in my little truck. So I, and I appreciate that. And you know, you pay $1,200 to get, replace that loader. I see why you get the bare bones. Did we, can we trade in what we have? We do. We do. Before the, they actually, usually when we're done with them, there's not much left though. They ain't tradable. But it's more and seem to give us a buyback. A buyback, a pretty good price on buyback. So the price still may go down according to, and what would you guess ballpark and number one? Last year in total, we got rid of two trucks for them for, and one was 1,500, the other one was 1,000 bucks. Okay, so there's still some pretty good money for those trucks, okay? Yeah, the Ford Ranger that they bought back, the bed was almost completely ripped off the truck. Where it's going around these corners on these roads and it just rips the side of the bed. So it's a pretty good security card. I think they sent them with that state program for, but they get 700 bucks or something like that. You know, you donate them to KQED. Well, yeah, they do do a buyback. So that's what we've been, we've been noticed that we've got a better price with them with the buyback, then trying to sell them ourselves and putting all the effort and time into trying to sell them ourselves, insert plus more cells, it's just easier to, and we're getting more money, so. So you don't have the liability. Right. Rick, I appreciate you willing to take three instead of four, but what's your thinking in turn? What makes you believe that you can get another year out of that flowing, James, answer that, because he's. We're almost through the year and it's running pretty good. I guess, I mean, I thought you were going to say, we shifted it to a lighter duty, that we were going to use it on the road. No, what happened was, we had a retirement out of the water quality group where this guy wanted to drive this little truck and so he worked out of this little truck and then he retired and then we had to get full-sized truck for the next person, so they actually had a truck to work out of. And so then we just moved it over to the pool vehicle, that's what we did. So we took this little S-Tan and moved it over into the pool vehicle for her. And that's the one that's going to get an extra year because it's. Yeah, that we've been getting through this year on and it sounds good. We'll determine, come budget time, see if it'll go through another one or if we're going to produce a budget. It's a pool. It's a pool. It's going to be six. It's going to be three. Yeah. We used to be all Chevy here. Wow. We used to be all Dodge. We used to be Dodge. Right. Of course. Just out of curiosity, based on your experience with Chevy's Dodges and Ford's, you know, the brands that you could comparison wise. The Ford's have held up better. I'd say Ford, Chevy, and Dodge was horrible back in the day. We have a lot of problems with transmissions and rear-ends on the Chevy's as well. They fall apart, but I would. I thought Ford would have had a problem with it. I thought Ford meant fixer repair, definitely. So anyhow, we're recommending that we execute a purchase with Ford, North Bay Ford, in Santa Cruz. And that's the board to approve of the six-penetration. Don't let them come in on this item or not. Anybody have any trucks they want to sell? Why? We've got three to sell. No? OK. Back to the board. Anybody want to make any motion? I move that we accept the recommendation from the district manager and the memo dated January 9 for the purchase of three new district vehicles. And the model of 125,405. And authorize a district manager to purchase. Yes. That's OK. And what he said. Is it a second? I'll second that. OK. I'll let you call the roll, would you? Director Ferris. Aye. Director Moran. Yes. Director Coles. Yes. President Squan. Yes. Director Henry. Yes. OK. Item 11D, appointment of board liaison. Right. Give me one second here. District Wampieco Assessment District Oversight Committee. One second. Got something happening there. You can't find her? No, I got it right here. 11D. No, I apologize here. As outlined in the Wampieco Assessment District Oversight Committee governing charter, the district shall appoint one board member to serve as a liaison to the committee to be approved by both the board and the committee. The LADAC charter section eight district supports of the district shall appoint one board member to serve as liaison to the committee to be approved by the board and committee and reviewed after a one year term or earlier requested by the committee. The board member shall have no power to vote on or direct committee actions but if there is there to ensure the uninterrupted and full support of the general manager or designated staff to the committee to enable carrying out their duties, a preference for this appointment would be the board president and also the grand jury report stated page 7 of 13 will also look at creating a role for designated board and our staff member to serve as a liaison to the LADAC and its chairperson. This is also a grand jury recommendation is in the LADAC so it is recommended that you appoint doesn't have to be the board chair but one of the directors as a liaison to the LADAC. Duties in case you're wondering I don't see a lot of time commitment to be this liaison person. I don't see a lot of issues. The LADAC committee is moving pretty smooth. They've got the charter done. They've just about got their annual report done. The projects are going well. I mean I think LADAC is doing quite well. So I don't see this a very huge time commitment but it is a requirement in their charter and it was a recommendation of the grand jury and we did get a request from one of the LADAC committee members that we appoint this person. So I'd recommend that we appoint a person. I could just offer a clarification. This was not one that the grand jury specifically required. It was one that the district offered up. Right. It was a response, right? It was a response to the grand jury. But it was a district commitment. It was a district commitment. It was a district commitment, yes. Was it from the LADAC committee request that I be? No, that's it's in their charter. They say they would like it to be the board chair but it doesn't necessarily happen. Well, Steve. No, I'm not, you know. It's not a very big time commitment. I'm very fond of that stuff in any of the committees right now. I don't, Steve, just so you know, that is an evening meeting. That's an evening meeting. That's an evening. Quarterly. With beverages. Bringing up. They've been meeting like five to ten. Yeah, I don't even know if you need to attend. It's just that there's a liaison there for them to reach out to get to the board. Sure. I really don't even know if it's necessary but it is something the district said we do. I mean, because if there was a problem I would bring it to the board. They meet. Quarterly. They meet here in Quarterly. Quarterly. 530 on usually a Tuesday or something. 530. Or sometimes at the time of the fire. No. It's not Sunday. It's CST. But it's my understanding that the liaison does not have to attend. You would have to attend the meeting. It would just be somebody they could go to. You're making it awfully easy for me to, difficult for me to say no. I don't think you do have to attend. Yeah. You don't need to attend. And you don't have to do it. Yeah. Well, let's open it up for the board. As far as I'm concerned, yes, I would do it. Does anybody else want to fight me for it? Well, I'm just curious. You've been to a lot of those last meetings right around the corner. Who would you recommend? Well, I do have a recommendation. It states in there that they would like to chair. I'd try to follow their lead. I would say the chair if the chair has time. It's very little time commitment. There's not a lot going on. There's not contentious issues. This was done at a time put in there when they were having difficulty communicating. So is that a time when nothing's happening and they wanted to get something happening? So something is happening now and we're driving this to completion as fast as possible. I meet with them all at the time. I don't like the obsidian, so I'm just. Yeah, I've actually done some of their meetings, too. I'm a Long Pico. Oh, that's when it gets contentious, right? Yeah. No. It wasn't good. No, I haven't caused any problems. So the only thing I would say to that is I know other board members are more familiar with Long Pico than I am. And sometimes on these things, maybe a fresh face or fresh eyes is a good thing. So I would be willing to do this if Steve didn't want to do it or you couldn't do it. So I'm just volunteering as someone who doesn't have a lot of beforehand knowledge about this. I'm not an expert on Long Pico. But sometimes that's a good thing to have in a committee. Is anybody an expert on Long Pico? Except maybe the three of us right here. Can you other board comments about this? I'd say it's a steel cage death match between you and Rick. You can win. Two men in a row and a man in a blade. I'm fine with either one of you. He was attentive. Any comments from the audience? Anybody from Long Pico out there? No. OK. Nobody care. It looks good for the board president to do it. It's just a non-mandatory, but it's a good symbol or a good gesture. The office in my son. Yeah, I don't mind doing it at all. Right. Rick, do you? No, I don't mind you, not minding. All right, OK, it's OK. And I'll always help you if you're stuck. We need to thank you. We need a motion on this, then? Yes. Right, OK. I think the latter committee of the Charter has to approve the appointment as well on their end. I'm going to do what you've said. Board President Steve Swann has the hands on to the latter. Then I'll second that. Holly, call the roll. Director Ferris. Aye. Director Moran. Aye. Director Falls. Yes. President Swann. Yes. Director Henry. Yes. All right. Oh, finally something fun. Yeah, your new business item. Probation Tank Ribbon Cutting is a long awaited. Item 11E is the Probation Tank Ribbon Cutting. Construction has been completed. We have not issued the notice of completion yet. The board has not seen that. They're getting very close. On the project, the original 100,000 gallon redwood water tank constructed approximately 45 years ago, reached its life expectancy. It was experiencing severe leakage, honor statement. The new $1.7 million, $1.7 million, $534,000 gallon welder steel tank will provide improved water storage, fire flow, conjunctive use, and reliability. In addition, the new tank will improve water conservation and reduce loss and revenue due to leakage. The new tank has been placed in service and is considered a milestone in the district's capital improvement projects program. And a ribbon cutting ceremony is warranted. The ceremony will be at the tank site. And the ceremony will also highlight the environmental sensitivity of the construction project. But we've also put in a award to the Engineering Federation or the Construction Federation as an environmental milestone project because we worked with four or five federally declared data species, a very tight site. The district did an incredible job. We even had James up there planting wildflowers. Transfilling wildflowers, it was a very successful construction and environmental. So during the ribbon cutting, I plan to have Dr. Jillian McGraw there to speak about the data species that we worked around. And the fun we had with that is posters of the different plants and flowers and data species and some good pictures of the old tank, the new tank, invite everybody and everybody from all agencies and people. I'd like to do it during a work day because of the other agencies. You'll get more people to come in an afternoon. I worry about the weather. As you know, it's a very tight site. So we'll work with the probation center to park down at the probation center parking lot and shuttle people out. But I think this is a chance to really show off one of the milestone of the district capital and especially a very sensitive project working in data species and habitat and the ecosystem, sand park land, and so forth. It was a very successful project. So we need a date is what I'm asking for all that. When you all think some staff would like to do it late February, some staff would like to do it early March. It's far enough to advance. Well, I need time for posters and get the invitations out and so forth. And I also am a little concerned about weather. But I don't know if you can judge the weather anymore. It could be in the middle of July or the spring. Avoid the spring breaks. Do we know when the spring breaks on? Steph and you should. When is Easter? It is. Yeah, when's Easter? Easter is the 12th. April 12th, I think. So it's that week of April 6th is spring. So did we didn't holiday pick a date for a double date? We did. There was something? No, I guess not. Just late February or early March. Yeah, that was nice. Yeah, people weather and during the work week to accommodate public agencies. I think you'll get great attendance. It will help people with the day for soon. And depending on the way. Were the people of Scott's Valley know about this? Sure. Yeah, I mean, I think so. Wasn't there some kind of notice that we sent to you about you had something so. More conservation and different things. We'll put the temporary notice. And we put the temporary in. Sure. No, we have not yet. No, we haven't. And we could put something out when we pick this date and invite people. It is a tight site. As long as we can use the parking lot down below and shuttle up to other street vehicles, shuttle up. Are we going to hit it with a champagne bomb? Fear of something else. There's a concrete block somewhere. Oh, there's a lot of hard items. There will be something to present it and name it when the probation comes. We have to time to sell a name. Name the right smell. Right. So right now, I'd like you all to pick a date or something to keep this moving. I wouldn't have anything to do with it. You wouldn't have anything to do with it. I'd like to have it during the week. Preferably a Thursday. Because Tuesdays and Wednesdays are really busy. Nobody really likes to do anything on Monday. So preferably a Thursday. Would you prefer a Thursday with a board meeting or without a board meeting? Oh, without. So Thursday to 26th of March? Yeah, because the Thursdays that don't have a board meeting is when I am crushing on the agenda, making sure you all get your information. But when's Santa Marvoreta? The last. That's one. Oh, March 5th. March 5th is a board meeting. Yes? Like 1 o'clock, 1.30, something like that? Yeah. I'll gun them with any of them. I'd like to also, though, ask that we make a specific invitation to the past board. No, that would be the past board. That would be invited. I'm sure they're there. And that. Pardon me? Probably be late. Come up with a date. One will. The second week of March? No. I'll have Santa later in the day. Well, then 1 o'clock or 1.30? OK. So we have the meeting starting at 5.30. 5.30. And if you're going to do shuffling and a shutout, we'll see. This will be a board meeting. Correct. My correct opinion, because we'll have the five directors there, and we will be dedicating a facility. Would this be a board meeting or a committee? Maybe an exemption for this, but I'll have to check. So maybe a board meeting. I thought there was a ceremony at Santa Marvoreta. I think there is, yeah. And we had an event before when we first hired Brian as to where all the board members came. That was definitely a board meeting. As long as we're not discussing business and all that before products. Yeah, I think there's an exemption for this. I think there's an exemption. So you'll check into that. Jane will check into that. It has to be a board meeting. We'll have a notice. So if it's going to be on a board meeting day, then we have to be back here at 5.30 and I'm not sure how big the shuttle bus is going to be. I'm also sure we don't have a closed session. So we'll move it to the 12th. That's not a board meeting. She is wholly ejected. Well, see, the problem with a non-board meeting Thursday is that we are working on getting the board to agenda financials the next day. So that's when we're really working on it. Let's go with the group. I like the group. March fit. Right in the wind, guys. You don't need to vote on the ruins in there and heights of March. But they have 15 heights of March. But this does not require a little close-up. And so 2 o'clock, 2.30, or 2 o'clock? Why don't you come? Yeah. And we've invited the, I don't know if we'll invite anybody. Yeah, we'll invite everybody we can make up. Depends on how important people are speaking. Yes. Get the hook. Very though. And Mark Stone. Yeah. A lot of them will show election here. This is a milestone. It is a milestone. OK. Thank you. OK. Great. So the new business, right? Yeah. Did you go to the crossway? Mission. You know what you do? You do. Yep. So agenda. President Swann, just to confirm, was there any public input on that item? Was there any outlaw? Celebration. You know, we didn't give them a chance to. Anybody in the public want to talk about ribbon-cutting days? Time of the day? Well, it's good for you, Chuck. You busy on the fifth? I will comment that it's not that long a walk. And if you want to be, you know, if you want to cut time off a little bit. Yeah, probably not a long walk. But you may at least get a hold of it. I have a tough. And you get to see a little of the. Maybe I can have. Well-sized sort of. Maybe I can have Jillian mark-ups and stuff all the way to. We can mark some stuff out. No, I mean, people may walk back down. It's easier to walk down than to walk up. It's just a little jaunt. It would have been a new probation to Well-sized. Right. Or that might be worth directing. No? See where he spent a million dollars, yeah? He spent some money out there. All right, so I'm confirming that this would qualify as a ceremonial event. That does not have to be conducted as a notice meeting so long as matters of business are not discussed. But we'll. I won't bring it up if they won't. I'll stop. Okay, so a consent agenda? What are you doing with the consent agenda? for this, you could ask if any board member or member of the public needs to pull any item from the consent agenda for discussion. And if so, then you can treat that as a separate agenda item, but if not, then no action on the consent agenda results in approval. Does anybody on the board, I mean, can they want to pull from the consent agenda? Public? No? Okay. Make a motion that we accept the consent agenda of the minutes to the board in the direct agreement of December 5th, 2019. You can do it either way, President Swan. No action results in approval, or you can have formal approval via motion. No action, we'll just roll it. Okay, district reports. We have the Department of Staff's reports for the Engineering, Finance, and Business and Operations. The department heads are here to answer any questions or any concerns. Any of the department heads like to point anything out of any special interest of the board? I'd say my report does have the PG&E reconciliation, so I mean that might be something. Are you sending it to them? Are you sending it to PG&E? Probably the way I find out from legal or if anyone else is actually successful. Copy the PUC. You made it clear that they're not going to pay. No, I understand, but I think it's important that the people of the state of California understand what this policy costs the state of California. This is not a free thing that's been done. I agree. If you want me to propose a method of communicating this, I can. We have a big PUC practice, and we also understand lawsuits around these issues. So I can propose a format. This may not be a big deal for San Jose water or what have you, but it's a big deal for us. I agree. That's a redwood tension. $125,000. If the state of California wants to make this policy, there might need to be some funding to help with these small rural districts that are being disproportionately impacted by these actions. Make the state pay? Well, I mean Mr. Sanoh and Mr. Monning might want to... Like it. Yeah, that was an eye-opener. And that's probably low, right? I mean, there's probably things that we did that never got rolled into that. I mean, that's mostly over time. I'd say that that's a pretty solid number right there. I mean, the guys are very good at it. When there's a work order number issued and they're going to buy something, you know, they're... I mean, I went through every fuel purchase. Times, supplies, resolution, everything. A couple years off of Nate's life. That's what I was thinking. Great. Nate did a great job. Excellent job. Darren, on your monthly report, the Olympia Well, are we going to rehab the Well 5A the same way we rehab the Well 3? Do you have a quail well? Oh, yeah. Well, that's right. Right, exactly. So the Olympia Well, it was now complete. And now the work on the quail well starts. Is that the same rehab? I think it's the same process. Yeah. So I didn't get a little tidbit back on that just yesterday. And the Well column is clean of iron bacteria. So there will not be chlorination cleaning on this one. So we don't have to use baker tanks. So that's a lesser cost there. No baker tank because they'll just straight discharge. And they do believe that it's just sand clogging the gravel pack. That we're just going to blow it back out? Blow it back out. So there should be a little bit less of a project on the Well 3 process. Do we anticipate getting the same yield from 90 to 350 gallons per minute? Don't count on that. Like Martin Fene said in the report for Well 3, lightning doesn't strike twice. I think it's Haiti and that Well is new. The quail wells are not the big producer there. They'll probably be around 150 to 200, but they're an excellent model for them. Yeah, that's the thing. The water quality is really good. They're the only wells to fire on their manganese. And I'm typically looking forward to hearing that they're creating mistakes. Consultants, I'm just saying. Those folks have been waiting a while. And they'll be great to start getting some information that we can take an option on. Yeah, so the consultant has completed their evaluation. They're going to be submitting a draft report to staff going over multiple different issues and options. A robot step? A robot step? Yeah, it got quite a few. We'll hash it all out with the consultant and get it refined in the final answer report. And the people in Barricade States know that it's in this state. Well, this presentation is just for staff. So they know that this has come, basically. And we're at the point where it's being presented out of staff. We've got good communications with the folks. And then after staff reviews this, I imagine, we haven't talked in a while. I imagine the next day we'll be updating the people in Barricade once we get our update. With the specific details. Yeah, that's good. This is great. The other thing is we have the Long Pico tanks are out to bed. They're scheduled to open on February 6th. And we have an RFP out for Long Pico tank replacement construction management. Which is similar to what we did with Basin tanks. So the Long Pico projects, there were five? The Long Pico PRVs are just being completed. We're out to bed on the Long Pico tanks. Meters are done. Meters are done. Service land for. We'll be putting together a memo to the board here shortly on all of these projects and what we have done. Which projects we re-evaluated and worked with the Long Pico group and bring the board up to speed on projects and plants. Especially kind of waiting to get in the pricing of the six tanks. That'll be a big item and then we'll be able to tell where we're at on the remainder of the projects. It'll be close. Yeah, that may, the tank projects may take up the rest of the assessment. Yeah, we'll see what happens. It's going to be close. May it take up what? The rest of the assessment. Cestrian district funds. It's going to be close. Yeah, it should be. And of course we've got X number of projects and more money. We still have the projects to do. Right. And so we'll, we'll definitely keep the Long Pico group in the loop. And they're aware of it. And we'll put it all together. The big question is the actual price. Now we can find, you know, Garen's will be trying to handle contractors. And we can find a contractor who's used to this area and not afraid to work in Long Pico. Keep the cost down. You know, it's tight, tight sites up there, ingress and egress. And then while people can. But there shouldn't be any real super large equipment. You're talking about a tantalailer and excavator. You're not talking, you know. Your trains are going to deliver? Yeah, you're not talking about huge construction equipment. So we just hope that we can find a contractor that's worked in the area. And we hope that, well, Garen pretty much assured that there'll be one construction season will be done in the summer up there with the tanks. Isn't it an idea to have them do all the tanks so they'd be more likely? Well, yeah, they will. It is one contract. And they'll strategically do them so we maintain some fire flow and source up. So the Lewis tank, are you going to put two tanks where the Lewis tank and the treatment plant is? Yes, the treatment plant will be taken out. And the well will be abandoned. The yard will be basically straight clean. And two new 100,000 gallon tanks will be installed. Great. And that's upper Lewis brought down. Yeah. And so what happens is, won't people own the property that was behind the people's fence? Were the other Lewis tanks? There's a few lots up top there that will be bringing to the board a surplus. Yeah. Yes. Along with surplus property in general. Yes. With the people who live up there want to buy it? I don't even know if they send out. Yeah, well, of course maybe they think they don't need to. The gentleman has contacted us and is interested. There's an interesting property. Oh, okay. The gentleman that owns the property had Jason. Okay. Thanks for that. James, in your report, you mentioned the temporary polytanks. And I'm just wondering, Rick and I had a discussion as far. Did you mention it today? I have not. No, I haven't. Some of those polytanks will be repurposed for three conditioning tanks down the road. But if any of them are not necessary for that, if we have some extra polytanks, please don't get rid of them. We may have a use for them. I have a use for them. For all of them? All my redwood sites that don't need redwood tanks on them can use those polytanks. Well, temporary, you know, during construction and so forth. There will be a time when we have excess polytanks. Well, that's my point. I think we talked at one time about when we did actually have an excess tank getting rid of it, let's say rid of tanks. Because water capture and storage is going to be the mantra. And we continue to get a lot of our water from the surface? Yes. We're doing very good right now. And hopefully we get some rain next week. Like you said, we're going to continue building, starting to move some water further south. President Swan, just so you know, we've grouped all of these reports under one agenda item for purposes of public comment. But you could take public comment at any time, either all at once or if questions come up as we go along. Does the public have any comment? Do you have any comment with respect to the department status reports that have been discussed? We can take a look at the committee report. Anybody from the committees have anything that they want to bring to the conversation? Well, I have just one other comment for James on his report. I'm repeating myself, but congratulations again for another month and not exceeding our draw factor for fall free. I think that's a good thing. And every month we do that. It may be lucky, but it's a good year. It's something that we should favor. So we need committee thoughts? How about this? Any way to bring up this? Significant? Public? Nothing. Any idea about the director's reports? Director Moran, some comment on weeds. What are you doing with weeds? I pick my weeds. I pick my doubts. A weed is any plant that you don't particularly want, but invasive species are another thing. So the board let me or wanted me to go down to the Central Coast invasive weed symposium that was held November 14th in Carmel Valley. Thank you for doing that. And there were eight specific presentations. It's hard to say any of these studies had a direct correlation with exactly what we experienced in the Olympia watershed or other places, but I had some general impressions that I can wave from with this. And they are as this. You can't do any of these big projects without building partnerships. So there are eight people talking. And I'd say five or six of them mentioned how they developed partnerships to do these projects. So that was one thing that stood out to me. Public-private? Public-private. Our good friend Jody McGraw is part of that. She was a co-sponsor. And this is a list of all the people that were involved. And Jody McGraw is consulting, is groundswell. So these people are always, you know, they're working with Cal Fire, they're working with other parts of the state government that are interested in these kinds of issues. So they're building partnerships. They're not trying to, you know, so it's a big project. You have to have help. It's not something you can just singularly go out and attack. And one of the things, one of the first things they talked about was a project that's going on in the Pinnacle National Monument. And I was glad to see that they included the, a guy by the name of Rick Flores, who's a Native American. I'm a Muslim Native American tribe. So they were covering the bases about how to manage weeds and manage the land. And it's a land, that's the right word, okay? There needs to be cooperation with various land management agencies. That's the same thing as a partnership. Prescribed burns were a big part of a lot of these individual projects. So I know when we've talked about environmental committee and fire management that the fuel load is a big issue with our watershed and prescribed burns is one of the ways that people are dealing with that. So, and these people were, you know, small scale. A lot of these projects are really small scale, but giving you examples of what they're doing. There were people that were working with cattle and goats as far as, you know, trying to combat invasive species and weeds. So, and it was really well attended. There was former director Bobbin was there. Johnny McGraw was there. I recognize a few other people that I've seen around. And there was probably 150 people there. Well attended on a Thursday, Tuesday morning, to get exactly what day it was. But the last thing I'll leave you with, which is what they left us with, was this woman by the name of Lynn Overtree. She's from the San Bonino Agricultural Land Trust. And she said, encourage your children. Encourage your grandchildren. This issue will be with us always. So I'll leave it at that. So that was my experience down there. Thanks, Rick. You're welcome to share it. Pretty good. Well, look, Chuck, you were there. Anything you want to add to it? Okay. And, okay. So do we need to do anything with written communication? No. That needs to be done with those remaining agenda items. You could adjourn the meeting whenever you are. One thing on those additional items, there was a letter written from Bruce McPherson to us, congratulating us on getting the Green Business Certification. And are we, I noticed that's on the website, right? Yes. Yeah. I was planning on maybe doing an article in the press banner. Didn't they do it? Did they? The Green Business Award? Yes. I think they did. In the paper? Yes. I think I saw something. In the press banner? No, it wasn't last week. It's right here. It's right here. There was one letter about the logo. It's in the informational mixture. That'll be next week. Yeah, there's a letter in there about that thing. You don't have it with me? Next Thursday you'll have to make a decision on the logo. How's the voting going? I don't really, I'm going to have to defer to Stephanie. She'll follow me. And Gina will follow me. We'll have a motion to talk about the logo. Not on the agenda. Well, with that, then next Thursday. If there aren't any other comments by any of you here, then we'll adjourn the meeting. Thank you all very much. Good job. Good job. Good job. Yeah, thank you. You're welcome. 2 hours, perfect.