 Good evening. I'd like to call to order the third regular meeting of the 2019-2020 Common Council. Will the clerk please read the quote for the day. Thank you Mr. Mayor. The grass is greener where you water it. So appropriate for this season. Next item is roll call. There are eight present. Alderperson Mitchell and Phillips are both excused. Please stand and join me in the Pledge of Allegiance. Pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all. Next we'll go on to approval of the minutes from our last council meeting. Alderperson Wolf. Thank you Mayor. I make a motion to approve. Thank you for that motion in support. Is there any discussion on the minutes? Seeing none. All those in favor please signify by saying aye. Aye. Opposed? Motion passes. Next item is a presentation of our first quarter of 2019 strategic action plan items and critical measurements by City Administrator Daryl Hoffland. Thank you Mayor Van der Steen. Again I appreciate the work that's been done and help in putting this together for your information this evening. City Department heads as well as Cary Aaron's assistant to the City Administrator did most of the work. So thanks again for all your hard work. As in the past a quarterly update is provided to you. It consists of action items as well as benchmark measurements. The six focus areas for the 2017-2021 strategic plan include quality of life, infrastructure and public facilities, economic development, neighborhood revitalization, governing and fiscal management and communication. And again I will attempt to hit the high notes. Again some of the projects are multi-year in nature. As you can see there is notation where in fact projects specifically action items are postponed until 2020. Again a lot of the work would not happen without collaboration between departments as well as with community partners. When possible the city staff attempts to leverage intergovernmental resources including financial contribution as a way to stretch the local property taxes as much as possible. We do appreciate public feedback as we make improvements as well as welcome suggestions for modifications. The city has begun an effort to provide comparative benchmarking with other municipalities to verify that our efforts remain fiscally responsible. Again that is through a website. You can find that under the city administrators section of the website where we have comparisons between like size communities. First action item is quality of life. Fire response of 38 seconds or less. We're at 91% of our goal. This compares favorably to the level again same first quarter 2018 of 89%. Residents who feel safe or very safe walking after dark we are at 86% of our goal. Our benchmark is 80% of the response on the last survey indicated 68% responded that they do feel safe very safe so we're at 86% of our benchmark. Regarding part one type crime which are violent crimes. We are through the first quarter at 29% with an assumption that 100% is for the total year. The 0.77 is the same exactly the same as we were in 2018. Regarding part one crime rate for property crimes the 3.10 per 1000 population is actually lower as similar quarter 2018 where that amount was 3.26. 215 pounds of prescription drugs were collected again this is through the first quarter. As you're aware just a couple weeks back there was a major collection I think take back drug day so that information will be part of the presentation that will provide as part of the second quarter update. We have nine neighborhood associations as part of the neighborhood leadership cabinet. This is in line with the benchmark goals. A hundred literacy or citizenship public events have been held to date. For shoreline metro fixed routes 18.6 trips per revenue miles 15 is our goal so you see we exceed that 120% for all of 2018 that amount was 15.38 so again we're exceeding substantially the amount compared to a year even a year ago. In the last couple weeks celebrated Tree City USA and Arbor Day was held recently. As you're aware the city is 41 consecutive years of receiving this recognition that is the best in the state of Wisconsin. Under infrastructure and public facilities again through the first quarter we received three fixed route buses. Subsequent to that we've received two additional so we have received all of our buses in 2019 5.5 plan 5 delivered year-to-date. Managed City Hall renovation project last report from Public Works Director David Bebel. 80% fairly close to the finish line. Police report that we are on budget and again a planned move-in date is mid-June. Developed citywide long-term stormwater management program we're working with the consultants we're 40% through so a full report will be discussed later this year with a recommendation possibly for the 2020 budget. Continue implementation of the Sheboygan A's complex improvements you see we're close again to the finish line on this we're at 98%. Our work has been more directly associated with the lights but also coordinating with them on the new party deck as they plan their opening game soon. Economic development continue to visit with visit Sheboygan for recreational city green programming. Transform former capsule property into innovation district 15% as you as you know the city's done a lot of planning. We've also worked with property owners as far as acquisition. We're currently in discussions with the developer on a multi-story building and as you also know we're in the planning process for constructing an on-grade parking lot to support that development and other developments in the area. A developed master plan for Mayline West Sheboygan River District again working with Grafe on that plan more to come in the next several months. The next is room tax and again I'm going to be providing you with final numbers for 2018 due to the reporting and receipt timetable. Typically the city receives money roughly two months after the close of a quarter so it's easier for me to provide you with information for totals for for a calendar year. In 2018 738,000 in change or 134% above the benchmark goal this compares favorably to the 2017 where a total of 585,975 was received. Both of these totals exclude room tax from Blue Harbor as as you know the debt was paid off on the Blue Harbor Conference Center in 2018 so the 2019 information that you will receive soon will include room tax generated from Blue Harbor so look look for that in a future report. Next focus series neighborhood revitalization again continuing to work on baseline data and target neighborhoods. Again through better mapping and tracking we're becoming more sort of efficient in in staff's work. We're 50% through the target areas for 2019 and my recollection is that we are taking on additional neighborhoods in 2019 compared to the same a year ago at this time we were not able to select and work through as many neighborhoods. Next is maintain neighborhood beat officer positions. We're funding funded at two beat officers that's a 75-25 federal government grant and that grant is good for three years 2019 to through 2021 so that money has been secured. Organizing annual spring cleanup event in partnership with the public works some of you if you're part of a neighborhood that belongs to association you've had this door hanger typically identifies upcoming meetings as well as a large item disposal program so again if you did not receive one of these most likely you did not live in a neighborhood that has an association this is one of the benefits or incentives to working with your neighbors to become part of an association. The large item disposal program has I think we're two weeks in and we'll continue through the first weekend in June. Abandoned vehicles that are towed I don't know if this is good or bad but we are below same quarter last year 34 year to date again through the first quarter same time as last year 51 vehicles had been towed. Garbage complaints again first quarter 2019 98 complaints investigated cited a year ago 264 so again hopefully our neighborhood neighbors are respecting their neighborhood and keeping those complaints to a minimum. Next focus area is governing and fiscal management develop a succession plan for all management positions that has been completed continue providing detailed budget documents to residents and submit to the government finance officers association for review this document fact was submitted to GFOA at the end of January typically we receive results in August or September. Munis which is our major software for accounting for payroll the salary and budget module we're near completion as far as implementing that clearly timing wise we're gearing up for the development of the 2020 budget and this module will allow staff to be more efficient and more accurate in developing numbers communication is the last six and last focus area continued steady increase in users of all city social media outlets were a hundred percent over on all of our categories similar to 2018 as you recall in 2018 we actually sent out two community surveys one I think in February and one end of November along with ARPs support 1277 responses were received that compares with the earlier survey in 2018 which was 1187 so our at a benchmark of 1100 were 16% above that last benchmark I'm reporting for you is six fire department community events have been held this year that compares to one a year ago at this time any any questions or comments Alder person born Daryl with the munis with the munis implementation is that a combination of training and or the actual software or hardware you know why are we've had that for a number of years right the munis software there's multiple modules at the city has I think this one in fact I think we had it but never implemented it again with some of the challenges we had in developing prior year budgets we felt that there had to be an easier way especially since we use munis for our payroll system so instead of having a separate or replicated spreadsheet through Excel as example the thought is let's go ahead and use the payroll information that we have and just sort of translate that in into a budget document it required us to change how we sort of operated it changed as far as making sure that we had up-to-date personnel information inputted into the software so I think there's at any one time there's probably been seven or eight staff that's been involved in training or assisting others and better understanding the need and as far as improving the input of information and again we're ultimately discussing what the outcome or output will be down the road and how it will benefit really all departments in addition to HR is that recent seminar that the employees attended down in Texas is that going to help to expedite this process yes there was additional training held in Dallas in addition staff that did attend that conference were able to receive updates regarding some of the other modules that they're responsible for and as in at many conferences as you know it's a lot about networking especially talking with fellow munis users in Wisconsin knowing that our accounting system some of the our payroll costs and structures are very similar so developing that those relationships were very important thank you thank you very much for that presentation next we'll have another presentation of the 2017 gfo a certificate of achievement for excellence and financial reporting for the city of Sheboygan by finance director Marty Halverson good evening so tonight I'm pleased to present to mayor van der steen and the city of Sheboygan an award from the government finance officers association of the United States and Canada commonly referred to as gfo a this award is a certificate of achievement for excellence in financial reporting the document that was submitted for consideration is the comprehensive annual financial report also known as the caffer this award reflects the commitment of the common counsel and staff to meeting the highest principles of government financial reporting in order to receive the award the city had to satisfy nationally recognized guidelines for effective financial reporting and presentation the document and this award reinforces the city's strategic plans focus areas governing and fiscal management and communication the city's goal is to provide open and transparent financial documents that empower its residents staff and officials to make informed decisions regarding the future needs of Sheboygan this is the fifth year gfo a has bestowed the city with this recognition and Sheboygan is one of 32 municipalities in Wisconsin to have received this award I'd especially like to thank the finance department staff for their hard work and dedication along with the city's department heads and city administrator Darrell Hoffland for their collaboration with the finance team in achieving this award thank you I'd like to take this opportunity to thank finance director Halverson for all the great work that he's done and also administrator Hoffland for the leadership he's provided in making this happen next item on the agenda is public forum do we have anyone this evening no one this evening okay thank you I'd like to ask Patrick Boyle from the Sheboygan County food bank to please step to the podium we have a proclamation for letter carriers food drive day this proclamation whereas every year on the second Saturday in May letter carries across the country collect non perishable foods as part of the nation's largest one-day food drive distributing the donations to local food banks and whereas the letter carriers stamp out hunger food drive is just one example of how letter carriers work to make a difference in the lives of those that they serve since the pilot drive was held in 1991 more than 1.67 billion pounds of food have been collected and whereas we recognize all letter carriers for their hard work their commitment to their communities all of the food collected for our community stays in our community we support the letter carriers efforts to help those in needy in our community whereas we also recognize the noteworthy milestone of 27 years that the national letter carriers food drive celebrates in 2019 now therefore I'm like van der steen mayor of the city of Sheboygan to hereby proclaim Saturday May 11th of 2019 is letter carriers food drive day in the city of Sheboygan we encourage the residents of our community to support the food drive by placing non perishable food items in or near your mailbox on food drive day your letter carrier will pick up while delivering the mail and all together we can help to feed our hungry so I'm pleased to present this to Patrick Boyle and recognize all the work that the food bank does in this effort thank you mayor van der steen and the common council for your interest today and willingness to help our neighbors by reading this proclamation tonight in support of the letter carriers stamp out hunger food drive like many places in the world in the United States I'm here to tell you that hunger is a real problem in Sheboygan and it runs probably deeper than you think it's estimated that about 10 to 11 percent of Sheboygan residents struggle with food insecurity and hunger people suffering from hunger are elderly the elderly who are not able to work any longer many live on living on very fixed incomes people struggling with mental illness people have lost a job or struggle to remain employed veterans college students people with big medical bills and the list continues you just never know what people are challenged with the food bank acts as a safety net for people in need to help them and our job is to to really elevate them and get them back on their feet and treat them with the utmost utmost love respect and dignity that they deserve the food bank has been around for 37 years but up until a few years ago we were Sheboygan County's biggest secret I think but thanks to our generous donors we now occupy a wonderful 10,000 square foot facility on the north side of Sheboygan this is the old Nemshoff factory if you're familiar with the area we serve about 3,000 families per month through our emergency food network and we distribute 71,000 pounds of food per month to 15 food pantries community meal sites and shelters it takes a team and extensive collaboration and coordination to run a successful food bank and to fight hunger every day here in Sheboygan speaking of fighting hunger besides supporting the food bank with financial support as the mayor just read if you'd like to help we have our largest single day food drive coming up it's called stamp out hunger on May 11th you'll notice yellow bags on your mailbox this week they're going out this week you probably haven't seen them yet probably about Wednesday this week you'll see them so if you fill that bag with non-perishable food items placed in the bag by that following Saturday morning the mail May 11th coming up the postal carriers will pick it up take it back to the food bank and we really appreciate it and I just wanted to reiterate our appreciation to the post office for their hard work and efforts in fighting hunger they really really do a great job and we're really appreciative of it so thanks again to the mayor city administrator, comic council and everybody in Sheboygan for helping to support the food bank. Thank you working on it. Next, I'd like to call up our city clerk, Meredith DeBruin, a proclamation whereas the office of municipal clerk is a time honored and vital part of our local government and exists throughout the world and whereas the office of municipal clerk is one of the oldest among public servants you can see she's rather young though whereas the office of municipal clerk provides the professional link between the citizens and local government bodies and agencies of government at other levels and whereas municipal clerks have pledged to be ever mindful of their neutrality and partiality and rendering equal service to all and whereas the municipal clerk serves as the information center on functions of local government and community and whereas municipal clerks continually strive to improve the administration of the affairs of office of municipal clerk through the participation in educational programs seminars workshops and annual meetings of their state provincial county and international professional organizations and whereas it is the most appropriate that we recognize the accomplishments of the office of municipal clerk and whereas municipal clerks week is celebrating the 50th anniversary of this recognition in 2019 now I therefore Mike van der Steen mayor of the city of Sheboygan to hereby proclaim the week of May 5th through the 11th of 2019 as Mississippi clerks week and Sheboygan and further extend an appreciation to our city clerk Meredith de Bruin her team including Melissa Clevenger Cheryl Smith and Julie Wike and to all municipal clerks for the vital services that they perform and the exemplary dedication to the communities that they represent please present this to Meredith de Bruin and next I'd like to bring up Department of Public Works director David Bebel this proclamation whereas the public work services provided in our community are an integral part of our citizens everyday lives and whereas the support and understanding of informed citizens three is vital to the efficient operation of the public work systems and programs such as water sewer streets highways public building solid waste collection and whereas the health and safety and comfort of this community is greatly dependent on these facilities and services and whereas the quality and effectiveness of these facilities as well as their planning design and construction are vitally dependent upon the efforts and skills of public works officials and whereas the efficiency of the qualified and dedicated personnel and staff who and public works departments is materially influenced by the people's attitude and understanding of the importance of the work that they perform now therefore I might van der steen mayor of the city of Sheboygan do hereby proclaim the week of May 19th through the 25th is national public works week in the city of Sheboygan and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and recognize the contributions which public works officials make every day to the health safety and comfort and quality of life in Sheboygan David I'm proud to present this to you and your staff and I think you have a few words about a special event for us sure please go ahead thanks mayor as in celebration the national public works week we're going to host our DPW open house Saturday May 18th from 10 a.m. till 1 p.m. at the municipal service building as well as our wastewater treatment plant so it's an open house opportunity for the public to come down get a little behind the scenes tour and get up close and personal view of some of the work we do in the equipment and meet some of our staff tonight we just have some of the staff some of the team members Ryan sasma our city engineer Jason blazeola our street superintendent and sanitation as well as rick nye manager and supervisor of our fleet and maintenance of equipment maintenance so we really encourage the public to come out learn a little bit more and as well it was quite a kind of a nice segue we are also holding a food drive so we're encouraging citizens to drop off food non-perishable food items that will be donated to the food bake so if and for some odd reason you missed your postal service pickup you can bring it down the next week to the service building we'll be happy to collect it and donate it as well to the food bank so thank you very much just a couple other announcements we had a great beach and street cleanup day on saturday thanks to all the residents that participated in this cleanup they really helped to make a difference on shabuigan's lake shore by participating we had four sites general king beach the land park beach north point park and broken drive and we thanks go to the adoptive beach program which is supported by the lake shore natural resources partnership the shabuigan river basin partnership the friends of peace park the friends of north point the king park association the memorial neighborhood association and thanks to the adoptive street program and the work of the shabuigan rotary club next is the peace park committee is having a plant sale they're trying to make way for our new sister city gardens at peace park so they'll be planting some some new garden beds with things that reflect items that come flowers that come from germany and around estling in as well as japan for sabami and these items that were planted there before removed and they'll be part of their plant sale and that'll be taking place on may 10th and 11th from nine to four at 28 29 eerie avenue and most plants will be about five dollars and then this coming friday we're having a bike with mike program i'm hoping that residents will come out and get on their bikes and you get started riding this season we've got a program that we put together with the national bike challenge if you go to a site called love to ride dot net you can sign up to be a member of the shabuigan team and download the ride report app on your phone and it'll track all your mileage and and we'll collect that information for all the people that are participating the ride is going to start at 5 30 at the veterans memorial near the water tower and they'll proceed east along eerie avenue and then we'll be going north on the shoreline 400 trail and we'll end at three sheeps tap room and while the remodeling for city hall is on schedule we didn't allow enough time for the installation fine tuning and training on some of the new technology in the city council chambers so we're going to move our city hall move-in date back to the first council meeting in july so now we're looking at 56 days until be able to move back into city hall for our council meeting thank you grumble made it this far okay next item is the consent agenda it's a motion to accept rather that will include items two point through through 2.11 all the person wolf thank you mayor i make a motion to accept and file all our o's accept and adopt all our c's and pass all resolutions and ordinances thank you for that motion and support is there any discussion on any of the items in the consent agenda seeing none will the clerk please call the roll eight eyes motion passes under reports of officers item 3.1 is RO number five of 1920 by director of planning and development submitting a report from Chad Pellecek noting acceptance of an additional 20 000 dollars in sponsorship contribution towards the 2019 city's freedom fest celebration from plan co all the person wolf thank you mayor i'd like to make a motion to accept and file thank you for that motion and support under discussion all the person wolf thank you mayor i would like to to say thanks to the plan co company for stepping up and sponsoring the full event of the 2019 city freedom fest celebration it's it's a big deal with economic times with all the tariffs going on that plan co was able to step up and and donate the other 20 000 dollars thank you for those comments any other discussion seeing none all those in favor please signify by saying aye opposed motion passes items 3.2 through 3.8 will be referred to various committees under resolutions items 4.1 and 4.2 will lay over items 4.3 through 4.10 will be referred to various committees and under reports of committees item 5.1 is rc number 274 of 1819 by licensing hearings and public safety committee tumors referred resolution number 183 of 1819 by all the persons wolf and donahue dissolving the sustainable sheboygan task force and recommends approving the substitute resolution all the person sorenson mayor i moved to hold the document is there a second thank you very much the item is being held our sustainability coordinator chad pelichek is still looking for a suitable replacement to a citizen committee and he hopes to have a report by our next meeting so thank you very much all those in is there any other discussion seeing none all those in favor of the motion please signify by saying aye opposed motion passes item 5.2 is rc number 4 of 1920 by the finance and personnel committee tumors referred direct referral resolution number 4 of 1920 by all the persons donahue and borne authorizing city officials to negotiate and enter into a development agreement between van horn development llc and the redevelopment authority of the city of sheboygan rda and the city of sheboygan with regard to the former kingsbury property located an approximately 2.49 acres south of wisconsin avenue and west of north 10th street and recommends approving the resolution all the person donahue thank you for that motion in support is there any discussion on the motion city attorney are we all good with the language okay seeing no discussion will the clerk please call the roll eight ayes motion passes under general ordinances item 6.1 through 6.3 will be referred to various committees and under other matters authorized by law city attorney charles adams 7.1 is an arrow by the city clerk submitting various license applications for the period ending december 31 2019 june 30 2020 and june 30 2021 that'll be referred to the licensing hearings and public safety committee all the person wolf thank you mayor i make a motion to adjourn thank you for that motion and support all those in favor of adjournment please signify by saying aye opposed motion passes we'll stand adjourned thank you for your time tonight