 Hello everybody. Welcome to our next in a series of community calls for OpenEd 20. I am Spencer and I'm one of your co-hosts for today on September 18th and I will let my co-host introduce herself. Hi everybody this is Amy Tan and I'm just really happy to be connecting with all of you today and welcome. Awesome thank you Amy looking forward to our session today. And we are going to have a good time together so happy Friday. Let's get things started. So as a reminder as we do for these community sessions we like to reintroduce you to our fantastic steering committee and so these are the members of the steering committee but please know that we have several working groups and subcommittees that are contributing contributing to OpenEd 20. As they say teamwork makes the dream work and there are many people behind this initiative many people doing this work so again thank you to all these members and of course to our committees our other committees. Here's our agenda for the day and you can see we're going to just kind of give you some updates and also move through some questions to help sculpt and form the agenda for OpenEd 20 and then we'll get your thoughts via some breakout groups a little bit later on and again as we have been doing throughout these community calls we're going to be using a tool called Menti so you can go to www.menti.com and use the code 1614735. There's also a QR code on your screen currently that you can use to link up and just to set Menti up a couple of quick notes it may be best to use a separate browser or device you could use your phone or your tablet to follow along with the polling questions again we will be sending some polling questions to get your perspectives on OpenEd and some of the suggestions that you all might have and I think that one of my wonderful committee co-committee conspirators has posted the link that you need in the chat so if you need that the direct link is in the chat and again at menti.com you can use the code 1614735 so seeing some people pull that up which is fantastic we will be using that tool for a number of questions today so make sure you get that set up and just take a second to do that now fantastic wow we already have a response to our first Menti question which is where are you joining us from you can enter your U.S. state your Canadian province your country or other locale and now we're seeing these roll in some amazing cities and states and provinces seeing some folks from all over the place coast to coast it looks like Rhode Island to Alaska what time is it in Alaska I don't know so go ahead and enter getting some more some friends from Florida which is fantastic BC 9 a.m. in Alaska 8 a.m. in Hawaii thank you for that update for our friends from the far west side of the hemisphere 7 a.m. in Hawaii dedicated thanks for joining us no matter what time zone you're in you appreciate it hopefully you've had some breakfast or some coffee at the very least all right great thank you all for for giving us a perspective where you're coming from so our next question from Menti how is the start of your semester going and we've been using these fun little prompts to kind of get folks engaged and and get your perspectives on the uh your emotions around the term and most of us are in full swing of the term if not kind of at the outside of the term so go ahead and enter your your prompt pick your favorite gif or jiff I really like the uh the coffee prompt okay now we're seeing some responses nobody on sabbatical but lots of folks saying keep moving like those corgis on the treadmill fantastic I love it and we have some upcoming sabbaticals which is something I'm sure you're looking forward to Jason it's not really the term any of us expected but we are here now and so I like to see that people are moving forward great so now you're warmed up on menti and you're good to go for our questions a little bit later on um and we have some updates on the nuts and bolts the planning process of open end 20 and so I'm going to kick it over to Nicole for those updates all right thank you very much Spencer uh update from the operations side of the conference just quickly for those of you who are attending this maybe for the first time or haven't been following the conference closely uh our planning process is well underway uh this year we're organizing the conference through a new community-driven process uh and have set the dates for November 9th to 13th 2020 uh we have blown past the two months mark and are now about seven weeks away from the conference so uh it's getting down to uh sort of crunch time in in terms of planning but uh we couldn't be more excited for what is in store for the next uh for throughout November 9th through 13th and excited that many of you are continuing to join these meetings and looking forward to the conference itself so uh the conference will be fully virtual uh we will be opening registration we are we are right on the cusp hopefully early next week we'll get that out to you all uh we announced it at our last meeting we set the standard registration rate at 75 us dollars uh is the standard rate uh that'll go up a little bit closer to the conference but there also be some discounted rates for for certain groups and uh scholarship process intended to help reduce costs as a barrier for attending the conference you know we really want to leverage the fact that this is a virtual conference and so many more people can participate than than ever before because it doesn't require travel or crossing a national border and we really want to make sure that that um as many people who can participate uh can as as possible without cost as a barrier so we'll be getting that out next week and in just a quick note for people on the call we've received a few increase from organizations that are interested in in and sort of bulk uh bulk rates or bulk purchases and you're welcome to write in to the to the uh contact at openeducationsconference.org for information about that if it's something you'd like to discuss okay so with that I am going to turn it over to Emily Reagan uh real quick for a uh update on the conference program yeah we're super excited we received 312 submissions so thank you so much to everyone who has submitted to present at open ed 2020 and thank you to our 92 uh reviewer volunteers that have joined us to help review all these incredible proposals as well as the very hard working members of the program team who are also participating in the review process so we have over 100 volunteers contributing to reviewing uh all of these proposals and we're getting really excited about this conference so um we're right in the thick of it we're going to get responses out to folks september 30th perfect thanks so much Emily so with that uh we are going to turn it over to akingsha for an exciting update on the conference brand perfect hi everyone it's really awesome to see some friendly faces on the call or some friendly names on the call um I'm really excited to be talking about our new logo I'm kind of the person who really believes that a logo is more than just like an image but it really like should embody the brand and the values of the organization or of the sort of thing that we're promoting and in this case it's the open education conference and so I just wanted to give a little bit of a background and sort of give a big shout out to the open education communications team who there's a couple members from the planning committee a couple of community members and they have been extremely hard at work looking at details whether it's the font type or the colors or small little details that's to like if it should be centered or to the left and those things seem really um you know tedious to begin with but once you see the product I think you'll be quite amazed so a couple um months ago we sort of asked folks what they thought open education meant to them and some words that came to mind were the words that we see here sustainability inclusivity or inclusion sorry open to all kindness uh equity student-centered collaboration and we wanted to find a way to you know put this in a logo without having all these words um you know written in something really quick and I think that you know the more that we look at these words there tends to be a theme and the biggest theme that I really want to see is that we are a community regardless of where we are I mean obviously people are here at 7 a.m so shout out to those folks but I really do think that the logo that we're about to show you is really incredible so I will say because I think that it's a way to keep everyone awake but I will ask for a drum roll from the committee and from the group because I think that it'll make it really exciting and we will launch our logo right away here so drum rolls please I don't know how to do it wait hold on is that a drum set David please play us a drum roll all right y'all drum roll is coming can y'all see it yep are you ready awesome yeah we are ready so tada welcome to the logo and you can see it's also replicated in this incredible zoom background but the logo is right here and it's you know as the description says it's professional sophisticated but still approachable and that was really key to this is how do we take all of those words and all of this background and put it into something that you know reflects the community and really is something that is replicable but also something that's really memorable and what I love about it is that it's just so simple um yet with the story behind it it does tell a little bit of a history about you know how this community has come together and so the next slide just simple the color schemes it's a nice little scheme but the next slide talks about the font which is actually an open licensed font as well you can use it on google docs which is kind of the cool part so everything will look very aesthetically put together but it's also a really incredible way for us to be able to again put our values right inside the logo not only in the way that it looks but in the ability for it to be replicated and so the next sort of last thing I'll say to you folks about the logo is now that we've launched it you can go and follow our page on twitter on facebook and our instagram because everything will be live there and you'll see the logo in its various iterations whether it be on the black background the white background or this one of my favorites it's rainbow gradient um style background and so I think that it would be really incredible and you folks if you take a follow on the pages you'll be able to uh keep up with what's happening and you'll be able to keep up with um the conference and the act for an issues at hey open and I'll pass it over to Amy to continue us um on the rest of this call thank you kanksha um so now we really need some information from all of you on how to structure the virtual schedule on november 19th through the 13th so we have a series just a few questions um for you to respond to to to to give us that information and so I'm gonna I'm gonna go through them pretty quickly but I I want to allow people a chance to respond so the first question what kind of session are you most interested in attending or viewing virtually we are proposing 55 minute interactive sessions 55 minute panels 25 minute presentations and 10 minute lightning talks so I'll give you just a minute to to go ahead and and respond and as always um I believe the survey will be open after the call for a certain amount of time to allow anyone who couldn't attend to to give us feedback excellent okay I've seen lots of responses so I'll move on to the next question would you rather for the november 9th to 13th virtual schedule would you rather have sessions start and end at the same time every day which would be more predictable or would you rather have sessions that are varied or extended times from day to day which would create a more inclusive schedule um and if you don't have an opinion you can click on neutral there and that will tell us that we did we are getting your feedback but you really don't have a preference I think you can probably hear my dog's feet clicking on the floor as you're making your selection and we'll move on to the next slide which would you rather for the november 9th to 13th virtual schedule would you prefer shorter days with more sessions at the same time so that more people can participate at once or would you prefer longer days with fewer sessions happening at once so that you have more opportunities to attend different sessions more opportunities to participate and we also provided the neutral option if you don't have a preference please let us know again these are really helpful for us when we're making the decisions on how to structure the schedule and we can move on to the next question how are you planning to structure your attendance during the november 9th to 13th conference will you be attending the conference primary will that be your primary focus for the week or will you focus on the conference for some days and your regular schedule for others will you attend sessions when you can around your regular schedule or is it unknown or not applicable at this time we really appreciate your responses and we can move on to the next question many sessions will be presentations that aren't interactive for this type of session how important is it to you to attend live do you strongly prefer to attend a live session do you strongly prefer to watch the recording and this would be asynchronous give you more flexibility or would either session work for you and I think that wraps up the questions we really appreciate your input and we will take it into consideration as we're building the schedule and at this time I'm going to pass the presentation back to Spencer thanks Amy yes so thank you all very much so we're coming at you with a little bit of left brain right brain stuff so obviously those perspectives are helpful for the committees informing the structure of the conference and now we're shifting gears a little bit and asking you some some more open ended questions to help us make open ed 20 the best it can be so we're going to get into those questions here and the first question is kind of the magic wand question and so I'll read it for you all what does your dream virtual conference look like we'd love your responses whatever that means to you on mentee and as always I encourage people to dream big when they dream so nothing too ambitious let us know all right enlightened like that some people still thinking about what they would want to see interactivity that's big in the virtual world right that we're living in right now looks like kind of multimodal being able to attend live or also being able to reach into some archives sessions personality love that and vitality those are great words karaoke very specific feedback there and some sentiment around kind of the the magic so called magic of an in-person conference even though we may not be able to define that ourselves I totally understand what you're what you're saying there too there is kind of that magic to some interpersonal interaction it's face to face so that very human element of conferences meaningful connections social time message boards that's that's really good idea that I haven't seen at too many conferences yet not having to work so kind of just getting some good download of knowledge perhaps from from colleagues I kind of enjoy that from time to time to be in a more of a more of an introvert myself and I see more of these social elements kind of entertainment global participation I mean that's a great point because that's something that's enabled by this type of conference and I think something that we could really cultivate and take advantage of for the for the benefit of everybody different options seen a suggestion for yoga popping up that is exciting and I've seen that at some conferences too so a lot more of the social elements hybrid again multimodal kind of approach to things and avoiding overlap perhaps a good idea so that we can really take advantage of this time and this investment that we're making in this event again really emphasizing those shared experiences some suggestions for a shared menu over lunch I've seen some really cool you know coffee talk or book club type sessions at at other conferences that are popping up this is looking good so hopefully folks have gotten their thoughts in we do have another question slated to come up so keep rolling through these I think you can hear my dog now scratching a hole in his bed got the puppies all over the place all right and so we're moving into the next question which is a question that I'm really excited about what kind of sessions capture both your hearts and your minds or your heart and your mind and so whatever this prompt means to you would love to hear your thoughts around this so now we're starting to see these coming through some inspirational speakers um could capture our hearts and minds how OER helps students and student voices I think that's always something that we're excited about as educators is certainly the aspects of you know the student-centric approach and student-led approach to a lot of the work that we're doing especially in open education see some others some inspirational speaking popping up new ideas lots of ideas around student advocacy and engagement I think that's just so important and so I really appreciate people putting students at the center of of this conference and you know at the work that we do for sure addressing inequity in education also a topic that is pertinent always to to education and higher education cutting edge and unique ideas innovative ideas certainly captures the the mind for sure I love this comment kind curious and together yes very community oriented and I like that and then some updates on the the findings of OER's impact on students again how is this work that we're doing influencing the student experience or informed by the student experience tangible takeaways or calls to action those are really important to me whenever I facilitate a session um and so yes I appreciate those whenever I attend a session most certainly how about OER and open educations role in diversity and inclusion certainly how can how can we contribute to those ongoing conversations again these are great thank you all so much inclusiveness equity diversity and OER strength how do we emphasize these fantastic thank you all for for putting these out there I know this question is kind of a can be a personal question so thanks for sharing your ideas more tying into kind of larger for example the SDGs sustainable development goals conversations again about inclusive or inequity in systems inclusion I should say and then lots of feedback around students which again I think we all can agree with great so hopefully these couple of questions have gotten folks thinking about you know marinating on some of the other the why questions about what we do and open add with regard to the why I think we're going to move forward into our next session I'm sorry next section and that will be the breakout rooms which are exciting so you know just gather up all those thoughts you were having and kind of the content that we are seeing flash on the screen and you can be prepared to share those in the breakout groups just a couple of kind of framing points around the breakout groups introduce yourself quickly so we can make sure we make room for everybody in the group and then a framing question that you all can start with if you haven't had more thoughts and ideas that were provoked by the previous two questions how do you want attending open ed to benefit your learners your students or your community and or your community I should say so maybe think about that you know we go to these conferences for personal and professional development the social connections of course the professional connections this question is a bit more oriented to you know kind of what you're bringing back how will it benefit your learners your students in your community and then just some ground rules around the breakout sessions as we have been holding them in the last few community calls and I think we're going to put those up on the screen the next slide thank you again some ground rules so we encourage you all you know to make space for others of course make sure we can those who want to contribute can and have the appropriate time and platform to do so listen actively so when others are speaking you know really hear what they're saying and take time to clarify or repeat back anything that you know is something that you'd like to engage in and then of course here's a golden rule for you in any meeting help make others look brilliant let's let's continue to build this good good will and communities that we have kind of bubbling up around these these calls and encourage others to speak up and share their sentiments and their thoughts so with that I believe our groups are going to be facilitated by some of the committee members and the committee members if you all could again lead us through the kind of the prompt question how do you want attending open ad to come back to your your community and then what we'll do after our breakout sessions is we'll return to the larger group and we'll have our facilitators maybe share one theme that has emerged from from these conversations and are we ready to wonderful break out the groups uh yes we should be awesome all right we'll be in them for about 15 minutes and then come back together who else is on oh that's amazing yay yeah and I think oh no mine's backwards again oh finally for me I'm still leading this recording all right so as people are coming back uh the the discussion question is up on Mentimeter if you still have that open if you want to add any takeaways or anything uh into the the machine so it's recorded in writing please feel free awesome and Nicole we're going to have the facilitators should we start kind of going around with the facilitators to see what they're kind of a one theme that emerged to us sure that sounds great so it's uh Emily Lee Akanksha Amy Haley I believe we're our facilitators awesome Emily do you want to kick us off well I think our biggest theme was connection but we applied it in so many different ways a call for connection in institutions to get OER out of silos connection empowering graduate students to bridge the educator learner divide getting connections with funding agencies and helping connect people who have all sorts of different types of open projects they want to do and getting people connected up with each other and how we want to have effective connection experiences at the conference like the small groups allow us to do in zoom so that's that's our summary fantastic I love it connection Lee how about your group sure so um I took several notes because everybody was a little bit more specific but here's the the general theme so I'll give you guys more information on everybody's specifics but largely our theme was um rested on sustainability of the program and building more collaboration to educate and bring faculty and advocates on board to assist with this work and that this work slash conference um had a way of filling people's spirit and inspiring others so I thought that was really good beautiful filling filling your spirit and inspiring others I love it Akanksha so my group was really talking a lot about how like other constituent groups or demographic groups can learn from each other so that we're able to take their language and bring it into our own advocacy so how a librarian might be pitching OER to the librarian community versus faculty so that you know students going back under advocacy and that the open sort of movement can move past the whole concept of just class but we also talked a little bit about those barriers of time and you know how people have to you know sometimes do unequal labor when it comes to open education so equity was a big topic of ours too so finding a way that we can integrate people into those sort of rooms and have these kind of conversations was a big topic of our conversation thanks Akanksha so learning from one another I felt like that was like open education happening in that conversation that you just described so that's great um and then was it Amy hi yes so I think what Lee said was also was a really good summation of the the conversation that our group had and I'll just add to engagement problems um and we also talked about um diversity equity and inclusion fantastic so kind of a few of the other themes that have been addressed engagement um inclusion equity love it um and then Nicole who was our last host Haley Haley what do you have for us thank you yeah no problem so we had a really interesting discussion um we talked about uh what we really wanted to bring back from the conference was to equip people with tools to make OER um you know a really understandable and recognizable field um not only for the purposes of tenure and promotion but also just for you know the scholarship of OER in general um recognizing you know the service and the time and the commitment that a lot of faculty members put into this and developing this um and then we came up with some really really fascinating um concrete steps that the conference can take to help attendees with this so excited to share those with the steering committee that's fantastic and I love the concrete recommendations that came out of such a short conversation so kudos to to your your group and all the other groups I think that covers the breakout groups if I'm not mistaken did we get everybody did I miss anyone awesome and you know feel free to again respond to the prompt on your screen I see some of the themes and some of the um topics that were discussed kind of popping up here but I think we're going to leave this open for a little bit so if you want to add some more of your thoughts um they weren't shared or reflected by the kind of very brief summaries please do so on the mentee yeah I see scholarship um and academic kind of recognition of open education popping up again sharing of ideas beyond the borders other dimensions more dynamic dimensions of oer beyond cost savings surely a trending topic and then this aspect of creating connections that Emily mentioned to us creating networks having that support to not only support individual professionals but to also kind of signal to the greater community to a local community that the greater community um is also engaged in in this open education work awesome integrating open education into existing worker initiatives or priorities love that that's something I'm always trying to do advocacy came up in a number of conversations as well so wonderful awesome well with that I know we have um just a couple minutes left so we want to thank you all so much for attending sharing your thoughts um in desires and sharing your um your thoughts to help us sculpt an appropriate agenda I for one am very very excited for the conference super stoked to see how things have evolved over the course of the last year or so and um just really excited to learn from colleagues so those are my personal levels of excitement and Amy I don't know if you had anything else that you wanted to add while we close out this call just thank you everybody for your contributions um we wouldn't be where we are today without them and um this has just been a really fulfilling and meaningful process for me so thank you thank you Amy and just as a reminder the next meeting is October 16th um 1 p.m. Eastern thank you all again so much for joining us today and we will see you in a month and we will see you at the conference in less than two months oh my gosh I know all right have a wonderful weekend everyone thanks everybody have a good one