 Hello everyone, this is Mr. P. In this video we're going to take a look at writing an email, a step-by-step guideline So let's get started Emails vary in formality depending on how well you know the reader and what your status is in relation to them Emails should be polite, but they vary in level of politeness depending on who you are writing to and what you are asking them This email guide helps you with the structure of emails plus tips and phrases you can use So let's take a look first at the structure of emails So number one we have the subject line, this shows the reader the exact subject of the email Number two is the date Number three the salutation, the greeting Many people start with high, others with the first names of the reader like Mr. or Mrs. Number four is the reason for writing Number five the main point, so your main point of writing the email And number six is your closing line So now we're going to take a look at general tips Number one use a descriptive subject line Number two keep your emails short Number three write simple direct English Number four make sure your reader knows what to do next Number five reduce the amount of email you send Number six don't send heavy attachments Number seven be careful what you write in your email Number eight check your email before you send it So let's take a look at each point now So number one use a descriptive subject line Say what the email is about in a few words Instead of writing urgent write meeting at 10 a.m. about pay rise Use a subject line each time you reply to an email to avoid subject lines starting regarding Avoid starting general subject lines such as hello or hi Some email providers automatically delete these as spam Number two keep your emails short Try to keep to only one point in each email If you write a descriptive subject line for each email Is easier for your reader to understand the content of your email You don't need to quote all the previous messages in the one you send You can quote only including the previous question For example by using the angle brackets Number three write simple direct English Use active forms instead of passive forms Write short sentences rather than long Don't use idioms Use common words rather than technical or jargon words Number four make sure your reader knows what to do next Help your reader act on your email For example if you want your reader to find some information for you Write can you find me the sales figures for 2019 Instead of the last direct I'm going to need the sales figures for 2019 Tip number five reduce the amount of email you send Here are some ways you can reduce the number of emails you send to people Make a phone call rather than writing an email This is particularly effective if you only want a quick piece of information Only write an email to the people who need to see it Don't automatically click reply to all Don't take part in chain emails When you have to forward something to a lot of people for example Don't reply to spam Tip number six don't send heavy attachments If possible send a zip file or give web addresses where your reader can find information Tip number seven be careful what you write in your email Try to make your emails informative and polite and use a neutral tone No gossip, no personal comments, no confidential information And no ambiguous English such as sarcastic humor Avoid using emoticons in business emails or too many exclamation marks Tip number eight check your email before you send it Use a spell check to eliminate spelling mistakes Read your email allowed to check for grammar and punctuation errors Ask yourself these questions Is this clear? Does my reader know what to do next? Is this polite? Now we're going to take a look at the language bank for writing emails So we have for formal and informal email writing So for greetings in an informal context you will write to your madam, to your sir Informally, hi, hello, hey, etc When you start your email you will write in a formal email I'm writing in reference to or I'm writing to inquire about In an informal context just a quick note to tell you When you want to thank the recipient in a formal email you will write Thank you for getting back to me or thank you for your prompt reply In an informal email, thanks for your answer about When adding your closing remarks in a formal email you will write Thank you for your consideration or I look forward to hearing from you Or would it be possible if you're making requests? In an informal email instead you will write Feel free to, can you if you're making a request? As a closing sentence you will write in a formal email Email regards, best regards, yours faithfully In an informal email, speak to you soon Thanks, love, all the best Cheers Well, that's it for today If you have any questions you can type your question under this video If you haven't subscribed to my channel please do If you liked the video lesson please click on the like button And you may share with your friends if you liked it Until next time, take care, bye-bye