 afternoon guys my name is Julian Davis I am the eLearning Manager for Australian College of Training and Employment which is based out of Brisbane. Before I get started I'm going to show off some technology. I've got a thing around my neck which is connected to a swivel down here, I don't know if anyone has heard of a swivel before? This is great. I'm going to ask Scott to come up and just because I don't have a big enough tripod but I only got this last week, this is the first time I've used it so I really hope it works but he's going to pick it up and hopefully it's going to start to follow me around the room. I've got a little marker that's sitting on and I also get to get you all in my video as well. A little marker that controls and reads it and will follow me 360 degrees around the room so there's no stopping it like there's no asthma that's going to stop it. It's just going to go all the way around the room like Dr Phil walking around like this and it's great and I can see so many benefits of this in classroom activities and it should tilt down as well but I might not have auto tilt on. Cool thanks Scott. Now you can look at it now you can look at yourself now. There we go. Alright so now it's come back and it's picked me up again so it's pretty cool and you can get multiple markers for it as well have multiple people which is very cool. Okay what I wanted to talk about was a plugin that we developed for our Moodle. We have approximately 13,000 students and the majority of those are distant students. What we've done, the big problem that we had and now I'm going to talk about the tutors so we have tutors across multiple disciplines and mainly diploma. We're in the vocational sector and so we've got tutors that have come straight out of industry and they've just got their certificate for they're not really teachers some of them might not be technical savvy. How do they know what their students are doing online and within Moodle? So 66 a little bit over 66 when I did this it was 66 and that's just a graphical representation of people. So we looked at a product called Pigwick. Has anyone heard of Pigwick before? Yeah it's like Google but it's not so it's a lot safer in my opinion I know that Elizabeth talked about Google before. It captures almost the same type of information however we can pass custom variables and one of the custom variables we pass is the students user ID. That now links all the data for that student that we can pull back from Pigwick and display it to the tutor in a way that they're going to understand it because you've got to think we're talking about people and no offense to anyone who's in community services but they're our lowest common denominator because they're very touchy-feely and they probably don't know a lot about graphs. So we want to present it in such an easy way that they're going to be able to understand it and re-engage. So the type of data that we collect and some of this is not quite learning analytics as what Elizabeth was talking about yesterday. We look at their last access the device and browser that they're using. Now this is not really learning analytics but when you start thinking about people particularly in the technical faculties where something's not working or they have to do browser testing this is a very good way for the tutor to understand what browser they're using. What pages they've looked at the active days is a calculation that we do so we actually identify which is the most active day that the students online. From that we can actually target the learning for that particular day and how many downloads. When I talk about downloads I'm talking about resources so we have all our PDF resources etc. So what good is this data we can now start to understand what the student is doing. It's not really big brother. I don't think it's big brother. We just need to know what the student is doing. It'll improve the student engagement because the tutor will start to understand how the student is behaving in Moodle. So it can actually start to customize the learning and customize the help and the resources they can give to that student and browser being used as well and what resources they've accessed. So this is what we developed. I've got one developer. I manage a team of about 10. One of those is a Moodle developer. He's been very busy. We've made it a local plug-in so it's upgrade safe. That was something that we learnt when we upgraded from 25 to 27. We are going to 3.1. I've run a quick check and all of the plugins that my team have built work. I'm not talking about my IT department. You have the ability to search for a student. So based on your particular role, so whether you're an administrator or what we call branch managers, you can actually search for any student based on their unique student ID that we have in our student record system. It's very rich client so it's all age driven. Open source. We case the data. The reason we case the data is because if you think about the amount of information that goes through into an analytical server, we pull it back and we store it in the database for 24 hours. So the data is 24 hours behind. That won't actually affect any of the learning outcomes. This is a very, very big picture of how we actually do it. The tutor can log in. Students can't see any of this. Once the tutor logs in, they'll get a list of all their students that they can click on and go through. I can't do a live demo. My first time I submitted this, this presentation was 1.3 meg because I went, yeah, I'll do a demo. That'll be fine. And then I read the guidelines and it said, no, you actually have to do screen dumps. So it went up to 135 meg with video data. So hopefully this will work. See? Demo-ish. Okay. So I'm going to play automatically. Play automatically. I'm Mac. What were you hoping would happen? If you click, does that play? You'll know in a minute because it'll change. There we go. Okay. So this is our Moodle instance. Our Moodle instance is called My Study Desk. You can access your student. This is the list of all your students that you have. The student that we're going to see, Karin Cosgrove, she's one of my team members, so she's okay with it. Yeah. This is where you could actually search for a student as well if you knew their student number. Now, this is proprietary to us. I know I'm going to get some questions at the end that are going to ask, is this going to be available? Because I know someone was going to ask it. It was probably, yeah, I knew you would. We are going to look at making it available, but we have to strip it back because it is designed for our proprietary system. But I do, it is something that I want to do and make it as a local plugin and very configurable into a P-week server. It's free. The student summary page is the first page you come into. And this is where you're going to get a basic overall information about the student. You can get an average load time, which is a page. A lot of this will be actually quite irrelevant, but the tutor can go through and pick out what they need. Some interesting points is the last recorded login. When I first showed one of the tutors, she was saying me that, oh no, he hasn't been online for two weeks. He keeps telling me that he hasn't been online and he's not been able to do it. When we went into the system, we were able to see that he was actually online on the Sunday. So she was blood boiled and this was apparently a very difficult student. But you can see, it went really, really quickly. So I'm sorry. You can see where they've come from, the browser and whether they're actually using a mobile device and which mobile device. Now that might not sound like much, but it's actually for us quite important to try and understand if they are coming from a mobile device. Everything that we've designed is responsive. So it does scale down quite nicely. However, if they're having issues, we know that we can target that particular one by going in and having a look at it. Now the page views is, all the way ours is structured is we don't have topics, et cetera. We have one unit per page. It's a course and they can go in and we can actually have a look at the pages that they've looked at on any particular day and how many times they've looked at it. So with a simple hover over, we could see that that particular date was a very busy date for them and then you can go over to details and actually have a look at the pages that they went to. So you get a little bit of a pattern and a little bit of an idea about where the student's actually gone. This particular chart at the bottom tells us that Corinne was most active on a Friday. That's because I let her work on her diploma on a Friday. You can see down the bottom, she didn't do any work on a Saturday or Sunday and that doesn't surprise me at all. You can click on the side and actually go and get more details about where the student actually went on that particular day. So you can start to generate a bit of a pattern about where the student's actually been and you can see whether they're starting to get stuck on anything as well. The download side of it comes back to resources as well of a student learner guides or any other type of clickable links that we can capture. So it'll send an event through to Pwik and we can capture that information. It tells us the days that she's downloading. This doesn't necessarily mean that she's engaging in any studying. We just know that she's downloading it on these days. If we have a look at this one, that's our code, student learner guide for one of our faculties that we have. The tutors know what the codes are so they know what documents the students have been downloading. This was never visible to any of the tutors before. We only allow them to go back 12 weeks and that's again is just a resource thing and a data thing so it doesn't go back that far. We have been recording since January this year. We can get all that data if we need to but we only let the tutors go back 12 weeks. So we have a default set. We don't give the tutors a range. Just one week. Last week, two weeks, three weeks, four, eight, and 12. But you can start to get a real pattern of how the student is actually working and studying. In our student management system we have, it tells you what their best day is so we would ask the student and say what is your best day to study. Given we're talking about adults here and they do have different ways and that thing called life gets in their way. They can tell us that Thursday is their best day that they're studying on and if you go into here you'll go well no hang on a minute you're doing all your work on a Saturday so we can assign you to an after-hours tutor that's going to look after you on the Saturday where you're going to get more benefit out of it. When I put this in, it's this presentation in a couple of months ago now I think we had to put them in. We're now working on another system where we're actually going to get and integrate an LRS into this as well. So we're looking at integrating learning locker through formative assessments. That's passing the email of the student into the LRS. My developer has been able to connect to the learning locker API and pull out data so now we're going to mash that in with it as well just so the tutor can actually see that there is learning happening that the students are going into the formative assessments and they are actually doing something so that's the next step we'll be taking with this. I probably rushed through that really quickly haven't I? So that's what we're doing. It will become available. I can't tell you when. I'd love to have more developers but I only have one at the moment and he knows what he has to do. So that's it. That's a little plugin that we've created. Any questions? That was really good Julian. I was just wondering so can you get the information for the whole class rather than individual? No at this point it's just on a per student basis. Okay are you looking to maybe go down that track? We don't have classes per se. We have rolling enrollments so we don't have any we don't have semesters and we don't have terms or anything like that. You could end up getting three or four students a week and as a tutor I was a tutor. I started as a tutor 82 students and they were varying from the first unit through to the last unit so it was just up to you to manage that but not by classes now. Okay although it does seem that if you had a class structure you could assign the instructor of the class as the tutor to the students in that class and then they would effectively get that kind of it wouldn't be overview but as long as you got the data there you can do pretty much anything with it. I think that was my question as well. I got the answer because like basically our classes is large for an example 500 students. So for 500 students going through one by one I think summary would be a very nice. Yeah so these are the students probably did so and so things in last seven days kind of thing rather than going through one by one. Yeah now I understand that and that's something that we would need to look at from a Moodle perspective and not a student management perspective because we all have different student management tools. So yeah that's something we need to look at yeah. Yeah. Does your organization have guidelines for instructors as to how to use this information? Not as yet it's very new we've only actually had it running for about three or four months and I've done some training videos for it and done a short course on Moodle for it to get out but a lot of it there's a big wow factor when they first see it and then they a lot of it's try to be so simple that they can figure it out themselves. That was one of the big things. Two clicks no buttons or minimal amount of buttons no complicated information using the KISS method. Yeah. I've caught you out doing something in particular or? Yeah well that's something we've got that's the mindset that we need to get them around. Yeah I agree we haven't done anything about it yet just an online course that I've done so yeah virtual classroom sessions is probably what we're going to need to do so they can interpret the data to know what to do with it. Other questions or comments? Great presentation. Thank you very much for your time. We have a break.