 Good morning, Members, officers and Members of the spaceport public who may be viewing this live stream of this meeting. Welcome to meet the Granthus Advisory Committee. Just like to have a look up on our screen here we've got Emma Diles. Good morning, Luke Waddonton. Good morning. Shavrool Meller, good morning and John Williams the lead member for finance, thank you very much. If you need to speak just raise your hand or put your hand up on the screen. cyfeirio chi wedyn sicrhau yn ei fideo, gan ychwanegwch yn ymddangos cerddur, unrhyw gweithio ychydig gyda'r Llywodraeth Cymru. Felly, rwy'n meddwl gan y gweithfyrdd fel Ynrydd Gットurdiaeth a Gweithfyrdd yn enryd gan y Com ordinance, ond o'r cyffredinol yn y gwasanaeth cyfr9r. gweithio chi'n darllen ei buddwydd Cymru o'r diwylliant i fnw'ch gydag. OK, ddweud. Rydym yn ddim gennym o gondol y gyn pulledeid. Rydym eich poelidig, Aron? Ddweud, Jan. Ddweud hynny'n poelidig eu bod chi'n feithio mor gondol o'r maen nhw, boelio'n하시는chi'r gwybod. Ddweud. Fy rai gondol gan chryst i'r ddweud, mae yna mor ddweud o'r rhyfan o'r byddai cynthalwys. I would like to declare an interesting care network as I am a trustee of care network but not responsible for how the money is spent. Would that be under the service of poor grants, yeah? Yes. Super, thank you. Nobody else? Thank you. Okay, colleagues and members, the minutes, that's the agenda right now, three of the last meeting. I'll just go through the usual process. Page one, just sing out if you've got anything you want to talk about. And page two. No comment, take that as a sign-off. Thank you very much. And the same again for the minutes of Friday, that was the Friday the 30th, sorry on Friday the 28th of October. So we'll do the second note. That's page one. Page two. Page three. And page four. Again, okay. Thank you very much. Okay. Now we're on to the main event, so to speak. So this is the agenda right number five service of poor grants. This is the six month progress report. So I'd like to introduce to everyone Emma Dyer, who's going to work on this, and then be able to assist you to another part of that presentation with Gareth Bell. Okay, thank you very much. I'm sorry, Gareth, I didn't introduce you first of all. Okay, have a seat, Emma. Thank you, chair. So this is the service support grant six month progress reports. And like you said, this links into the paper on the new applications that we received, which Gareth is going to present next. So the service support grant scheme was designed as a contribution by the council towards costs that organisations in the voluntary and community sector incur in delivering services for South Cambridgeshire residents. Grants are issued every three years. It funds 12 organisations through this scheme and grants are subject to satisfactory performance at annual review. And then we have, so the current agreement started on the 1st of April 2019, and these grants were renewed into 2022. But due to the exceptional circumstances resulting from COVID-19 and the prolonged period of national lockdown, all existing contracts were extended by one year and will expire in March 2023. Six monthly reports have been requested specifically for those organisations receiving £10,000 per annum or greater, or due to a specific request by the committee members. So just please note in the paper this reads as £15,000 as published. This is actually an error. It's actually more than £10,000. So the three organisations that received £10,000 or more are Care Network, Cambridgeshire, Citizens Advice and CCVS. And I think you're aware of this, but unfortunately we were not able to obtain the CCVS six month report in time for this meeting, but we are able to provide this to members informally after this. So you will be receiving that at some point. So if you refer to Appendix A on page 11, you will see progress reports of Care Network and Citizens Advice for Quarters 1 and 2 of this year, and the summary also gives an officer opinion on the status against targets agreed within the grant agreements. And we would ask that grants advisory committee make recommendations to the lead cabinet member for resources on the progress of the projects within this report, including officer summaries as presented and or highlight any concerns for further investigation or action. And just before I begin, I'd like to say that both organisations are on track to deliver the agreed outputs on time and to budget, achieving the objectives in their individual grant agreements. And funding is paid annually in full at the beginning of April to all recipients, except for Citizens Advice and Care Network. Due to the large amounts granted to them, their fees are split in half and paid in two instalments in April and October. Firstly, we have Care Network that was awarded £18,500 in this current financial year under the combined community transport and independent living theme. So, the first part, funding has been provided for the delivery, development and promotion of community transport services within South Cambridgeshire and for its residents. Specific measures here were to deliver a community car scheme sustainability projects via a community-based participatory research activity, develop an area-based initiative and collaborative approach to community transport via Care Network transport membership scheme, raise awareness of Care Network and other local services and connections to community car schemes in South Cambridgeshire to enable them to identify and signpost lonely service users to Care Network, use social networks to increase awareness of community's car schemes, redesign the annual community car schemes survey, provide one-to-one support for community car schemes as required and provide six networking and training events per year for community car schemes. And they've achieved quite a lot so far, so in April they had a meeting with community transport network regarding fuel price increases. In May they updated coordination packs that were distributed, car scheme leaflets was updated, the South Cambridgeshire District Council and Care Network, at Cambridgeshire CPCA updates on the online directory that's been updated. In June a presentation was given on recruitment and retention of volunteers. July and August hot weather warning and management advice provided, follow-up on community transport network meeting with national petition information. September safeguarding updates and signposting, Parkinson's UK meeting, GCP congestion charge discussions as well. In October they liased with council on transport for Ukrainians, connecting the council with contacts at Cambridge Daileride and St Ives Volunteer Bureau. And regarding the recent bus service retender by the combined authority, Care Network worked to distribute information on the retender and also managed an inquiry regarding Caldercote, dried rating and hardwick car schemes to help villagers should the need arise. They've had some challenges due to the pandemic, volunteer numbers have dropped, therefore not all schemes have returned to capacity and concerns have also been raised on the Cambridge congestion charging. So on to the specific measures for the independent living theme, so these measures were to offer support to established community groups as well as new responsive informal community groups and in so doing provide information and support to 100 South Cambridgeshire residents per year on how to increase their community involvement and 186 contacts have been made. They've been asked to trial ways of connecting self isolating and all vulnerable residents and carers within community groups and activities via a range of different communication methods and they've been doing this by face to face and via zoom methods. They have been asked to set up six intergenerational befending and good neighbor projects to formally structured and for informally structured per year. They've been asked to offer general support and information regarding formal and informal volunteering and to help combat social isolation and loneliness to all parish councils within South Cambridgeshire and all parish councils have been contacted. They've also going to develop a profile of informal group activity across South Cambridgeshire and support communities with a consistent presence for community development across the district. And as part of this we have their project catalyst which supports people in the short term who may have been shielding or may be anxious about getting back out into the community, helping to boost their confidence and independence. And this also includes a check in and chat service. So project catalyst, the wellbeing team there have received 19 referrals from South Cambridgeshire. 12 of these were supported five in depth and seven were accessed via the check and chat service. They have also concentrated on community development, launched a grant, spoke at one of our workshops, they've made a video highlighting their services and they've contributed to one of our South Cam's magazine articles. And challenges they've had are that client health can obviously pause or prevent service provision. The same with training of new staff members. So that's that first one, I hope you're happy with that one. The second one is, sorry to interrupt you, what we've done that one? Can I just see if we've got any colleagues who have questions and what have you been making for that? And then we'll go on to the CAB. Is everyone really happy because I've got some questions, but everyone's happy, Bill, you're on it? OK, I've got something for Mayama. How many castings arose as a result of the work that the Kenneth was doing and task to do? I'm not sure on the specific number. Have you looked in the, I know that we've sent you the sort of reports as well via email on the sort of service, the sort of more in depth reports. I think I have that right now to hand, but I can obviously look that up and find out for you. That's not a problem. That's the first one. And the other one is how many intergenerational groups were set up as well? Intergenerational. I think this kind of information is important because if we ask the people to do this, then there's a quick pricey here, then this is pretty... Yeah, of course. I have to apologise because this is actually Celia's report that I'm reading, so I don't necessarily have all that information. That's OK, we can blame Cecilia then. We're not at fault. I'm just having a look to see if I can see that information. I'm not sure about that somewhere, but I can't remember. I'll tell you what. I'll make a note of it and I'll get... Ping it out for us. Could you pare down what you're going to say on the next one as well? So we've got quite a lot to get through as well if you don't mind. No, I don't want to listen to you, it's just... OK, yeah, that's fine. We've got Citizen Advice. They were awarded £85,000. This is financial year under the advice services theme. So this was funding to provide free, independent, confidential and impartial advice to residents in South Cymru, as well as to develop, deliver and publicise their advice service to residents in a manner which takes account of the rural nature of the district. We asked them to provide a log of outcomes from the advice given, recording the value of income gained, problems resolved and homelessness prevented, as well as detailing in the range of issues dealt with, including demographic data. I won't go for all those stats, but there's been lots of interactions with Cambridgeshire residents. I will say that this is quite an important figure. Total income gains and debt written off the clients amounts to £1.3 million, which is obviously quite a lot. So I'll go into the different outreaches that we've got. So we've got the North Heart's outreach. They've just identified a few issues. Obviously accessing of social care, especially around mental health for vulnerable adults, increased energy benefits and housing inquiries due to cost of living crisis, increased numbers of clients who do not have access or capability to use the internet in applying for blue badges and bus passes, as paper forms are no longer available. At the Melbourne Hub, they have found they needed to stop the drop-in sessions and offer face-to-face appointments instead, so that they could really see the people that they needed to see. Then we've got Cambridge and District Outreach. They've continued to deliver all services, including outreach by phone, email, web chat and video and in person. All workers have been fully kitted up with secure IT and been hybrid working. So that's it in a nutshell really for citizens advice. Have you got any questions on that one? Thanks Emma. Colleagues? Sue? I know CAB have had some problems in staffing levels, and I wonder whether that was being addressed or whether it was in fact an issue. I'm not aware of the staffing issues. I don't know. If anybody else is, Gareth, are you aware of any of the staffing issues? I'm not sure to be fair. I've not heard of this, but... So I think from my knowledge particularly through the pandemic around citizens advice, obviously the challenge has been capacity. But I think they worked really hard during the pandemic to increase capacity with various additional national funding that was available through the county council that we worked to provide to the important service. I'm not aware of ongoing concerns around staffing. I think the concern that is always a concern particularly with, and I imagine we'll talk about this more in the next item, if the cost of living crisis is just to do with the capacity and the demand on the service rather than their ability to find and develop staff. It was just the activity days that I planned in Swayfsym Fendraiton. They were unable to attend due to staffing. Their capacity, basically. That was about cost of living. I thought it was an opportunity for them to meet people who were a little bit harder to reach. That was all. I've got some points here. It's on page 13 in the bottom paragraph, which is quite poignant really. It's to do with the blue badge and bus passes now. The blue badges I've had no real experience of, but the bus passes I have. This is a major problem, is that the bus pass system requires the applicant to have an email address. If you do not have an email address, you can't apply for a bus pass. This is a county run process, isn't it? Can we make noise, whichever, internally from one council to another to have this address? I don't know how we're going to do that. The wizards we call their officers. To be fair, this is now the changeover. We still have at least a decade, if not more, before most people will be online. There has to be a wave out of that for people's why not. I think this is critical. Counties seem to think it's the responsibility of libraries. There aren't very many county libraries left. They're all either laps or volunteers. The volunteer library people do not know how to do it or won't do it. Purely because there is personal information being banged around. There's a whole raft of issues here that need to be addressed. Before we get our services back, Gareth? It was really just to add that I suppose for a service that we deliver, where we move much of our benefits application process to digital, in the main most people are able to and I've got an email address for that process which gives me some reassurance. Obviously it's a different group of people that we're talking about. The district council does provide a service to ensure that those people aren't able to or don't have an email address or aren't able to fill in the online form if they can be provided with support. So is something officers can pick up and we take an action to liaise with county? That's actually very reassuring actually, Gareth. I just wonder whether or not county have the same processes set up. If they don't, this is essentially out of social services if you like because the generation that are generally speaking not online is the very senior citizens. So I've got another one as well if I may. The outreach, if you remember when we talked about this before, we asked whether the citizens advice would be able to extend their outreach work rather than have the central points, especially given as the buses are a little bit flaky at the moment, should we say, and what have you. It's also the cost of getting to these central points is a cost and given the cost of living in crisis and what have you. So Melbourne had in particular, as I know it rather well, the citizens advice come for a half a day, once a full night. So even they admit, the council admits that I could be here all day and have people left. So they're trying their level best, but I think we could perhaps encourage, you can see that we are the paymaster, we could encourage them to spend the day, so to speak. They will fill their day completely every day and the more we can help, the better off we'll be. OK, thanks Emma. Thank you. I will definitely feed that back to them. Thank you. Is it over to you now? Oh no, there's one more thing. On the report, is that OK? Before you come back in Emma, Julie's got a question, sorry. Yeah, it's to do with the kind of greater outreach and look like outreach was sort of back on the agenda a bit more and I thought that was a good thing and it's obviously really important for the points that have been noted. Perhaps you did wonder whether there could be some paper forms like even brought to those outreach meetings. I know that people who are, as we've already said, are elderly and in the main wanting to get bus pass and may not have an email address. That's just the way of accessing them. So we just go old school with some of the, you know, keeping the paper for those who need it until actually there comes a time when this isn't necessary. I think that's just a suggestion to put down. And that could be done under those outreach sessions. Across the district, I'm not just in one or two places. Since we're funding this to quite a large amount of money, I think that's something which needs to be done because if you're stuck in the office in Cambridge it's extremely expensive to get there and somewhat an irony if you're actually trying to apply for a pass which would make it free but you can't get the pass. In relation to what Judith just said, it says in the document that last paragraph has paper forms that are no longer available. Could you check, or could officers check with county, is this something that they just don't print them anymore or there's no process to process them anymore or they just can't be bothered? I don't know which one it is. But I think you're right Judith. This is something that can easily be fixed with a little bit of common sense. Judith, Emma, you were going to say... Can I just quickly give another update from Disability Cambridgeshire? He received £5,000 in funding this financial year. They've had ongoing operational and structural difficulties and since April they've had no paid employees oing to large numbers of employees on sick leave. And they've had two unsuccessful recruitment drives and have not been able to recruit any key positions. So they've made a decision to basically close the charity which will be ratified at a general meeting with the date to be arranged. So in the first half of the year they have provided a service to 10 South Cambridgeshire clients of which eight cases are now closed but two cases relating to personal independence payments still remain open. But the Cambridge Ethnic Community Forum have agreed to continue this support and Disability Cambridgeshire intend to make the necessary legal arrangements and to reimburse them for the costs associated with this work. But what they've asked is if the remaining £2,500 of their grants for the second half of this financial year can be transferred to Disability Huntingdonshire Dish who could extend their support advice and advocacy service to those in South Cambridgeshire. So we'd obviously ask grants advisory committee to make recommendations to the lead cabinet member for resources on whether this £2,500 should be returned to the council or transferred to Disability Huntingdonshire who we also fund through the service support grant. Ready? Thanks Emma. Right colleagues, we've just been given brief by Emma. What's your thoughts with regards to the £2,500 moving over to Dish? Now we do obviously fund Dish anyway. They're just going to be picking up more work by a lot of it. I'm just a little bit reluctant to transfer the money in the way that they suggest to Huntingdon without giving it further thought. I gather we already fund the Huntingdon charity. So maybe we could find a better use for the £2,500. I don't feel strongly, but I'm slightly concerned. I don't feel strongly for the £2,500. I don't feel strongly for the £2,500. I don't feel strongly for the £2,500. I don't feel strongly for the £2,500. Anybody else? Maybe take an opposite opinion. I know what you mean it could be used elsewhere, but if we can't provide that, and if Huntingdon can expand slightly, like a bit beyond their borders maybe, so that there is some service coming back into South Cambridgeshire, or does that mean that that wouldn't happen at all? I don't know, because the service looks like it's folding, and would this enable them to go a little bit further and possibly help people? Sorry, I'm not being very clear, but do you see what I mean? If the money is there, could we put something in which suggests what links it to say can you also provide beyond the area of Huntingdonshire? Respect your view on this. Sorry, I respect you. I think if Emma had come to us and said, there's no report for this, but I want £2,500 to go to Huntingdon, we'd say no, wouldn't we? That's my only point. The point is that this is public money, and I don't doubt that the Huntingdon charity will be doing a very, very good job and will probably do what Emma suggests they'll do, but I just feel I'm uncomfortable doing it without proper procedure that we should go through. Garrison. Just a suggestion. It sounds like this mixed views from members. Possibly a pragmatic way forward would be for officers to see a decision for Councillor Williams to provide some more information, perhaps in consultation outside the meeting with the chair and Councillor Williams, who will make that kind of decision notice just to ensure that those concerns can be alleviated, and it would ensure that it would provide the benefits to residents within South Cambridgeshire. That's okay. I mean, I'd be happy with that. I mean, we're showing due diligence, that's the thing. So. I'm concerned that if disability Cambridge haven't actually been functioning due to illness for some time, that the service is probably disintegrated for those people who were receiving it. And for another area to pick that up may be quite difficult because they haven't got the network to provide it, if you understand me. So I think we do need more information and we do need to ensure that this money is going to South Cambridgeshire residents and I agree entirely that with more information it should be the lead member for finance who makes that decision better. Before I come to you, I've been thinking, so this might help. I quite like the Gareth version. However, one of the things that I'm involved in are two charities. The Charity Commission are quite clear that one charity cannot fund another charity. So if Dish Huntington and Dish Cambridgeshire are separate charities, then they are not lawfully allowed to put money across. So the only way forward with them is to return the money to us and then we can then put it back out again if we say choose. And I think actually I would like to speak or like to have Dish Huntington demonstrate as Sue was saying that they can pick up that work without any harm to them actually and the people they're already looking at, they've pushed people too far that might be in the same boat as the Cambridgeshire group. Judith, over to you. I suppose to check that this is happening but it does say on page nine here, I mean I'll take this as read, Dish will use this to extend their support advice and advocacy service to clients in South Cambridgeshire in the remaining months of 2022-23 periods. So we're basically funding them to do the work that would have been done directly in the district but now has to be done from slightly further afield and so I'm quite happy with that but obviously you need to check that it's happening. But you don't want to put too much of a burden on those people so they land up getting sick but then if you don't do it, you'll get nothing. Yeah, that's my concern. Okay, should we do a hybrid? I'll take everyone's point. Sinaito, have you got anything to add? Just to say I agree with you. I think it's better than money was returned to the council and then we decide what way forward we go. Thank you very much. Okay, right. I think that's a common ground and I think Bill, Gareth, Judith is concerned with because I think we're all there. So I think really from our perspective we don't even need to go and talk about this outside this I think. Emma, could you officially if you like ask this is the recommendation to John? Can I come in here? I'm rather with Judith on this. I mean it did say in the report that this was prepared to expand their services more. I mean we already pay them anyway to cover north of the district but they are prepared to use the extra money to in effect take over the area that was covered. And I think on that basis I was quite happy to allow that to happen. However, I understand from what you're saying, Joe, that we may not be able to do that that the money would have to come back to us and then we would have to give it to Dish. So I'd like Emma to explore that please but otherwise I understand I hear what everyone's saying but I'm quite comfortable from the officer's report that this money will be used to continue to provide services to our residents albeit by a different provider. Thanks John. Oh to you Emma. Can I just say that looking at the notes of the report that Wengarraff is going to be reading his own dish that I've just looked and I think there are 100 plus clients in South Cambridgeshire for Dish. So like you're saying you know they do some work in South Cambridgeshire already so but I can obviously look into the sort of transfer side of things as well. Thanks. I think just looking on page nine as Judith has rightly reminded us the options, A and B are the two options we have, so to speak, is a recommendation. I think to protect both the charity which is about to close and the charity that still exists and us from any kind of backlash shall we say from the commission got to bid charity commission I think that the money should come back here and then be dished back out again. I don't think we should take the risk. So that's option B, John, on page nine under options. So I think that would be our recommendation I would argue from this committee to you, John, if that's okay. Yeah, that sounds fine. B, agree the Chancellor? You're talking there about transferring it from one dish to another dish. It actually is a combination of A and B. It comes back to us and then goes to the second dish. I think you're pardoning it, it should be an option C. Sorry, yeah, it's option C. Basically they return the money and then we dish it back out again. Emma, back to you. Or is it to Gareth? It's over to Gareth now, thank you. Oh, in that case, thank you very much. Gareth, over to you. Lovely, thanks Chair. So just a quick introduction to the service support grant report in front of you. I hope that members will be familiar with this because it's been a process that members have been involved with over the last year or two. So as Emma's mentioned, service support grants are a three-year funding cycle to volunteer in community sector organisations due to the pandemic. We had that additional year which we're in now. The importance now is to make some decisions around funding allocations for next year to get to full council agree in our budget setting process so those organisations can begin to plan their resources for the next three financial years. So just as a reminder, there was some workshops with members back in July just to review the grant scheme to ensure that it's still aligned with our priorities and the desires for the members. A bidding process started in September and ended in October. Probably the key thing that's covered in the report is that the cost of living crisis really became very real and obviously this council declared a cost of living crisis at the September council meeting after the bidding process had begun and after members of this committee had made some indicative indication where funding should be put into the various pots in the service-abort grant criteria. So that's certainly the big challenge and that's going to be one that your members are going to be discussing when we come to the appendix here. Because of that change with the cost of living crisis and there's been some sort of formal engagement with the lead member for resources and the lead member for communities and the chair of the grant advisory committee to try and provide members with some proposals in Appendix C for recommendations, for awards of grant funding. I suppose it's Appendix C where I'd like to draw your attention and ask for your main consideration to review and consider how you want to divide the money that's available. Members were provided with more detailed information on the bids outside of the core pack. Some of that information is commercially sensitive. It includes information about the financial status of those organisations. But that was there to provide you with that additional information to help you make your deliberations as part of the committee meeting. As always, we're looking for recommendations for the lead member. The last thing I'd say is just the... It's very, very helpful for the community and voluntary sector organisations to have some clarity at this point on the funding that may be provided to them by various organisations to help them plan for their services not only next financial year but for the next three financial years. So chair, I think that's it for an introduction. I'm happy to help support members through the deliberations, but I think it's a report where you've got a set part of money. Bids that exceed that. Some recommendations based on the criteria and for members to debate and deliberate whether those recommendations are right. Thank you. Thanks, Gareth. Okay, colleagues. So the first look at the recommendations, if you like, for funding are on page 17 of your report agenda. But the one with slightly more detail in it is on page 35. Do you agree? Yeah. Yeah, and obviously, chair, as I say, the far more detailed information was provided outside the meeting as well, but that's, I'm sure, within here there won't be a need to go into those kind of real nitty-gritty financial details. So basically the page 35 sums it up really as to the percentage of funding that is going to be apportioned of what was requested. As Gareth has indicated, the pot is very finite. It's been increased. The 10% John, you'd like to come in? Yes, thank you chair. I'm a bit puzzled by this report actually. I meant to phone Emma up before the meeting, but I completely forgot, sorry, because of full cancer yesterday. But if you look on page 24, the table there includes disability Cambridgeshire, and if you look at page 26, there is a summary, a brief on disability Cambridgeshire, but it says its status says it's on track for the reported year. Well, we've just known now that disability Cambridgeshire has folded. So I don't know where that puts this report because obviously we won't be giving them £5,000 a year because they don't exist. They won't exist from next year. What do we do about this? Do we give them some more money to make up? And also, how can we have had a report to us which claims that disability Cambridgeshire, which we now know, has been put on track? Yes. Disability Cambridgeshire, which we now know has been in trouble and is folding, was on track. I'm completely puzzled by this report and it does worry me that it throws doubt on the rest of it, I'm sorry to say. So, Councillor Williams, I'm sorry not to be able to say the pages that I'm perhaps not looking at, but in Appendix C, the organisation and summary of activity for this item on the service support grants, the bids from disability Huntington, so that's the organisation that's the charity that remains. And as we've said in the last item, that is an organisation that was funded through service support grants previously because they do provide some services on the service support grants. So, I'm sure it's the dish, Cambridge is the branch that's soon no longer to be in existence. So, in regards to the numbers in front of you and the service support decisions for the next three financial years, that would still stand. I think probably part of your comment refers back to the previous item and the status of the six months kind of updates from those organisations. And I'm sure we can pick that up as part of the talking to that charity around what's being delivered and the funding that's still remaining and that perhaps coming back to the council and being reallocated and picking up outside. But for this particular item, for the service support grants, just to give you that reassurance, the bid is from disability, the bid is from dish, Huntington. John, before you come back, I suppose that the question begs when the report was written. I know Cecilia left us on the 18th. In Appendix C? No, sorry. On page 26, John made reference to the disability coverage of reporters as the status is on track. So, I'm guessing that Cecilia wrote this before we were informed. I'm assuming this is a very recent information. Is that item, the six-month reviews that Emma's just presented, is item five? This is on page 26. This is the stuff here. Yeah, which paragraph is that? I think it's a recent development because I think they've got an extraordinary meeting. I think they said October they decided. So, Cecilia probably written this bit before that was made public. So, I think it was a very recent development. That's what I'm guessing. Cecilia's been working on this report for some time and she was trying to get it together before she left. So, I think John, in all fairness, I think this was possibly an oversight if you like, but I think the lateness of that is fine. But it does beg the question, doesn't it? Are all the other summaries about where we are with the other? Are they also equally out of date? You know, if you're saying that the disability temperature report was written some time ago, that must mean that all the other reports were also written some time ago. Do you see where I'm coming from? I see where you're coming from. How up-to-date is this paper that must be able to make a decision on it? I would say this paper is up-to-date, John, because I've actually spoken to Cecilia prior to her leaving. So, actually left on the 18th. So, I've spoken to her prior to that. So, that would be there. I'm assuming that when we were notified officially, so to speak, what is the date I'm looking for? That could be called Gareth. Apologies, Councillor Williams. Again, I was looking at the appendix on the bids that had come in in regards to disability temperature and the update there. You're right, the report was up-to-date up to the point of it being published. So, it's not been written a long time ago to give you that reassurance. The situation for disability temperature has changed significantly. So, you're absolutely right that that part of the report is now out-of-date. But to give you hopefully the reassurance that you need, we're not aware of any other issues with other charities or organisations that are part of the forward-looking bidding process. I suppose that the bit I perhaps confused members of that was the bid in the appendix for the next three financial years is a bid from disability hunting and cheer. I hope that helps clarify. I couldn't reconcile that part of the report with what we had already been told in the previous report about disability temperature. They were odd because clearly that table should have been amended to show that we weren't going to continue to give disability temperature money for the next year. That's sort of the point I was making. I was concerned how old was the report basically that it hadn't taken into account this issue with disability temperature. But you've reassured me, Gareth, that we'll continue. Thank you, John, Sue. I suppose the clarity would come for me if I knew how much disability hunting done had had last year and whether this 34,000 actually reflects the Cambridge and Huntington disability amount so that they are actually covering some of Cambridge work as well. Or South Cam's work as well. I don't have the figures for last year to draw that comparison. My uneducated guest looking at Emma is that the bid for 34,186 for this year for disability hunting and cheer doesn't include any extra. If you look out on page 24, there should be the 2019, 2020, 2021, 21, 22 figures which show that Dish Huntington was in receipt of £3,000 for each of those financial years. I hope that's helpful. Thank you. I think we need a breakdown of how much of that 34,000 would be spent on residents in South Cam against how much of it would be in residents in Huntington. I mean, I'll be seeming kind of like 7,000 Dish total from what we've got, or just a 5,000. I don't know. I'm just trying to work out what the breakdown would be. If you look at page 24, Cambridge Disability got 20,000, Huntington got 12,000, therefore the 34 that is proposed for this year for Huntington would suggest that they are covering both patches. But that is not the case. I'm getting, if you see what I mean, surmise, surmise. So you just me dipping back into the bids, which is the final detail information that obviously not looking, not wanting to go into the commercially sensitive information in there, but members are right, is the bid that's come forward from the community from Disability Huntington Chair, is a bid to provide support and services to South Camshire residents to give Councillor Ripth the reassurance there. I agree the increased amount, probably as a recognition of the situation that has developed probably those two charities understanding that before us knowing that just before, you know, after reports published. So the requested amount, I'm going to call it in the report, obviously there's some changes between the requested amount and perhaps the Office of Recommendations anyway, but the requested amount would be to provide support to South Camshire residents. Thank you, Gareth. Something that's coming out of this, then she's screaming at me, is as a funder from our point of view if we have organisations who are talking to each other as it would appear to have been doing for some time by the way, especially if Disability Huntington Chair had that amount of grant application and working on the assumption that they were looking to cover both, it would have been nice to have been told a long time ago as a funder. So I would really like if we could mention that to our organisations if we are moving forward, I really do. The money is tight because we are playing around and making decisions that we then might want to act on do, which would be embarrassing for them and us. So I'll kind of go to John first then you Bill. John, are you there? Yes, sorry about that. It took me a little while to unmute myself. I think the difficulty we've got here is that clearly there has been, actually I feel quite welcome actually the fact that we've got two groups working together because Disability Huntington Chair were able to take on board the outstanding cases from Disability Cambridges. So I don't think, to be honest, I don't see anything sinister in that chair. I think that it seemed to me that from an operational level they've acted quite well and in the interests of our residents. So I think they ought to be applauded for that. Maybe they should have informed us of what they were doing but so long as they were serving our residents and at the end of the day at the end of the period of reporting period they would have to report to us what they were doing I don't have too much of an issue with that. So onward, clearly, we are expecting Disability Huntington Chair to continue to look after South Cam's residents and I think we need to have reassurance from them that they will be treated on an equal basis to their clients in Huntington Chair and that if they are going to receive this money they need to ensure, and I'm sure they will, that they can provide us with the evidence to show that this money is being spent on South Cam's residents and not on Huntington Chair residents and I'm sure that the same would apply to Huntington Chair in Huntington Chair giving them a grant that they would expect that grant to be spent on their residents and not on South Cam's residents. So I don't really have too much of an issue with this but I do think that and I'm sure they pretty know this but going forward, when we come to review how they're spending that money we will need assurance that it's being spent on South Cam's. It might be an idea actually to be a bit cheeky that they might want to change their name. So it's Huntington Chair and Cambridgeshire or South Cam's even but just to ensure that for all intents and purposes that people can see that they are also covering South Cam's as well as Huntington Chair which is a district council by the way not a county like Cambridgeshire. So they are covering both district councils but I'm quite happy with this bid and I say the way that they have cooperated with Disability Cambridgeshire gives me confidence actually that they have the interest of our residents at heart. Thank you John. I agree with you for 99.9% of what you just said except for the bid where we were the last to know essentially. We are a funder John and I think this is the main thing and this committee has to say to you with the greatest of confidence that what it says is what it actually believes and we have a report here which is essentially with it because they didn't tell us in time that they were folding otherwise we could have put their folding at the bottom of that report. Give them all the other bits and pieces but then where it says on track or whatever at the bottom of the status where they said we're folding and they're trying to hand over the dish Huntington Chair. But you already knew about that Jeff South Cam's, thank you very much. That's what I was getting at. If we are a funder we are essentially their bankers and inside leg measurement and I think that's where we should be now. That's all I was trying to get at. Everything else I agree with you with completely. Bill. John has just said what I was going to say but what I'd like to do is to reinforce this is £32,000 of South Cam's tax pay, the council tax pay is money going into Huntington Chair. I think it's got to be identifiable. John said with a bit of a laugh you know changed their name but actually you know looking at a piece of paper it looks as if you know we're not supporting disability in South Cambershire and I don't think we should be doing that so we've got to ask them some kind of resolution on that really just so that it's obvious that we are funding them. Thank you very much. Can I just draw attention to page 36 where we have a number of columns indicating which services are providing what element of service and under this we have 34,000 which has been requested but actually only 6,289 have been identified as being used in the columns that have been provided. Now I'm quite sure that they provide a different service for disabled people but I think we ought to have a column to show where it's being spent. Okay. Gareth. So just picking up on Councillor Ellison's point on that table which is the one that is a kind of a laser focus this afternoon for members is that table on page 36 a table 3 it shows there the organisations, there's a key which in the future will make it more helpful for members around which organisation down the left hand side is which but in the requested amounts column there obviously is a difference between that and the amount of money that the assessment and the conversations informally with members has led us to that position so just to highlight that there are some organisations that are in the table look for full funding there's some for no funding and some in between so I think that for the portfolio holder for resources in regard to a recommendation to him it is looking to kind of go through those amounts to see whether those match up with this committee's recommendation to Councillor Williams Thank you of John, is your hand legacy or I'm sorry I thought I had to taken it down oh okay sorry about that now it is legacy You're more than welcome to keep your hand up at any time and we'll just bring you back to see if it is essentially down now Right, okay gang as Gareth rightly says Table 3 Page 36 is what we recommend that people are going to get out of what they've asked for this has been mulled over over a number of weeks months hasn't it this is with officers in my view trying to get the best the best balance where we possibly can with which who can do the best work if you like obviously it's the citizens advice by the way citizens advice is now citizens advice it's not CAV they've dropped the bureau bit they've asked for 100 and they're going to get 100 if we approve or recommend it to John so they do the best or the most work if you like and have the best reach and variable subjects as well so I suppose really we are now looking at what we want to do here so I forgot back to the agenda right so page 15 recommendations paragraph 3 and 4 I think we've had a good discussion the moment on various items, various aspects of this if you agree with me or not but the figures on page 36 as I said are the ones that have been recommended by officers at much pain of trying to work out where the best bang for our buck is going to be so my recommendation to you having been part of that process probably more closely than of itself is that we we go with the officer recommendation which is the one on page 36 if you disagree please sing out I am a nodder or not nodder, nodder, nodder, are you nodding? okay that's an agreement that's a unanimous agreement John the recommendations in table 3 on page 36 which officers have come to is what we're recommending to you for your funding thank you chair so I can actually confirm that that's option one then on page 18 agree all the recommendations as presented by the officer panel thank you can I just add chair that you'll see that farmland is not receiving any funding that's because we're looking at sourcing funding for arts and cultures separately going forward so that's why farmland is not receiving anything from this committee okay is that you done? thank you chair thank you moving on to agenda item 7 then which is the electric vehicle charging point give a fair warning look we seem to be a bit faster today so thank you thank you chair yes so good morning everybody I'll just give you a brief overview again of the grant and then the application itself that's before you today so it's the first application to the EV charge point grant following approval of the grant scheme at October's grant advisory committee so as you may remember the scheme is open to parish councils, village halls, community buildings provides up to £5,000 towards the capital costs of installation of publicly accessible electric vehicle charge points applications are assessed on three key criteria that are outlined in the application form but also at the end of appendix B in the PACS so firstly being site suitability which sort of focuses on the likelihood of a future demand for the charge point the level of public accessibility whether there's suitable electricity capacity at the site the second criteria is more focused on project management and delivery so that requires submission of project time scales detailed costings quotes and a match funding for other sources as well and then the third sort of strand is the ongoing commitments on behalf of the applicant to commit to keeping the charging working order providing data to us as well both of those for up to three years and then registering it on a charge point map as well so that it's visible to anyone that might want to access it searching for a charge point so that's sort of a brief overview of the grant and the criteria and the application in front of the committee today so this is from Stephen Warden Parish Council they're applying for £3,500 for a project to install a seven kilowatt dual socket EV charger so that's able to charge two cars simultaneously it's got two plugs alongside that dedicated EV parking base and that's adjacent to Stephen Warden so as you'll see in appendix A the sort of detail that the application has set out there but within the office of scoring of the application it's against the criteria that I mentioned just previously the application scored highly on all of these main criteria having provided a resident survey supporting the project they've identified over 60 properties within Stephen Warden that don't have access to on street parking sorry don't have access to off street parking and therefore potentially would benefit from a public charger within walking distance the proposed site is also near to other village amenities adjacent to the recreation ground and it's a short walk from the school and the public house in the village as well which all demonstrates a good sort of case for the future use of the charger at the location the application also includes the detailed breakdown of costs the evidence by quotes from EV charger supplier and an installer there's a project plan a grant chart showing the projects of milestones and the parish council have applied to and received confirmation of match funding from the government's on street residential charge point scheme as well as funding some of the costs as well by itself from its own reserve and then in terms of the final kind of the final strand of criteria, the applicants also confirmed they agree to all the ongoing commitments in terms of supplying information to SCDC to South Campus District Council sorry regarding charger usage and uploading it onto a charge point map so yeah I hope that's a helpful summary obviously I'm happy to take any questions thank you very much thank you Luke first off I see Chevalna's popped up so that's great just to thank her on behalf of you for going through the mill when she introduced this for us it was to our shame we should have known really that Chevalna was standing in but we gave her a real going over and she was sterling so thank you Chevalna colleagues have we got any questions for Luke Judith I think this is a really good example I know the first one up and it looks good I hope you don't mind me asking a question which is border and this itself and maybe this was covered at the last committee when it wasn't here do we have any idea when what timescale people, I mean nationally that people will be able to start charging from lamp posts street lighting as opposed to having to drive their car to in this case the village hall car park to charge it if they haven't got all street parking I'm not saying I wouldn't approve this ground because I think it's a really good one but I just wondered if we have any idea Siobhan well Luke may well have other things to add here I mean my understanding is that actually there are real problems with the capacity of the electricity supply to many of the many lamp posts and so this isn't a straightforward thing that is definitely going to happen by any means and in fact when we looked into upgrading the street lights to LEDs back in 2019 when that project was originally set up there was some there was some investigation into the feasibility of that as part of that upgrading project and it was decided that at that stage that it wasn't feasible so I suppose the answer to your question is I don't know but I think that there are difficulties it may not happen there isn't a path towards that happening at the moment I mean Luke is more involved with the county plans and so you may have other things to add Luke Thank you Siobhan I think that pretty much covers it in terms of the difficulties I suppose involved in charging from lamp posts I mean it has been done elsewhere I know in London it takes place I think one of the issues is that they are often very slow chargers I think there is sort of half the speed of that which is being proposed here although they are closer by potentially they are actually slower so people are spending longer their station recharged at them and so there are sort of fewer cars actually using them but I think there are certainly issues in terms of the electrical safety and also the capacity with certain kinds of lamp posts or street chargers so it is by no means a straightforward picture but I think certainly where the kind of government funding seems to be directed is towards or will be in the future is towards on street charging of some kind so whether that is something that is revisited with lamp post chargers or whether it is more sort of column infrastructure I suppose remains to be seen but I think she will probably cover the key points Thank you that is really interesting Thank you I am sure I ought to know what a DNO is but as far as I am concerned it is a district nursing officer but nonetheless one of the issues that I was we picked up last time and I went away and talked to my parish council about was the compatibility of the charging point with the vehicles that are likely to use it and I wondered what work had been done to ensure that that was on course for this particular installation and I was a bit concerned about the length of time that it would take to charge and given that there is quite a large number of houses that might need to make use of this facility how they are thinking that they might allocate that time space within the village Yes sure, so I will come back on those in order so I think it is a district network operator is DNO so they are the UK power networks in our area and they operate the power lines and the power infrastructure that connects to your sort of property or your network at home on the first question around the compatibility between the charger itself so the plug I suppose and then the socket within the vehicle so there is no industry standardisation of this at the moment and it means towards what is called a type 2 charger for chargers of this nature which most vehicles can accommodate particularly more recent vehicles but the type 2 charger is the kind of emerging one that is really I suppose almost universal I would say probably by this point in terms of its compatibility between the chargers and the vehicles you will have everyone people using this charger will have their own cables so they are not the cables aren't attached to the charger itself you will have your own the boot of your car or whatever it might be to plug in so you will always have that cable with you it won't be reliant on the cable at the the charge point itself and then the number of houses and allocating I suppose the charger it's difficult to say because whilst we've asked for applicants to provide evidence for the likely demand and the likely use that the charger would see it's a bit of a I suppose an educated guess because it's hard to know until you put the charger in exactly how many people will come and use it because there isn't an evidence base really for usage data the commercial providers of charge points I don't think provide that information because it's probably sensitive and for their business and so you're working on who are the likely users going to be in the area who might use it and then you're trying to base it the demand off of that or a likely demand from that so I think by providing two charges or a dual charger in the first case it at least gives parishes and an indication of initial demand and then if there comes to be further demand as the pace of adoption of electric vehicles increases then I suppose that's something that we can look at and perhaps in the context of this grant look at again what I think for now it's very much a case of not wanting to perhaps provide more than would be used rather see provide an installation and see what the usage is monitor it and that can inform us inform how we progress given that everything in terms of electric vehicles is fairly early stages I suppose I hope that's helped but if not happy to take any more questions I think you did the same Thanks Luke OK colleagues we've all read the agenda and the application Judith says she's not going to not vote against it before does anyone else got any comments with regards to the actual application itself for this this charger I actually think it's really good the parishes gifted his and into his pocket as well so it's lovely so would we then suggest that we vote or recommend this rather to lead member for resource that's a yes that's a yes please on that one Luke thank you very much thank you, thank you very much is that everything with you Luke sorry that's everything from me it's just the one application for this grant this time so thank you thank you hopefully we'll see you more often as more applications come in lovely yes there's a bit more interest so hopefully so cheers thank you over to you Emma with regards to the community chess funding which is gender item number 8 Emma can I make a plea Emma can I make a plea Emma that we do quick prices for each one of these because we've read them all so thank you no problems, thank you so this month we have 6 applications at a total cost of 11,033 this being slightly lower than the figure in the table on page 51 because one of our applicants this month has requested a little bit less than what they originally put on the application a Cambridge past present and future was granted £2,000 in September but they've now received grant funding from another source so they reduced this figure to 1,780 so that's reflected in that table that you can see on page 51 the first applicant is mother goose preschool it's an off-stead register preschool providing childcare and early years education from windpole village hall they would like to replace primitive ffencing total project costs around the garden outside should I say total project costs are 5,245 and they are requesting £2,000 from the community chest the village hall committee haven't confirmed if they are able to contribute and Tesco might be able to contribute but they can't apply to Tesco until they've heard the outcome from this Councillor Aiden and the way it is in support any questions for this one thank you colleagues on the face of it is fine not only concerned as the fact that there is a lack of £3,245 and three pens of funding which is still up in the air but I suppose this is the same that any other people have multiple funding that screams the dreams so my only concern is that the village hall who will actually own the fence at the end of the day because it's on their property are not prepared or don't fear to be prepared to contribute or have I read no I've read that and it would seem that they ought to okay so that's as far as you know then Emma with regards to the village hall yeah they haven't committed either way on that one Judith I felt a bit looking for where the impetus is coming from you know from their side because it's for them obviously and the children who are there you know using that garden just the children of the primary so the preschool is the primary user of the hall so it would benefit them the most obviously children obviously it needs to be secure for children yeah yeah I understand but you know the funding they've applied for the maximum amount and I understand the Tesco obviously they're looking to see what's coming from elsewhere but the project themselves haven't put up zero pounds yeah I'm not against it I'm just a little bit questioning that same here right what's the way around this can we go back to them can we defer this for the next meeting which will be in January right can we defer this until we have confirmation that they've got funding from elsewhere because otherwise we just put in £2,000 over for a year and then they'll find out they can't do it and then have to give it back so I'd rather not do that frankly perhaps we could we could urge a response and how about if Emma comes back with the response from them that they've got the £2,500 from somewhere else ie the village hall whose property it is as Sue rightly says or the parish council put down the proper help or whatever if they maintain their other funding that we then give the office of the ability to to make the fund make the funding for the new member yeah well I'd be recommending the process I think well I'm a bit unhappy with this because the application is from the preschool and reading this as Emma said the preschool rent this premise on a rolling annual basis yeah so what happens next supposing you know they no longer well because we know a lot of issues we've got with preschools so there's an issue there will the preschool still be around next year but more importantly they actually don't own the building that they're in or have a long lease on the building and this is all capital work which will benefit the building and I know it will benefit them in the short term for at least a year but why haven't why hasn't the village whole charity come to us for this funding that's that's what I don't understand why hasn't the village whole you know the charity that actually owns the village hall or has a long term lease on the venue come to us I think this is our point this is our point so I would like to see it coming from if the village hall wants this then they need to come to us not the play school because the preschool is only a tenant not even a lease holder so we could do all this work and they could pull out the following year and you know we then just wasted 2,000 perhaps I think that's a great thing so what we do what we start to do John reject it or just defer it back for further I think really probably we need to reject this application I think we have to reject it on the grounds that they don't have a long term lease on the premises they're just a tenant with an annual with an annual presumably an annual lease they have an annual bill 3600 so the village hall has enough funds if you like just from that alone so I mean if the preschool should be going to the village hall and saying we would like this facility the village halls basically are not funding it and probably turning around saying no we're not going to do it obviously you may not be here next year well the same reason yeah it's the same so I'm not yeah I think we'll have to reject it and then suggest that they approach the village hall charity and ask them to approach us for this fund That's agreed yeah we're agreed on that the school has left the rooms the moment councillor but there's the four of us still here so we're still core it so that's the recommendation from us that we reject and we let Emma sort out the paperwork with the applicant and the advice that we've given okay thank you and our next one Okay on page 54 we've got Wittlesford United Reform Church they would like to promote a healthier and more active eco-friendly lifestyle in the village a bicycle repair station which is a stand-alone unit equipped with the tools needed for people to fix tune and repair the most common mechanical problems with their bikes this will be outside easily visible from the main road and accessible for all at all times total project costs are £1,998 all of which is being applied for through the community chest the church will provide to fund the costs of the base and the installation and eventually they will fund and install bike racks when they have sufficient funds we have councillor Richard Williams in support any questions on that one I think this is fabulous I've never seen one of these before I think it's absolutely brilliant Julius do you want to switch? I'm just really inhibitive and yeah full support I fully support this too I think we're all in support Bill's back no we've done that so this is the second one of the thing but you haven't said other things so we'll keep you out of this at the moment this is the Wittlesford Unite Reformist Church so I think from our position John this is a recommendation from us it's nice to see the church doing a bit as well so it's great so as it's available to everybody 24-7 by the looks of it then that's superb yeah I'm happy with this thank you okay so page 55 we have Ickelton Cricket Club this provides training and matches for men, women and children what they would like to do is to install a ball stop netting to stop balls entering a nearby property which is undergoing an extension and this would if they did this they would be able to continue playing matches in the 2023 season and that would be 33 adult cricket matches and 30 training and development sessions and about 12 sessions for youth cricket involving a minimum of 64 children total project costs for this ball net is £5,034.88 they've requested £2,000 through the community chest sorry they've been offered £3,000 by a local resident to help with the costs and sorry the club have confirmed on the 18th November that the parish council have agreed to cover £1,000 of the remaining costs and that would leave an outstanding cost of £1,034.88 this is the amount which has been requested from the community chest so this is the one that I mentioned at the very beginning it just amended the table slightly so they're not requesting £2,000 or £4,088 we have councillor Peter Macdonald in support again and it's very abrumble but someone's also helped to fund it from outside and obviously the parish council did their hand in their pocket so that's any comments, colleagues? happy, happy, happy we're all happy here John for recommendation on that one OK and then we have on page 57 we've got Bourne Sports Club they provide community sports activities for residents of Bourne and nearby villages currently they have 140 members the main users of the tennis courts are members of the Bourne tennis club and the sports club would like to replace the luminaires and drivers on their tennis court floodlights as well as replace the current halogen bulbs with low energy LED bulbs halogen bulbs are being phased out nationally as part of a series of measures to address climate change and the halogen bulbs used floodlights are no longer manufactured for sale in the UK so the following work is required and they need to take down and move from the site all the existing floodlights luminaires and the control gear supply and install six LED floodlight luminaires complete with the attached drivers total costs are £11,944 plus VAT and £2,000 has been requested through the community chest the Bourne Sports Club have agreed to pay the VAT if the parish council cannot recover it and the parish council have also agreed to contribute £9,790 which will come from a successful bid which has been made to the Mick George community fund we have councillor Tumi Hawkins in favour and as I said it that's £2,000 that's been applied for Thanks On page 58 Emma in that box just as you come with what they're asking for on the total project cost above Tumi's comments gives a description about the VAT on what have you third party needs to pay 11% of any grant back to Mick George Do you know anything about that? Yeah I did query this it's a bit of a strange one because it's not something that I've seen before but what happens is is part of the grant conditions a third party needs to pay 11% back of any grant back to Mick George I'm not entirely sure why but this is how it works and apparently the tennis club have elected to be the third party contributor so the net grant from Mick George is £11,000 minus £1,219 which gives us that 9,781 figure I don't know if you've come across this before but it's something new to me I think Emma that's because the grants gone to the parish council Oh okay I've read this several times and I think that you might find that this is actually the parish council doing this and I couldn't find anything in your report on the arrangements how do born sports club I mean the courts I mean the pavilion is the parish councils you say that the courts are actually owned by us but are leased to born presumably on the long term so what basis do the born sports club use them are they are they leased to the from the parish council to born sports club or the born sports club use them as a pay a rent and this last thing about Mick George I do know because I came across this in Tewisham and that is if and that is if the parish council have got the grant for Mick George then they have to pay some of that the contributor has to pay some of that money back so I'd like us to ask for more information about this and the actual relationship between the sports club and the parish council because I have a suspicion that this is being done by the parish council but they've got the sports club to come to us because obviously the parish council can't right yep understand yep I'll go back and ask is that okay committee just not this is the one that bothered us a little bit I think it says in the preamble that is born parish council I'm the pavilion but there is a lease for the tennis courts from south camps us to born PC so we are the actual land owner of the tennis courts so to speak we just leased it to somebody else but as you say it looks like it's the parish making the applications I assume born is too big to apply to this yeah yeah yeah right yeah I believe this is a really old lease you know when you have really old leases and things you know land owners and things you know sometimes it's difficult to find those documents so I think it's something that the council is looking into as well so but I can obviously with us leasing to born because clearly that's on a long lease so born parish council clearly are the lease holder for the tennis courts and they have a long lease but it's actually the relationship between born sports club and the parish council it's not clear yeah or who's getting the Mick George grant yeah who's getting the Mick George it suggests to me that the Mick George it's the parish council that have got the grant yeah so we defer this to the next one in you or based on that information or do you want to get the information if it fits that Emma talks to you about no I'd like it to come back to you because I think this is going to be a complicated one we defer that then colleagues yeah alright thank you okay page 58 this is Cambridge online this is an educational charity and social enterprise consisting of 32 members 15 of these are from south and the charity helps people in Cambridge to get online by teaching digital skills and providing a range of courses to help people make the most of being online and funding is requested for 10 tablets and 8 mobile phones to loan out to those disadvantaged as the cost of living crisis through the cost of living crisis at Fenditon, Camborn and Water Beach and clients will be shown how to use the devices and access Google, set up email addresses and bank accounts etc online and total project costs are £2,000 all of which has been requested through the community chest applications for laptops tablets and mobile phones can be made online and those with no internet access can either call the centre or come into the centre where staff will help the client fill in the form promotion will include a feature in their monthly newsletter which is sent to everyone who has provided an email address and this is also available to collect on their main office councillor Graham Cohn is in support and that is £2,000 Can I come in here because I found out some more information about this group this group is based in Cambridge it has two city council officers on its board as advisors the membership according to the website doesn't add up to 32 so I think those people are volunteers who help the website is all about what they do in Cambridge there is nothing about what they do outside of Cambridge and they are setting up more hubs in Cambridge in Arbury and Abbey one of the people I recognise one of the people whose photo is in there I recognise as a Fendin resident so this makes me a little bit suspicious sorry so what I'd like is for our officers to have a chat with the team at city council and find out are they I mean to have two advisors on the board suggest to me that they are funded by the city council in quite a big way so I'd like to know exactly is this them branching out into South Cairns in which case they need to do a bit more than just Lapricots they need to alter their website because their website is specifically about the city council and doesn't say anything about if your South Cairns resident is orientated at city I'm sure they may have some contacts from people in South Cairns but I just want to know a bit more about this it's not you know and given that city council involved I'd like to find out exactly what the relationship is between this group and the city council and then for it to come back again yep we agree yep I was going to say I hadn't sort of heard about their connection with Water Beach until I read these papers and obviously it said because it's not parish or you know ward specific that's why we've not been sort of pre-contacted but it's clear that Graham Cohen obviously does know about it and so that sort of fits him and maybe with the somebody like council Williams recognised in Fendityn and you know how does this work because obviously it's quite a Cambridge City based project I just would want to know how many people are in our patch basically I obviously can't know the names of the people or their addresses or whatever but I would expect them to provide us with information about how many people are in South Cams that we are being asked to support very well Yes I do agree with John that we need more information but I wouldn't just add that you know as the lead for communities during the COVID pandemic this organisation mentioned by officers numerous times supporting residents in South Cambridgeshire particularly recycling laptops and things like that so I do agree John needs to you know with John we should get more information but I have a feeling that we'll come back with a fairly positive message I'm hopeful but I'm looking at the website now so let's look at the trading Cambridge online trading limited there are three directors two of which listed as volunteers so it kind of there's a crossover if you are a director of a company whether it be a charity or otherwise you don't stick yourself down as a volunteer who's then starts to ramp up your volunteer numbers so I can see and also a member of staff is also a charity director which is peculiar there are some crossovers here so I think we'd like to see some as John says let's have some I think if you talk to the city because obviously there are two advisors two officers to speak to the city and see what and get feedback from them on it it may well be that as Bill said it's been very helpful to Southcams but from the evidence I can see at the moment I don't see any evidence of of the having a plan to branch out into Southcams other than it would appear that some of the volunteers live in Southcams I can find that out okay okay so the last one you'll be pleased to know is this is on page 59 which is a Willingham community plan group they formed in February 2021 to organise, prepare and produce a community-led plan so that the wishes of the residents can be implemented the steering group comprises of 10 members and funding of £2,000 is required to prepare, distribute and collect a questionnaire analyse the results and prepare the necessary survey reports needed for the plan and this will include utilising the services of a consultant with the correct professional skills to merge the results into a coherent report the total project costs are approximately £6,500 and this is all dependent on quotes which will be provided soon I did actually encourage them to apply because obviously for the first stage of their plan this funding is obviously vital but the parish council have funded the group the remaining £4,500 for the subsequent public meetings, printing and distribution costs needed once the survey reports have been completed councillor Bill Handley you are in support as is councillor Dan Lentol any questions on this one please this is coming out of the community-led plan ring fence amount I meant to add before we go on Bill thank you I apologise I should have declared an interest on this one right at the beginning only as much as this organisation is in my ward of course and also I don't have any direct connection with them I just know of their activities they've sought my advice on a few things normal ward activities I'd take your advice on whether or not I should vote on this really but I do certainly endorse what they're doing they're a very dynamic group okay cheers Bill just to quickly I don't know you said that councillor Lentol offered support he doesn't say that here he just says he has no resistance if he wishes and he wants to meet so perhaps you could confirm with councillor Lentol that he actually does support it because it would be handy and if he does he probably needs to be in the same boat as councillor Handley by declaring the interest if he's going to be involved with it okay thank you right colleagues comments please I suppose my feeling is that any community plan is useful because it helps to establish what the village is thinking is appropriate I do know though that an awful lot of villages are doing their community plan and I just haven't seen a previous application for money towards it and I'm not sure about that element of it we might be opening a gate or be quite significant John can you have your advice on this then please because I was impression that local plans were funded differently yeah this is a community this is a community plan isn't it let me get them this is a community led plan this is not a neighbourhood plan this is not a neighbourhood plan right so this is different to a neighbourhood plan this is a plan to co-ordinate all your community facilities and identify community needs and actions to meet those community needs so it's not a neighbourhood plan it is the first one I think isn't it Emma that we have second we funded Hayden a few months ago so and this John you've you've mirrored yourself and we are so love to hear you that a way of picking somebody but we have this pot of money that has been ring ffence for this purpose basically for community led plans so it is in it's in line with our with our policy and personally I'm quite happy with it okay thank you any comments Judith at first I thought 2000 is quite a lot but then probably getting the professional skills of somebody to actually get that information together so it's useful is yeah fair enough basically I'd be happy to support yeah I'm prolonged but that's the problem they've actually done such a good job of getting a lot of data together struggling to actually process it and they need professional advice fair enough I think we're all in agreement okay thank you yes Emma John thank you so that's the last of the applications and I just wanted to talk briefly about the criteria for the community test grants cost of living fund pot that we have we've had a few queries just a couple of queries about whether warm hubs could be included either in the criteria if you're happy for them to be funded so that could be topping up the hours of a acre run warm hub or actually if it's an independent one as well so I just wanted to sort of just get some advice really of you know what your thoughts are on this really if you're happy for them to be included or if they are do you want the criteria changing or how happy to keep it as it is if I recall we had an application from Meldrith with regards to a food bank now our food bank is also going to double up as a warm hub and what we said here if I recall was that we weren't and John wasn't happy with the fact that we would be funding the purchase of food it was more the setup cost that we would fund I'm assuming John naturally is the same so with regards to warm hubs I other than the rent of a building the on cost would be the heating and the tea and coffee and food does that then fall into the same category the issue I've got with the issue I've got with this is that if we start paying for the heating of these warm hubs we are going to have a huge bill because every warm hub will then come to us wanting us to contribute to their or pay for their heating costs and we just don't have the resource to do that so I think we have to be very specific if we are going to lend money to warm hubs and that wasn't the I think it wasn't I seem to remember in the conversation last time we decided that this was in a we would support things that were in addition to the warm hubs because I think the feeling was the warm hubs, the budget for the warm hubs came out of the Cambridge care money not out of our community the money that we got we got 20,000 from the care money to pay towards other things but the actual cost of running the warm hubs was coming from another source it wasn't coming out of our money because if it comes out of our money then our money is not going to stretch to pay for the cost of heating and lighting a warm hub I think that within the acre agreements I think that they are open for six hours that's provided in these warm hubs so obviously a lot of the groups they want to continue more than six hours a week because obviously you want to open it as much as you can if it's all been set up and everything you might as well think well I'd like to see that but we don't have enough money to fight I think Bill I'm right in saying Bill we are heading towards 27 warm hubs in the district and those warm hubs came to us and said we'd like to open 10 hours a day can you make up the difference we wouldn't have any money left within a week you know they'd clear us out so we can't possibly do it I think the way I think the best thing to do on this is to go back perhaps officers could think about this and go back to acre and see whether or not we can get some more funding from the care network to extend hours rather than come to this group I think this group could fund things like cutlery and you know help with setting up a warm hub but not the actual running of the warm hub because as I say it will just clear us out we just wouldn't have any money left after one or two I think that's the what we've all kind of alluded to down here I think it's not the care network I think it's the ICB isn't it Intergrated Care Fund Intergrated Care Fund that's what I meant Intergrated Care Fund yes Thanks Joe you're right John and I don't think we should consider trying to support them to pay their bills that's not part of our job but speaking to the people at the Canborn warm hub yesterday they have actually purchased for example a guest wifi out of their own funds to make it a more attractive place for people to come and sit and work that kind of thing I think is something we might we should consider anyway and also speaking yesterday with Mahesh who's done a fantastic job in setting up the Canborn food project he wants to set up another one in the north of the district just giving you a heads up on that and he was asking me about grant funding and I said well you know make your bid and we'll consider it like you know things like racks and fridges and things like that yeah but not the actual running cost or the food no that certainly was never the intention because we also have the county council Cultivate camps funds which is money that can go to enhanced food projects and things as well so there's obviously funding elsewhere for other projects so we can direct them where necessary to other fund sources that gentlemen from Canborn also wants to come to Millburn to the south Judith Yeah I was going back to the heating cost also it's kind of really unfair because like some buildings might have an air source heat pump and basically self sustaining and in what they're paying for whereas some others might be leaking like loads of energy especially in churches which sometimes they are and I mean speaking really like locally I don't know if this is the case elsewhere but and the main issue with it has been getting volunteers who can be trained up and have actually got the time to do it rather than the sort of the funds in the sense to pay for it to open a building for a number of hours a week it's actually getting people available to do it I think we kind of agree dear then this is a thank you but no thank you can't do it I think can I just bring up one point I just know that the criteria we did make clear that the criteria could be for this is cost of living projects could be for obviously ongoing revenue costs so I'm just wondering I was quite cautious that we do might still get some applicants because they'll say well it is revenue cost and it's a cost of living project so I'm wondering if I should amend the criteria slightly just to say something to reflect on that I mean as John said if someone wants to make an application for a food bank or a warm hub that says can we have some cup and recups and sauces or whatever that is likely to fit with what we said before with regards to food banks but it's not the running of it so I hear what you're saying Emma and I think that I think we did agree that someone had to rent a room once a week in a pub to have a meal and we would do that but I think we made it clear that we were not warm hubs did not qualify because they were being dealt with elsewhere or being funded elsewhere I know it's difficult to judge what's a warm hub and what's just a coffee morning in a community centre but I think that's a distinction I think a warm hub is much more in just lunch or coffee in a community centre it's it's having something open for during the day with facilities there for people to use and signposting etc what we're talking about across the living crisis is people providing support on a smaller scale in terms of maybe having a Friday lunch or a club or providing afternoon tea maybe once a week or twice a week slightly different scale and I don't know how we need to word it on the website how we word the application but I think that's what I'm speaking I don't know committee if you agree with me and that's my understanding of what we were looking to do when we discussed this last time that's exactly what we were thinking Karen leave it to you Emma to see if we can come up with some wording to make it more specific I'll come up with something and perhaps if I message you or email it to you and see if you're happy with that even if we just give a couple of examples someone setting up a lunch on a Friday or an afternoon afternoon tea once or twice a week or something like that which is just a different scale to what a warm hub is OK, I'll come up with something and I'll let you in Emma, can I just ask can the rest of the committee be included in the email just so that they are like to have as much input as possible as you know OK then anyone else got any points because that's the end of the end of the agenda, thank you very much you're all done yet Emma yeah that's it OK in that case then, thank you very much the next meeting is I believe the 27th of January 2023 on that case I'd just like to wish everybody all the hundreds and hundreds of people watching online a very, very merry Christmas I hope the Santa Claus comes I hope the cost of living doesn't go too mad and just I love you all, thank you very much and I ought to say one last thing I'll say one last thing I'd like to wish my dearly beloved wife happy birthday since I forgot to wish that as I left this morning so thank you very much Genie, I love you, thank you, bye bye thank you