 Hey, Mary, we're good So we're just about to call the meeting to order your call is very timely So we are calling our meeting to order at five o'clock by my watch. Do we have any? Amendments to the agenda not to the amended agenda you got the amended agenda. I did I did see it. Yes And also you should welcome like rule Yes, and we have a guest here. Mike rule is here So our first item on the agenda is middle-sex volunteer fire department update action unlikely I'm not sure what the update. This is the update your Mary Mary asked that we researched the records to find out What the articles of incorporation and Do you hear me Mary? Okay, and I I don't know if I told you this but we might as well just get it into the minutes that the There are no articles of incorporation for the middle-sex volunteer fire department in this office partially because we have no town records between 1948 and 1968 the court in the town reports that the fire department was incorporated in 1962 or 63 by Dave Newhall and Peter winners So the fire department doesn't have those records and the historical society doesn't have those records and Dave Newhall Doesn't have those records and the archives don't have those records according to their initial search So we contacted the corporate division of the Secretary of State's office, and they were going they're going to research the Articles of incorporation if they find anything they'll send us an email Probably by the end of the week with the records. So that's that's the update that I have You may have to go to the IRF They have the 501c3 application with that but they are very good. Is there any way you're a little close to the phone I couldn't hear what you said. Oh, I'm sorry. I said we may have to go to the IRF To see if they have the article, okay Non-profit filing yeah You know my my concern is is not so much not so much that I Don't doubt that they did whatever they did back then that isn't so much the question They have been filing they have been filing separate tax returns They are not in good standing with the Secretary of State's office corporation division because they haven't been doing the annual filing there, but that's That's no big deal either But my concern I mean, I think it all goes to whether it should be a separate entity or not Well, I get I get that Mary, but the real the real question for me is the question that Phil brought up which is do we as The municipal entity have any authority over them. He feels very strongly that we do I I don't know Sarah looked at the statute and thinks that that statute pertains only to higher Professional firefighters, but I did contact VLCT, but they twice they never got back to me So I don't know why they're not getting back to me I mean they can ask the town attorney if you want to ruling from a town attorney on it But you know it's it's from talking to other town clerks. No, that's that's the it's that Separate they're separate. It's as though the Boy Scouts were using our fire department and riding our trucks They're about as separate as that Hmm, even though our insurance covers them, which I think is that was the issue that I thought was interesting Yeah, well, I just I just feel like Despite everything if the statute doesn't fly and we can't find any of this stuff and they're not in good standing Well, and I would also tell you in my experience probably 10% of the Entities are not in in Vermont or not in compliance are not up to date with their filing with the state of Vermont They send out those little postcards people don't pay attention to them, etc. But Yep I mean we're marching down the down the trail of doing that, but obviously it isn't a Or apparently isn't a quick and quick an easy thing to do. So anyway, that's that's the that's the update and we're And we're working on it I Must say I wasn't particularly impressed by their Performance when they were here. I don't think any of us were that's a different. That's a different issue So we've got we've got we basically got more work to do and hard decisions to make The way I look at it Anybody have anything else on that? No, we just need to gather that information Yeah For them all the big yeah, and and You know if we have to I'm not adverse to having our town attorney spend a little time looking at it I don't want to spend thousands of dollars, but Correct Correct, but I think the docs the docs when we get them are pretty pretty are gonna be pretty straightforward. I think I hope Probably about four pages anyway Well, they had to submit something So moving on treasure support to 1819 fiscal year review Oh, I'm sorry, I'm sorry, I keep jumping over those darn goals We can do it We can do it in any order you want We should do it. We should do it in the order of the agenda. I apologize So 2019 select board goals we had written down five or six things Sarah. Have you got that? Well, I had from the last meeting You said you referred last year's goals, which included projects completed or mostly completed in 2018 such as Discontinuing certain roads making Romney school an emergency shelter and designate the MVFD fire station at Welch Park as an emergency management headquarters Okay, those are done Some goals such as revising the town plan of great in the five-year capital plan were still in the progress So the town plans kind of done the five-year capital plan what you guys want to do with that Liz suggested exploring repairs on the existing town hall or researching alternative sites for a new town hall Stressing that the board should set that as a goal her chief concern was ADA compliance Some steps can be taken now Peter suggested such as installing a roof over the entrance to the elevator So it doesn't get blocked with snow and ice the board should also address the highway department garage Liz wondered if to the town hall the highway garage can be combined And then Dorenda said the board needs to revise the personnel policy, but that was a goal That's already done. So you've already achieved some of your goals such as town Planned the personnel policy. Wow. Yeah, well Well, I think we also need to make the goal of the fire department getting becoming more engaged with the fire department and how that looks So I don't know how that look But I think we need to how to stake that right But you're right. You're absolutely right I like the word engaged Steve you talked about earlier making a goal to deal with Colby Road Yeah, your name for this year. Yes. Yeah, I want to make that a goal I think Paul did yes, I don't have that information here, but yes Paul did I haven't really been paying attention to whether that's been moved enough. I there was a survey done there Not by us, but there was a survey done there and that was what a lot of those great stakes were Well, these weren't states it was like a barrel, you know when there was orange and white barrels They use when they're doing construction But maybe I just saw it once I just don't work all I don't know. That was nothing from us Okay, well, I mean, I didn't think it would be from us I thought it might be from some people who want to close the road off. That's why I raised it as an issue Oh, I see now. No Not there. Okay, so if you close the road off He can't close the road off. Well, what I mean is they measure the distance and then at that point of the class Well, I don't know what it is after that. It's a legal trail. It's a trail Mary. Oh He can't he can't take he can't close that off either Well, so here's so here's the question and I believe back when we were doing the ancient road stuff We determined that there was in fact a trail that goes over and up the hill past What's her names out, you know, we I walked all the part down the hill The only part we couldn't find was exactly where the bridge was that went across the Went across the brook up there, but my memory is that I'm sorry Right, so the question is he's saying there is no legal trail across the Colby farm that connects to that road But I think there is Well And there used to be a road that went That went from right, but was it thrown up or is it a trail? That's that's the question And I think what we determined in the research was that it was a trail But I think we did the whole thing that was the only road that that was the only one that we did in the end But again, we need to go back and look at the stuff and it's it's kind of a Point right now for the time being but Ultimately, we need to know Yes, so that you know, I think you're getting confused that the end of Colby trail was what Carl was concerned about where that ended where we're the end of Colby road and the trail met He wanted to know how long that how long that one No, I understand that but also if you're talking about the part that you guys as a select board reviewed in 2014 the Discontinued that's discontinued. It's done. And in the plans that Carl and Jim have submitted that as part of their property now We threw up we saved the road Down to the bottom of the hill, but then we threw up the trail of one You're getting two things confused The thing that you were looking at was a was an original road that Jim had through that through that Jim wanted to know if a different part of the road that connected with Colby road was still a viable road Or was it an ancient road? You had to throw it up You had to make a decision whether or not to preserve it before July Something I'm talking about I'm talking about the Row, what's the name of the artist on that road off? Right goes past Ruth Pope and down the hell and dumps into the coal before yes, but that's where the trail starts Or stops either way you look at it You think that's a perfect goal then to put that on resolving that issue. No, I think it's resolved We just have to go back and look at it and I'm probably my We rode me on there's a goal anyway, I don't understand her what she wants resolved for the minutes I just don't understand what she wants resolved whether or not that's a legal trail Well, no whether or not I mean I started out I thought that what what's his name? Carl No, he wanted it he wanted to block the road which now is a class 3 road Right But after that you're free to block that that was my recollection but I could be wrong about that So it went Paul went to measure it. I thought it was so Carl to block off the part after that No Colby road is gonna be on our goals and let's consider that what happens beyond the class 3 road is also included in that goal So well I can I can give you plenty of goals Well friend, I mean, you know just to Fine-tune the whole issue about renovations to the to the town hall. I Think we made it need to make a decision I mean we're at the fork in the road Are we gonna are we gonna put money into this building and this is gonna be our town hall for the foreseeable future or? Or are we gonna consider selling this property and building a new town hall over by the town garage in the school? Because if we're gonna do that There's no point in doing anything to this building So I think we need to make that One of my concerns about well About moving it all the way over there is And I don't know how much traffic comes here But how much traffic comes to the town hall in the form of business to the businesses in this area like Red Hen Like lawyers and things like that people who are coming here Do they is this a place that people come with a lot of traffic that's gonna slow down business in our like do we want to keep I Know Mary No, you miss my point the point is if we're gonna put up a new building wherever it is It makes no sense to talk about renovating the existing building. That's my own I was just using that as an example I apologize We won't use that But yes, and that's a tough decision to make for for a lot of reasons, but You know, we all know that this this building isn't And paraphrasing a certain staff member of ours isn't the most functional Buildings for our needs and in some ways Some ways it's way too large and yet in other ways. It's way too small in terms of useful space. It's way too large I mean for this hundred bucks a month or whatever is we collect for renting the upstairs Think that pays for the heat. I don't think so anyway So I think the goal is the first goal is to make a determination about that and then right and then pursue it That's all that's all I agree in terms of renovations to the to the garage I think the same question applies to that garage, you know question number one is are we better off to start over? Or does it really make sense to renovate? I mean that building wasn't supposed to have a life expectancy as long as we've been using it They're supposed to be good for what 20 years 20 years. They're a 20-year building Yeah, yeah, it's been there 40 years anyway Well, it was in the building right in front of the building was the whole time But anyway, you know, I have a feel and you know for some some of money You can you can fix up anything but I think we need to do the capital plan that five-year capital plan We've never really embraced that well And that capital plan is more for buying buying trucks and equipment than for buildings, I mean No, I don't think so at all. I think it should be building too. I mean there's a lot of places they do it that way kind of You know what's coming down? Well, Mary, we can do it. Anyway, you'd like to do it The point is to study it and make some decisions And if you want to make them separate goals make them separate goals if you want to lump them all together lump them together I have a personal goal of Of meeting of visiting the road crew and delivering Treats to them once in a while I never ever stopped by and that is a personal goal that I've been wanting to do for a long time Well, there you go. I think that's a big doll Steve and I Steve and I are Committed to going over there once a month and I think we've already missed our first month deadline So we're not doing very well When are they When do they arrive? We hold them a visit If I drop something If you want to stay there when they arrive you'll be there 545 How about if I want to not be there when they arrive but maybe they come back for a snack or they come back at the end of the day If they're working locally you might find them there at the end of the month I don't need to find them there. If I just want to drop something off Well, if nobody's around the garage will be locked up so And the bears will Look for the big blue trucks Right That's true So we'll let you know when Steve and I have an appointment with them and you can join us How about that? And that won't likely be at 545 in the morning I mean I could come at 545 in the morning It's just not my preference So what time do they usually come back during the summer hours? Probably much later than usually during the winter When it's not snowing Right? Yes I think they're at 430 Right And their vehicles are usually there so usually they come back there Anyway that's just one of my goals That's a good goal What are your millions of other things that are goals, Peter? Oh What would you like to talk about? I'd like to be careful that we don't deplete our fund balance And then we have an appropriate reserve We're doing a pretty good job of depleting that right at the moment I want to get our computer infrastructure squared away Which is still a work in progress But why don't we make that a goal? Resolve computer problems I think that was on the goals Wasn't that one of our goals? That was one of the 2018 goals How about the Welch Park situation? Isn't that a goal? You want to decide whether or not you're in, you're out? We talked about it Well, we're going to do that If you want to make it a goal, yeah I'm fine with that And we want to stop being the fiscal agent for Welch Park also I'll take you to budget season Yeah, I think we have I mean if we tackle all of these goals With everything else that we're doing We'll be doing pretty well Well I don't think we need a longer list of goals So are we going to Hopefully not Are we going to jump right on to the zoning regulations Once we approve the town plan? I would hope that's going to happen sometime next year That was the goal Right, so that should be a goal Yeah, in 2019 you're not going to Well, they're going to get on to re-write But it won't come to us until 2020 Exactly, that's my point This planning commission is not going to have anything to submit to you in 2019 So it isn't our goal Okay, alright, I got it Well, you can keep it in line for our 2020 goal Well, I just think being involved sooner rather than later in the zoning business is going to be important Yeah, well, how about, I mean, is it too late to put on adopting the town plan for 2019? No, we just talked about that a few minutes ago That's definitely on the Okay So we're right in the midst of that But aren't we just thinking about the next fiscal year? Yeah, which starts in two weeks Right, I know, so that does go into 2020 Yeah Well, it goes until March Oh, it goes until March But it's in that year Yeah, so there's the old question Our town governance year sort of goes from town meeting to town meeting Whereas our fiscal year goes from July to July So these are really goals that go until town meeting if we get them done Stick them in the minutes, we'll look at them Timing is good Call it Okay, now Now Two minutes ahead of schedule Good job, guys Treasures report, end of 2018-19 fiscal year review Approval of annual Treasures report, action likely That's just, it's a financial management questionnaire That the select board has to sign off on That I've answered the questions And who's this for? It's just something we have to keep on file It's busy paperwork that's mandated, I guess And it's just our accounting practices And it has to be just kept on file in case So this is for the Secretary of State's office The insurance plan It came from, I think it's for insurance purposes Well basically you just have to have that on file So when the audit starts, the auditor likes to do that The auditor has to But we don't send it anywhere We don't send it to the treasurers We don't, it just stays in our files And the auditor looks at it You have to report to it, the renderer just signed it It has to be, I signed it And then you guys have to We say we've received it We're not saying it's right or wrong The renderer prepares it and we receive it What's that? So is there a motion that we will receive The financial management questionnaire? So moved Second? Second All in favor? Aye Aye I answered that question And we have to vote on it I don't know if we do or not But we have Well it's done It's filed And the only other thing is We've passed out You don't have it in front of you Mary I did pass out the most current Balance sheet and P&L And as of right now We're $33,453 over spent And so how much do you think it will be by the 30th? Well it doesn't It doesn't just go to the 30th Even if we receive bills in July If they pertain to anything in June or prior It gets accrued back to this current year So if this isn't going to get better It's only going to get worse It's because of the road problems we had Do you think it's double or triple what we have now Miranda In order of magnitude Do you think it's double the shortfall we have Or triple the shortfall we have In your estimation I would say probably Could possibly come in double Than that Right Because you're basically going to have You're basically going to have all the bills That come in the first part of July Which for things that happened in June Are going to get added in And we know we have a substantial Highway truck repair bill coming in And we have Payroll again We have another payroll coming in Did you say it's about 9,000 Ten Ten Yeah Roughly It was 9,800 or something like that But that's just for the highway department That is just for that repair I mean I almost think we need some sort of Emergency fund for I mean because we're going to see these roads Every year it's going to be stuff like this In terms of So we either budget for it You know In the future Well I think it was our equipment That It wasn't so much the road as it was The repair The emergency repairs is 40 43,000 So that's There's your right over Yeah And on that We're not going to be able to get any money From FEMA on that road However Paul is submitting all the paperwork To the state Because the state has a fund in there So We still may be able to get some money Is that what the governor declared on Friday That we were going to get FEMA money No No That wasn't for that No So what did he declare on Friday I don't know That was for the event on the 15th Five counties that were declared Okay, that wasn't that storm That wasn't that storm No And Because it said Washington County Yeah, but it's a different storm Yeah, but this storm here Because the previous storms We didn't have any damage Or just minor rivulets or whatever But this one here was a five I think there was five towns That were involved with this It didn't meet the Okay FEMA requirement So anyway they had said to Paul Submit your paperwork up to the state I was all excited There was a letter that came out I sent out an email saying Good news, Paul corrected me Pretty quick But like how much do you think it is Like 10,000 or like 2,000 Like what he could get from the state I don't know That I don't know They've got a pot of money And they're going to They've got a pot of money And they'll go to the different towns And you know That was for flooding in April I just checked Maybe we could be in touch with Tim Jackson She can get, you know She's on top of that She's going to follow us Everyone's really quiet Well I don't think it's up I don't think it has anything to do with her, Mary No And we're going to I don't know but I mean It's hard to have somebody looking in on it That's what I'm saying Well if things are standing still And not going anywhere maybe But if everything is progressing Why do we need somebody else Getting into it I'm just saying if you guys don't agree Don't do it Okay All I'm saying is I don't think this is going to be an unusual year In terms of sand In terms of Repairs to roads And that's just something that we have to be mindful of There's a lot of Costs here that went up We try to do that This is a particularly bad year I mean we try and Think about Okay we know we're going to have A couple of disasters Whether it's the transmission in the truck Or the transmission in the grader Or the Yeah And we've done pretty well so far this year Really And that last road thing Really took us over So right We also got another bill in Just so you guys are aware On the Or the town plan From the person that they Contracted with To do it So that's another $2,500 there I thought that was the total amount That she was supposed to charge Well we paid $1,800 on March And this is another one She came back to say We increased the budget by $2,500 Yeah I think the total was something like $5,000 Yeah So just so you guys are aware So that's another bill that Is coming in So So just to be clear This accrual thing does spin both ways So if all of a sudden we get That grant money that's Pertaining to that storm in April That will go back into this year as well Right So that would reduce our It should I mean if that's how Oh it's got to You can't play it one way And not play it the other way Because the paperwork will be dated For whatever storm For whatever that storm It's going to fall into It's all how it's dated What a low here I'm going to step out Okay You guys have a good night Thank you Who is that? There was Mike Ruell Ruell Ruell You just left the building Ruell Okay So I think that's Unless you guys have other questions That's kind of where we stand No So I do have one question Which is in relation to this We're expecting Patty is going to leave Gwen Yes Well She originally told me she would be here To do The year end stuff I guess Not physical year end But she'd be here through the end of the year But you heard something Did you she tell you something different? I know She said that Albie had made a commitment to stay in FEMA Until May Yeah The last she told me it would be You know By the By the end of the calendar year She was originally Yes End of the calendar year Not the fiscal year Not the fiscal year Not the fiscal year So Are they moving somewhere? Yeah Yes They've got Going to keep two homes So they're But they're going to go to Florida Full time I get Come back here in the summer Or so Boy those pesky state Income taxes So there's another goal Is we better Right Well that's something We've kind of talked about We're going to Put something out on The municipal clerks Website Can we Can we go to Paddy though And see if we can't get a That's great The treasure's job To hire the bookkeeper Right I mean To go to her And get up Well she's just She can't give me a She hasn't been able to give me I've asked her like Three times And she just Didn't give me a firm date yet She you know And I talked to her About bringing somebody in And working with her And she said yes She's in agreement with that And she would help us do Like all the End of the year For payroll And stuff like that W-2s And all of that She means the end of the calendar You're not Right Not the end of the Physical year So I know I have her At least through the End of the year And she's going to Do taxes And stuff like that So we should be Looking At Well Early in the fall Or like Well I'd like to start now We've talked about it And I actually talked to Patty again last week And just asked her If she was good With having somebody Come in And work with her The other thing She suggested That she was going to Do as far as The tax For tax bills Is she'd like to have Amy Whitehorn Work with her Because Amy's Doing the listing stuff I don't know how Yeah How that would all Play out or not Why would Just because She's doing all the stuff With the tax bills Yeah Or you know Amy's familiar with Working in the NEMRIC system with that So she said If she worked with her And doing tax bills She would know how To transfer it all Over and all Yeah That's fine That was just You know It was a thought she had Yeah Okay So yes We're going to Can you Put something out On The municipal site? Yeah As long as As long as you and Patty Are like If I don't want Patty Like Oh my god I'm going to stay here Sure And that's Patty On Patty If she's not If she's extending it And she's not telling me then Yeah That's on her Because I've asked Alright We'll Design that Add together Or that notice Yeah No I just Yeah Okay All set All done Update on Welch Park Association meeting Action Possible Possible You want to do this Steve or Mary? Steve and Mary and I Participated in a Conference call the other day Go for it Go for it Yeah Okay So Basically what happened And Bernie was Not supposed to be Part of the conference call But he ended up Being part of the Conference call Which was good He said It was all A misunderstanding That there was Additional capacity In that well That we could Potentially access He said I was clear before And I don't know How it got Misunderstood Or misstated Or whatever But there was No water coming from That well That is ever Going to be Available For the town Of Metal So Unless we Shut down The well That we Have done Well Even then There's no water Mary We Are going to Be on it anyway To be We have to Shut down Even to Apply for capacity That's what I thought he said But there's no But there's no Capacity So My My understanding And if I'm wrong Somebody correct me But He said There is no Water available From that well For the town Of Metal So That's correct And he was very He was very clear He didn't say Maybe it could Be that Or maybe Benderson could give up Some of the heirs Which they probably never Would You know Anyway So Again This is one of those things Where we have some homework To do I want to go back And look At that Whatever it is April 15 Letter Which Bernie Wrote Which I think is In the binder But I think We are From my point Of view Tiptoeing down The roads We would We would retain The rights to use The water And the fire pond And we would retain The right to use The leech field We would still be A member of Welch Park But We would not Disband Welch Park Not take over The responsibility For the road None of that Okay But We've got some homework To do And we've got Benderson To have us Take over the road But we're Pretty Of fierce And pretty adamant We don't want to do that Who plows it right now? Well I just What? Who plows to Like the fire department We do I believe we do Yes We do But We don't maintain The road When the Upper section Was repaved Okay So yeah We plow But we don't The bottom line Is You know The idea Of withdrawing Seemed to make sense I mean why would we Want to give up the rights To that fire pond And why would we Want to give up the rights To that Shared Leech field For the small money It's going to Cost us It's the water system Which has generated The expenses But we have until We have until December December September 1st To let To let Benderson Know what we're Going to do And if we Decide to stay in All we have to do Is pay Our 15% Or whatever the number Is 15 or 16% Of the $30,000 Bill To stay in If we chose To stay in But To me We're paying For something We can't ever get Or can't ever use That's just like Flushing money down You know what And Benderson Is going ahead Taking care Of their Doing the repairs I didn't realize They'd gotten a permit I knew they'd filed But I didn't realize They'd gotten it I missed that Yeah They'd gotten it So You know We've got some work To do I'm going to try And I'm going to I'm certainly At the very least Going to pull out That letter And look back In the books And just to make sure That it all ties Together from my point Of view I would encourage You to do that Also Mary If you don't mind Yeah You could be upon us Pretty quick But We've got some time To We've got some time To do this I've got to I've got to tell you And I think Stephen Mary would agree I mean As much as we Had a hard time Getting our Getting our arms Around Benderson Since we got Matt Oaks Oats Oats Oats I mean You couldn't ask For a No Yeah So Well, I think that What surprised Peter And me Is that And Steve You probably were too But you haven't been Involving this Quite as long Is that Bernie took us Off the permit For the water Upgrade And we Never knew That I mean We're not Permitted for Any use And that was Back in 92 That was done I mean I don't think I was on the board then But it's kind of Was a surprise To find out Well, it's been We weren't Even on a permit I want to be Careful how I say this But You know Considering Bernie Has been Theoretically Working for Welch Park Which is Us It doesn't seem To me That he's Taken the town Interest to Heart In this whole Process What are you Representing? I don't know I asked I asked That question At the Previous Meeting Because You know It's a little Hard to tell You know Whether he's Whether he's Got Carl's Interested heart Or Benderson's Interested heart Or whatever It is But he Certainly doesn't Seem very concerned And hasn't Been very concerned About the town Over there Yeah Anyway It is What it is And thank God No matter what It's not an unbelievable Amount of money But The other Piece of this That we didn't get To Because I didn't Think it was Appropriate to Talk about it With Matt On the conference Call Was the Business of Getting the Welch Park Accounting and Financial business I will Follow up With Carl On that I mean That's work For him That he Isn't very Interested in doing So we've got to Be persistent He's the person Oh He doesn't Want to Do it at all Even though He's Being offered To render Services For A very Reasonable amount That's Only to get it Off the books It's not Simple enough You can do them On quick books Like In a Matter of 30 seconds Right But So the hurdle To that is We're all going to Have to put in Some money To start The account Right I mean We've been Putting in Money The town's Been Fronting All the money Up until now So We've got to Get away from That From These other Towns Right now That'll be Acrued though That'll be Acrued If it Should be But I guess it all depends When it comes in No but that Should be Acrued against That Bottom line It should be But if they don't We don't get The money Until September From These people Which we should Get it Before that We will Get the Payability And not Offset That So it's All whenever You receive it Right I must Put the paper Right But I think there's Have we sent out the Bill? Yes We should get it Yeah But I think it's Like I've thought that Once you Sent the Bill out To It Accrued You're saying It only Is Received Or The It goes back To when the Transaction happens So if a Vendor sends us An invoice In May For something We purchased In May And we don't get It until June It goes into The May's books And vice versa And the other way When we send out An invoice In June Which gets Paid in July Goes back into June Receivable Except if you Close the Book Except if we Close the Book Well, we have to Close the Books at some Point We have a Pointment with Our auditor To audit Our books In August In order to Have it Completely No time We should Have the Money by then So if the Books We have to Close it And then it Is Receivable. But anyway Everybody was Friendly Everybody wants To get this resolved Even Carl seemed a little More alert And engaged Than Usual So Anyway We're coming back From that Vacation We were taking Whatever Whatever But We've got Some homework To do on that As well So Moving Right along And we are now Ahead of schedule Approval of the June 4th 2019 Select Board Minutes Action Likely Is there a motion? I'll move Second All in favor? Aye Aye Any opposed? We have Approved Our minutes Approval of Annual Washington County Sheriff Department The Sheriff's Department Sprates have gone up Slightly To $29.25 per hour That does not Include the 62 cents For Mileage Or the $43.88 per hour If they go Into overtime Which to my knowledge They have never Have done The town Voters Approved Spending $7,500 On Speed Enforcement So I did The math For 256 Hours a year And according To The contract Thank you They would like this Spelled out And how many hours Per week So I averaged it out To five hours per week That includes the mileage Did not Who the mileage Why is it higher than The federal Why do they get more Because It's combat pay Or something like that Compar Compar Compar Because they ask for it I mean If they would put in The five hours a week Well that's the thing If you do Five hours a week They've never I don't know if you're Into how much They've spent on them So far But they never They never They never They don't even come In the estimates though We really should include The mileage Because that all Has to come out of That Line of item I just don't know How many miles They drive Yeah, I don't need That Let's say they did It's not very many No But they've You know Another question This year they're at 50% of the budget Right So that's We always We always put in This maximum So the maximum is Five hours a week Whatever They've never done it Okay Let me just Let me just ask a question In terms of Effective Speed control Wouldn't it be better And I'm not saying They can do this Because probably they can't And probably they won't But wouldn't it be better To say look What we want you to do Is do 20 hours in one week Each month Do like a blitz They probably don't Have enough Personal power To do that That's what they're always Their complaint is One thing I want to point out Is that according to These AOT letters That we just received In the past two weeks The town Is responsible for Assigning speeding On the state Highways That go through The town See I That wasn't My understanding Because that's not The Washington County Sheriff's understanding Either That we can do it And if we do do it And they give out tickets Then the state gets The money from the tickets Because it's on a state highway Yeah, right And that's why That's always been My understanding Of how it goes Yeah, that's my understanding Of how it goes But for them to say For them to say We are I mean I was blown away When I read that letter And he said Well, you're responsible For seat control In Puddonville I'm thinking No, we're not I mean We can do it I understand But are we But you're But he's still saying We have control over What We deem The speed limit to be Even though they get The tickets No, no, no No, no, no No, but they were saying So we had a deputy Call up and say Do you mind If I do a little bit Of some patrols in Puddonville Because I've been getting Request And I know that the Board in the past Has said No, you do this The payment in this contract Is for town rows Not for the state And I said Just do it They should do it And so that was A rare point Peter's argument is If they pull over People and they get a ticket And they go down To the ticket bureau The proceeds We get a little check When people pay their ticket It doesn't go back To the town It'll go to the state Because it's on a state row So I guess The question is If you run this contract You're saying We never have enough hours To accommodate for that They probably would have More hours If they sat on the State roads But no money Would go back to the town Why would they have A state road I think because If they don't have People to If they don't have people To fulfill a contract They don't have people To fulfill a contract They all work it After hours They have their regular And this is just Their after hours It is? Yeah It's not part Of their regular Even those initiatives I don't believe so I think it's Anybody who Is working After hours They're taxed with So many things Right Between traffic control I know So when I had to call them Up and remind them To send it So they Does it make Does it make sense To have another conversation With the state police Well that's coming up In our In our other part Of the correspondence But I'm just I'm just saying Maybe the state police Are in a situation Where they could do better I mean it's just To me To me it's all a joke I mean they never do it They come in And say good things To us And then they never Do it Because they're Sitting out In construction sites With their With their lights on Collecting the money They get for that Which seems to be the priority Well they Probably get paid A hell of a lot more Well I know They get the same amount But I mean They're taxed But if they're on a Government job They have to get Federal wages Which is higher Than probably What they get From the state I think The issue is That They have to do it When the state Call an AOT Says to them We need you From water barrier Right now We need you From this hour To that hour They have to They just fill us in You know We're just a fill I do see them By the school Sometimes What do you mean They have to They'll lose their jobs If they don't do it I just can't imagine I just I think it's a very Different My understanding Is that Just what we said If they've got some free Time they do it When we've Complained to them In the past That they need to When people are Zipping along Even though The school's not in session They say Well, it's construction season We haven't really Had any officers To do it Because it's construction season Then in the winter When you know When people are Slowing down Then they do the patrols But it's icy And no one's speeding It's time for us To go to the state auction And buy An old Vermont Police car And Liz and I Will take turns And we'll go out there And do the enforcement There you go I thought you said Something like I told us That we were somehow responsible For the speed limit That's what Becca said In his letter No, no, no No, no, no For speed limit Oh, to enforcement Okay Because I was like Why would be In charge of it No, no, no There's a highway They're saying it's up to you guys To How do you get the speed limit Changed? You have to go through Well That's a huge, huge That's where the traffic Study comes in That's why I'll be born Why a traffic study Because you have to have To generate the Okay Right So you guys want to sign This contract? If I fill the numbers Yes Five hours per week Because it's not going to Sure It's up to you It's you You're the board I don't think The state police Don't have anybody either From what I understand So No, they're short They're short people I mean We can We can Establish the Metal sex Sam and We've got a nice building A little sex police department It's just a practical matter They just don't have I know And they don't have And when people are When this weather It gets good And people start speeding They're in construction sites Well, I got to tell you I got to tell you The average speed On the interstate these days Is about 80 miles an hour It used to be 70 miles an hour That was 75 miles an hour Now it's 80 miles an hour And And when I'm going 80 The cars are whistling By me Like I'm standing still It's crazy I know What's the point Of any of this stuff? I still think it helps When people put out Those little Homemade signs It does It really does It slows you down Like you can buy them online They just say You know Either marking the speed limit Or Drive like your kids live here The question is And I can't think of The fellow's name I used to live over here You know And was encouraged To get those To get those signs That say How fast you're going I think those are effective I see people Those are definitely effective As well And I'm guilty Of speeding But when I see those things Wait till you get your Electric car 100% power At zero miles per hour Is it going to be fast? Really fast It's a bear It's going to make that It's going to make that Infinity seem like An old car But no That's a v6 At infinity I think it's going to Wait till you see How that Tesla takes off I don't know It's not an s It's just a model 3 It's the basic Bottom of the barrel Teslas If there is a barrel A fancy With some barrel Do you guys want to vote on this contract? Yes Is there a motion on the I'll move that we share And I'll second it I won't move it I'll second something Well, sorry Mary All those in favor of the Of the motion to approve The contract for the Washington County Share And the motion is To pay them To pay them for Five hours a week Correct? That's a part of the Motion Yeah That's what she said In favor, please say aye Aye Aye Any opposed? We've approved the contract You guys, there are two There are two pages here That need to be signed Okay Every year we kind of Screw it up Okay We'll do that This is where you're up next Yeah, so we're considering At least a darn stat To serve as It's actually called The Washington County Public Sector Representative For Capstone Community Action Apparently we need to have The town needs to Washington County Public Sector Washington County Public Sector Representative Representative To the Board of Directors Capstone Community Action We've never done that before How could we live? Well, no, it just happens To be that the town That the person lives in So we haven't had A middle sex person So she just happens to Live in middle sex And the town Has to officially Nominate her So would anyone like to be done? Yes, she would like to do it Yes, she would like to No, she was approached She's a volunteer at Capstone And she was approached To see if she wanted to be On the board Alright That's it So Mary's made the motion Is there a second? Second Any further discussion? None All in favor of the motion Please say aye Aye Any opposed? We've So can you write a little I just need to hear I just need the board to direct The select board assistant To write a letter And sign it on their behalf And send it Okay, yeah Great Thanks You can address it As soon as you enter I think AOT correspondents And CVSPB emails Ari Culber Hill And Vermont Route 12 Intersection Action Possible This is Kim Bould That's right Yeah Pretty much I mean what is basically The first email Is the From Kristen Driscoll Saying basically What's going on in Route 12 Doesn't merit All the suggestions That you said In the letter There hasn't been An accident there The trans can't install a mirror And Sorry that this is The answer that you're Asking if this is the answer you wanted There's one little thing though That sounded I don't remember what it was Something about Well they can cut some brush But they said that's not going to Solve the problem No, but it Oh something about a fluorescent sign Just Maybe dating the sign That's a good spin A brighter fluorescent sign Yellow intersection sign Right Culber Hill Road Right Was that something they were going What did it say It said This In the second paragraph I got it We believe that this location is A good candidate to install A brighter fluorescent yellow Intersection warning sign With a culver hill road plaque Underneath And we'll be working to get this Installed with a sign project Going through the area this summer So that is one upside Yeah So I knew I knew that was Going to happen Because there haven't been Accidents there They're narrowly missed On a daily basis I mean, because I think people You know, it's not like they're going to It's not so close That someone is going to Rearrange you But they have to come to A pretty slam on their brakes And so, you know And so the second one is Kim Boulduck at our request You know, talk to the Central Vermont What I forget what that is It's like Central Vermont's Day Police advisory board Of which she is a member And the upshot seems to be That anyone including the select Warder, individuals in town Can meet with the state police And talk about what their Concerns are You know, Kim Wasn't sure where that would Get us It wouldn't be a promise But just maybe raise awareness Or you know I don't know Create more interact Let them say please note This is a concern So I guess my question To the select board is Do you want me to Invite the state police in To talk about speeding On route 12 in Putnam Villain Culver Hill Road Yes Okay Yeah Yeah Okay, and I'll ask Kim If she wants to come to that too Yeah I mean the problem is Is that, yeah I mean, so Putnam Vill is far enough away From Culver Hill Road That they're sort of Two separate things But it's the same cars That are coming through Right But it's not like They've been speeding Through Culver Hill Road And suddenly I mean through Putnam Vill And then suddenly They hit Culver Hill Road It's quite a distance From there Right But it is the same It's the same population Alright So that's that Thank you for doing that, Sarah Well, it's my job Hey, at least you did Yeah, but you do it well Thank you Thank you That's very nice of you Did you get that on tape, Sue? Yes Thank you I'm asking for a raise Not over Okay, next Scheduling of a special select board meeting To accept the 2019 town plan draft So this is just With, this may or may not happen The special meeting The public hearing For the Planning Commission On the town Meeting town plan draft is tomorrow Hopefully, ideally The Planning Commission Will be able to incorporate Those suggestions that they got From the Central Monterey Regional Planning Commission Regarding the town plan And whatever comments come At the public hearing Enough that they'll be able To have something to present To the board on the 25th Of June If we had An all day election day Yeah, well, not many And so All we really need is a quorum Three of you to be there To say yes Isn't that our day Of select board? It's not, why? No, because you're having The meeting today So what is that day? It's next Tuesday Which is what day? The 25th 25th So at what time? Well, that's for you to decide So in other words We're going to It's going to be a day We're going to be here Because it's kind of Like a B.C.A. day as well Because it's an all day election day Did you need help with that? I don't really need help I just need bodies Steadlumbard is going to be here From 6.45 in the morning Until about 10 He said Marika is going to be here From noon on After that We're just going to run it Through the tabulator All I need are people To quickly look through the ballots To see if they Make sure they haven't been spoiled There's no way We might as well do it At the same time What I'm thinking is That's 7pm Right, yep So, um, Liz can just I mean, Sandy can just Drop it off Also it'll be you and So I'm going to say Select board Well, it's really Board of Civil Authority Right, but we're going to Have a special select board We're going to have a So I guess I could be there I'm leaving the next day To go to the tape It's been five minutes Yeah I'm not going to be there Because my kids are in town Okay, so we're calling it A select board meeting at 7pm Special select I just need three people I'll be there I'll be there Okay, that's all That'll do it Just get a form of three It'll take five minutes I'm going to So would you also For some reason So we're going to do that At 7 At 7 Yep And then we can look At the ballot Just push it into the ballots And we literally will Take it 10 minutes Yeah Yeah So what There's not a vote This week, is there No, the election is The vote on the Government and the budget Are on Tuesday Although people have been Voting early Not manning Only 15 But there you go So what do you need In terms of Help for that On Tuesday Well, if you point I think Darinda has been Appointed as a special Election official In previous B.C.A. meetings Can you work from 10 to noon On Tuesday Then I don't need anything Because Doug is a J.P. He'll be here He's going to come in The morning And then if Darinda helps He'll be here From 10 to noon That's great And then Marigha will be Here And then Marigha will be Here from noon to 7 And I'll be here The entire time And we don't count the Ballots Don't they get That We just look at them To make sure We're going to do It's for tabulating You can count If you want to We're going to have A checklist At a tabulator And everything But you don't need Us here at 7 o'clock On that day Is what I'm saying Or you do Well, that's the Everything's all Screamed up in my head Yeah, okay We'll be here We'll be here And I'd like to bring Your attention It's not on the agenda But we have a So I think we're set For the special select We're meeting at 7 p.m. On the 25th We're all on board With that Okay So we have a town A town school District meeting On Friday June 28th 5.30 p.m. At Romney School And I just need A couple of JPs Who are there Or B.C.A. members In case we get to A point where There are going to be Some ballots That needed to be Hand counted For example People want paper ballots What day is that again? It's Friday the 28th You're going to be on the Cape? I'm going to be on the Cape. Okay Well really I'm going to need Our JPs But here's the other Issue that I just Didn't vote as Not as cut and dried As you would think I'll try to make this fast The callus The callus select board And the callus school board From what I understand Drew up papers Actual easement documents After the callus vote The town vote On granting the similar Easements that We're going to vote on On the 28th Those documents Needed to be drafted By the school board Before the school board Became defunct And that is why callus School board voted on them Last night Drew them Proved them Signed them And then handed them to The select board So the select board has involvement In this And it's I just want you to be aware That if this doesn't If that doesn't happen By June By July First I'm not sure that the Select board is going to Receive any easement Documents Do you understand what I'm saying? So it's a wasted election I have to have it before July 1 And I'm also I don't think there's I think if the school board Drafts and signs them Before July 1 They're okay I don't think it matters When it goes to select board But it's something They're probably We should be aware They know that They must know I just informed Chris McVeigh today Okay He didn't know that It's neither one that He has He's been working with Scott Cameron The lawyer Scott Cameron Jim Barlow Is a lawyer for Calis And he was the one Who presented Who drew up all the Documents Jim Barlow He used to work From VLCT He's a great guy So what is the date? It's the 28th At what time? 5.30 It was the very last How many people You think will be there? Zero Probably the school board Period Yeah It's pretty It's pretty It's not It's bad It was the absolute Last minute That the board could have done Okay I want to be in the Cape riding around In a test plus But they're not going To the 80 You're just like a Visillionaire You better have it Don't you have to have it By July 1st? Yes But June 28th Is not July 1st Here Do yourself a favor And don't take your Brand new car Down to the camp We're not taking That car down I didn't think We're going to have it Like I'm worried About getting it By July 1st Okay I know this has Nothing to do with it Do you have to Physically have it To get the tax credit Yes Physically have it Delivered I paid for it Just waiting Well how are they Going to know It's not in your Possession Because it has to be Delivered Like there's a whole Process Before July 1st Yes There's a whole Process Are they going To deliver it to you At the camp? Why can't they Why doesn't it Work like the same IRS It is a federal Tax credit I don't know why It's July 1st It is July 1st Maybe for Tesla No it's for any Electric car It's for any Electric car I can get any credit For any electric car It's an Electric car Well now there's A subsidy for low income People I think That's coming down to Like This is like Or anything All right Let's keep All right And this is Since you're Half on the board Of civil authority Let's get this out Two Property Valuation Appeals Did you see My e-mail on that Yeah I did Is there any Well I sent it Out this week It's because We have Even though we graded Bill Runik He's road Which we shouldn't Have He's still appealing His taxes That's Oh yes Number one TV thing So I don't think That's Statutorily There's any Brush for this It's more of a convenience Matter for the town As well as far as Like setting As far as Not setting out Additional tax bills And things like that So Looking at our schedule We have July 2nd And we have July 16 July 2nd I think is out of the Question It's not enough time To warn it July 16th Is a possibility But people might Be away on vacation So August 6th Is the hearing For the Select board Being a tentative Public hearing For the town And then going Into a B.C.A. Hearing That would just blow So The following Is the 20th So I think it comes down To either July 16th Or August 20th Which works for you guys I know It's summer It's awful July 16th Or August 20th July 16th Or August 20th July 16th Or August 20th July 16th Is the only Date that works For me July 16th Is the hearing Yeah Okay Yeah calf Ebony Yeah Yeah I have on my Americ pud So Would suggest having Two tax appeals Two tax appeals Will take Half an hour 45 minutes Max I mean Then we Gotta go out And do In extensions And all! Who Are they? Què change the values of any houses based on what the select board did regarding their roads. And so Bill is appealing based on that. And what was good Isler? Gavisler is just, I don't know, random. I can send you the letter. You did already, though? I don't know if I did or not. I don't remember, but I, you know what, I'm such a busy with having to look at my personal right now. So I will submit, when I alert the BCA, I'll send this all out. So we don't, you don't remember what, what she's appealing to general value? I think there are a bunch of little points where she's in dispute with the listeners. So I think the question, the really, the reason I'm bringing it up here is because the select board, we try to time the PCA property evaluation appeals during select board meetings. You guys are the select board. I would rather you guys have the first say and everybody else can chime in. Yeah, so 16th. 16th, okay. It's nice that the listeners got done early this year, even though their tax bills won't go out until later. And that's it. Great. Oh, wait, I have two more things. I can't find an email about these two appeals. I don't know what's wrong with Mike. Mary, it was just a scheduling. It was just, I just sent out an email to the board of civil authority in general. And you were on it just saying asking people for input on what dates work for them. Nobody got back to me. So that's why I'm bringing it up here. I didn't bring it put in any details of the appeals. Not sure I should, but, you know, that seems like that's something that the when the BCA meets, they're supposed to the listeners present their argument that the appellants present their argument. Then the BCA asked questions. So it seemed more kosher to just a scheduling point of view as opposed to sending a group email that substantive to other two other things from the VLCT regarding denial of insurance claims. They came in today and I gave them to Derrinda and Derrinda thinks that we should kick them over to the slack board. This won't take much time. So the first is the VLCT or passive is requesting denial on approval to deny Eric Kemp who came to the VLCT office didn't come to us to say that his driveway was rushed out on May 19th during that storm. And the that this was the town's fault. And he said he he he advised that he complained to the water about the water in the past the town. It became clear that Mr. Kemp had not brought any issues to the town since at least 2011 Paul Sermanara advised that he has been with the town since 2011. He was not aware of any issues in this area. Mr. Kemp concurred that he thinks it was prior road form and he spoke with Paul advised the area has never been a problem in the past. This is on Wood Road. He advised the storm caused major damage throughout the town and this was not isolated to this one area. And Paul advised that now that this incident has occurred they will renew the area to see if changes to be made. And then the VLCT would like to deny that claim. Do you need select order for you? Do you want to deny that claim? So he was asking to get paid for driver repair by the town or by insurance. By insurance. By insurance. He was straightening against the town's insurance. So he is saying we were liable for the damage to this report. I agree with him. I agree on that one. It's the other one I did. Okay so the other one is so you want to see you agree with that denial right? Okay so the other one is Oliver Weiss who lives on West Hill Road. There is a really bad pothole on Shady Rill Road. It's fixed now. It's fixed now. But it was there for a long time. It was there for a long time. I will speak up and say that this is not the first time this year that that same pothole has been fixed on. I know. It has been repeated in here. Where is the pothole again? The pothole is right when you turn on the Shady Rill Road. It was right there on the, oh gosh whatever it is. But when it carries the claim right? Nope. Right when you get off Culver, when you get off of Verrant Route 12 where you go past the little triangle. It's right there on the right hand side. It's been a nasty pothole. Someone's hit their car. I love that. They had a ton of damage there and I accidentally think I actually threw this one away. So I don't understand. There's potholes like that all over the place. Well people can file claims and so this is it. So Oliver submitted a claim saying that he went over the pothole at 8 o'clock at night. He could not see the pothole. He was filled with water. He advised that he had helped someone who had a flat tire in the area two weeks prior. He advised that he had not complained to the town prior. He then stated he was not aware of the pothole prior. He spoke with Paul. He advised that the town was aware of the pothole, Paul, I assume, and based on his notes potholes were filled with cold patch on three occasions. Paul advised that they do not keep notes on what potholes, but advised that it is likely this pothole was patched during those times. Paul advised that once the hot mix plant opened this, opened, I guess there's a comment. This pothole was filled in as soon as they could. Road washouts were a priority. However, they did put a cone in the pothole until they could get to it. The VLCT would like to deny Oliver's claim as well. Do you approve? I do. I do too. Do you approve that could denial or do you approve? Yeah, it approves a denial. I don't particularly like it, but I'm telling you, if we open up that door, it's like mailboxes that get knocked over by the snowplow. Yeah. Okay. And the VLCT is our insurance carrier says we should deny it, then we should support them. Okay. And I'm not exactly sure what the VLCT process is. If we say no, we want you to pay it. I'm not sure they're going to pay it. This is the first time I've ever received this. In the past, VLCT has just outright denied it. So this is the first time I've actually received something from their claims. Their bylaws, I believe require consent and they were criticized because they weren't asking for consent. Right. Something must have changed because I've never had this before, but I don't know what happens. I don't know what happens if we don't give our consent, but let's not find out. Probably they say, yeah, well, then you can pay the client. Yeah. I mean, it's unfortunate, but there are, there are dips and. Right. And you know what? If I were a tourist coming to Vermont, I would be horrified by the roads, not just our roads. I'm not even talking about the dirt roads. I'm talking about the highways. It's really awful. How about the stretch of road between Shady Rill and the town of Worcester? That's like a roller coaster ride. You better put a mouth guard in your mouth so you don't knock your dental work out. I just mean like, you know, going, like to bury and, I mean, it's just, there's just potholes everywhere. And you know, it's just awful. I mean, it even looks bad. You don't have any money. We have bad weather. Yeah. I'm not saying that we're not spending any money, but like, I just, I can't imagine seeing this from a tourist standpoint and how awful it must look. Part of the country charm. It's bad. I was, I was used to say Maine had the worst roads, but now I think we have the worst roads. Do we have a deductible on our policy? Not for liability, Mary. Okay. I wonder, you know, could we ever ask them how many claims they get submitted for a year? We get, we get a report. I'll print it. I'll print it out. We, it's, it's usually the claims come through our office. It's usually, in fact, wouldn't in this VLC team, when I had to just have to file some basic paperwork for the one with a wood road, because the, the complainant went to directly to the Vermont League of Cities and Towns offices and file this report, but I still do it. But usually they're, they're generated through this office. Yeah. People call up. How many claims do we have per year? I would say five. Five at the most. Yeah. If that we have, I can, they do send out a report as to what our own incident rate is. So I can print that out. Great. So I just have one other quick thing. We had a couple of situations in the past six months where we made promises to upgrade road signs and do different things. Is that all in the works? What is that? It is in the works. I talked to Paul and I told him I wanted that to be a priority to get that, but I wanted him to order the signs now. Right. And they will be done first prior to July. And as soon as they come in, those areas will be taken care of first, along with a few speeding signs that you can't even read. Right. No, we've got a bunch of signs there. Pete, because we were going to be doing this schedule where it was this road, this road, this road, you know, for all their new signs. I said just trash that for now. Take care of the signs at those two intersections. I've talked to them about that. And I said order the signs, get them done. Great. We need to complete those. We promised it. And I also did talk to them about potholes. And that pothole, and I realized he filled it, but I said, that particular one, we've got workers that drive by it every day. So it wouldn't have been a bad thing to just go right back down there with a pickup, with a little bit of stuff in there and stuff it in the hole for the day. So. I don't know. It's a struggle. I understand it's a struggle. But that pothole was there for a long time. It was there for a long time. And it was right when I, when I made my apex clipping turn to get in there, it was right where my wheel went. So I could get maximum speed to go up shady, high rate of speed. Yeah. I'm worried about that. I'm saying that facetiously. Okay. I believe we are adjourned. Thank you. Thank you one and all. Yes. When are you going to take? Next Wednesday through Sunday. My husband is high school. I don't, I actually have no idea this my husband gets together with some high school friends.