 Good morning and welcome to this week's edition of Encompass Live. I am your host, Krista Porter here at the Nebraska Library Commission. Encompass Live is the Commission's weekly webinar series where we cover a variety of topics that may be of interest to libraries. We broadcast the show live every Wednesday morning at 10 a.m. Central Time, but if you're unable to join us on Wednesdays, that's fine. We do record the show as we are doing this morning and it is posted on our website in our archives for you to watch at your convenience. And I will show you at the end of today's show where you can access all of our archives. Both of the live show and the recordings are free and open to anyone to watch, so please do share with your friends, family, neighbors, colleagues, anyone you think might be interested in any of the topics we have on the show. For those of you not from Nebraska, the Nebraska Library Commission is the state agency for libraries. So similar in your state it might be the so-and-so state library. That's us. We provide services to all types of libraries in the state, so we have shows on Encompass Live that could be for all types of libraries. Public, academic, K-12, corrections, museums, archives, et cetera, et cetera. Really our only criteria is that it's something to do with libraries. Something, I think libraries can do with them. We bring guest speakers talking about what they're doing in their libraries. We have interviews, book reviews, mini training sessions sometimes. It just runs a gamut. We sometimes have Nebraska Library Commission staff that come on to do presentations about services and resources we have through the Library Commission. But we also bring in guest speakers too from across the state and across the country actually. But today we have people right here local from History Nebraska. We have with us Jilt Ulberg and Lindsay Hill Gartner, and they're going to talk about some of the cool new things happening at History Nebraska. So I will just hand it over to you guys to take it away and tell us all about it. All right. Thank you so much. Thanks for having us and being interested in what we're working on these days. I'm Jilt Ulberg and I am the Deputy State Historic Preservation Officer, but I also have a role in collections and digitization program and archaeology and conservation. So I get to kind of tiptoe through a lot of programs. I'm excited to introduce Lindsay Hill Gartner. She is our digital archivist, and she is sort of the architect of this whole project. So you're going to hear from me for like a minute, and then she's going to carry the heaviest load because she has built it all. So no pressure. No pressure at all, Lindsay. She knows it inside and out. I have no worries. Let's do the next slide if you like. It's possible for item number one, which is the history of digitization at History Nebraska, and that she is going to talk about the digitization workflow, the overview of our documentation, digitization priorities, and the partnerships we've created. I'm going to talk about our in-house digitization and also Preservica and have some time for your questions. Let's hope. Did that skip my mission slide? No, I think it's after this one. Sorry. We have been doing some digitization for a long time. This isn't our first foray into it. We started by getting some federal grants to set up our digitization lab in the late 1990s, like maybe 98, 99. I wasn't with the agency then. So some of this is a little apocryphal, but we set up high-end scanners so that we could take images of particularly negatives. We got excited about taking the original negatives and scanning them at a very high resolution, and we would get grants to work with various organizations like the Library of Congress or other groups that had interest in certain collections of ours. So like for instance, one of the early projects that we did was to scan all of our Solomon Butcher photographs of the glass plate negatives in particular so that we could, we discovered, look inside the door, see the places where the shadows lie to play with the images and get the data that was there. It just didn't show up when it was put on paper. It is amazing. This was our cutting edge moment. So we were able to see what kind of furniture was inside, or we could look in store friends and see what the canned goods lined up on the shelves and that kind of thing, and that was pretty exciting. So we were making some amazing strides there for a while, and then quickly, as technology moves so fast, that kind of became old hat and anybody could do it at home, quite maybe to this level, but it became pretty standard to be able to look inside, I think, a little bit. So we've been scanning things for a really long time. We've had multiple people involved in it, and both because we're interested and we want to make it available, but also because maybe somebody is interested in a particular topic for research purposes, or they need it for an example, or something like that. So we haven't just done photographs over the years, but lots of maps, lots of collections of manuscripts and that kind of thing. But it hasn't been, it's sort of been as needed. And we've done a little bit of naval gazing in the last four or five years as an organization. And one of the things that we realized, if you'll remember, we used to be called the Nebraska State Historical Society and we rebranded, we did some investigations. How aware was our public of us as an organization, and did they even know what resources we had available? And we discovered a lot of people had no idea, even within the state that we existed. And we were serving a goodly number of people through our reference room, but yet it was becoming clearer that people had expectations of being able to do research online and find the resources they wanted. For good or for bad, it's true. People kind of want to be able to just see what's out there with a Google search. So we started thinking about doing digitization in more of an overarching way, and for the last year have been really focused on that as a goal, a strategic goal of our agency, because the mission of our agency is to collect, preserve, and share the resources, the historical resources of our state. And we feel strongly that we really want to get these resources into more hand. So that is the goal, and I think Lindsay is ready to talk about everything she's set up. Yeah, I guess your slide got deleted. I don't know what happened there, Google. Yeah, you can claim technology defaults on that one. So as Jill said, my name is Lindsay Hill Gardner, and I'm the Digital Archivist here at History Nebraska. I've been with the organization since December of 2019. So if your calendars were right, right before COVID hit. So it's been kind of an adjustment moving to Lincoln and developing a digitization project from the middle of a pandemic. But I think we've done a really great job. So today, I'm going to talk about our digitization workflow and the documentation that we've created in order for us to actually get started with digitization effort. You can't just set up scanners and start scanning. You have to have documentation and workflows to develop. So the next couple of slides is our digitization workflow. And as you can see, they're very comprehensive. So I'm not going to read them to you point by point. But if you'd like them after I did leave my email, so you can contact me anytime. The first step is for a collection to be selected for digitization. And they conduct assessment of a collection determine the project timeline condition of the collection and what level of description. And we create a digital project special specification form. Also, the word digitization is going to be said like 100 times. So I might mess it up because it's a it's a long word. Digital project specification form and to shorten like Digi or something. Yeah, so the digital project specification form is really for the curators to fill out if they have collections that they particularly want to be digitized. It alerts me that they would like to be digitized, what requirements they have, what we're scanning, what we might exclude from those collections. And that would lead into step one a, which is them to prep the collections for digitization. That means removing paperclips, removing staples, ensuring the collection is stable and really make sure that it's in its best form for digitization at History Nebraska. Step one B is election work. So we might digitize an entire collection or we might just select a subset of records within that collection based on the research needs of our patron base. So that would be done by the curators. Is there a particular sub series? And then we would have a selection spreadsheet where they fill out exactly what they want us to digitize. So literally, these first couple steps are on the weight and shoulders of the curator to determine what we will be digitizing. They know their collections best and what people are using. So it's their responsibility really to set up those steps. Step two is to assign the collection to a digitization tank. And we do all of this through our project management software, which is called Meister Task. And we currently have three staff members. I'm sure I'll talk about this later, but three staff members doing it part time, as long as well as the curators are also doing some scanning. The objects are scanned. They're scanned at a 600 DPI TIFF files stored in collection level folders on our server in a temporary server space that will then be adjusted in Preservica. And we also do conduct QC and then we ingest the objects into Preservica step four. So there are making sure that the image is straight, making sure that it's not blurry, making sure that there's no like obstructions of the image. Those are the things that would happen in step four. And that's usually the responsibility of myself and another colleague. Step five is to apply metadata to objects. Our metadata is based on Dublin core. And we have schemas for library materials or manuscripts and photograph collections, audio visual materials, and Jill's SHPO files, State Historic Preservation Office files as well. So that is done by the scanning tech as well. And then after that, we conduct more quality control of the metadata to make sure that it's accurately describing the images that we are seeing on the computer screen. And then once we know that everything is good to go, there's a tag in Preservica to make it public. And then it's live for the public to see. And step seven is to delete the objects from our server. We are not maintaining any of our digital images here because they're being put into Preservica, which is the gold standard of digital preservation. Our files are stored across three different locations, three different geographic locations. So they're spread far and wide and we are meeting those ISO standards. And then at the end, we just are going to return the collections back to stacks and let the public enjoy what we've worked on. So all of these steps can be happening concurrently. They're not happening all at once, you know, it's not a sequential kind of workflow, but it's really great for us to have a documentation like this showing who's responsible for what step of the project and what those action items are, because it can get kind of muddled between working, you know, different departments and different people. So with all of that said, there's also additional documentation that needed to be created in order for this to be successful. And this is just an overview list of that. Like I mentioned, the digital project specification form, properly handling techniques for digitization, how do we do we wear gloves for photographs? Do we not wear gloves? Those kinds of things like that. Skating rules and standards quick guide, which you can see here in the image, it's just giving you an overview of what DPI we need to scan things at, what our access copies are going to be, and what the scanning settings should be. Scanning equipment workflows. So how do you actually use the scanners? How do you set them up? How do you make them work for you? Historical resources, folder, and file naming guidelines. How do you name the files? That's really important because it allows you to connect it to that collection. So that was another, they have them in the past, we just kind of revamped them and made them more current to what we're doing now with our mass digitization. Also, another great thing to do is have an active inventory of all of the things you're creating so that you know what you're actually creating and you're not just in a blindly knowing what's happening. So that's also being done. And then like I mentioned, the quality control workflow and we also needed to create copyright statements. We have three currently copyright statements. We have a fair use educational claim, a open, what is that trying to say? They are the copyright is restrained by history Nebraska and then it's in the public domain. That's the word I'm looking for. So those are the three copyright statements that we'll be applying to our objects. Metadata schemas, like I mentioned, a metadata style guide, you know, a lot of people, this is the first time applying metadata like this. So we need to teach them how to do that. And we also created metadata type guides. How do you describe a letter? How do you describe a photograph? Those kinds of things because we're doing it in a different way. So we need to teach people how to do that. And like I said, we track everything in our project management software, which is called Meister Task. And basically that workflow that you just saw in the couple slides before is replicated in this board here and everything is tracked. So we know who is working on what, when is people working on that. And this is just a screen grab of someone's project board of what they're working on. And I'll mention here while you're seeing this, you know, in the previous slide too, it might be hard to read all of this. And that's okay. We will be providing you with link to these slides afterwards along with a recording to the Google where the slides are. Yeah, Google slide. So don't worry about it. Karen, just can't see things. Sorry. I like to talk really fast too. I'll turn on the slow down. So with all of that documentation, documentation, we're really ready to start digitizing. And what are we going to digitize and what is our priority? You know, we were set with a goal to digitize a million objects in the next couple years. And soon you'll see that we've kind of went over that goal, but for a variety of different reasons. So our digital digitization priorities are our Microsoft newspaper collections that are up to 1964. That's a copyright cutoff date. And that's being done by newspapers.com, which we'll talk about in the coming slides. Highly used genealogical records, so probate records, land records, things that people really use to do that kind of genealogy research. Collections with strong ties to significant historical events in the state of Nebraska. The Fallen Butcher was a really great example that was done in the early 2000s. And that's a really great historical record of events in Nebraska. County and community history books, archaeology site files, and maps, because everyone loves a good map for everything. These are just some examples of the things that we've also digitized here in these photographs. So our current totals are, for the fiscal year 2020, is through newspapers.com, we have digitized 8,413,987 pages, 569 pages through 1,000 pages through probate records by the records management. 74,000 pages scanned, not canned by collections reference staff. Knew there was going to be an error, there always is. And then a 1,741 object photos catalog for WebExport at the museum. So that gives us a grand total of nine million and a couple change pages digitized in the last fiscal year, which is really exciting. It's a lot of stuff. And we're also in the midst of doing migrations at the same time. So there's a lot of exciting change happening here at History of Nebraska, and this is just a part of it. We are doing some really fantastic stuff. So this leads us into the conversation about our partnerships to get to that nine million pages, because we're a staff of five people, we can't digitize nine million pages on our own. So our first partnership is newspapers.com. History of Nebraska stopped collecting and microfilming newspapers in early 2020. This mainly happened because a lack of space, microfilm backlog, and the digital access to most newspapers in the modern 21st century, you can get it online. And our future goal might be to collect those born digital records as well, but that's the next step in the process. So we will chill, really facilitated a working relationship with newspapers.com to digitize historical newspapers prior to 1963, 1964. How's the microfilm? And these are available through history newspapers.com. And after a Bargo period, they will be made available free on our website. So after a couple years, and after a little hard work of getting those nine million pages ingested into our system, they will be made available to the people of Nebraska who are free. Did they, what, how long is that embargo period? Do we know? Yes. So it's a three year embargo period from newspapers.com. But I'm going to say that we need a couple, six months to a year to index all of those files into our system as well. So I'd say, you know, from the beginning to end, maybe five years at the max, I would say. Don't hold me accountable. We got to get some people in here. And scanning is projected to be completed in mid 2022. I think we only have about three or four more shipments to send. Yeah, that's all right. Yeah. Yeah, I think the important thing to know about this is if we tried to do this by ourselves without them, I think this would have taken 20 years. I mean, we would, we would just wouldn't have gotten it done. And the other thing that they're doing that we don't have to do is creating all the metadata that goes with all those pages. So that alone was an insurmountable task that I'm happy to have somebody else do for us. So for us, that the tradeoff of that three year embargo was a pretty easy decision to make since we wouldn't be able to provide the same thing on our own for a really long time. And also just the money aspect, it would have cost millions and millions of dollars for us to do this. And they do it for free just with that embargo period so that they can make a little profit off of it. So it's a really great tradeoff for us as a small agency of people doing this work, I think so. Our next partnership is we are working with the Department of Records Management. They can digitize microphone for us. So they're digitizing our highly requested and used microphone collections. They are currently digitizing our probate records. And that will take roughly two years and then we'll move on to the next set of records. I think it will just be a continual cycle. There are a lot of collections here in history of Nebraska that are on microphones and are only security microphones so they can't be used by the general public. So if we provide access to them, we're stepping beyond what was in the past of providing access of these microphone reels. Got anything to say about that, Jill? No. I was like, did I miss anything? And with that in mind, we turn to in-house digitization. And currently in-house, we are digitizing manuscripts, photographs, and library collections. Digitization is being done by three staff members part-time. They also do referencing queries as well, as well as the curatorial staff are also doing scanning. We hope to recruit volunteer students and SOS staff to an entrance to supplement our in-house digitization to get those numbers up. But, you know, COVID, so we're transitioning to getting more staff members in. So currently we have five flatbed scanners and over with the additional weekends set up another four or five stations as well if we need to. An overhead book scanner and a large format scanner that can do maps. It's like a roll-top scanner. These are just a couple pictures of our digitization stations. This is kind of showing you the four that we have in the corner in the reference room with those Epson 1200 XL. Those are the main scanners that we use. This is showing our overhead book scanner and then a roll-top scanner here as well. So we have the capabilities of doing digitization and we have done a really great job in this last year, but we hope to increase this with getting some more bodies in the building. And all of this leads into like, oh, we did it. We digitize all this stuff. Now, what are we going to do with it? How are we going to get it to the public? And that leads to Preservica. What is Preservica? Preservica is a cloud-based digital preservation software with a user front end. Preservica will ensure that our digital content is preserved into the future while providing access to users across the world. And it replaces our past perfect instance for digitized content, including manuscripts, photographs, and audio visual. Our museum object photos will stay in past perfect because past perfect is really a museum software. It's not really meant for archival stuff. So that's why we're making that description distinction. And in July, we are getting our migration into archive space, which is a collections management software for archival collections. So that's where our findings will be stored, those collection level records for archival collections. So as you can imagine, there's a lot of migrating and a lot of digitizing happening in this building, all simultaneously at once. So it's really exciting. And this is just a screen grab of what our instance of Preservica looks like. And I can show you that. So this is the back end of Preservica. Like I said, it really replicates a server space, but at a higher quality for preservation. It's running all of those checksums for you internally within the system to make sure the files are stable. It's also diversifying where our files are stored. It also will automatically change formats if a format becomes obsolete. It will change it to its proper format. So it's stable. So it's a really great software. And it's all cloud based. So we don't have to have servers in-house and maintain those servers. It's all up in the cloud. So we broke it down by the collection type. And of course, it's timed out because I had it open for a while. So let me, you can all see my cats. Stereotypical librarian here have cats. So these are broken down into those collection types like I mentioned. We'll click on manuscript materials. So, and we'll view these in a grid format. So kind of just list the collection and then within the collection, they're the subfolders within that actual. So it's basically replicating what that manuscript collection looks like or that photograph collection looks like in its boxes and on a computer format. And then there are the actual objects themselves, which we can look here. And then we can download an access copy. It creates an access derivative automatically for us, which will be that 300 DPI and people can download that themselves as well. And then we also can download the preservation copy as well. And then this is where the metadata is applied. I'll take you back there in a second. And then here is the object. It hits natural format. And like I said, we'll go back here. And this is where that metadata schema is implemented. And then people describe it here. And let's see if I can remember. So the front end is actually just WordPress, which is really exciting. It's super easy to use. So this is what right now on this is not live. It will probably be live in a couple of weeks. We just need to finish some of the searching features and indexing. And then it should be ready to go. But this is what the public will see. They will be able to click what kind of collections they want to look at. Most viewed objects as well. And then we provide some other links. And then they can also just browse the collection as well. So we'll click that. And they're like, okay, I want to see a manuscript collection. I don't know. And then it lists every, so what you saw on the back end, this is what you're seeing in the front end of this. And they, so let's see what we can click on. So all of those records that came out of our past perfect instance were ingested into Preservica. And then this is an actual record for a digital object in Preservica. You can zoom in, you can zoom out, you can make a full screen potentially. You can move the metadata to the top to the bottom. But it's pretty great. It's a great software for preservation and that digital access as well. It is very nice preview of this before it goes live. Yes. Like I said, we're just really figuring out the search features and then it should be ready to go to the public. But we got library materials in here. So this is maps that were ingested from our past perfect instance. Just click on one. So this is a compound object. So that's why it's in this viewer here and you can enter full screen. And probably since I'm sharing it won't let me like actually show you the full screen. But you can zoom in, really get in there. So it's pretty great. Let's get back to the slide. So we're really excited about our Preservica instance and it will really just help make our collections more available to the public. And that's all I've got. I felt like I just kind of rambled but now we have time for questions. Oh, no. Yeah, I was gonna say, if anybody does have any questions, definitely get them typed into the questions section of our GoToWebinar interface and just bring it up the screen here for myself. Okay, got two different people asked the same questions in two different places. I want to know is the text of the documents and manuscripts in articles searchable? It depends on their typeset. We will OCR the ones that are typed that if they're handwritten, obviously we can't make those searchable because they can't be OCRed, but we're working on getting those searchable. That would be more of a multi-step process. If they're handwritten, really would take a transcription project for those to get transcribed. We can't really use computer objects to do that because there's so much variation in handwriting that that's not really feasible. Awesome. All right, that's answer student's question. All right, let's see here. Just seeing you getting other things are coming in. Yeah, keep typing in your questions. We've got plenty of time here to answer any questions you might have. All right, this is a lot. Yeah, somebody want to know about an approximate date for going live with the interface, but you were saying just a couple of weeks, I think. Yes. I'm sure there'll be a social media post about it, so just keep checking our channels. Yeah, absolutely. Keep your eyes open for me. Anyone who's been part of a migration, you give it a date and then something happens and then you have to figure out the bugs and kinks. Yeah, there'll be announcements from History Nebraska, so look on their website for following. I believe you guys have, yeah, on Facebook and Twitter, and it looks like you guys have an Instagram as well. I'm looking on the website, so yeah. Go to history.nebraska.gov and you can find out all of their various social media places. There's a long question here that I'm just trying to read through, but while that's happening, I'm grabbing some quicky one here that you might be answering. Oh, someone just wondered and there's something I don't know about this. Have you considered automated text recognition, ATR, for converting the hand written text? Is that something? No, because it's time intensive for a person to do that with the OCRing. We can just do it through Preservica itself and it's just an automated system, but right now we're just trying to get our feet into it, so that might be an option in the future. Right, yeah. Yeah. This is for the hand written text where the computer would convert it. There's, I guess, automated text recognition is something that could do that. Yeah. Sometimes that's not very accurate either, though. Yeah. They're working on it. Okay, so there's multiple questions here that I'm looking at. All right, so first, has newspapers.com digitize all of the newspapers that History Nebraska held? No, so it's up to 1963-64 from when we started, so anything post that date, they won't be digitized for copyright reasons. Also, there are large conglomerate, I shouldn't say conglomerate, but large newspaper publishing houses that retain the copyright even for those older newspapers, because copyright for newspapers is a tricky law. And so the person who works at newspapers.com evaluated all of our collections and contacted the publishers. Some of them agreed to digitize them. Some of them did not because their money makers bore them. So you might not see your town because of who owns the copyright to that newspaper, but we are digitizing whatever is safe to the copyright to digitize. So is there a way for public libraries to identify whether a specific newspaper has been sent to newspapers.com? Is there some way for us to know which ones are in there? Yeah, I mean, you can look on newspapers.com, and if you don't see yours, and I can tell you, I can't remember exactly what letter, because we're going in alphabetical order, obviously. I can't remember what letter we stopped at with our last shipment. I think it's sent through Pender. Pender, okay. So you can always just email me, and I can email my contact at newspapers.com. And he will tell me, he has all that knowledge of why we weren't digitizing things, or why there was an embargo on certain things. So I would just say reach out to me, and we can answer those questions for you. Yeah. Sure. We always have those reels, by the way. So if you're interested in something that happened in 1973, you can always interlibrary loan the reels from us. We'll be happy to send them out if we don't have them. Yeah, they will be still in our reference room. Yeah. So, you know, the reels aren't going anywhere. We're going to keep those forever. Okay. So going to the microphone going all the way back, or just to the 60s? Yes. We will maintain the microphone. Okay. So libraries could still borrow from you guys for free to get the microphone. Yeah. So we'll get to certain dates or issues. We won't send out microfilm. We'll do it through interlibrary loan, but we won't send it to libraries for them to have digitized, or for them to have microfilms, because that's like a third party taking those materials that are technically ours. So we'll do interlibrary loan, but not that next step of sending it to somewhere else to be digitized, because we have no control over that. Yeah, because you're doing some of it local, and then newspapers.com is doing so much. So, of course, as I'm sure you guys have heard and known, some libraries across the state are have questions and concerns about this big change to newspapers.com, because they have been working on there have been digitized newspaper project, newspaper digitization, so we're getting projects going on from different libraries and universities across the state. That libraries has been hundreds of thousands of dollars to do this or have had grants that we've given them to do some of this. And now it seems like this is being now duplicated and these things are getting put into newspapers.com. Were you aware of the different projects that were already going on across the state where local libraries or universities were doing some of this digitization already? Or is this a duplication back? Like I said, I've been here since December 2019. I'm aware of these projects that were happening. This is just another way to serve our patron base, getting these things out there. More resources, I think, are better than limiting what is out there for the public. Yeah, I don't know what else to say. Sorry. And did you know now has what do you I mean you might not know this what is the cost to access these newspapers at newspapers.com until after the embargo and when it's free? I do not know that. I think it's like eight dollars a month. I don't know if there is a special license for libraries. I didn't see any evidence of that. It looks like it's pretty nominal. That's like an individual subscription license or an individual thing or a library. There are levels of course of membership and they provide different levels of access to newspapers and how they decide what gets on some publisher level of access. But it's a fairly reasonably priced thing. In three years, we plan it well, three, five, whatever it takes for us to actually ingest it and make it searchable. We plan to have it available for free. So it's not the cost that we think anyone will have to bear for very long. So this is like a one-time, I'm just thinking this through this is kind of like a one-time big project. Everything's being done by them right now. But then in like you said the three to five years everything will be free and then it's over. I mean that's it then it's all it's the whole thing is done or just they visit then move forward. You said this is up to 64. Would they then start doing ones that are you know the next year's like 65, I don't know how that all. I have no idea. I think that it keeps moving on. So I imagine we'll we'll keep sending the next sets in order to keep staying keeping in pace with what copyright is you know year is up to. Well as it's moving forward sure yeah yeah that's what I'm hoping for. But you probably should know that since we're no longer collecting newspapers ourselves if your town has a newspaper and you're concerned about anything that has been printed up till we had a bit of a backlog too. So let's say 2012 maybe you might want to consider how to keep those copies current copies of newspapers and and figure out what to do with them if paper copies are a thing for you. We think that we're going to be able to acquire most things electronically because it's you know so many newspapers are born digital but we're kind of a waste from figuring that out. So if that's a concern you might want to think about it as your own personal libraries and how you take care of your community's resources. All right and we have a comment here that says newspapers.com doesn't scan like the original newspapers like the actual paper it's only microfilm. Yep true true. Nothing's already been put into microfilm will they do anything with it. Yes yeah true. And let's see if there are any publishers that are looking at something scent okay then we have another comment from um this is Cindy talking about it that newspapers.com will not be scanning any community newsletters so if your community has a local newspaper um or a local thing and it's still being sent uh you guys are still in your city is still sending complimentary copy to History Nebraska you'll still be retaining that those more locally published. Yeah like newsletters. Yeah newsletters just so things are more yeah not like happening official like you said um publishers who hone the copyright of a newspaper is a little bigger than the locally done thing so those smaller yeah so as like you know uh we move forward a lot of newspaper smaller newspapers are being bought up by these big companies um so unfortunately they retain the copyright a lot for those things so that's just the name of the game unfortunately. Sometimes you and I know and I know we've dealt with this with giving grants to libraries over the years for digitization newspapers that and you mentioned at the very beginning that whole copyright thing is it's really sticky and sometimes even the library and the people at the newspaper themselves weren't really sure who owned or officially owned the copyright and had the authority to say yes so-and-so library can scan this it can digitize this in this community and we are giving you that permission um sometimes they weren't even sure they were the ones allowed to give that permission if somebody had been bought by someone or or ownership had transferred hands it was yeah there's been a lot of tracking back through what yeah. Yeah that's why I think copyright law is one of the grueliest laws because you can really like step in it and mess it up but also like get out of it because people are just like it's all based on like intellectual control of who owns what um and our legal documents obviously that relate to copyright but um you know that's why we're making that fair claim educational use just because we cannot spend the time to feasibly go and find the copyright of owners of these things that have been donated to us that is a long tiring process that I have done in my past it's not fun. We always put that onto the libraries who are applying to us yeah because we can't free this up for you what we can tell you you need to know and you need something to us from someone that says I am copyrighted as far as I know and I'm approving the fact that they do this thing and then legally and hopefully no one will come out of the woodwork and go to some little tiny little town and say how could you how dare you do this um so we do have a couple of questions here I think I got through everything from that um those first one there um so you so some of these newspapers and microphone being digitized could be um so you you you and or newspapers dot com maybe digitizing things that other organizations have already digitized themselves as well perhaps so if one of our universities or libraries has done it but and you guys also have an f-microphone you're also digitizing it to have it in your in night newspapers that come in in your collection okay yeah uh a lot of those grants from the university they were using our microphone anyways to digitize so I mean we're just digitizing it too your own yeah doing it as well yeah and I understand you know the libraries are you know they've been spending years to do this but they had the grants and we're doing it and now as history in Nebraska you are doing it for your purposes as well and um for what you have have this deal with newspapers dot com now if these libraries have already done it this does not negate their ownership of whatever they've done and what they know no this is not saying just because newspapers dot com now has it that's where you have to go to get these no no no no this is just our avenue of us getting our stuff digitized right so if a library has already done this university has already done this and you're already offering it for free that's perfect go for it yeah yeah um and here at the commission we will still give grants if someone does want to do some a local project that's um this won't stop us from doing that if you want to do something as as Jill Lindsey said there's going to be that delay that embargo period and it depends too as you said this takes a lot of work to do these projects too so you got to kind of balance that um do you want to just wait three or five years for history in Nebraska to have it available or do you want to do something do you have the staff and the time and can you get the grant to do it now yourself maybe in the next year you know you've got to kind of balance those two things out yeah here's a totally new question that um will records from closed churches be scanned if they are already microfilmed so this is a whole different kind of topic not newspapers so church records um i think that they are heavily used jean if they're identified by our person who is the curator of that is heavily used we will digitize if we have the original i would prefer to scan the originals because microfilm is obviously a copy of the copy um or copy of the original uh so that might be a project in the future so that'd be something to hear each other Lindsey and say we have the actual paper you to have it scanned yeah yeah so this is not part of the newspapers.com this is a whole different thing we're talking about here so none of the it has to be on microfilm only newspapers have to be a microfilm.com they do it yeah no no we'll do anything because you've got for those pictures scanners there that you can take anything and lay it in the bed there and go for it yeah i should say that as a caveat we don't take things for loan for copy we would have to hold the ownership of those materials um just because just getting us a gang copy is not actually retaining the record um but so they had like made a copy of it like if they have multiple copies of a church records they can donate a version of it and copy it to you guys and then yep i do know we have a lot of church records here that could be potentially on the digitization list yeah all right um let's see any other questions i think i got through everything oh cool another one came in um do you have any questions go ahead and type them into the question section we still have a minimum 10 minutes to go here but um if any of you have ever attended our show before you know we don't cut off right at 11 a.m as if you have some questions or Lindsay you'll need to get information to you we will um keep going and um if you do need to leave right at 11 a.m that's fine we record the whole show you can always watch it later um but we do have a new um okay so how do we know if a newspaper is in the digital collection i think either yours and embrace newspapers.com some small town papers only existed for just a few years i guess i'm just uh we have on our website a newspaper's index newspaper collections index that list i'm sending can also chime in and make sure that i'm not misrepresenting but i'm pretty sure that lists all of newspaper collections that we have here at history nebraska and if it meets that requirement if that time frame then it's being sent to newspapers.com okay i do know that we when we are packing newspapers there's like newspapers that only lasted a year and it's one real and we do we do send those kind of small newspapers or they change names oh well those two that's always fun let's not yeah in periodicals in a library i i have to see about that but yeah so but this will also be the whole 64 63 and earlier is over in there yeah and then you those yeah okay um do you want to um show on your website where like i'm so share the where they can look at the substance so we can see yeah so okay we'll go to our website then you go to collections and there's this newspaper finding aids cool okay and from there it gives us a list of all of the microfilm um those are i think there's another newspaper's indexes and it's a excel spreadsheet that you can just download yourself oh okay this is not a listing of digitized newspapers uh so it gives you a format a list of what we have that's not related to this here we go so yeah it tells you there's notes come oh cool okay then where you can actually find it and city drake also from the street of brassa did confirm um yes we have online the inventory of all the newspapers we have on microfilm even if we did not microfilm them which is this you can see that yeah there's anything that's been you know being in a library in archiving you know you collect things from all sorts of places yeah okay yep all right um let's see what's this one um okay here's another question if we microfilm newspapers that they're not collecting any longer do you want copies of those roles so some library is micro has their own is doing their own microfilming of newspapers do you want them to send you copies so you can also have them in your collection i suppose i am not the curator of those records i think we would have to defer that to the person who manages that collection what do you think jill probably the right protocol thing to say but i will say that's a lovely offer and i we'd be happy to consider that reach out to jill yeah we have a collections committee that needs um to discuss collections that we want to bring into our agency so those would probably have to go to that review process so reach out to jill and let her know what you've got and well you'll talk yeah i'll see yeah and here's our emails if you had like those yes absolutely there's contact info and jill if you guys do have any questions anything you want to know more about the newspapers um or anything history Nebraska of course because we're talking about everything that's going on and and any of the documentation that i listed i'm i can share across to um i love to share so um oh cindy says that what you're showing wasn't what we were looking for there was a pdf inventory i sorry i um go back to the pdf inventory what you were showing is the only of old inset indexes so maybe the first thing you were looking at was yeah the pdfs yeah she said that's what the question was asking about yeah so those would be okay i'm sorry i just saw this 2017 and i thought that related to that's probably the year that it was created the finding it was created so that's where you can look and see what is an insert to pdf for the paper you're looking for see what's in there man it is pretty amazing you don't really realize i think yeah that there's so much that is in there i mean those pdfs are huge the spreadsheets are huge and all the detail and being an archivist and collecting these things and and keeping them organized and thank you so much for that and i hope i hope people will be more you know aware of what is there in history nebraska and like i said before you did your your rebranding um being the yeah and now i can remember nebraska historical society i can't even what we were before the nebraska state historical society right i almost got it right yeah um which you would think would be pretty obvious that that's what you're there for and what you do but obviously what we found is that um people hear the word society and they think that means that you have to be a member in order in order to and uh it just it was a barrier that strangely um you know would cut people off before they'd ever contact us so weird okay yeah so we just kind of kept the two words that were the most most salient hopefully it makes it mean it's it's just it's history nebraska for everyone and we'll get it absolutely all right we're getting close to 11 o'clock it looks like the questions have um slowed down anybody have any last minute desperate questions you want to ask of um lindsay or jill get them in right now we'll get them asked um she had lots of great questions we're grateful thanks for being engaged with us oh yeah quite a good group here i know a lot of people signed up for today people from across the state um just want to know yeah what's going on what's going up new for history nebraska yeah all right i'm gonna give another i can't see if you guys are actually typing in so i have to wait until you're done and it pops up and let's you know um i am going to pull presenter control back to my screen now to wrap things up here and i do have here um i was looking myself here the history nebraska website um here which we have linked from the session page for today's show this one looks like any other questions are going in so i think we'll wrap it up yeah um the show has been recorded so thank you so much jill lindsay for being here and sharing with this um definitely keep an eye on the website uh as i said um earlier if you want to know i know people are very interested in when is the new search going to come out and i scrolled all the way down here the right by the page they got a facebook page instagram twitter they have a newsletter line up for the newsletter um so reach you know find them in all those different places where there will be announcements of when um everything is the new search by the call yeah i'm gonna be pretty excited we're gonna mess the noise about it absolutely yeah and i'm sure we'll share about it from here i know i will once i see i follow you guys everywhere of all history nebraska i mean on all the different things and everything so yeah sign up for all of those and to keep an eye on know what's gonna be happening and when it is ready so um that'll wrap it up for today's show um as i said it has been is being recorded and it's their main page and compass live if you use your search engine of choice and just type in and compass live we're the only thing called that on the internet so far nobody else is allowed to use that name and you'll find our page our upcoming shows are listed but uh at the bottom here is our archives link and this is our most recent ones at the top of the page here of all of our archives so today show will be at the top here when it is ready and posted uh i will email everyone who attended today and everyone who registered for today's show um should be done by the end of the day tomorrow the latest as long as go to webinar and youtube cooperate with me i'll post it up here i'll also post a link to the slides um lindsay you can just send me that sharing link when you um whenever you have a chance um any corrections or additions you want to make to it you're welcome to do too i know you were talking about yep that's great about the google slides you can fix things in the yeah and while i'm here on the archive show um page i will show you there is a search feature here if you want to look up and see if we've done a show on any particular topic or having any particular speaker speakers um you can search the full show archives or just the most recent 12 months you want something really current um that is because and i'm going to scroll down a bit here you can see the dates go back back here i'm not going to scroll all the way to the bottom this is our full full excuse me show archives going all the way back to the beginning and compass live premiered in january 2009 so we do have the over 10 12 years worth of archives all here um on our youtube channel so um be aware though when you are looking at any of watching any of our archives just pay attention to the original broadcast date all of them have a date so you'll know when they took place uh some of the information um maybe may stand the test of time but some things will become outdated um services and resources may change drastically from when we first did the show um i think this one more links make the broken uh you know just be careful when you are watching our archive broadcast but we will always have these up here as long as we have a place to host them as you guys do it history nebresca we do librarians what we do is we keep things for historical purposes and as long as we have the ability to we will have all of our full show archives out there for everybody to watch um we do have a fate we also have our um media we do we have a facebook page um if you do like to use facebook you can give us a like over there we do reminders about our show here's your reminder to log in today's show about our speakers when recordings are available of other of previous shows we post on here so um if you like to follow us on facebook you can do that we also have a hashtag that we use n-comp live a little abbreviation of our show name on twitter and instagram and whoever else our social media people put it so if you like to um look for that hashtag there um also our mailing lists we have here through the nebraska library commission i announced through those um the system mailing lists every week what shows we have coming up so if you like to keep an eye on things there um and that i'll hope you'll join us for um we have our upcoming shows all listed here and next week i'll help you join us it is part three of our teaching technology in the library series amanda suite our technology innovation librarian has been doing this um we've got part three next week and part four the last wednesday of the month and next week we'll find out about finding partners and preparing staff the first two um parts are record are have been done and the recordings are up who is learning and why and how do people learn so if you want to watch those first before you jump into the next weeks you can um so please do sign out for next show and join us for any of our other future shows and n-comp us live thank you everybody for being with us this morning thanks lindsay and jill and hopefully we'll see