 Good afternoon, I'd like to call the meeting of the Board of Public Utilities for the City of Santa Rosa to order May we have a roll call, please? Chair Galvin here vice chair Arnone Board Member Badenfort Here Board Member Badenfort Here Board Member Grable Board Member Walsh here Board Member Watts Here Are we not hearing any sound from our Zoom participants one moment, please? We're having some technical difficulties one moment, please Sorry about that. Okay. Let's try it one more time roll call chair Galvin here vice chair Arnone Board Member Badenfort Here Board Member Grable Board Member Walsh here Board Member Watts Here Board Member Wright here. Thank you Thank you all for your patience Reminder to board members to please mute your phones and microphones when you're not speaking also to put away your cell phones and personal computers Next item on the agenda statement of extensions by board members. Do we have any very good? We have no study session Next item is item 4.1. We'll now take public comments on the minutes approval If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star 9 to raise your hand Secretary Atha We have no public comments. Thank you the minutes from May 5th meeting will be entered We'll now move to item 5.1 staff first staff briefing director Burke Thank You chair Galvin and members of the board our first staff briefing item 5.1 is the 21 22 capital improvement project update and Jason Roberts supervising engineer with our capital improvement projects team will be presenting Thank You director Burke. Can everybody hear me? Okay? Yes Thank You chair Galvin members of the board Jason Roberts with capital projects engineering and Hopefully be providing You a brief update 21 2,000 2021 2,000 22 water CIP Next slide, please So I'll start by summarizing Construction projects that were completed in your calendar year 2021 and so far in 2022 I'll highlight a number of those construction projects that have been completed I'll then summarize projects that are currently in construction and scheduled to be completed this year as well as a couple in design and I'll highlight a couple of those next slide, please So this slide shows kind of a distribution of completed water projects in 2021 and so far in 2022 You'll see that in total 19 construction projects have been completed for a total value of approximately $26 million Pretty even distribution across Sewer water and in regional funds So you see that local water three sewer and water projects Were completed for about $6.7 million Six water projects to sewer only projects and each regional projects and I'll I'll highlight a few of those next next slide, please One big project that got completed was the Ronald Trump and Glenbrook siphon lining projects So this project lined three of the siphon barrels at the Glenbrook siphon Ended up abandoning the smallest barrel And repaired the structure at each the structures at each end of the siphon As you can see in the photo on the left the before condition of one of the siphon barrels was very poor There was severe corrosion from hydrogen sulfide which resulted in Exposed aggregate and rebar And you can see the pipe gaskets Rubber pipe gaskets actually hanging down into the barrel there in that picture We were able to successfully complete lining of all the three remaining barrels Before collapse occurred the picture on the right shows there that the completed condition of the pipes You've got a a line pipe a nice smooth pipe wall material that is now resistant to hydrogen sulfide erosion this project also lined about thirty eight hundred feet of Concrete pipe without Ronald Trump just downstream of the less college storage facility was also in poor condition and This project is part of a larger program to rehabilitate the Ronald Trump Estimated cost of this project is about five and a half million dollars next slide, please Another project I wanted to highlight Was the northerly slope protection of the Delta pond I hope it was going to treat the plant This project was initiated Because there was severe wave action from wind and storm events that was causing erosion on the northerly slope of the pond and So this project consisted of rehabilitating approximately one mile of pond embankment Also included the installation of the coffer dam in order to allow the destruction to occur a little bit about the rehabilitation method so excavation and compaction of about two and a half feet of of embankment and slope was done and About a foot of rock riprap was placed over geotextile one to secure The bank against future wind erosion events and also to protect against vegetation establishment This project the construction cost of this project was about three and a half million next slide, please So this this project sky far main hands the court that station reconstruction Was initiated as a result of the 2017 times fire So the fire completely destroyed Most of the above ground Infrastructure at both of these list stations I'll note the hands report the station is mainly underground, but Everything above ground was destroyed and subsequently replaced with this project So reconstructing two critical the stations again the sky farm and fountain Grove areas Sky farm a Completely new building was was constructed along with all new electrical and pumping equipment Both sites received new diesel generators. That's a trend that we are moving to throughout the city for our water facilities and backup power diesel fuel and Enhanced for court the wetwell is actually expanded to allow for additional pumping and Regrating and repaving of both sites was was also done That project was completed last month for a cost of three and a half million dollars next slide, please So while we completed 19 projects in 2021 and 2022 so far There are a lot of projects in the works right now. So We've got about 32 projects in various stages of construction and or design 10 sewer and water projects six water projects six sewer only projects and 10 regional projects All with its whole value about a hundred seventy seven million dollars I'll note the asterisk there next to the total dollar amount those include the cost for UV project so even without the UV project which is accounts for about seventy four million We have About a hundred and three million dollars of projects in the local water local sewer and regional funds that are in the works of That a hundred and three million Approximately 25 is currently construction The remaining 78 million is in design with approximately 35 million of that expect to go out to bid this year So a lot of stuff is in the works What this kind of highlights compared to Projects completed in 2021 and 2022 is that Capital projects has been working hard on a lot of design and you can expect to To move a lot of these projects in the instruction the remainder of 2022 and hopefully 2023 And I'll go go ahead and highlight if you have these projects next slide, please So North Trunk sewer replacement. We're all familiar with this project About 2,200 feet to use the type of their 2,200 feet of sewer trunk and 3,640 feet of sewer collector main Are replaced with this project 1900 feet of water main was also added along the way The expected cost of this project right now is 12.4 million I will note that this project did include a boring jack section sewer main under pollen Creek and a born jacks a trenchless method of Installing sewer pipe At a depth of 35 feet. So that was a pretty big feat for this project, especially election eight road where there's a lot of traffic and So that was that was that was a big win for this department and for team one Capital projects we expect this project to be completed later in 2022 Next slide, please another project highlight We're all familiar with myself included the good and treatment plant disinfection project the the project is currently in the final stages of solidifying the contract and expect that we will start construction in late May early June. Sorry, that should say June As previously mentioned the construction cost is estimated at $68 million And we're targeting project completion by January of 2025 Next slide, please Another big project for the water departments Is the backup generators of water and wastewater facilities 2017 subs fire taught us a valuable lesson about fuel storage and the ability to get fuel for our backup generators at sites around the city During emergency events specific with fires So this project will replace or replace generators at 18 sites around the city The natural gas and propane generators will be replaced with diesel generators We did apply for FEMA funding under the hazard mitigation grant program and did get awarded federal funding in 2019 to do this projects Capital projects has been working hard this year to finalize the bid set and the purchase agreement for generators and we expect to Issue bid issue this project for bid later this year Right now the approximate estimate of the project is nine and a half million dollars. Next slide, please Another project highlights project that's been in the works for a while the Los Alamos Trump replacement phase one This project is going to realign and upside approximately 5,400 feet of sewer trunk This section of trunk was identified in the 2014 master plan as one of the highest priority sewer trunks for capacity upgrade The realignment will also allow for easier access for our maintenance crews Performing regular maintenance and repairs if necessary This project is nearing the end of design and right away easement acquisition is expected to go to date in late 2022 with an estimated cost of six point four million dollars Next slide, please That's my update for you today and I have any questions. I'm happy to take them Thank You mr. Roberts any board member questions or comments Board member right Thank you for the report Just one technical thing Looking at that Los Alamos trunk line is the green line the new aligned And the new alignment I see that going underneath buildings and all kinds of stuff or is that where it is now and you're gonna move it out That this map does represent the existing location of the truck Yeah, and so it is gonna be realigned I do know that there are locations where we're still looking to require easements behind properties storage pros one of those big properties where we've done some work ahead of time to Realign the sewers. So this does represent the current existing locations Okay. Yeah, it looks like it's a tough tough project Secondly at your last, you know presentation you discussed Possibly, you know, how to move forward and get more projects out and possibly using a consultant team and in the difficulties of hiring staff and all these things that are Dragging us down. Can you comment on that? I? That might not have been my my presentation, but I do know that we are looking for We are looking to begin working with consultant project manager who will look to take on projects that That that need to get done projects that have been sold out to the reduced staff capacity here in capital projects so some of those ideas are in the works perhaps a little more innovative than and are typical but with our limited staff and in difficulty we're having in requiring new staff we are looking at some different ways to Essentially get projects executed and out to the structure. Oh, it's still in the works. There's nothing really March and there's no You're not working. You don't have it. Yeah, you're just working on it. I guess working on the solution I believe we've received proposals. Oh, yeah, I believe that I Don't know who has been Selected by the committee so there aren't any projects currently in the works using that delivery Calvin if I may just go ahead Dr. Burke. Thank you board member, right? Yes, we have put out an RFP We have received a number of proposals. I believe they've been shortlisted and interviews are forthcoming so we will be selecting someone very soon and potentially that might come to the board depending upon the award amount and Assistant city manager nut may have more to add. Yeah, thank you, Jennifer I the update on that is I believe we're actually looking to award three different firms to provide contract management oversight with As for staff augmentation, I believe those negotiations are near completion And we're hoping to have those contracts in place very soon But I believe there are three firms that we're looking at issuing staff augmentation contracts to All will be working almost exclusively on water-oriented projects Okay, well, thank you That's all my questions Thank you. Any other board member questions or comments? All right, seeing none. We'll open it up for public comments on item 5.1 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Hold on just one second. Mr. Harder. Do we have anybody? We have no other public comments other than mr. Harder. Thank you And then we'll open it up for in-person comments. Mr. Harder. Go ahead. My name is bob Harder I live at 93 27 lake redrive Windsor. I'm the former deputy director of engineering for the water department Two things one. I want to compliment staff on a super Thorough and educational presentation So I commend all those who worked on it and Jason for his presentation Second last week I made comments under public comments to the city council regarding water local water and local wastewater only not regional cip and I have a copy of my comments and the material I submitted to them That I want to give to you so you'll have the same information Thank you Thank you. If you can give that to secretary atha that would be great Any other board member questions or comments? All right, that'll take care of item 5.1. We'll move to item 5.2 director Burke Thank you chair galvin and members of the board item 5.2 is our water supply update and peter martin deputy director water resources We'll be making the presentation Great, thank you for that introduction Peter martin deputy director of water resources Good afternoon chair galvin and members of the board I have a brief water supply update for you today If we go to the next slide just Going to go through some quick statistics on snowmobotters reservoir storage today As of today current storage in lake minnesino is 48,320 acre feet or about 55 point four percent of their target water supply for this time of year That represents about a seven day change of 253 acre feet Um while you do see that black line there steadily Kind of increasing at a very slow pace I do want to note that this week pgne formally filed a variance regarding their FERC regulated flow requirements And how much water would go into the East fork of the russian river or the upper russian river and As a result of that request by pgne it's very likely And we've been kind of warned by this by snow water that this would be coming They will see significant reductions of inflow into lake minnesino before the end of the month So expect that line to start to trend downward as a result of produced inflow and maintaining outflow of those reservoirs next slide in terms of storage in Lake sinoma as of today Storage is about 141,455 acre feet Or about 57.7 percent of water supply capacity for lake sinoma And that represents about a 780 acre foot reduction in storage over the last seven days. So it is slowly trending down But comparatively to last year The channel losses are produced. So We did hear at the last stack meeting that some water believes that By the beginning of june that black line will cross over To where storage was at this time last year represented by that sort of earth tone green line that you see on this graphic so again You know critically low storage levels in lake sinoma And the picked water supply outlook has not changed much from where we were This time last year. So again, we're just out there asking folks to continue to conserve as much water as possible So we can get through the remainder of these dry season Next slide So in terms of conservation In april Last month santa rosa residents reduced their water use by 2 percent when compared to 2020 This is not the reductions that we had hoped for obviously You know and are falling well short of our target of 20 percent water use reductions and so Due to this From our cumulative perspective of july through april of 2022 water use has slipped below that 20 percent cumulative target to 19 percent when comparing those months To 2020 So i'll talk a little bit in my next slide about how we tend to achieve those conservation targets in the next few months We go to the next slide So i just want to highlight That we we know that some water is going to be filing a temperature change petition with the state water resources control board very soon And that's going to include a voluntary 20 percent reduction in russian river diversions from july through october of 2022 And so we anticipate very much so that We will remain in stage three of the water shortage contingency plan for the foreseeable future That water shortage stage was implemented in july of 2021 And it's very likely that with that We could see allocations of water beginning in july from snow water again. So that is being kind of Discussed amongst all the members and the contractors at this time And we will come back to the board later with an update on that In the meantime, we are refreshing messaging putting out new materials and Getting out in the community and providing them with more resources this summer Uh to continue to save water and it's working. We're we're continuing to see Increased participation in programs and interests from the public So so we know that the the response and and what we're putting out there is is getting the attention of folks in the community But I do want to point out some underlying Statistics that may be of interest to this board is that it really has been an abnormally dry start to this year Um from january through april of this year rainfall was 46 percent less than 2020 um, and then the net uh about transportation Transpiration was uh 25 percent higher than in 2020. So Um, something to consider is that we did get quite a bit of what rained early in the year And then it just the the hose shut off for the first few months of the year and resulted in a lot less Rainfall in those months that we typically can count on a lot of rainfall coming in Next slide I do want to highlight some of the upcoming events and workshops that we'll be attending and participating in staffing The wildfire ready resource fair that's being hosted by the city at old courthouse square this weekend from 10 to 2 We'll be there with the hydration station and the water use efficiency staff will also staff a booth there um, you can go and find information about that at srcity.org slash wildfire ready resource fair Um, and then the north coast chapter of the california landscape contract association will be hosting their supplier night expo And has invited water use efficiency staff to talk about our water smart outdoor programs and resources that are available Uh, and that will be occurring at the pedal in one communities that are on may 24th Uh, and you can be see information about that at clca and cc.org slash events And then we'll be tagging along at the napasenoma junior league rider rig event Some of our operations staff will be showing off some of our equipment to the kids and Provide demonstrations and so we'll be there tagging along providing other drop resources for the community as well Um, and then we'll be at multiple santa rosa community farmers market events this summer Um, including one coming up in june at the farmers market on farmers lane Uh, and then just stay tuned for information about the water smart expo Which is also going to occur at old courthouse square on june 29th um from 5 30 to 8 30 p.m Um, and you can find more information about that at savingwaterpartnership.org slash event We'll go to the last slide here So for all water smart resources, you can visit src.org slash water smart And for latest drought updates visit src.org slash save water I can answer any questions you may have at this point Thank you deputy director martin any questions from the board board member right So I think the temporary urgency change petition says that the all contractors together have to save the 20% Is that right? Uh, and if that's the case, how are how are we doing as a as a region the contractors and we're in the municipal So in terms of the last technical advisory committee, uh, we still continue to see Uh, region wide savings above that that target, um, you know through cumulatively But in terms of their their target ranges, they they are focused mainly Uh on the um the terms of the temporary to change petition Um, if you'll recall they lifted curtailments last winter After those successive atmospheric rivers Uh, that allowed them to take advantage of high water flows in the river and so Some additional water was sent to contractors where they could take it And so that does change the math a little bit in terms of overall conservation for that period too as well but um, yes, they will look to all the contractors to set the tone And um, it's very likely that we could see uh, some allocations the allocation methodology being brought back As a result of that And that is something that is going to be taken up by the tack and whack here in the coming months Thank you Any other board member questions or comments? If not, we'll open it up for public comment on item 5.2 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Secretary etha we have no public comments and seeing no one rise here in the chambers We will conclude item 5.2 We'll move now to item 6 our consent calendar. We have one item on the consent calendar If anybody has any questions now is the time otherwise i'll entertain a motion on the consent calendar I'll move the consent calendar I get that motion We have a motion by board member right seconded by board member walsh We'll now open it up for public comment on item 6.1. If you wish to make a comment via zoom Please raise your hand if you're dialing in via telephone. Please dial star nine to raise your hand Secretary etha we have no public comments on this item and I see no one rising in the chamber So that will take care of item 6.1. If we can have a roll call vote, please I Sorry microphone. I was on on chair galvin. Hi Board member baden fort. Hi Board member walsh Board member watts I board member right I Very good. Thank you. We'll now move to item 7.1 a report item director berk Thank you chair galvin and members of the board item 7.1 is uh issuance of a request for proposals for water supply alternatives plan And call in close our senior water resources planner will be making the presentation Thank you for the introduction. Good afternoon chair galvin and members of the board Santa Rosa water is interested in exploring our options To increase the city's water supply So that we can reduce our vulnerability to climate change As you know, it's very likely that climate change will lead to more frequent and more severe drought So to determine the best path forward for increasing our water supply portfolio and to consider all of those options We are proposing to hire a consultant to conduct a study and develop a long-range plan So today we'll present information about the proposed scope of work and timeline And we'll ask the board to consider approving staff issuing a request for proposals for this effort Next slide, please We'll talk about how we conceptualize the purpose of a water supply alternative plan This is a new type of effort that we haven't undertaken before We'll review our water supply and demand projections that you have seen before Based on our existing supplies and what we know about demand out to 2045 We'll talk about two initial water supply goals We do believe these goals need to be examined and ground truth, but we do have a starting We'll talk about some potential sources of water supply that we think should be studied and characterized according to their feasibility And then consider looking at portfolios of options for moving forward We'll also look over the strategy, the scope of work and the timeline and then again touch base with you on our staff recommendation issuing a request for proposal Next slide As we envision it a water supply alternative plan purpose Would be to enhance our long-term water supply and resiliency So that we are better positioned to adapt to climate change And reduce that vulnerability particularly To severe water shortages severe drought That would cause us to have to ration water among existing customers And would cause us to have to implement that water demand offset requirement for new development So we'd like to reduce our vulnerability to those risks So as I said our approach is to conduct the study and develop a plan Some key elements would be working closely with an interdisciplinary water team from our department And exchanging excuse me engaging an external stakeholder group for their input as well And then establishing long-term water supply goals and start with the initial goals And then we would look at whether or not those aren't relevant and pertinent and achievable and finalize those Study the feasibility of potential water supplies Develop portfolios of options. We think there's probably more than one way forward in the future So we'd like to have options and then prepare and finalize the plan and implement the plan going out towards 2045 Next link There are quite a few existing water plans the first four are city plans in the last two are regional So you're fairly familiar with our urban water management plan and our water shortage contingency plan We've talked about those with you over the last year in the terms of studying them and adopting them Making small amendments to the water shortage plan and then talking about their implications For the water demand offset policy and you're somewhat familiar with those two documents You probably are aware we also have a groundwater master plan that enables us to sustainably manage our groundwater resources And enabled us to do some test for and some studies of our own to better understand the groundwater in our region We also have our incremental recycled water program master plan and in similar fashion It allows us to study and understand and develop the resources. We need to use our recycled water program effectively Recently the Santa Rosa Plain groundwater sustainability agency Developed and adopted a groundwater sustainability plan for the entire Santa Rosa Plain Which extends beyond the city of Santa Rosa up to rona park down to katati and then east toward Tabasco So they have submitted that plan to the state and there's quite a bit of information And as that plan is being implemented, we're going to gain more information about our groundwater resources In addition to normal water is conducting a resiliency study and they're doing that in close collaboration with their contractors Including city of Santa Rosa So there's going to be a wealth of information and project project ideas and potential ways to collaborate with to normal water as we move forward But none of these studies specifically answers the question that we're posing which is What does Santa Rosa need to own and operate as water production facilities in order to reduce our risk for severe shortages in the future? Next slide So you probably recall that our current water supply includes water from Sonoma water From our city wells And then a small amount of water from our regional recycled water systems for urban land And the total is 31,540 acre feet in normal water supply use that's average rainfall or even slightly below average rainfall You probably recall we don't use nearly this much water But this is the amount of water that we currently have in our portfolio again from normal and slightly below average rainfall Next slide So this slide compares that water supply. Those are the light blue bars in five-year increments To our projected demand for water the ordinary amount of water we expect our community is going to need as it grows over the next 20 years And as you can see In normal water years average waterfall years rainfall years, excuse me and even below average rainfall years Even looking out to 2045 with population growth and more dense housing more businesses and parks and schools We still anticipate that we will have more than enough water in our normal water But that's very good Next slide However, you're also familiar with the fact that climate change is here and we are seeing just in this last two or three years The second driest period on our record for this area So the impact on lake Sonoma are quite Quite visible the orange line shows The monthly amount of water on average over the last 30 years That's been stored in lake Sonoma and just a reminder for members of the public who may be watching Lake Sonoma is operated by Sonoma water or water supply And by the army corps of engineers for flight control So the water supply over the last 30 years on an average is that orange line The dotted black line is the lowest month storage in that period of time The blue line is the actual storage from october of 2019 And the red dashed line is that 100,000 acre footmark Which can trigger if lake storage goes below that it can trigger Requirements that Sonoma water reduce deliveries by 30 percent or more So we know that this is of critical importance to us that we look at how to increase our reliability and resiliency Because this certainly won't be the last time that we see ourselves in a situation like that Next slide So if we look out to the future and we look at what impact would be if our water supply was 30 percent less than the ordinary demand of our community You can see the water supply in normal years are the blue barn The 30 percent below ordinary demand are the gray barn The darker blue dash Would be what we are projecting as that ordinary demand And then the difference between the ordinary demand and the amount of supply In 2045 a 30 shortage is 7529 acre feet So this is part and parcel for the first goal that we would set for the work before us And looking at increasing our resiliency How do we mitigate the risk of a 30 shortage that would have such a significant impact on our community? next slide the second goal is related to addressing the peak demand during our hottest summer month Sonoma water and the water contractors all signed a restructure agreement for water supply in 2008 And that lays out how much water we're entitled to and what happens during water shortages and a number of other costs In addition and have an aspirational section section 1.15 Calls for local water providers to develop local production capacity To meet some of their supply during those hottest peak demand months and so what they Note in this section is that to mitigate against water shortages for whatever reason those shortages might occur It's highly desirable that each of the water contractors have the ability To produce up to 40 percent of their average peak day demand during those hot summer months So this is the second piece of an aspirational goal that we think is going to be important as we move forward with a study and a plan next slide So where are we today our existing local supply capacity with supplies that we own and operate include two potable wells for drinking water and recycled water for urban land So when we look at the five-year average capacity we see about 1382 acres feet a year from our well And our recycled water supply for about 30 34 connections for landscaping So that's about 7.8 percent of our annual demand Most of that is well water. So about 7 percent of that is the wells and the 0.8 percent is a recycled water So our existing local capacity we can almost Provide eight percent of our local demand On our peak summer days, we're serving our community about 2.75 million gallons per day from our own locally owned and operated Water well and recycled water supply That's about 12 and a half percent of an average peak day So you can see there's quite a difference between those goals that I initially mentioned and where we are today next slide So for those goals as I mentioned in the beginning These goals need to be ground troops. So we think that part of the study Needs to consider these goals. Are they the right goal? Are they relevant? Are they reasonable? Are they the right magnitude? But the key drivers for both of those goals one is to reduce our risk to severe shortage And the others respond to that restructured agreement and be able to Provide some water for our own community during those hot peak summer days as we look out towards 2035 So we recommend starting with those initial goals of achieving the capacity to locally produce 30 of our annual demand With locally owned and operated supply that would be about 7,500 acre feet of water per year And about 40 percent ability to produce about 40 percent of our average peak day in 2045 that'd be about 13 million gallons per day Next slide How would we get there? Well, we think that there are any number of water supply sources and strategies that could be considered So we would recommend that at the outset of the study We start with this list and then expand it as needed We would look at aquifer storage and recovery. That's when we take water and inject it underground for storage for use later It could be desalination Normally that would not be considered a reasonable water source to consider but as we're looking out to 2045 There's no reason we wouldn't want to look at what the cost and benefits of a potential desalination plant might be somewhere down the road for our community Groundwater we're very familiar with groundwater. We have groundwater resources and studied them. We know a lot about them We may be wanting to look at strategic locations for increasing our groundwater supply We could look at intertides with other local water providers to see where there may be times when we have excess water Or they have excess water and it would make sense for those intertides We also want to consider potable reuse of our recycled water This would affect many folks potentially Calpine agricultural users urban users So again when we talk about meeting a stakeholder group This is one of the driving factors for that. We want to make sure that those key stakeholders are included in this study But we do think we need to look at potable reuse Whether there is some benefit to using that water for drinking water and under what circumstances and what volume Just the questions are out there and need to be answered Stormwater is another potential resource as well as surface water We own lake ralphine and we have water rights to panoramas and creek in a couple of locations and water rights to We need to look at all of those and see whether there are any potential water supply sources for us to use for potable use there We could also consider water trading that in some ways can be a legal Sort of arrangement that needs to be studied In addition in addition as I mentioned before snowman water and the contractors are working on a resiliency study So there may be a collaborative opportunity to work In cooperation with snowman water and other contractors to see how we might work together to solve our regional water supply source concerns Next slide I won't read through all of the evaluation criteria, but we've come up with 15 so far We think each of these water supply sources and strategies needs to be analyzed with these kinds of criteria in mind Part of the study would be looking at that list and asking our Interdisciplinary water team and our stakeholder group and a consultant To help us decide whether or not we should add additional criteria Whether any criteria could be eliminated or combined But essentially we do want to do a thorough job of analyzing the feasibility and the characteristic Of each of those water supply sources so that we can better understand And what might make most sense for stand alone Next slide So the proposed strategy would be to study the goals The water supplies characterize the water supplies look at the feasibility of them And then develop portfolios of options that could help us achieve those goals by 2045 and draft a plan And see input from the water staff and from our stakeholder group and revise that We would finalize the plan first bringing it to the bpu for a study session for bpu input and also for broad public input Revise it as needed and finalize the plan and then move forward with implementation There are a number of ways that we can fund this certainly grants are an opportunity having a comprehensive plan in place Will help us be very competitive for grants In addition, we have our regular annual capital project budget that we can Look at funding smaller projects in a short period of time on larger larger projects over a longer period of time So we would look at our funding strategy and then move forward to achieve those goals Next slide The timeline that we're proposing is should the board today be comfortable with Staff issuing a request for proposals. We would solicit those proposals Select a firm and bring to the bpu consideration of contract awards We have seen similar projects this year in our region ranging from 250,000 to 400,000 dollars and we have budgeted according There's about a six month period where we think the core study would take place Working with the water team the stakeholders establishing the goals and conducting the feasibility study for water supplies developing draft portfolios and an action plan And then a couple of months where we would Bring that plan to the bpu for a study session revise it as needed and finalize the plan And then begin to implement that plan After that has taken place Next slide On april 28 staff brought this concept To the city council bpu liaison committee and asked them if they would approve A path forward that's laid out here on this slide having staff solicit proposals selecting a firm Having the bpu award the contract Engaging the firm in the study and drafting the plan Having a study session finalizing the plan and then staff executing that plan That committee unanimously approved that path forward for staff and so we are here today With presenting this information to you next slide So with that it is recommended by the city council board of public utilities liaison committee And santa rosa water that the board of public utilities by motion approved the issuance of a request for proposal To solicit proposals from qualified consultants To complete a study of potential water supply sources And develop a water supply alternative plan for increasing the city's water supply resiliency and reliability Next slide With that we're happy to take any questions that the board may have Thank you, mr. Close. We'll open it up now for any board member questions or comments Board member right Yeah, no question, but just a comment Um I support this study Um, I don't believe that we're going to find a silver a silver bullet That's going to give us 790,000 acre feet or whatever it was amount of water we need But i'm reminded of our studies that went on forever at the geysers And nobody ever dreamed that we'd build a pipeline to the uh to the geysers to get river of wastewater So It's amazing what crazy things come out of these uh these efforts. So, um, I do support this and getting this thing going Thank you Thank you very much Thank you board member right any other board member questions or comments If not, I'll entertain a motion based on the recommendation we just received Mr. Chairman, I'd like to make a motion Thank you And thank you. I move that the board of public utilities by motion approved the issuance of a request for proposals to solicit proposals from qualified consultants To complete a study of potential water supply sources And develop a water supply alternatives plan for increasing the city's water supply resiliency and reliability second Thank you. We have a motion by board member wall seconded by board member battenfort At this time, I'll open it up for public comments on item 7.1 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Secretary ethan We have no voicemail or email public comments. Okay. I see mr. Harder. Did you wish to speak on this item? Yes, sir, um bob harder 93 27 like would drive Wow, it's the most thorough informative report i've ever gotten to on water supply And I was in the core, but that's not really a good excuse. This was fabulous. It brought to mind three things to me One the public is a stakeholder but Many have crazy ideas and some of which are very good So I would encourage and I don't know they might already be planning to do this But I would encourage you to have You know one or two public meetings specifically for the public to present their ideas good and realistic And not so much so Because some ideas might be worthy of pursuing as a partial solution to I think the rules of the general plan etc Only allow plans to be officially adopted 20 years forward But I would encourage some brainstorming About what about a hundred years from now? We have a limited situation I came here 45 years ago to help build warm springs dam. We thought here you go have your water and then We're back needing more water. It's not empty, but you see what I mean We need the far vision and the third point is There's some other meetings going around the county on the same subject and even but even though everyone agrees It would be good to do it collaboratively Um, there is a concern that somebody would want to be left out and are pursuing More individually focused needs So I would just encourage everybody to keep their radar out For who else might be dibbing Water As somebody said maybe ben franklin when the well runs dry, we know the worth of water and we're kind of there So I applaud the city for taking this effort Um with radar out Thank you Thank you. Mr. Harder chair galvin. I'm sorry. I did miss one public common a hand raised in zoom. Okay Tracy are you've been allowed to speak you can go ahead and unmute and make your public comment Oh, great. Thank you. Um, I'm a resident of santa rosa and um, I had a question about the reclaimed water That was mentioned in one of the options the purple pipe that we see sometimes in urban areas Um, I was wondering in both the graphs It looked like the reclaimed water wasn't going to be increased much in any of the plans unless I misread it Is there a possibility that reclaimed water could be used more? especially In public areas that would uh control wildfire spread not just on golf courses or Uh, you know immediate landscaping areas, but more throughout the city for public use to control Fire danger. Thank you. That's my question. Thank you. Tracy Dr. Burke did you want to respond? Uh, sure. I'm I'm happy to respond to that question. Uh, thank you for that question Um, we do uh reuse a hundred percent of our recycle water on most years already So it is allocated to all of our customers We are also have a very limited purple pipe network as is said in the city of santa rosa And so right now we're looking at all of our alternatives and what might be most cost effective to either Expand uh the network or to look at other options as mr. Close mentioned such as the potential for potable reuse So we'll be looking at all of our options for recycled water going forward Thank you I believe that concludes all the public comments. So at this time we'll have a roll call vote, please Chair galvin. I Board member badden fort Board member walsh I Board member watz I Board member right I Thank you that Motion passes that will conclude item 7.1 will now move to item 7.2 director Burke Thank you chair galvin and members of the board item 7.2 Whoops Is a direction to santa rosa plain groundwater sustainability agency board member regarding adoption of groundwater sustainability user fees And peter martin our deputy director of water resources will be making the presentation Great, uh, good afternoon again, uh chair galvin and members of the board Thank you again for the opportunity to bring this item before you I know, uh, you've been briefed Um, most recently, uh, when this fee study began a few months back If we could go to the second slide First again, I just want to quickly reintroduce This board as to what the groundwater sustainability agency is being asked to do As a result of the sustainable manage groundwater management acts often called sigma Sigma really ultimately requires that local agencies with authorities Manage their groundwater resources in a sustainable manner on a 20 year planning horizon, excuse me 20 to 50 year planning horizon You know first it required local agencies to form What are called groundwater sustainability agencies or gsa's? And those were required in all high and medium priority designated groundwater basins That designation is made by the california department of water resources In there was turned to the bulletin 118. It's a report that's updated, uh on a frequent basis So as a result santa rosa water and other agencies in the region with jurisdictional boundaries In that basin formed a joint powers authority to act as a gsa for the santa rosa plain Some groundwater subbasin, which is known as the santa rosa plain groundwater sustainability agency So the legislation required comprehensive groundwater sustainability plans Be created in a transparent public process And impose specific timelines for the adoption of these plans Critically overdrafted basins were due in january of 2020 And for the remaining high and medium priority basins that was january 2022 The santa rosa plain Groundwater subbasin is a medium priority basin therefore A plan was developed over the last few years In a very public process This board supported the adoption of that plan and it was submitted to the state in january of this year Uh, so finally in that bullet at the end at which i've underlined Uh groundwater sustainability plans also include measureable objectives and milestones that have to be put forward and implemented in five-year increments to achieve What they term sustainability within 20 years of that adoption of that plan Next slide So there are an estimated 7 000 wells in the basin And those include Rural domestic Mutual water companies agricultural and municipal supplies As you can see from that pie chart on the right They are mostly rural domestic Wells by numbers And and and also by demand as well. So um, you know, the the the largest sectors in terms of demand are Uh, small domestic wells and then agricultural users With remainder coming from municipal water companies and Municipalities and water companies like our own uh, municipal supplies. So Next slide so Um, you know, I think as I mentioned the santa rosa plain groundwater sustainability agency spent the last few years developing a groundwater sustainability plan In 2019 that board of directors did adopt a fee of 19 dollars and 90 cents per acre foot of groundwater pumped annually That fee The amount was specific to me to being able to sustain The gsa for three years through the period for where they were developing That groundwater sustainability plan That fee is assessed on all groundwater users in the basin Uh, and rural homeowners are assessed a flat fee of nine dollars and 95 cents Uh, but if you'll recollect snow mccounty and some of water covered costs for private wells those include agricultural and domestic well users for the past few years The municipal users did contribute To their pumping costs to support the plan and the budget necessary during these three years This fee and the structure remains in place today Next slide if we go to slide five actually Thank you At the beginning of this year, I did update this board that there The three basins within the county Did see professional services to complete a rate and fee study and determine What will be necessary to support the implementation of the groundwater sustainability plans of the next five years Uh, the consultant selected to complete the studies was sci consulting group with larry walker and associates acting as a technical sub consultant Um, and then just as a reminder that existing rate that I spoke of earlier For 19 dollars and 90 cents per acre foot of water extractive remains in effect Uh, but they did take a look at And evaluated what a forecasted budget would look like over the five years And multiple fee options that would be necessary to sustain The implementation needs for the next five years as part of their work um, and so that That fee study is is being finalized and um is almost complete. Um, and I'll talk a little bit about the timeline for that next slide so, uh over the past few months The groundwater sustainability has been very busy. Um with community meetings advisory committee, which uh staff from santa rosa water do participate in um, and then other sort of liaisons would throughout the subcommittee of specific folks that have certain well uses and technical expertise um In april there was a board meeting to sort of finalize a fee concept And start to think about What that fee structure looks like and then um an additional board may occurred This month or this month and they provided for the direction. So at that april meeting, um, the board did suggest that the Consultants should continue to keep that existing rate structure in place But revisit the actual amount necessary To sustain the the fees in the basin. So they went out down on one fee and then uh, They proposed to have a public hearing on that fee in june and adopt it before the necessary timelines to get it into the Uh deadline for it to be on people's tax bills uh next slide You want to point out That the consultant did look at multiple sources of funding and those being the member agencies of the Joint powers authority opportunities for grants Looked at all the groundwater users and beneficiaries of groundwater and those included Private well owners public water systems and other water users And then they also looked at options that could provide fee structures for any combination of these three Next slide so One of the pieces of importance was developing What is necessary in terms of the budget to complete implementation of the next five years the board and the fee based upon the recommendation of the consultants settled on a budget 1074 or sorry 1 million and $74,000 dollars on an average annual basis These cover a lot of the operating costs for the work of the gsa over this time and to meet the requirements and What they've laid out in the groundwater sustainability plan that needs to be taken care of for the next five years And so you can see from here. This is just a breakdown of the various activities that are planned You know with with those fluctuating Somewhat depending upon the year and the projects being undertaken Next slide So again, I think I got a little ahead of myself on one of their slides But I did want to just talk a little bit about since last time I've been before this board The groundwater sustainability board of directors did meet in april And gave direction to the rate and fee consultant to one retain the existing rate structure That is a groundwater user fee based upon acre foot of water pumped annually They did not support an individual fee on individual well heads a parcel tax or benefit assessment the last two being incredibly difficult to put into place and perhaps costly And may actually have very little chance of success given the the appetite for additional parcel taxes these days And further the timeline to get those into place Would perhaps put the gsa behind schedule and being able to implement anything So the board also gave direction to assume 25 percent of the five-year budget could be met with grants A significant portion of proposition 68 funding Was set aside for the implementation of groundwater sustainability plans The funding will be competitive, but it is very likely that this Groundwater sustainable agency could see a significant amount of grants Being awarded to the basin to go forward in the future over the next five years And so it could exceed that 25 percent, but the board was uh cautiously optimistic and conservative and how they viewed looking forward and the appropriateness of Assuming grants could be utilized or could be awarded And so the idea was they wanted it to them to complete the fee study and analysis in order for it to be implemented By june of this year and make it onto the next year's tax rolls Next slide So here's a Just a real initial draft fee. That's why it's it's getting closer. I shouldn't say it's initial But it is a draft fee that's under consideration right now Of 38 dollars and 28 cents per acre foot of groundwater pumped annually um This would be equivalent to 19 to 20 dollars per year for a rural homeowner Under the assumption that rural domestic well users use about a half a baker foot annually on average It's just sort of the simple calculation of that The remainder of the budget on an annual basis Minus the assumption for grants divided by the total pumping in the basin Uh, it gives you that fee structure. I do want to note that this is a draft fee that's being considered It is still not final the fee study has not been fully completed It could fluctuate a bit But we've been told very clearly it will not exceed 40 dollars per acre foot Next slide So in terms of just the fiscal impacts for santa rosa water Which should be considered, you know based upon this historical fee In anticipation of 1600 acre feet being utilized annually The city has been contributing in the last few years 31,800 Dollars per year on average And if we were to consider five years going forward based on the new initial fee That is being proposed without increase of about 30 000 dollars per year And we'd have to be incorporated into The city's budget or excuse me the santa rosa waters budget going forward We did make an assumption that the fees will increase In the proposed budget for next year. So that has been incorporated in our forecast for next year next slide Really, it just really comes down to a lot of work has been done over the last few months and it has Required a significant amount of effort on behalf of the rate consultant and and then myself and Mr. Collin close have also attended several public meetings Um and supported the technical staff of the gsa Over the past few months The gsa board has hosted four community meetings These meetings were publicly noticed and advertised to discuss the rate and fee study approach And they proposed revised fee To those meetings were hosted virtually and two were in person meetings One occurring in the town of wenser and one occurring in the city of santa rosa In those four meetings, they collectively logged close to 300 questions and comments That were ultimately responded to to the public and many of those are available Online on the santa rosa plane ground water standable agency website So therefore, uh, the santa rosa plane gsa board will consider adoption of a revised fee Amount at a public hearing on june 9th Of this year. That is the next step. So they've concluded their outreach and they will likely Pursue a revised fee Recommend adoption at that time. So that leads us to the recommendation being asked of this board today On the next let's go the next slide So it's it's recommended by santa rosa water staff That the board of public utilities consider the revised ground water standable user fee For the santa rosa plane ground water standable agency and by motion recommend that santa rosa's gsa board of member that being councilmember schwetholme support adoption of the revised fee at the santa rosa plane gsa board meeting June 9th public hearing Uh, that concludes my presentation go to the last slide I'm happy to answer any questions the board may have Thank you deputy director martin Chair galvin. Yes. I'm very sorry to interrupt. Um, I just realized that there was a slight uh typo in that Uh recommendation and it might be also on the board packet Um, this recommendation is for the board to recommend to the council that the council direct the board's The gsa board member Support the rate if that makes sense. Sorry Okay with that, um, thank you again deputy director martin I think there's been a tremendous amount of work gone into Not only setting up this agency but now dealing with the whole fee structure And i'm satisfied that all the due diligence has been done and I support the recommendation that is being made to this full board I'll open it up for any other board member questions or comments Seeing none, then I will entertain a motion Okay, uh, I will move Uh, that the bpu by motion recommend that the city of santa rosa city council Uh, support the Uh City santa rosa that they recommend to the city santa rosa council That the santa rosa's gsa board member support adoption of the revised fee at the srp gsa june 9th 2022 public hearing Sorry about that. It's getting a little confused Okay, all second All right, we have a note motion by board member right seconded by board member watts to uh recommend that the city council Recommend and direct the the representative to the gsa to support adoption of the revised fee Schedule at this time. We'll open it up for public comments on item number 7.2 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star 9 to raise your hand Sir atha I see no public comments no public comments and there's no one here in the council chambers So when we have a roll call vote, please Chair galvin. Hi board member badden for Hi board member walsh Hi board member watts Hi board member right All right Very good. That'll conclude item 7.2 We'll move to item 8 which is public comments on non-agenda matters We'll open it up for public comments on item 8 if you wish to make a comment via zoom Please raise your hand if you're dialing in via telephone, please dial star 9 to raise your hand Secretary atha we have no public comments We'll conclude item number 8 We have no referrals. We have no written communications. I don't believe we have any subcommittee reports Do we have any board member reports? Board member right I was going to report this last time that my dog was barking so much. I didn't want to disrupt the meeting um, but uh On may 1st. I attended the first in-person lack tack meeting Which was fun for me because I saw a lot of people hadn't seen in a long time and heard a lot of good technical things But of a major interest, uh, the chair to the tack drew McIntyre retired and our director Burke was uh appointed To take his position. So director Burke is now chair of the tack So in my memory, I think the last time the city san rosa held the chair of the tack was in 2006 when miles ferris held held the position But more importantly a director Burke's Burke has uh broken the glass ceiling. I think this is the first time A woman has ever become a chair of the tack and I think we need to give but director Burke a shout out for that So, uh, that is my report. Thank you Congratulations to director Burke Thank you for your comments board member right. We appreciate it Are there any other board member reports? Seeing none, we will take public comments on item 12 If you wish to make a comment via zoom, please raise your hand. If you're dialing in via telephone, please dial star 9 to raise your hand So there are no public comments. Very good. We'll move to the director's report director Burke Thank you chair galvin and members of the board and thank you, uh, board member right for those kind comments and for being at the WAC tack meeting in may I do have a couple items to report out First I wanted to just give an update to the board on our farmers lane wells Starting june 1st. We will start producing water From farmers lane to help augment our city water supply And as the board, I think well knows these wells are valuable resource that are heavily relied upon to reduce the amount of water Being purchased from Sonoma water each year During this unprecedented drought these seasonal water supplies support the required purchase reductions that are imposed by our wholesaler Sonoma water I do want to recognize all of the work that our local operations team does on these wells every year Over the winter months while the wells were shut down our talented local operators completed our annual maintenance on both Wells and the water treatment plant Our local operations team has done an outstanding job maintaining and operating these wells and our water treatment facility Ensuring we achieve maximum productivity each year And we anticipate operating the wells at peak productivity throughout the season and again I want to thank the operators for all of their hard work I also wanted to give a board the board an update on our annual geysers maintenance shutdown So this monday marked the first day of our annual maintenance shutdown And as you may be aware Each year we perform joint maintenance a joint maintenance shutdown of the geyser system to undertake preventative maintenance work that cannot be accomplished while the system is online We work closely with cow pine to ensure that the shutdown is done in a manner that minimizes impacts to both their operations as well as ours Historically, we've generally been able to accomplish this maintenance work in a two week period But we're realizing that the system is beginning to age I think it went online in 2003 so almost 20 years old Um and as the system begins to age we are finding that more time is needed to ensure reliable operation So this year we will be offline for three weeks to perform the maintenance We will be cleaning the bare canyon wet well performing a thorough electrical inspection of the myachemist pump station Completing a condition assessment on the terminal reservoir Exercising and ensuring proper operation of earthquake and isolation valves Replacing non opera non operable valves and quite a bit more The approximately 20 person team that will be undertaking all of this work is comprised of our highly skilled operators Electricians mechanics maintenance workers maintenance workers and instrumentation technicians And I want to thank the team for all of their hard work This is a very intense period of a lot of work and they do a phenomenal job keeping the geyser system in excellent shape And then last I wanted to um let the board know that um our deputy director of regional operations Emma Walton is going to be leaving the city today is her last day Emma started as an associate civil engineer in december of 2014 with the transportation and public works department as member of the capital projects engineering team She was promoted in may of 2017 to the water department as the water reuse engineer I got to work with emma incredibly closely through the tubs fire water quality task force emma was One of the main members of the task force really helping us figure out what caused the issue and figuring out a solution She was promoted to a deputy director of engineering resources and then She also was acting director for a number of months in December of 2018 And then she eventually landed out at the treatment plant In september of 2020 as our deputy director of regional water reuse operations Emma has been a trusted colleague advisor. She is incredibly brilliant and Very impressive. She has great leadership skills And she will be going on to sonoma water to take over as their operations manager So I want to congratulate emma. She will be sorely missed She won't be able to get away from me because i'm going to make her keep in touch with me But it'll be great to have her as a partner In sonoma water and to continue to work with her She leaves a big hole, but I wanted to let the board know that We will be having a new deputy director Starting on june, I believe the fourth is that sunday and that would be mike prince Mike was recently returned to the city after working for law school enus sanitary district He came back as a deputy director over capital projects And he will be transferring over to take the treatment plant Deputy director position mike was in that position from 2013 to 2018 So he has a lot of familiarity and we're excited to have him join the water department again And taking over leadership of the treatment plant And that is my report and i'm happy to answer any questions that the board may have Thank you director burk. Obviously we're sad to hear that deputy director walton is leaving But it sounds like she's moving to a good position And I know we'll have a lot of interface with her over over the coming years So i'll open it up now for any board member questions or comments All right, we will then open it up for public comments on item number 13 If you wish to make a comment regarding item 13 via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Is there anything there are no public comments. All right, I believe that concludes our agenda for today I would like to go ahead and adjourn this meeting in honor of deputy director emma walton And we wish her good luck in her new position and hopefully she will not be a stranger to us So we are adjourned Thank you, mr. Chairman