 the October 5th 2020 Bruins, the regularly scheduled Bruins like board meeting to order with us tonight on my far left is Justin Lawrence, a little sniff on my left, John Quinn on my right, Calvin Badowski is here, town administrator, and Diane Isabelle, town trader. See we have some additions and changes to the agenda. And public comment. Is there any public comment? We had the annual audit that the field work was done on September 17th and 18th, I had no issues so far. I have diligent ass notices under $5. I have $14 from a total of $16.00 and 8 cents. And I would like to select one too of eight votes. Is that anywhere down below? No. I can't do that. You should do that. Yes, I'm waiting for some of this. Here a question on this. I make the motion to abate the 14 tax bills to $16.00. $16.00 and 8 cents. Second. Any further discussion? Diane, why are we abating them? It's under $5.00. A lot of them are $0.02, $0.10. A couple of them are a couple dollars. If possible, I'll chase the money. Yeah. OK. If you'd like to look at them, have them right here. All those in favor? Those opposed, motion carries. Got it? No, I have a motion. OK, I did get the preliminary budget for the school districts. And I can tell you that our fee for the entire year went up by $117,621. So a preliminary last year for the schools was $6,703,494. And this year, $6,821,182, just to make your word. And if you'd like, I can email you a copy of this report. That is all I have left. Did I take it, Diane? Let's see here. We'll skip right to Fisher Roe Coal, OK? So for those of you who don't know me, my name is Robert Clark. I'm mentioned now with our pre-engineering. And we're working on the sewer project here in town. I know you guys have had some discussions about Fisher Roe Coal work over the past couple of meetings. And unfortunately, I don't have the best news to update you. You've seen the road has been closed. The culvert collapsed, making the road basically impassable. And certainly unsafe. Tom, myself, representatives from Du Bois and Brad, met on site to review what options might be available. We met with the state of Vermont River management engineer, John Gorg, and talked through what we could do in this emergency situation. Unfortunately, now that the thing has completely failed, the options are somewhat limited. You can put a new culvert in that basically meets the same size that's there right now, which is roughly 12 feet in diameter. And that would last for, it would be acceptable to the state for a period of two years. But because that culverts failed, they wanted to meet their current design standards, which require the structure that spans somewhere between 30 and 40 feet in the permanent sea. We had received an estimate on a 12 foot round culvert that was the same length as what's there. It's about 135 feet long. And the cost of the material alone was about $95,000. And estimated somewhere between $200 and $250,000 to have it himself by the time he's done dealing with this extreme bypass, excavating, placing the culvert, backfilling, and then paving and resetting all the cargo better there. So that's kind of where things are at on that end. And we just got that. We gave that some consideration Thursday, because you may or may not know Richardson Road. The culvert is also deteriorated and needs replaced. So the thought when we were there Thursday was maybe place this 14 foot culvert there now, while it gives us two years to plan for the financing and the ultimate cure for Fisher Road. And then when we exhumed that culvert, we'll take that culvert over to Richardson Road. We spoke to the engineers working on the Richardson Road for engineer engineering out of Waterbury Friday. And they said that the state's design, state's going to require a very similar replacement of the Richardson Road as we're looking at Fisher Road. An open bottom, an additional culvert won't be allowed there. So sort of our thought of reusing the temper is really one off the table after Friday's conversation. Yeah, I think unfortunately what the state's looking for is what they call bank full width, which is a measurement that they take over the natural stream width would be in any given area. So the measurements that they took at Fisher Road along that brook, somewhere between 30 and 40 feet, at Richardson Road, which is not much for the bank, it's somewhere between 20 and 25 feet. And they haven't settled on a final number. And as you go further back towards Wilin Pond, it would be less. There is a value in those 12 to 14 foot culverts they do get put in other places. And certainly putting something in would allow you to open up the road back to the hospital this year and give you the opportunity to leave it in place as a detour while you're doing the permanent solution, putting footings in, dealing with whatever the finished structure needs to be. It's certainly a lot of money. And then we're at the discussion. Kam and I discussed other options that might be available. I can't reflect on what you're half talking about. Yeah, and I think the risk with that is that if you have, I think I went back through my notes and kind of looked at the regulations one more time, the only risk with putting in a structure that's smaller, significantly smaller than what you have right now is if you have a significant flood event, you may be compromised from a FEMA funding standpoint. So that's something to consider when you're weighing the options. But that's not on half-bite. That's not on the. No, that's on a smaller kind of road. It's temporary, yeah. So the other thing that the contractors are working on is pulling together a good estimate on what a finished product, a large span structure, might cost either a concrete arch or a metal structure. And right now, I didn't have an estimate before I came in here, I think they're still kind of working through it. Things obviously get more complicated from an engineering perspective when you start putting all the weight on some strict footings and you're talking about a much larger structure. I would certainly advise you, if that's the direction you're going, that you hire someone to look at the soils before you get too far because I have seen where poor soils can result in that thing going green churly because it is much closer to a bridge. It might not be the traditional kind of high beam bridge that you've seen, but the span length and the weights are certainly comparable. So one of the things that's challenging there is the presence of several water lines, horse mains, other kind of infrastructure in that area. It's going to be a sewer line? Yeah, and I think simply replacing it with a traditional bridge with a concrete deck and a paved surface probably doesn't make the most sense there because there's a lot of roadway cover between the existing culvert and the top of the road, which allows you to have those buried utilities in there. You don't have to have added frost protection and their heat traces or any of those things for those utilities. So I think looking at a permanent solution, you want to try and see if you can keep it similar in that manner so they don't have a lot of exposed pipes. Your sense of cost, I mean, of what we know now, what's the quickest and the least expensive for the town? Probably the least expensive. I just stopped down at the site tonight and took a look. They pulled the pavement off to get an idea of what was there for Dowell. There's a lot of really good gravel there. And I think if you were asking me what the simplest least expensive solution would be, it'd probably be to put that 12-foot culvert back in there. It's going to be expensive, but I think you could reuse a lot of the gravel that was there. You could pave it and open the road back up to the hospital this year. And that culvert would allow you to leave the water running through it while you dump the permanent solution there. So I think there's some advantages to moving forward with that. DuBois had estimated that cost around $250,000 to $300,000, I think. And it'll depend on exactly how much has to go in. A lot of that guardrail over there was really bad. They did their best to try and save the pieces that were salvageable, but it's one of those things when you start taking it apart. And it's already been, it's hard to get people back into the shape that it wants to be in. So there might be some new guardrail that might be needed there. We did get the road opened up. I'm sure you saw we were able to pave a lot of weekend paint here from North Projects. So at least it's less of a detour for vehicles going to the hospital at this point. But certainly it would be a concern to have to have an extended detour for people traveling to the hospital up that area. We can only do a service and such. Would it, if you did the road, you were just talking about the initial piece, get it open, would that, what would that be for cost savings on the final project because you wouldn't have to read detour the water or anything or say to do that. So there'd be some sort of cost savings on the overall. So the estimate right now, a lot of it comes down to the time of year, frankly, when you're working in a stream. So right now it's not really the best time to be doing this type of work because we all think of spraying as a wet time of year. But fall is really wet time of year. And you get some pretty good rain events. And so their estimate that they gave us included the use of two eight inch pumps to bypass the stream because they have to physically pump the water from one end to the other. They also have to put in some type of copper dam system. They're going to put sheets and sandbags and try and dam that up. That is estimated around $75,000 to $100,000 to go through that whole process, depending on how many sheets they actually need and what that is, whether or not they really run two pumps full time for the duration of installing that culvert. So if you were looking at a cost savings in the future, I would say you would save that cost of needing to pump water and drive sheets. You still might need to drive a few sheets, depending on what the final shape and orientation of your new structure is. One of the things that's kind of unique is the culvert doesn't cross the road perpendicular. It crosses on a skew, which is one of the reasons why it's 135 feet long. The bigger you put in, the color you put in, the shorter you can make it. You won't have to be 135 feet long anymore. You can have wing walls that you've seen off of bridges and great around them. So you'll be able to save a little bit on structure length and kind of work around and dam the earth up around. But if I had to give you a number, I'd say probably $75,000 to $100,000 that you would save on the future project by putting something there. So when that cost would be roughly, would it be like $300,000 for the temporary explosion? I think roughly $300 or so, yeah. They didn't give us a formal estimate. They gave us a range and then the final material kind of approached. This pipe here, for that to work in that situation, how high would that have to be? They make all kinds of different heights and spans of those. So I just did one that was 32 feet, that exact same thing. It was 32 feet long by 9 feet tall. And in that case, it was really bad soil. You couldn't be able to stand on this truck in this really expensive white weight field from Albany, New York to make it work. But they can make those shapes whenever you need. And height-wise, that won't be a restriction for you guys, because you're going to have so much more water that can go through there by going from 12 feet to 32, that the height, you know, a 9-foot height would almost be guaranteed to be more than adequate for anything that you can see. I just didn't want to take and have a new structure there taller than the old structure. I think you'd want to be close to be exactly to your point. I think you'd want to be very close to what's there. It would give you a lot of cover on top of it, and plenty of room to put those other utilities there. Now, that's a corrugated metal one that you're looking at there. They make precast ones that also have similar shape and geometry. And I would say you could expect a precast structure to last 60 to 100 years. They say that those aluminum ones are a 50-year product. I don't know if anybody has any idea how old the one that's there now is, but certainly steel rusts when it's exposed to water. And if you get consistent water that's coming up, what it'll do, and there's certain installations throughout the state, whether it'll rust away at the bottom or at the top of the footing, so that can happen if they're not properly designed to. So the upside of doing a permanent fix now is you don't have to spend $170,000 or $200,000 or $200,000 in the temporary. That's correct. So this art structure, can this be something we get permitted in our construction here? And when do you think it could be serviceable? So that's a really good question. So right now, the state, per our meeting, you don't have to get any permits from them to do an emergency. If you were going to put in a permanent solution, they're going to want to see you go through the permitting process. So there's some time in pulling together the engineering plans, doing the soil evaluation, submitting the permit applications. I would say you'd be very hard pressed to get that submitted before Christmas this year, just based on weather and the need to go through it linearly step by step. That being said, if you did get that done, I think you could start construction in this early summer next year. Keeping this room closed for six months. That would be the, yeah. So you don't need a permit to do an emergency. So why can't the half-pipe be the emergency? It could, but if you put it in and they critique it or they have concerns about the geometry of it, you run the risk of having to take it back out. And I think that's more expensive. The round one that we were talking about. Yeah, those are very good questions. And I think to your point about cost, trying to do this, you can do anything. It's, you know, contractors can do anything. They can work in the winter to open that up. You could certainly be working in February. It's just going to cost a lot more to do that. What's the risk of, with no traffic on the culprit that's in there now, what's the risk of that collapsing due to damage to the water mains? You're certainly asking a question that I'm not as comfortable answering because I don't know exactly what the condition of that culvert is, but the floor is probably an understatement. I think if it does collapse, there's a good chance that the water mains and the force mains would also be compromised there. Water lines are just 20-foot lengths of pipe, so. You've been out there. We found one compromised today. We're leaking water out of that now. Really? So it already did then. So to answer your question, I think if it settled more, you know, there's just a bell and socket type pipe. And, yeah, and so it doesn't take much to start pulling them out of socket and creating issues. The force mains are a little different. And the new force mains that we're putting in there. The P to C. Yeah, it has some joints there, so that shouldn't have an issue, but the water going through a little different. We talked about, and you may recall Brad, that because it's such a, you know, going to be worked on a lot in that area, maybe replacing that section of water on the HTE and, you know, clean away that bell end, so it could happen anything that should be an issue. So. One of the biggest things is the pieces that they have to put in, whether it's the temporary, 12-cylinder, or the permanent, it'll require big equipment, crane, set these pieces, and it's going to require all of those utilities to be temporarily removed. So one of the things I got to talk to Tom about is, you know, how to maintain water service to Northfield Savings Bank while it's happening, how to make sure that we don't interrupt water services possible through their dedicated line, because all of those pipes really have to come out or be supported in some manner that they won't be disturbed. But I think the pull, I was really hoping you guys were going to be able to make it through the winter without that thing collapsing. I think just that quick rush of rain that went down through, it was missing the entire bottom, so as soon as it started eroding the dirt, the whole thing just settled, and that's going to continue to happen anytime you get a rain event, you know? The, so the question I think perhaps, there's a question I think that you guys need to decide. If it's only financial, right? If it's only financial, your consideration, you, that road would be closed for six or eight months, and that road would be closed for six or eight months. That's something you guys have to decide, I guess. There is a way around, it's, you know, we could bring the hospital into the conversation, but I think I know where they would land on this, on this issue. So I think that's what you guys have to decide, because the savings roughly is about $300,000 in return by closing it now, shoring up our utilities, and getting the permits in, and getting on it early in the spring. Once the permits are placed and whether or not, it's not that long of construction, right? There's a precast that's, you know. The biggest thing is getting the approval to order the structure, you know, so pretty much everything is going precast these days. So the precast suppliers in Vermont, New Hampshire, and, you know, New York, upstate New York are really busy. So if you don't get on their schedule early, you can sometimes be 12 to 16 weeks out, similar to some of the precast products we saw in the sewer project. So you want to order it in January, February, March, timeframe, so that when things are dry in June and July, you can put it in and fix it, I mean, or May, June, excuse me, yeah, so. So the question is, we don't have any hired pass numbers. We don't. I mean, it was open to even have a good estimate on what something like that might cost, but we haven't been able to get the cost of the components and rainy the weights of them to be able to estimate what the crane might cost and work through the specifics. So what we need to do then to make this timely is to get our engineering done and get the permits. Certainly would help to go forward with that if you're going to go with a permanent solution right away. I think I mentioned at the beginning, if you did the temporary thing, it would give you a two-year window to work that out. But it costs $30,000. Yes. Yep. And whatever the future cost is, right? I was just going to say that the longer we wait, the more likely it could that the price will. That's a possibility. It's not a possibility. It's a high probability. That's true, that's true. So then, if we were to approve the permanent fix, it all hinges on getting the engineering done. Yeah. I would think that would be the most important thing to do right away. The bore samples. Yes, the bore samples and the geotec before the point. How swiftly have you seen that go through when others have been in situations such as ours? It's a good thing to do. We had two new conversations with Jared about that process. I think it's certainly going to be a good thing. The quick is relative because they need all the information to make the determination. But I think what we were talking about when we submit something somewhere around 10 days for them to administratively approve it, and then two to three weeks after that they issue your permit. So it's not a huge time frame, but they require all of the engineering and the upfront work to be submitted without initial application even in an emergency situation. So how long does that have? What's that? Well, I called, so we don't do, our company doesn't do soil-warring type stuff, geotechnical work, so I called a few companies that we worked with in the past. There were a couple that could probably get to that within the next two weeks or so and start working on it to get the answers that the pre-gasters need to finalize their numbers. And then the regular civil site type engineering after that is fairly quick, really, especially for a structure like that. I would say another two to three weeks after that. So the grant scheme, not a lot of time between engineering and permitting, it's waiting on the season. That's the biggest thing. Because really what happened is, we're talking about roughly six to eight weeks to do the engineering on an aggressive timeline. So that puts us two months out, we're into Thanksgiving, okay? The pre-gast at best would be eight to 12 weeks out, and that's assuming that they haven't had any issues and you really wouldn't want to order something. I think those types of structures that you're talking about, roughly $200 plus thousand dollars for just the pieces. That doesn't include any. How long does it take that concrete cure before you can do it? They cure it on site at their pre-gasting pre-gast and it's cured before it ships and you can set them, it usually only takes about a day or two to physically assemble these. A lot of it is the upfront work and dealing with the water and digging and all that stuff. The actual assembly takes about a day, day and a half. Okay, what about the footings? The footings can be either pre-gast or cast in place. They have a groove in there so that all the arch pieces set right in the groove and you just got to be really accurate with how they're laid out. But typically, most contractors in Vermont that I've worked with want to cast in place them. So they'll use a quick-set concrete, a high-early-strength concrete and you can usually start backfilling within seven days. You can set the components on and start backfilling after they're most tight to do that. I haven't mentioned it to Tom but I think we can have, based on the conversations that they've been having working together in estimates, I think you could have a decent estimate on the permanent solution by the next four meetings. You know, that an actual number to move forward, like kind of what you're thinking, if that's the direction you're going. I think Tom's point was whether or not you wanted to open the road, just Du Bois is obviously still working on the sewer project that we have here. They have the equipment and the ability to do a temporary fix if that's the direction you wanted to go. And that can certainly get done a lot quicker if you wanted to spend the money. So it's entirely up to you all. It's hard to take your jump in here without even numbers. It is. If I had to guess, and this would just be a guess because I haven't even looked at the, how much digging would be required, but the metal one that I was telling you about that we just did this summer, that was 475,000 for the same structure and it didn't have nearly as much digging and there were no other utilities in the way. So I think you're probably 750,000 or more for a permanent solution there. And that's just a really, that's a guess that just knowing what the site conditions are, I haven't done anything specific. But that's a lot better than, we were fighting on a full on bridge here about that long ago, which was several million dollars. Yeah. So you're saying roughly three quarters of a million for a precast solution, permanent solution, or roughly a million dollars, a little bit more for a quick fix and then a permanent solution down the road in two years. Yeah. I wouldn't know how to go about this. We got to taking, I mean, well, first off, let's hear the consensus from the board if we want to take and do the temporary fix or if we want to do the permanent fix without worrying about the temporary. The savings of 300,000 plus. I heard the performance of the permanent fix. Right, the permanent fix seems reasonable. Yeah. Go on. Yep. Okay, so now the next thing we'll do to do is kind of get this started. It's hard to pass a motion with no, no hard money. Well, I think you don't make a motion until your next meeting, right? When we have some definitive numbers, but. Well, we have a consensus that we're going to do the permanent fix up front. Yeah. Yeah. So what we can do is I would recommend getting a price from Du Bois to temporarily address these utility lines that are there. And that's what we're doing somewhere at work now. Yeah. That's where the water line has been compromised. Yeah. Is that out of the water sewer budget? Or is that? I hope not. From ratepayers? I wouldn't think so, but that's a discussion that you guys can have with the Public Work Board. Mm-hmm. The Public Work Board owes the select board $180,000. So, and they've obtained all that. So, yeah, maybe there's something you can take. Yeah. Just thinking Du Bois is over there because of a water break originally, right? Water line break? Bro, but no, sir. Oh, there's. Calder. The sewer goes across there. What? Well, and there they have it because the culvert washed out and the water pipe pulled apart now. Right, but before that they were originally there for. Sewer. Sewer. Yeah. Right, and that's when, and then we discovered that there was a culvert issue. The culvert issue was March or April? I don't remember. The first event. Yeah. March or April? Yeah. And I think, you know, Du Bois hadn't done any work in that area. We were actually just looking at what he had to do. And I walked underneath it and saw that the entire bottom was missing out of the culvert and the golf tunnel. Like this is just in really bad shape. I don't know if you're gonna make it through a winter. And that's when we started having these conversations. And unfortunately we didn't. And then there was one failure in early spring. And then I brought you guys those pictures in August. Yeah. And it's been on the regent ever since August. Yeah, I guess I was thinking back to the April timeframe. Yeah, that was just the culvert filled itself on its own. And we fixed it though, right? Yeah. And we didn't notice at that time that- Oh, the fix was temporary anyway, but apparently when we had that rain, it took in, it started to erode under the stone that Du Bois put in. And now the stone is dropping. So what happened in the spring is that we should have had an engineering evaluation of that thing. We didn't do that, we just went in and made a repair. That's what happened. But I thought that was the sinkhole of the road where there was a little hole in the water. No. Very sore. No, it was a small private loam that, but that was not normal at all. It was not looking at the structure. You can see it over there. Yeah, it's pretty, it's pretty bad. So when we made the initial patch or repair, we just dumped rock in on top of the sinkhole to fix it and no one got down below it and looked at the culvert. I wasn't involved, but that's what I believed happened. Okay. Yeah, the hindsight's always at the same point. So, the initial steps to do the boring and everything else to get ready for the day, is that certain? Any idea what that's going to be? The zero impact is between 15 and 20. And I think our engineering would probably be 10 to 15 because we already have them out there, to get the permits and stuff. Well, I would say, of the, how much, I don't know, I don't know, I don't know, I don't know, I don't know, I don't know, how much, yeah, yeah, how much would you need to be approved as far as money is concerned to get this started? I think if you approve the... 40,000? Yeah, say 35 or so. That would get them started. I think they got to do their piece and we can certainly help out. So, let me give this to the engineering to go forward to the appropriate process. That's right. And you haven't heard of any state monies or federal monies for this. I haven't gotten a call back on any federal money that would be available. There's typically a couple of programs that you could look at. There's the Structures Program, there's the Transportation Alternatives Program, which the applications are due on Friday of this week. That's not an idea there. And then there's the State Bridge Program. Typically the best thing to do, they don't often like to talk to me as a consultant because they feel like it's a one-sided relationship. So, I would suggest maybe Tom reach out to D-Trans, the district manager for D-Trans, explain the situation and see if they can assess where you might fall on some of those programs. There are all different funds available. So, the Bridge Program, for example, which is a qualified quarter because it's more than 25-foot span, you could get up to 90% grant. That's typically like a 10-year process in my experience. You know, a project gets on the list and it takes a while to move to the top of the list. So that might not be the most appropriate thing here, certainly with conversation. Emergency monies, they would give you emergency money to put in a temporary structure, potentially. But it would need to be paid back. They're not usually grants. You can lease temporary bridges. But, again, you're leasing them and then you're paying the setup fee for them. So there's costs associated with that. And it's probably comparable, or maybe even more expensive than the 12-foot culvert that we were talking about. Other than that, I'm not aware of any other funding source other than the structures grant, which is up to $175,000 that you can get. But those are annual and they're typically something that gets submitted in March and released in July or so of the same calendar year. I have seen towns which will hold a vote, you know, go through that process as well. I make a motion to spend up to $40,000 for engineering services for design and work needed for a permanent bridge, for a permanent structure on Fisher-Rubb. Second. Any more discussion on this? Before you make that motion, do you need to add that so the intent is to keep that room closed and the spirit... I don't have to get around it. No, I just wonder if it should be part of the motion. So nobody says you're not... That's all I'm saying. It'll be in the minutes. Okay, how long does it take? It carries. It feels good. Thank you. We'll get working in a minute and I'll hope to have a better number in two weeks. And I'll also get some updates as soon as I get to the drill. Okay, how long is the drilling take? They just need to do about a day worth of work. They have to take some samples. And I'm hoping that there's larch down there, but to be honest, we didn't really find a whole lot of larch on the sewer project, and we did quite a lot of probes up through there. There was one section that needed to be blasted, but everything else we probed, 16, 18, 20 feet deep, and we never found any larch. What do you find for soil? Really, like a glacial pill, so it has some big rocks in it, and it was almost like a hard pan, really hard, good sperm soil. So if that's the same case over there, it should be good soil to put any of these structures that you've talked about on, but usually the wet areas are where there's not so good soil. Thank you. Thank you, Rob. Thank you, Rob. We jumped over the 12, 7, 12, I don't know. We're here, emergency medical services, RFP. So I put in your packets the draft from Dr. Pocket, the last RFP, and I talked to Chief of Niterstein, and he is, and he's stuck in yellow, the only thing that is missing yet, and he was going to get that to me, so I was going to issue this, or bring it back to you guys. Hopefully at your next meeting, I'll do until the contract ends June 30th of 2021, but we could be ahead of the game here and get a bit out, so it's ready to go except for the stuck in yellow. Nick is Brandy Saxon and Caroline Weigel for Old Town Center. Brandy, you want to call? I am. All right. You heard another Culver's story. Good for you. So we're going to go from unplanned capital expenditures to planned employment. And I shared your spreadsheets in advance. Great. So, kick off the discussion of the, what you have in front of you. First of all, it's a work in progress. We still need to do more refining of it. And then I wanted to emphasize that the capital improvement program is a planning tool. Having one doesn't obligate you to spend the money that you have planned out, you know, in your house and at the time that you have in the budget. It really is for planning those expenditures and you will, as the budget goes on, you will assess the current year and the future years that come after. And this will be constantly adopted, constantly amended and revised and updated to reflect. So, you need to have a capital improvement program for the new town center area for the designation, and it's one of the requirements. So, Tom and I have and Paul kind of did well to work through the concept plan we've got together and identified potential capital projects there and also the infrastructure work that you have been doing and will continue to be doing or paying for that benefit of the town center. And so that resulted in the seven projects that you see identified and maybe others. As we go through this process, we may end up having to close the door or making the list in some way, but we think that these are seven major items that should be in the that helps demonstrate the town's commitment to planning for the town center. It's usually set up with a current year like this one is for, this is that FY21 for a year and then a five-year plan going out. We've added onto this to show your prior expenditures and expenditures beyond that five-year window. The couple reasons for this one is to document the money that you have already spent on infrastructure and that helps bolster the case for the new town center. It also helps document and track total project costs that way. And showing, we have a number of things that we just don't know the timing of. So having those projects parked out there somewhere beyond FY26 means we can include them here, show them, even though we don't have an idea when necessarily they might come up in the order of things. So things like the storm water and wetland mitigation project that's going to be entirely dependent on what happens when we develop a perspective in the new town center the rate at which development occurs and also what happens with state permitting and the filmmaker rule and changes that might be to make the existing site that will, those things will all influence that element. And, you know, other things that's in here like the building project you put together in the planning grant. You did that to do with that first needs assessment thing. You don't know yet what's going to come out of that. And then that would inform in the future year potentially revising this line item, this project item. And then giving it a more realistic cost in the timeline. So, I guess if you have questions for me about what is in here or what your requirements are for the new town center, I can take those. I have an answer to my question in the last meeting about the percentage of completion with the grant that we received and the percentage of the community completed. We'll go over memory. I asked the question I think it was in the previous meeting where I thought we'd use about 58% of the budget that we allocated toward our 58% of the grant. So, my understanding is we have $22,000 that has been, that's all spent plus 5,000. However, I guess in February Tom showed me paperwork that the board had approved $40,000? We still project with $60,000. So, even though our budget shows $22,000 because of the time of the budget that's all we have, we'll approve more in February. So, we're looking at spending $60,000. How much did we spend? It was $22,000 that is under grant. Right, so how much of it how much of the $60,000 total we spent so far? $27,000. So, are we 50% of the way through? We plan on submitting the application by the end of the month here to the state agency staff. They have been taking like 90 days to review it. Then, if they have any questions they come back and we revise it. So, I think we're well on track and budget on that respect. I don't think there's any anticipation of overspending that. But again, depending on how the vote goes in November to allow this board to act on certain items that needs to be done in the with respect to the Newtown Center like capital budget or master plan if you get the ability from the constituency to do that, we're hoping to go then to the downtown board in the game or your February timeframe. If you don't get that and then we have all these documents approved by the constituency that's a large vote so we're not going to get to the downtown board probably like May. So, when folks ask you about that, go ahead. I'm sorry, ready, go ahead. I just wanted to clarify that capital and permit does not need a vote. Okay. The board has the authority to do this and so this is not one of the things that we'll need to vote. Okay, thank you. Does that answer your question? Wow, I was hoping Brandy would answer it and tell us whether she thought we were 50 percent of the vote. Brandy, how far do you think you're in the project? How far along are we in the total project for the for the budget? For our budget? Yeah. Well, I shouldn't be able to do this because I did my invoices this morning. Percent complete. Yeah, that's right. Not a dollar amount. Let's pull it back up. Two thirds of the way through the budget, which that's the $51,000 that we committed to the project path and then there was the 9,000 in contingency. Some of that will go toward the wetland work that's being done here the next week or so. But we have a good bulk of the work done and so we're at the point now of going to be more time in terms of waiting for the state to do some things and putting together a document submitting and scheduled to go to meetings and things like that. So much of the intensive work is done. So we'll be able to we'll be able to get our application and we're spending no more than $60,000. Did you hear it? We're not going to spend more than $60,000, correct? No, I'm getting the application portion together. Depending on what you hear back from the state there could be things that come up that we don't know about that they may request in addition to the scope of work we know about but that's something that we have to review and you guys would have to consider how to proceed with the things that the wetland requires properly. There's the one piece that might trigger some requests for additional information from A&R and we're hoping that this bit of work that Malone Mixed Rims during the next couple of weeks will be enough but it is possible that you could I'm not expecting this but something along the lines of VTrans might want an additional study or something like that and we'll be kind of back to the drawing board to figure out how to proceed forward but hoping that none of those sort of things happen then yeah this should be added together through to the finish line. Do you guys have any questions on the capital improvement plan? Okay. Thank you Brandy. Thank you. Now the municipal planning grant probably you want to grab a seat? Well, I'll say two sentences. I will add that it's a miracle that we are on budget based on the curveballs that we've been promoting in this town center application so that's a tribute to Brandy and her work that we've been able to even be close in terms of the completion rate and the budget. And the date. But really all I really am here to say is we did submit the municipal planning grant I'm not here to ask for any money. Thank you. And so we look forward to hopefully receiving that and maybe we can look forward with the planning for facilities. But yeah the town center process has been an eye opener. There's a lot of information that has come through and this will be a test to the system because there's some to that process for the downtown board because they have to there's an activity issue with the ball isn't to be considered so there's some it'll be interesting to see how it goes how they process it. So anyway. That's it. Anything else you can think of about the No we haven't I think I have 30 days to make the determination so we should know 30 days if we get that Yes. $22,000. Hey what are you talking about? I'm talking about the you know the draft municipal water wastewater allocation ordinance you guys we talked about this last month last month last meeting. This is the actual document now the public work board has reviewed it and made some changes recommended changes that are in this so my question I think the ordinance changes two meetings Brad you have to So what I would like to do is if you guys just take this and review it this coming week and then get me back any comments and depending on those comments I may warn this for the next meeting for the first hearing on this ordinance so if you can get me your comments on this I appreciate it as I said the public work board reviewed it and they made their comments on it They made your changes We made our water wastewater ordinance last time in language was just wastewater so the definitions now just are redundant with water as wastewater We baked in here a clause that if the Berlin that this becomes effective when Berlin downtown designation is received so if it's never received this this never becomes effective and those are really the only two things that the public work board added to it so if you can get me your comments I'll send this to you in word document so you could just thank your edits to that and and I'll comprise them and make a master document that you guys could all see Anything else on this talk? No V-Tramp alternative transportation grant Brandy next in that so if you may remember the concept plan for the Berlin town center there's a recreational path around it I'm going to apply for money from the V-Trans this V-Trans alternative transportation alternatives grant for a study of that of that and I don't have bones on the skeleton yet but I'm looking at a scoping study on size with what's it made up travel path is it a sidewalk and just get some money to do the initial design of a path this won't pay for the path but at least it can get us the design I believe they have a meeting on October 14th workshop and I'm attending so I'll get more of my questions answered then what's the time frame for those it's due on November 27th and when do they decide I think by the first part of 2021 so this was just an FYI thank you good talk thanks John nothing more to V-Trans alternative that's what that was usage of town property by private companies Tim B I'm supposed to come here to the hot station hi Tim three candies hi guys so you've heard me talk about this before I wanted to see if we couldn't generate a policy to limit usage of town property for immediate town and Berlin municipal projects there's an awful I live at the corner down here some of you may know and I'll tell you what without another construction company there's a lot of traffic I'm out here being in my house and I mean it's just tons of I wear ear plugs outside my house so I'm just asking we don't need private companies using our property do we there's plenty of room in the industrial park this particular company Wintersets is doing work for the state of Vermont it's really a federal project it's federal money predominantly well anyway the state of Vermont has a vacant building right at the road here around the corner on industrial wherever they go that's their deal it's not our concern and I think that they got the approval from Tim or somebody they were asked you know I'm like yeah no problem well they didn't consider the fact that there's a historic neighborhood right here residential neighborhood and we don't need all this extra traffic I would so every summer every spring I look forward to spring summer we all do and I go outside I'm doing a lot of stuff outdoors and every summer there's a new company out here lining painting tree trimming now we got a construction company doing work I'm just asking that any of these vendors they stage themselves in the industrial park where I believe they belong not on our property now this particular company I looked it up in the AOT website they're receiving $35,000 for their field office how much money are they giving us zero so they got $35,000 which is the right, I mean I got no problem with that as far as they are as a business if I were running a business and I could get pretty ramp right close to my construction project I would do it I got nothing against them they're nice people I just wish they were in the industrial park not on this tiny little road so the last thing one day I was out here and I actually counted just the winter set vehicles I did it 30 minutes 18 different vehicles 30 minutes went past me we did more construction vehicles going down here constantly dirt, noise, pollution diesel fumes, all my yard so I had written up like a paragraph thing that I put in my last email to you guys and told them for policy I don't know if you all can vote on it or if you go the way but I think we've just been really nice to these vendors who are doing work for us the town or work for the state but it's not our job to provide them a home that's what the industrial park is for I got your email and I've been thinking about it and one of the things that probably annoys me most about it is the select board isn't involved in that decision on who is here it's someone I don't know who maybe it was the old Tim maybe it was the new Tim maybe it was Dana I don't know it was Tim or the town administrator I think it was the town administrator I just think if we're going to let someone and take the liability of having people on our land the select board should have to approve it that can be a policy written in your policy and that for me at least gives us the opportunity to say well what's the benefit here to the town or it makes sense based on this but at least the people that are responsible for the budget and the liability of the town are making that decision and not an employee I'm sorry I didn't understand my question I'm sorry I didn't understand my assumption is that there was something on the agenda where a vendor was looking to stage I have a I appreciate it I knew you had a big agenda today and I know you got a lot going on I didn't bring my neighbors there's a number of my neighbors who have spoken about it but I saw that the agenda was so big I didn't bring them because of the pandemic I know you got a lot of business to take care of anymore you're talking about thank you and if you guys can create a policy I would appreciate it these guys have been here for a year not a year they've been here for one construction season for free I would love for you all to see to come up with a policy and ask them to leave at the end of this construction season we know they've got $35,000 they'll pay rent somewhere else again no hard feelings against them but I live here and I'm just trying to keep down the noise traffic dust pollution this is what I think not what I know Tim part of it may be a quick pro quo so if the town garage people need help with an excavator or need a borrowed excavator they say let me borrow your excavator we're letting you and Dana did tell me that like the wine painting company that was staged out here one summer and they're like well they paid wines for us for free okay that's nice but you belong in an industrial park you know when people bid they give you an RFP or something they bid a job they have to in that oh I got a copy of the agency you know there's a wine item for staging their equipment etc it doesn't mean to be here for free haha how do you guys do that do you do that in secret or do you just vote on policy or do we make it it's hard yeah and if you need help writing I'm happy to do it I gave you a suggestion here in the background so if you want to draft some language for consideration that would be most appreciated I'll do that thank you gentlemen thank you thank you all for your service you got some big things going on I can tell thank you alright thank you all okay dodge farm road to war works way we're gonna have some could I comment on that last topic yes remember when makeover was being built there was talk of putting a driveway from makeover to the town office is that still a possibility and study police out here and it has been a recent conversation what's that it has not been a recent conversation could it be I would be surprised if it would be I would be sure it would be nice for the police department not to have to drive around the corner solve this problem touch road nice to see you alright so do you all know where dodge farm road is so I live on Scott hill currently building on dodge farm and we have a homeowner's association up there and the road is currently private all the lots despite the number of years they've been for sale all the lots are now sold so there's two homeowners there three under construction and 2021 so we will be adding to the grand list nicely thank you and how yes I'm just surprised because those lots were there for a long time but we worked out hi Brad how are you doing the road is in a unique situation because it terminates at the Berlin modern system the town has to have access to that road and at the same time it's private road enough to the homeowner's association to maintain it maintenance plowing I don't live there currently but it's my understanding that it's been a loose arrangement with the town where the town in the past years has plowed that road for the purpose of access to the town water system as we discussed we don't plow it on a regular basis we know a schedule when our guys are going up there so we make sure it's plowed Wednesday morning but it's kind of an odd agreement or arrangement because now we're going to have more people up there as school kids people going to work so we're now heading into winter talking about do we hire a subcontractor is that going to work in conjunction with your plowing so we got together and we decided to ask the town if they would be willing to take over Dodge Farm Road and there's a town road I did speak to and waterworks way and waterworks way now waterworks way I didn't realize is that I'm asking Tom is that a right-of-way over Lot 9 because Lot 9 is on both sides of the road I don't know where Lot 9 falls but it's we have a right-of-way over so as I noted here an owner of Lot 9 I technically don't have any reason to plow that my driveway is going to be right before the gates are stretched I've never heard of supply of maps Tom's supply of map that's my map I don't know so it terminates drive up Dodge Farm there's another driveway off the road and then my driveway is going to be to the left and then it continues on to the gates of the water system so technically I don't think I have any obligation to plow that portion of Lot 9 I will turn left and go up my driveway so that's I'm here on behalf of the homeowners to ask the town if they'd be willing to take the road over I know there's several steps to go through I thought this was a starting point Don Marsh was the engineer he can put my information on the specs I did find out from someone else that it was built to A76 standards it is two 10 foot lanes with two feet of shoulders 24 inches wide I would have to get you know Robert A76 is also the standards that the town has adopted that's what I heard I did get that verbally of course we want the definite specifications from Don Marsh so we'd like to plant the idea here and see if the town would be willing to move forward with it what would be the next steps what we would need to do but I think with eight homes up there as we discussed I really think this board would need a certification from your engineer saying that it was built to standards whatever certification that he did when it was originally built I'm assuming that the owners at that time he supplied them with a certification package because that's the place they wanted it built to so that would have gone to the developers I would think so you said Don Marsh is the Don Marsh is the engineer and that's the time Peter Shoulder and Jack Barnes were the developers well you know that I know Jack so again with Don supplying his client as private it's not public I don't think the town has been given that so there may be a fee or the owners of that talking and they say no you can't do it but you could ask I'm sure just so I understand the gate that's about here the gate's right right about here just about the tree line they're about in that area so you're asking us to take over this road over here to the top so it's from Scott Hill Scott Hill's got on here Tom right it's the bottom of the line I'm assuming yeah so Tom this is what I was pointing at here they want us to take that piece I think that's a driveway that says Dodge Farm Road all the way out but I don't think it's I think that's a driveway that basically they built one house out in the very end what piece are you asking us to take we would go up here yeah so this goes off to this house here they've got two lots right here where it goes into the white there's a little rotary right here so they add that rotary Dodge Farm Road in and then it becomes waterworks okay right about here that's where the gates are do we have a policy that addresses the adoption of it I believe we do on road policies but the so Roberta what you're asking for is Richard Scott Hill up through to that rotary and up into the town we're taking also to our waterworks way where we needed it I think she's asking that 87 I don't she's asking for a waterworks way to be a town maintained road not just when we need to get up to our that's right up to the gates but can it be a town road that crosses over private land all town roads are on private land that's a right what you are I would say that would be Dodge Farm on to Waterworks way right up to the that's what you're asking for now after the gates does that revert back to I think where Lot 9 ends is that we refer back to the actual Dodge Farm Lauren and Kristen they own that now so you think there's a policy we're working on one no I hope we have one already for it to take over because this would be a class 4 I think the policy simply states it has to be the state standard to be considered right so why don't I look at that policy and get it to you guys and you believe the engineering was done already and that it was built to spec that's what I was told and I'd be happy to get that I'm trying to think when we took over that I wasn't involved in I rode up on Vime Street I rode on Hyde for an hour I remember when you put me through that it was quite an ordeal we ended up having to go through the town attorney you had to look at everything and then we had to bring it up to a certain level that you wanted and even said the road there was long the ditch was poor so we brought it up to the level that you wanted yeah and that was a pager no that was just to gravel it so we would take and plow it if I remember right when they put that development in there was some agreement that the town would take it over eventually yeah anything on the board then so I remember Park Street up in the air I remember that so how many dwellings are here four two occupied and this map that you're looking at is what Tom just did to apply for E911 for three more residences that are currently under construction there's three not on the map from the hill to that point I knew there were six lots I thought right but someone bought a couple lots right so down on what you could see from Scott Hill is number three there is no number one number two is resides with the farm still three is the red house you could see from Scott Hill four or five and six have been sold they're on the right side actually they straddle the road seven and eight is way back here they own both and this is 9, 10 and 11 and that's it so there will be a total of eight dwellings I believe there's one year later well let's again zoning has changed up there these weren't five acre lots they're now one acre lot zoning so there could be more development but I believe everybody's maintained their prices and I just applied for a boundary adjustment to increase mine all I'm saying is there's a difference I'm just thinking in other towns they're trying to get rid of one house and two and three house roads that are a pain in the butt to file but in this case there's essentially eight if not more in the future big difference yeah and the fact that you know terminates with the water system so if the town takes over that road how will that affect the assessment up there they'll be on a public road instead of a private I don't have an answer to that question I'm not an assessment guy valid question but I don't I mean we'll probably increase the assessment I think it would I think it would too when they changed mine it did not we're plowing it sanding it it's still whatever it is it's still worth it I'm sure everybody would think everything with it it's still worth it it's you know you've got a bunch of of rare things in charge of thinking on a road none of us really understand terminology or that kind of thing that's okay we're up for help so I'll find a policy I'll send you a copy of it for Berta and this will be on next hopefully next meeting's agenda okay in the meantime I should provide the in the hearing report for it in the hearing report okay so that's fairly simple okay thanks for coming in you're welcome to just see you all again nice to see you too can you read me take care thank you police chief recruitment in terms of police chief search the police department meeting tomorrow night they my expectation is that they will come with a short list and then schedule the hiring committees together and interview candidates in person so this group is doing good work they're ahead of schedule and we hope to their hope is to bring a to bring to the select board a preferred candidate sometime in early November bring what a preferred candidate in early November that's not and I could be wrong but I thought we were trying to bring the select board at least two candidates if not three I don't think that's how that that's not how it's set up it can easily change that it's your hiring right no that's just the way I understood so that was one of the questions that I had was talking about the process today and I was like I wonder if the big groups interviewing these next round candidates all again and so the select board will do a third round and the larger group will have a preferred select board try to have the three to choose from well I think for safety's sake you have to have more than one because you definitely have to have wages you need to have a fallback position we're going to have at least two or three basically what you're doing is you're cutting the list in half and then if the preferred one takes the bait so to say ultimately select board takes the decision right I just want to yeah I guess I worry about what he just said is getting a preferred candidate and then finding out like the things not enough they were just seeing if they could get it and they're really happy where they are well I mean we tied down to two or three I mean you got a 50-50 chance anything else for this time no okay the interim we're going to we're going to discuss that in the executive session administrator recruitment that process has started as well trying to now schedule with the group to they want to meet go over questions on how the process is going to work so that will be their first meeting hopefully that will be this week and then interviews because we get into earnest next week do we have one select board member or two on that okay so I want a treatment so you may recall I'm keeping this on the agenda just so I don't forget it we are still coming back from the grant funder about the additional dollars pay out for a regional planning mission as said they have verbally approved that their executive something called regional planning as an executive committee is meeting next week and this is on their agenda I think once it gets out of their agenda that such a remark signs off on it the grant funder will sign off on it and we'll have a document saying that grant funds are covering it's no different cost to the calendar and so hopefully next meeting we will sign the bid award to come okay good to know local government expense reimbursement grant I told you that Berlin has been awarded about 70K in local government expense reimbursement grants it's COVID related expenses staff meeting last Wednesday or last Thursday I can't remember so we have beginnings of a wish list there's two pieces of stuff that we've actually already spent on COVID there's a wish list you guys appointed John to be solving on this wish list and so I expect to have this presentation with John this week yet hopefully by Wednesday and then there's some projects and if everybody's okay then we're just going to work this project to get going on it how much dollars how many projects okay let's see we've got one that's just kind of what we've already spent which is kind of small and then we've got one, two, three, four at least four or five other projects we know two more that's not on the list yet so John will have like six or seven projects okay did you get any from the other project here he was here, Joe was here and did he actually are you on the phone call okay alright thank you I think you're up here alright Ashley alright I'm here to tell you a little bit about the Minnesota World's General Grants and Aid Project and program that happened yearly, you see there's background information Grants and Aid Program started in 2017 by Vermont DEP to provide financial assistance for implementation of the Minnesota Road Journal permit also known as MRGP which intended to achieve reducing reductions in stormwater related erosion from Minnesota Road both paid and unpaid so this is a grant that is non-competitive it's a participatory program sorry it's different municipalities to implement road drainage best management practices important with the MRGP standard the program requires 20% local match in the form of either cash or in-kind services and the work is overseen by the regional planning commission through DTRAM the initial offer to Vermont which might change based on the amount of municipalities that actually are going to their intent is roughly $17,000 and it's based on the estimated hydrology connected municipal road miles which are your town roads adjacent to our bi-secting, perennial and intermittent streams wetlands, lakes and ponds and there is roughly between 26 and 27 miles totaled in your town that are hydrology connected based on the road or road commentary that CBRPC did for you earlier this year another one of the bypass management practices that are eligible for funding under the grant program are grass and stoneland drainage ditches turnouts and other disconnection and those infiltration practices removal of greater burns and lowering of high road shoulders improvement and replacement of drainage culverts and installation of culvert head walls and outlets stabilization stabilization of gully erosion on track 4 roads and stabilization of catchment from outlets again the town must work with the regional planning commission to A, sign a letter of intent to specify expectations to identify a specific road segment to target as part of their project and determine appropriate bus management practices to ensure technical assistance is necessary recording the project using the DEC report template that the RPCs have must take photos before and after of the work that you're doing of the locations and the work that you're going to be doing and have a pure reimbursement about 80% of the implementation cost right now after CVRPC has done your road research which I'm afraid I haven't seen yet so I apologize that will be very shortly there are 414 hydraulic reconnected road segments in Berlin including class 4 roads of these 71% do not 40 meet standards which equals about 18.9 miles of road roading into the streets and there are 17 hydraulic reconnected stormwater outlets in Berlin and of these 52% or 9 outlets were found to not fully meet standards so actually RISER is pretty good shape for a wide there are 18 segments and the segments are roughly 300 feet in length that have been identified is very hard, very high priority so that this warrant does not meet a total of greater than 10% and these segments which we recommend the town focus on addressing with the grants and aid grant should help with the road to ocean in the future and the main issues that we highlighted during the road to ocean mandatory or for drainage not very good crown and berm wind direction so actually actually can you send that prioritization list to us for review I'll be sending the report tomorrow morning thank you so this grant and aid program comes around yearly but the letter of intent is due on October 30 if the town is interested in doing it and there's no penalty if you don't do it this year but it does, it could be money to help pay for those road fixes has Berlin historically participated yes I'm being told yes yes I think you're up and that letter of intent is you've sent that to me already correct yes questions of Ashley I'm sorry I'm just asking you my questions so thank you for your time oh thank you you're welcome okay, approve of lenses, permits and vouchers I make the motion to approve payroll warrant 21-07 for payroll on September 13, 2020 to September 26, 2020 paid on September 30, 2020 in the amount of $38,136 and 44 cents and payroll warrant 21-07 would check 2553 to 2596 in the amount of $102,608 and 72 cents September reconciled bank statements for the general fund sewer commission and water division and August general journal entries and tax admin correction second second any further discussion those in favor motion carries let's see here officer training John we have a police officer that's asking to go to training it's $82 it's towards the end of November it is a I want to make sure I get the name of the training right it's a death investigation training he's an officer that's been here for a while, he was recommended by a supervisor as long as they're coverage I don't see a problem with it what's that police officer second and they're well within their budget for training this year excellent any further discussion all those in favor I can carries vast town roads Justin I wanted to I've been doing a lot of research and a lot of spent a lot of time with private landowners and things like that I believe utilizing the existing land that the town of Berlin has but the tower route that's been set aside specifically for ATVs and snow it says right on there we have connected all the way to the north field trail system with the exception of small piece of road over by the pond I'd like to board a topic in the past but I think it's especially given this year and the way you're going to see a lot more on the road creation I think it's a good we had organizations participating in our outdoor trail system which like the host is very interested in you go start somewhere and you know make decisions after that but they can provide funding for bridges and other items or at least assist with it whether it's just labor and helping reduce the expense and not actually the monetary but I mean really we need in order to tie the Berlin trail system in with the north field system over the hill we need to get a small section of black road, look for a field road open to the average all parking area from where to where basically the beginning of black road where it's still class 4 on the Berlin pond side of black road so currently the trail terminates in Josh Walker's field it comes across here, it goes up behind my house into Josh's field there's an old bridge that would get replaced so from like Josh's field in the class 4 section like the trail people are always hiking and walking around the pond anyway from there down to Irish Hill and it's actually a pretty big crucial connector for that trail system so I think we get a lot of from a vast standpoint support I think it's the place to start I mean the last thing Vass wants to do is ride on the roads because it's such a limited season because of dirt and things like that I think once it's open we're not getting some of the adjacent landowners to allow a trail so we don't need to use the road but I think it's a good start it certainly gets more people over here I think if we're going to down the road like you're saying it might if there was a trail right there there would be great collaboration and something like that to keep people off the roads I believe the conservation committee put this up at the last meeting they're planning on visiting the board next meeting too so what does that mean? there's somebody out there that's interested and I really don't know we're getting pretty close to the snow machine season and if there's bridges to rebuild and things like that is anyone strongly opposed to it? to me when we look at it we have to get close to the plan getting close to it we've made it that this is always going to be a hurdle to tie in no matter if we've stayed off the Berlin conservation land and had private landowners all the way through it's still going to be a hurdle to get through that section for all of us but if we did that can we open that up in a positive direction and then it'll help things get moving quicker on the other end standpoint with the organizations and then allow us to plan and say something about the bridge and things that we have coming up as well so I would like the board to move forward sooner than later and it doesn't mean that we don't have to talk to the conservation board down the road on how maybe we can have a link to that section but I'd like the board to move forward sooner on that piece of it because it shows the direction to the other people that would partner with us on this project and like what was said with the new zoning amendments that we're looking at I mean if there is a true issue whether the loaders can take it up I make a motion to approve opening the do I need Burlington for us too I don't think we need the motion on that we already have it opening Black Road and Brookfield Road from Irish Hill to the end of the class 4 on Black Road to snow machines from December 15th to I believe it's April 15th which is the best season and you know my intent is to work with the conservation board to make it as least impactful as possible to to make sure that we're sharing the trails and they're used by everyone Any further discussion? All those in favor? All right Those in bold, those in carries let's see here we've got left here 8.20 All right Proof of the sub board minutes September 8th, 2020 Motion to approve the minutes of the 8th What was it? 9.20 Did any approve of this motion? All those in favor? All right Motion carries Round table verb Unemployment insurance Those are my four issues I'll put it in your packet These are Unemployment compensation sounds like rates are going up just for your budget purposes Can I share this with you? Diane you'll work that in when we go through the budget you'll have it Okay I spoke with Tim we're together some temporary drivers for winter driving for snow plowing so if somebody calls our police calls off sick he has a pool of people to go to so we're working through that they're all going to be vetted drug tested and so just let you know that that's going on I'll come kind of on that real quick he explained what happens to the group they don't know if you guys fully know the thing that one person out was just a four person crew it actually turns like a four hour loop into about six, seven hour loop which can be really especially this winter with the stuff if someone ends up getting sick and they have to be out for a week it's a good idea to have a backup roster I just don't want them to start getting called in for like oh we're going to get a big storm let's call in through the guys we're going to have so many pieces of equipment and he and I have had that conversation yeah in your crossed out sewer so your packets the the plug for four is applying for clean water state revolving loan fund monies to do planning and final design of a relatively small wastewater collection system from pain turned by north down cross town to of crossing the bridge been in the works the public works has been looking at this for about four or five years with clean clean water state revolving loan funds they the percent of it of the final design and the engineering and final design they'll pay for it they'll give you grant and so last year I wrote this and a couple other projects up for their consideration and they approved the state approved this project to go on to that so we'll take it the next step this is RFQ we have to go to RF qualifications on engineering firms the report will review those pick them for vendor and keep the process going it's a good project way to get some grant monies into the project without having to get them into their reserves so I'm curious because I wanted the water project was going up honestly by my house I asked why the sewer wasn't on that it's all the way and he said we're crossing the bridge and the water that's really the biggest nervous expense to that I think you've all heard rumors about the mobile home part having issues up there I don't know if that's bad protection whatever but they say you don't want to participate they pulled me straight out they don't want to participate in this so I don't know what we can do yeah I know what I'm asking you I just wondered why if you're doing that you wouldn't go up to the top of the T where there's other you know there's land that could be developed up there I think part of it is the expense of doing it you need a finite amount of people to make it affordable and again this is something that the Pulse Work Force been working on about five to six years but I think that's the sense is that to go much further it's just the cost is going to be that much greater but there's after the mobile home part two homes three homes there for 1500 feet something like that because it's a it's that's my thing it's purely a cost standpoint what is it per 100 feet or per 1000 feet we've got an estimated budget for this area about 265,000 I didn't know it's just like a fiber X amount of dollars per mile I didn't know if you knew 200 to 2,000 from where from a painter like North to Bosworth you're saying we're into the services not speculation we're more into providing a service not speculation I just want to process what's behind it and what that would be I don't know do you have any else on the sewer improvement well you may just be seeing it okay and state police so these are just heads up that the Vermont State Police are going to come and do a presentation on their new project here for you folks next meeting and the conservation committee wants to be on the agenda as well to talk about I think okay Justin thank you well nothing for me today John? at the next meeting I would like the select board to consider an action item of pro-rating select board pay based on the number of meetings that they attend so I don't know what it is that we get paid per year but that could be divvied up into X number of meetings I'm talking about regular standard meetings so if I missed half of them I would only get half that pay I think that's probably a fair thing to consider unless just for consideration and possibly act on it at the next meeting and I'd love to start seeing department head reports it doesn't have to be long it could be once a month have Tim come in have that police chief come in have someone come in and talk to us about their department so we can hear from them what's going on? what's that? usually it's you know what we've done for generally the way I've done it is what we've done for the previous two weeks and what we're looking at for the next two we kind of have some kind of perspective on we're going to be focused on grading these eight roads over the next two weeks and then we have some kind of idea of what the work plan is and with the police department we've seen three robberies in the past two weeks we're going to be looking out for these types of things short term because of we've had two more officers leave and we need to post positions I just want to make sure the select board has a full visibility and all those things simple as scheduling first meeting of the month the road crew is here I don't care how in a rotation automatic in Norfield sometimes they would come in sometimes it would just be a written report that week especially during the winter with the road crew being out early mornings and late nights they don't want to come to a select board meeting so we do paper have them write up one page on what was going on but try to get them in from time to time to give them and I think that was it was that good? yep, thank you so the select board pays out a line item next? okay