 It is 6 p.m. Today is Wednesday, July 26th, and I'd like to call to order this regularly scheduled hybrid meeting of the Board of Commissioners of the Chittenden Solid Waste District. The packet was sent out the other day. You all hopefully have had a chance to review it. Well, on the agenda, the first item on the agenda is the agenda. Are there any requests to make any changes or additions to the agenda? Yes, Alison? Yes, I'm looking for other business. And what would the topic be? I'm looking for an update on the fill-in of Josh's position. Josh Tyler's update on staff vacancies. Okay, very good. Any other requests? I would then say we will follow the agenda as presented in the packet with the addition of another business and update on staff vacancies. Sarah will update us on. The next item on the agenda is the public comment period. I don't believe there are any members of the public present in the district offices. Are there any members of the public present via Zoom or on the phone? Does not appear. I'm seeing no one via Zoom. So we will go ahead and close the public comment period. Item three on the agenda is the consent agenda, which consists of the minutes of the June 28th, 2023, regular and organizational meetings of the boards of commission, board of commissioners program updates, executive director update, and the serve Vermont VISTA volunteer letter of support. Just by way of notice that if we were updated that the finance report was removed from the consent agenda and will not be addressed tonight at all. Any requests to remove any of those items from the consent agenda? I would just like to thank Sarah for the update on Mount sand and the Murph or the Murph funding. Appreciate it. Any requests to pull something from the consent agenda for further discussion? Yes. By way of getting kudos to staff, it looks like the budget to actuals for FY 23 was pretty on par. So I just want to commend that for their diligence on that. Thank you. It's nice to hear. But that is not a request to pull something out for further discussion. I will now say that the consent agenda will be accepted as presented in the packet. Thank you for those comments. Next item on the agenda is executive session. The purpose of discussing the Williston host town agreement and also ongoing consideration of Flynn Avenue. We have language that could be read into the record to move us into executive session. Thank you. Thank you. Thank you. A motion that the board of commissioners of the Chittenden solid waste district go into executive session to discuss contract negotiations with the city of Burlington. Regarding the Flynn Avenue property and contract negotiations with the town of Williston regarding the host town agreement where premature general public knowledge would clearly place the district. Thank you. Thank you. Thank you. I have a substantial disadvantage and to permit authorized staff, other invited parties and the solid waste district attorney to be present for this session. So moved. Yes. Seconds up Burlington. Thank you. It's been moved and seconded that we enter into executive session. All those in favor, please say aye. Aye. Aye. Thank you. Thank you. No, no, no. I have a separate link from Sarah. I believe Sarah is actually going to repair to her office. Is that correct? We're going to try it here. So I'm going to give it a go. It doesn't work. I will go in my office. Recording in progress. We're ready to have a motion to exit executive session. Second. Thank you. It's been moved and seconded that we exit executive session public session. All those in favor please say aye. Aye. Opposed say nay. Any abstentions? We're back in public session. The next item on the agenda is other business and there was a request from for Sara to give us an update on staffing vacancies. Thank you Allison for bringing that up though. Yes I think as I may have mentioned after drug operations Josh Tyler had resigned that I was working with my management team to kind of redeploy Josh's main duties across the other managers Jen being one of them, Brian being another one. Josh Estee as well and Nola Ritchie also took on a few oversight duties and then I also took on some projects. So Dan didn't take anything on. He's got enough to do. So what basically the operations team and I decided to do was to work with the current status quo for a while because the director of operations job as written and then as kind of added onto by Josh had grown pretty significantly and I think was unmanageable. So we want to take another evaluation and really a look and analyze how we want the team to work together. What are things that are better suited to be in-house? What are better suited to be farmed out? What are the projects coming up over the next few years that need kind of director level oversight or is it something where we really just need project management? We knew we needed that regardless so we have offered project management position to a candidate, Kaley Barber and she is she was actually here this week looking for housing so she and her family are moving out here from Washington state for this job and we are thrilled to bring her on board so she will be basically taking the role of in-house engineer project manager construction manager and that was a lot of what was or could have matter what was eating up Josh's time but there's little projects it was you know kind of keeping track of that. So she will be working with the MRF team the new MRF team which is Jen, me, Josh Estee. We brought our bringing on Tony Barber Gallo in a consultant role Tony is a former CSWD employee who was our staff engineer for from the beginning for many years built the current MRF so he'll be focusing solely on the MRF new MRF project so we feel that in the immediate near term recovered so we're going to leave that position open for certainly the next six months but probably this fiscal year and then over the course of the next six to nine months again working with my operations team saying how is this working what's not working what could be improved how do we want this to look going forward do you want a single point of contact you know apart from between you know operations managers and me is that necessary just feel it out and take a little time so we didn't want to try to jump in try to find someone right away to take this massive job we want to make sure that the job is is still needed as is if not what should it be and what it's going to look like and how do we adjust that and can we find someone to do that if there's not someone in-house who is keeping afloat and we have that plan as far as who's what it's so far it's only been about a month then but it's working well that's what you're looking for Allison great and appreciate getting it all on the table for everybody out Brynn yeah I was wondering as a result of dividing up that workload if there's um already observed over time that's happening or additional anticipated over time that's will be a result to and potential impact to the budget so we did the main impact has been to josh sd josh addition to compliance and safety in the environment depot has taken on oversight of the current MRF and the biosolids program so we did re-classify his job position and that did result in a higher classification so that has been adjusted already as far as additional overtime that's not anticipated and there wouldn't be any impact to the budget because they're salary so we we don't we get comped on we don't get overtime any other questions or discussion on on staffing at this point well i think we're ready then for a motion to adjourn it's been moved and seconded that this meeting be adjourned all those in favor please say aye hi hi we are adjourned