 Good evening everybody. We are going to get started We're going to call to order the zone 7 meeting here of June 18th. If we could begin with a roll call, please Director Leopold here Coonerty here cap it here McPherson Lynn Village each here the heart Gonzalez Ponce Siri chair friend here, and we do have a quorum. Are there any changes today's agenda mr. Machado no changes All right, and so we'll begin with oral communications This is an opportunity for members of the community to address us on items within the purview of zone seven But not on today's agenda would anybody like to address us today from the community Good evening mayor Hurst. Well, thank you very much, and I just want to say welcome to Watsonville And thank you for meeting here today. I'm not going to ask about the traffic report or What the temperature was in Santa Cruz or how the drive was or anything like that? I'm just here to say a simple. Thank you for meeting here today and and bringing always bringing resources and and Solutions to many of our South County problems It's budget session, and I know that you'll be studying up on all your options and all your choices So I just say a good work. Thanks a bunch, and don't forget your friends down here And also hey the you know the price of strawberries is down a little bit so you can buy twice as many now For the same amount of money, so don't forget to get your strawberries. Thank you. Thank you mayor Hurst I can see the connection to zone seven perfectly with that Is there anybody else that would like to address this during oral communications? Okay, so you then we'll bring it back to the board and start taking some actions The first item is the approval of zone seven board meeting minutes. Are there any changes to the minutes? We have a motion from cap it second a second from Leopold anybody from the committee like to address this on the minutes I do have one correction to make please on item seven Adopted item number one should read adopted resolution number one dash 2018 z7 confirming the previously established zone seven benefit assessment rates for the fiscal year 2018 2019 I believe by the CP I should be stricken Thank you, so there's a minor change. The maker of the motion would like to move it as amended. Yes the seconder Yes, yes, okay anybody from the community. I like to address this on the amended minutes seeing none all those in favor I Opposed it passes unanimously will now move on to item three, which is the board of directors of zone seven We have a public hearing on zone seven assessment rates for the 1819 fiscal year to hear objections and protests If any and consider adoption of resolution confirming the right report as outlined in the memo of the district engineer mr. Strudley Thank You chair on March 20th 2018 Your board adopted a resolution confirming the previously approved increases in assessment rates for zone seven for fiscal year 2018-2019 Further the board today set today as the public hearing date for the 2018-2019 assessment rate report for zone seven so in order to complete the 2018-2019 assessment rate proceedings Our staff is recommending the board to open the public hearing and hear objections and protests if any to the proposed fiscal year 2018-2019 assessment rate report for zone seven and upon closing the hearing Conclude the hearing and consider adoption of the resolution Confirming the written report on the assessment rate assessment rates for 2018-2019 fiscal year Thank you and welcome is to heart Are there any comments or questions from board members on this item before we open up the public hearing? No, I'd just like to welcome Ray at the heart who just came in perfect Is very rare anybody else like to address this are any other board members have any questions or comments on this item? some specific changes in the recommended items compared to the Approved budget from last year We have we are proposing to increase our maintenance and operations Allowance from 500 to eight hundred sixty thousand dollars. This increase is to allow for a Contractor to perform vegetation maintenance in the Pajaro River, which hasn't happened for quite some time It's something that needs to be done and it's being brought up under a separate item item eight in this Agenda We are proposing to Decrease the general engineering and public service line item to align with staff Time for engineering services in the district We're proposing to increase the permitting and monitoring requirements to four hundred and sixty eight thousand nine hundred eighty one dollars Because we expect to embark on a comprehensive stream maintenance program and permitting program, which will be of considerable effort Our Army Corps flood control projects prop one E line line item has decreased to one million six hundred fifty two thousand five hundred seventy dollars Which reflects our prop one E balance? We're proposing to increase our contribution to the Army Corps this year up by six hundred thousand dollars This we feel will position us in a positive way to Bring the project into the design phase as we near the completion of the feasibility phase of the of the project We have zeroed out our salsapodis Creek levy restoration project because that project is now complete we are also proposing to Provide two hundred thousand dollars to levy pump station upgrades that protect the city of Watsonville this also pertains to Another item in today's agenda where we're proposing to apply for a grant We are also proposing three hundred thousand dollars to put towards shell road pumps reconstruction and evaluation of that facility and And we are also proposing two hundred sixty five thousand dollars as a operating transfer out for equipment purchases to be used specifically for the maintenance of levies in zone seven as well as a Vehicle for staff so that we can more adequately perform our field work and patrol Especially during times of inclement weather when we're out monitoring So our recommendation at the at this point is to approve the approved proposed budget for zone seven flood control water Conservation district for fiscal year 2018 2019 Thank you, mr. Strowley their questions on the budget Ms. Billisich, I just wanted to To go over a little bit the Army Corps that flood control projects how we dropped a million dollars And you said because we are What so we are proposing to increase or be positioned to increase contributions to the Army Corps To enable us to move into the design phase. We need that's out of our budget Correct, right. We're adding a million dollars out of our budget So it was the proposed contribution to the Army Corps last year was 400,000 that would be for feasibility We are expected to complete the feasibility phase in January And so we will need to be in a position to provide the local match responsibility for design And that's what this line item is proposing in the two million two million six that they used last year What was that for? so that Was not used and clearly that reflects our Evolving prop one e-grant balance so all the contributions that we make to the core for both the feasibility phase and the design phase are Reimbursable through our state prop one e-grant So we are proposing to be in a position To have a capability to provide a million dollars to the core which would be matched by federal money Whatever contributions we make are reimbursed under prop one e and so we still have 1.6 million dollars in our prop one e-balance So that would be a reimbursed to us from the state Thank you Mr. Caput Thank you. You answered one of the questions I had And then maybe the other question I have is Some of this is just one-time money But other the other stuff will come up on maintenance and a different item and that's more than just that's a more than one year It's probably well anyway, I'll wait to ask that when it comes up So you're speaking to the increase in the maintenance operations on the levy system So that would be that increase reflects a proposal for a one-time Procurement of a contractor to do maintenance work in the levy system Above and beyond the capabilities that our drainage crews are capable and providing themselves And that maintenance would be Kind of describe it quickly. What would they actually do spinning and reducing vegetation within the channel to provide flood flow conveyance for flood flow right Thank you any other questions from directors for we open it up to the community All right, see none. We'll open it up for the community. It's your opportunity to address us on the proposed 1819 zone 7 budget Good evening. Welcome. Good evening. My name is Nick Boliac. Thank you zone 7 Members for being here. We appreciate it to have it in South County because this is an important issue in South County I gotta say I'm starting to feel really old Because the shell road issue that predates all of you. I was writing letters about that I think at least 10 12 years ago to zone 7 and None of you were on the zone 7 board at that time. So I'm getting old on this one for shell road I haven't been here for a while To speak on zone 7 but zone 7 was formed in something like 1991 One of the original projects in there were shell road Reconstruction of the pumps and everything like that then when zone 7 a was created after the areola lawsuit It had in there funding would go from zone 7 a for the shell road project. I honestly don't know What has been done in shell road? So I'm curious have have we received new pumps there has there been any new Construction that has gone on there. I keep hearing this as an aging system an aging system aging system and you have almost 30 years from the formation of zone 7 and Yeah, it was aging 1991 I mean, what's it now It should have a social security stipend here now for it from from your budget So I would like to find out what is the status with that project? Why do we even need to be spending three hundred thousand dollars? I see part of the budget to evaluate a design for it Haven't we done that for the last 30 years haven't don't we have a design for that project? I mean this is bizarre and I remember in the past It was probably like 10 years ago or so when I wrote a letter regarding it I brought up the issue about zone 7 and then the very next year there was zero money for shell road in it So when I brought it up before zone 7 I thought well that's strange Is it just we don't want to focus on shell road? but lo and behold here it is again and it just it's very strange to see 300,000 allocated for it that is doesn't seem to have anything to do with construction or repair strictly with design Maybe we just need to have a zone 7 meeting that's devoted to shell road to give us an idea on what it's going to take to To actually reconstruct it. There must be a dollar estimate in there someplace how much time it would take and Why do we have to wait 30 years for it to happen? That's a long time So I would appreciate that and I understand it's my understand It's only in Supervisor friends district and it predates you by many many many years picking on anybody here, but it's Something that should should be addressed and there's no reason on why we can't have this discussed publicly. Thank you Thank you for those comments anybody else like to address us on the budget Okay, see none. We'll bring it back to the board for action I think it is a reasonable request on a future zone 7 meeting to have that issue addressed It's something that the board has actually discussed Pretty extensively we've applied for grants for it talked about raising the road and done a number of other issues associated with it Engineering solutions have actually changed over time about what would be done those best There's obviously a number of resource agencies that are involved in this. That's an understatement right there But it touches a lot of different resource agencies and we've received different opinions on what would be the best way to address it Funding also just to be very brief about it does Flow better toward Disadvantaged areas and life safety issues of which neither one of those specifically in that section of the disc of the zone 7 apply So we've had a lot of challenges with it, but I do think it's reasonable to receive an update At a future meeting and so we'll make sure that that gets agendized. Thank you for those comments Is there a motion on the budget? I'll make a motion to prove the budget We have a motion from Billisich a second from Leopold and a comment from Director Caput The question that was asked We'll just consider that additional direction you got okay, okay All those in favor opposed it passes unanimously we move on to item 5 Which is the Board of Directors of zone 7 to accept and file a status report on the US Army Corps of Engineers storm damage repairs As recommended by the district engineer mr. Strudley I Know we have been all waiting quite some time for the Army Corps to embark on their storm damage repairs to the Pajaro River and Salsa Poytas Creek, and I am happy to report that their contractor is out on site mobilizing and setting up their BMPs They expect to begin working on two of the 17 repair site projects Next week and the following week and we'll move through the Pajaro River system first and continue on to repair sites on Salsa Poytas Creek All these repairs are under the PL 84 99 public assistance Program, which is fully cost-covered by the Army Corps of Engineers. There are no costs to zone 7 We continue to have weekly on-site meetings with the Army Corps and their contractor To keep track of project status and to make sure that our requests in terms of encroachments and other items are adhered to and all Notification and outreaches performed in a satisfactory manner to local landowners That is the responsibility of the Corps and the contractor But we are keeping a close watch on that to make sure that they perform that adequately Our recommended action is to accept and file the staff's report on the United States Army Corps of Engineers storm damage repairs Other questions dr. Bilicic Well, it's not a question. It's comment. Is that appropriate? No, please. Thank you I I just want to say that I greatly appreciate the efforts of of you and and the team to meet weekly with this Army Corps because We have been over and over and over with this with the Army Corps for years and to finally have Something happening is great. Even though they're still a year late. They're at least here And we're very very lucky on the South's Poytas Creek in the power of river We did not have heavy rains last year or we would have had a real problem. There's no doubt about it but at least they're here now and Hopefully they'll finish all 17 of these repairs before winter. So thank you for your persistence And that's all I have to say I'm ready to make a motion when it's time. Thank you, mr. Caput I want to thank you also and I think I Asked you about two weeks ago. How often? Congressman Panetta is calling him. I thought he was calling him every two weeks and you gave me a different answer The congressman's office has weekly phone calls with the core Typically ahead of our management calls with the core. I think that's great news and I want to thank Council member bill a sitch also has been pushing for that and getting more interest Professional And can you quickly just explain? Just maybe one or two of the sites maybe the most significant ones and how how it will maybe increase some of the water flow in a big storm and whether or not we are What are we removing small branches and Are we removing bigger branches if they're blocking the flow and are we touching the banks? So the army core is not removing any vegetation Specifically, they're repairing repairing damage to the levees and the levee prism One of the more significant repairs that they will be performing is immediately downstream of the city of Watsonville after they Accomplished two very small repair projects on the upper Pajaro River. They're gonna be moving downstream I don't know exactly which project they're gonna hit next, but it will likely be that one It's a large repair project where there's significant damage to The levee side from erosion There are also a number of very important sites to repair up on salsa poides Creek many of those sites are protected by Emergency placement of rock as well as viscine plastic sheeting those will be removed and the levees will be recontoured and repaired The vegetation work that we're proposing to do is under a different item in the agenda And I'm happy to answer questions when that agenda item is brought up Okay, I'll wait till number eight. I guess I want to get into just a little bit of how it really impacts the lake and community at hula hand and College Road Whether or not that's going to help more of the core leaders runs into the salsa poides Would open up for the community is there anybody like to address us on item 5 and regarding the USA storm damage repair update Okay, we're bringing back to the board for action director Bilicich make a motion to approve a second a motion from director Bilicich a second from director capitol those in favor. I Opposed it passes unanimously move on to item 6 as the board of directors of zone 7 to authorize The chair to sign a letter on behalf of zone 7 supporting completion of the feasibility phase within budget and on schedule And accept and file status report on the power of flood risk reduction project is recommended by the district engineer mr. Strudley Thank You chair At the last board meeting March 20th I had reported to you that the Army Corps was planning on completing their feasibility phase of the Pajaro River flood risk reduction project or commonly known as the levy project With a signed directors report in July of 2018 It may come as no surprise to you that that schedule has slightly shifted We're now expecting a completed directors report from the core January 2019 The reason this occurred is because there were revisions to the directors report that were viewed as not policy compliant according to the Army Corps and Despite the district's interest the San Francisco district's interest in pushing those Changes into the design phase, which we expected to be in after July of 2018 They were told they couldn't do that and they had to revise the report before it could be signed and completed That is requiring extra time for Army Corps staff to complete those changes And it's also required them to ask for additional funds through the fiscal year 18 federal work plan They have done that and they have accept successfully Been awarded those funds. It's a 50% match responsibility for the local sponsors And so that 50% match equates to $50,000 from zone 7 $50,000 from Monterey County water resources We have already Through our approved budget. We're already in a position to contribute those funds and have already done so through an electronic funds transfer So at this point in time the Army Corps is awaiting their marching orders from headquarters For their scope to complete their feasibility report Important to this process is that we do in fact get assigned completed Directors report by January 2019 because that positions us to be in conversations with them in their budgetary process to get into the design phase We also want them to adhere to that $200,000 total cost amount because if they do find that they require more money to complete this They will have to go back again and request additional work plan funds and Problematically that will require a second. What's called a three by three by three smart planning exemption waiver? All of these are procedures that are onerous and time-consuming. So we want them to adhere to that schedule so to that end we are requesting Authority for the chair to sign a letter on behalf of zone 7 describing the importance of adhering to project schedule and costs so the feasibility phase can be completed and We are recommending to accept you to accept and file the status report on the power of flood risk reduction project questions Dr. Bilisic the delay from July to January. What does that actually mean to the people? What does that mean to any type of repairs or anything like that? It doesn't affect the repairs. Okay, the repairs are completely independent and we hope those repairs to be completed Hopefully before the rainy season starts They're contracting schedule for those repairs go much longer than that But it is both the cores and the contractors to goal to have those repairs done before sometime in October in Terms of the the effect of this delay in the long-term recon levy reconstruction project It really would have it doesn't affect us too much because we most likely would have had to wait till February 2019 to enter into those discussions with the core for them to demonstrate a capability to get us into the design phase But that's why it's important that they stick to this schedule and get the director's report done in January So that we can be in that position to have discussions with them on design. We can't Ask for the core to demonstrate a capability to go into design without a signed directors report And that's why it's so important for them to have that report done in January So if they had done it in July, we'd have been Way ahead of the game if they don't finish in January will behind the game We'll be behind if they don't because February is when they start looking at it, right? We will only be behind if they do not complete that report in January I repeat if they complete that report after they're in a position to ask for work plan funds Then they can't ask for funds for power and how do we monitor that they do complete it by January? How do we we we have ongoing bi-weekly calls with the project level team at the core and then on alternating weeks We have management level calls with the vertical team at the core And this is an ongoing process that we've been involved with for quite some time So those conversations are going to continue to proceed through the rest of this design phase and through the completion of that report by January I hope you're successful. I think you will be I mean you keep the meetings going and and But you know July and just to say oh well, January. It's just six months and in January They could say oh well wait till June. It's just six months and we need to keep going So it's really imperative that you continue your conversations and that we do finish July It's got to be the end the drop dead for us all heartedly agree. Thank you Director Caput I Want to thank you For you know stepping in you've been on the job now about what a year and a half a year And I want to thank the new public works director for being on top of this I I do want to say I hope I don't see any more changes in the public works department We've seen a lot of people that have been working on this project and I don't want to see it Get confused and I want to I want you guys to be You know free to look at it and make sure we got everything done one question on the BCR we have the We have the lake and community and then we have the river and the south of pointy's Creek They're all combined into one BCR one part of the Project is rated high at three point over three a little above and one is at one point No, or a below the magic number is what 2.5? well We have to be above unity For the cores benefit cost ratio to get through their hurdles, but we effectively have to have Much higher benefit cost ratio on the order of two or above to even be competitive Remotely competitive when it comes time to OMB to make their budgetary decisions and allocations But the two are combined You take the 3.0 and the Point one or 1.0 and when you combine them they're they're given equal weight or is there a percentage? So they look at different what are called hydraulically and economically separable elements to the project and those are different regions Kind of what like what you were just describing each of those regions needs to be economically justified Through the benefit cost ratio analysis and all of the sections that are included in the plan form of the existing tentatively selected plan Include elements that are economically justified and then the other question is we're in competition with How many statewide that are trying to get flood protection work done? I'm assuming that there's a are we in the final four There are a wide variety of projects across the state as well as the country that are in competition essentially for attention and funding They're gonna be getting a report in January of or they all know They're reporting schedule and project schedules for every project is different So we will not have a report coming out in January that will be able to be Compared in sequence with the release of other reports, but this is a this is farther than we've ever been before That is correct And then I just want to ask I don't mean to put you on the spot Rhea But you live in that community that we're talking about trying to protect how important it is it to you That we get something done here We will come to public comment soon, but we will Courage you to come up. Thank you. Mr. Hard. Thank you, Mr. Caput and and the item of force is in regards to a letter would anybody in the community like to address us on this item? Welcome to come up if you want to yeah The letter is just to encourage that they maintain on a budget and schedule associated with it My name is Ari Parker and I live in district 7 here in Watts Watsonville and I have lived there for 30 years my parents live there as well and What Rhea was talking about as I encourage it. Yes, whatever we can do because I Mentioned at our city council meeting the other night. There were dark days here in Watsonville You were ready to sandbag in the middle of the day You were ready to sandbag in the middle of the night and we have a really vulnerable community In district 7 people are on oxygen there and there are 70s 80s Rhea you won't mind if I say it. She's 95 will be 96 in October she's six months older than my mom who is still living there and And they have been waiting since they were pretty much my age For something to be done. And so yes I encourage this body to continue to do as much as possible and to We talked about proposition 68 funds at our city council for city funds I don't know if they're applicable to County as well, but I'd like to encourage you and say Every day that it rains we smile a little bit But everybody walks around worried and when it rains for a week or two We get more worried and if it rains three weeks in a row when we should be Embracing that because we live in an agricultural committee We come to resent the rain and we get you know people don't sleep things happen So we when she says we're the flood people we do that's what the people here in Watsonville Especially in district seven feel like thank you Thank you anybody else Mayor Hurst I Would also strongly encourage you a little Hurst city Watsonville to Sign the letter and let's make it a good strong letter. Okay, none this pussy footing around with nice talk It's time to fish and cut bait It's time to get busy with all the repairs and we need to encourage these folks that were impatient and At the rate payers as well as those most affected by the threat of flooding that they get taken care of and get some reassurance We waited a long long time. Let's help move them forward if we can. Thank you Thank you. I'll bring it back to the board for action on this item item six I'll make a motion to approve the letter. I have a motion from director bill sits Actually had a second from director cap it already and all those in favor. I Opposed it passes unanimously move on to item seven the board of directors is owned seven to Adapt a resolution authorizing the district staff to apply for grant funding under the FEMA hazard mitigation grant program to enhance the performance functionality and safety features of flood water evacuation pumps within zone seven mr. Strudley Thank You chair as you know the runoff that Courses through the storm drains in Watsonville has to make its way to the river somehow and the way it does that is it reaches its Path to pumps and those pumps pump that runoff water from the storm drains and city streets Into Salsa Place Creek or into the Pajaro River Those pumps are old They lack certain features that would make them more resilient and operate at a higher level of performance and One way to do this is to dedicate a portion of our budget Which I am proposing to do but even more than that what I am proposing here is to authorize staff to apply for a FEMA hazard mitigation grant to expand the capabilities of that funding recommendation and Achieve even more benefits for our flood control facilities that protect the city of Watsonville What we would like to do is to write a grant For approximately a million dollars of additional infrastructure Automated gate valves trash rakes which prevent debris from clogging the pumps other safety features associated with these levy pumps and Potentially even resizing some of them if the analysis suggests that's a feasible option We have an option with this hazard mitigation grant to cover 75% of those project costs so for This infrastructure request of approximately million dollars We would be left to make up approximately two hundred fifty thousand dollars two hundred. I'm proposing the Well now accepted budget includes this two hundred thousand dollar line item for pump reconstruction and upgrades We also have funds available in the zone 7a budget Which is specifically slated for flood control facilities and appurtenances And we have contingency funding within our zone 7 budget that could also be used to support this The grant deadline is September 4th Which is ahead of our next board meeting September 18th, which is why I'm coming to you now Requesting that you adopt a resolution to authorize a district staff to apply for this grant under the FEMA hazard mitigation grant program For these pump station upgrades and enhancements For zone 7 flood control district adjacent to the Pajaro River in Salsa Plays Creek Thank you. Are there any questions from directors on this item? Is there anybody from the community that'd like to address this on authorization to apply for the grant program? Good evening and welcome. Thank you. My name is Steve Trujillo. I live in Pajaro village on Bronte Avenue There's a pump at 740 Bronte at the back end of it and I walk by it every day when I take my dog for her walk I Can't even tell you in the last three years how many times it's been vandalized graffitied the four pieces of metal that used to hold up the roof over it are Leaning about at a 40 degree angle I've watched a city employee Work to turn the valve on and struggle with it to get it to go on So I'm an eyewitness as to how badly these pumps need to be either changed or refurbished It's more than a bit of a challenge for any city employee And I strongly recommend this needs to be done because they are really in poor shape and are very antiquated and having survived the winner last year Walking along the Salci play this creek trail. I can tell you more than a few nights. I spent with one ear to my phone Thinking that this flood comes I will need to get my dog and my part my former partner Out of in his wheelchair out the front door and to safety So yeah, this as mr. Hart said this is a big deal and it needs to get done. Thank you Is anybody else like to address this on this grant item? We're bringing back to the board for action So moved Second have a motion from Billis itch in a second from Leopold all those in favor. I Opposed it passes unanimously move on to item 8 as the board of directors is zone 7 to approve the RFP for the Parhora River vegetation maintenance project and authorized staff to begin distribution of the RFP direct the clerk of the board to advertise the notice of RFPs for a 10-day period beginning June 23rd 2018 set the deadline for submittal proposals for 2 p.m.. On July 12th of 2018 in the Department of Public Works and authorized the district engineer to award the contract at the most qualified firm Immediately following completion of the proposal review and to the issue the notice to proceed and direct staff return to the board on September 25th 2018 to report on project status mr. Strudley for item 8 Thank You chair The Parhora River in lower solstice Creek is in need of vegetation thinning our 1949 operations and maintenance manual require us to maintain a specific conveyance capacity in the river channel that conveyance capacity was challenged in our 2017 storm season and We have recent information from our hydraulics consultants that the vegetation Which slows down the conveyance of water through the system does indeed need to be thinned The capability to perform this maintenance is above and beyond the capabilities that our drainage crews possess in terms of their Manpower as well as their equipment that they possess and we have specific avoidance and minimization measures that we must employ For environmental considerations of this work, which also requires a specific specialized piece of equipment so We are requesting to advertise an RFP to seek a firm capable and performing this work and Using specialized equipment that allows for the least amount of disturbance to the surrounding slopes and vegetation as well as the Habitat restoration that occurred as part of the bench excavation project We also want this firm to adhere to a strict project schedule so that they can complete this work this summer ahead of any rainy weather that that approaches this fall We are Recommending the staff approve the RFP for the maintenance project authorized staff to begin distribution of the RFP Direct click of the board to advertise the RFP for a 10-day period beginning June 23rd Set the deadline for submitting proposals by 2 p.m. on July 12th 2018 in the DPW conference room Authorized district engineer to award the contract to the most qualified firm immediately following completion of the proposal review because of this timing constraint for the work window this summer and Direct staff to return to your board in the September meeting to report on project status Thank you. There are any questions on this Director Caput Well, you answered some of them earlier, so I won't repeat those but We're talking with the vegetation are we talking about the middle of the channel or are we talking about only the sides of the channel? We are talking about removing vegetation from the upper and lower banks We are required to maintain a riparian corridor in the middle of the channel, but a past experience has shown that we can Maintain our Conveyance standards in the channel as well at the same time as leaving habitat elements like the riparian tree corridor in the center of the channel so We're not proposing to cut down all the trees, but we're proposing to Thin the vegetation on the upper and lower banks as well as the bench lands if there are trees on the benches and in certain areas Or We're increasing water flow approximately Ballpark figure on how many gallons per second maybe we're able to keep water flowing through rather than backing up So on the Pajaro River above the confluence with salsa poise Creek our O and M manual Requires us to maintain a system that conveys 19,000 cubic feet per second Below the confluence that requirement goes up to 22,000 cubic feet per second, so we want to Trim the vegetation to support those maintenance requirements in our O and M manual Okay, and this is a little bit not well It's related, but Thompson Road and coward the work we the work We did there where it looked like there was going to be a break in the In the levy of the Pajaro River that's complete and that's holding up well The the coward where it looked like it was going to break in the 2017 storm. Oh you're referring to the seepage berm Yes, we're maintaining the seepage berm in place There is no additional threat that the levy is going to break in a subsequent storm The repairs that are going to be performed by the Army Corps are aimed at remedying all the erosion To the levy system and that potential for it to break That being said we will continue as we always do to vision visually monitor Storms as well as the condition of the levy and water levels in any given storm And if we have to resort to emergency protective measures like we did in the 2017 again We will do that I want to thank the board for a meeting and saying go ahead and do it It wasn't a scheduled meeting, but you guys were already ready to roll and the board of supervisors voted To go ahead and just you know get that done right away Thank you very much. Thank you director Bilicich you said you're going to take care of vegetation on the banks and What about some of these trees in the middle? Yeah, those two they'll they'll be gone. Yeah, so I so I should be clear when I say banks when I mean banks I don't mean the inside of the levy slope or something that you might consider to be on the outside of the channel The lower and upper bank regions are actually lower down in the channel. So they we are proposing to have our contractor keep Narrow strip of riparian vegetation in the middle But there will be trees removed to the side of that but that's down in the in the lower portions of the channel That's that's good because you hear people talking about that all the time Can we get some of these trees out of the channel? Can we move these trees? So I think that will help tremendously. Thank you Now open it up to the community is there anybody like to address us on the vegetation maintenance project RFP All right, see none. We'll bring back to the board for action Second a motion from director Billisich and a second from director Leopold all those in favor aye aye opposed It passes unanimously move on to item 9, which is the board of directors a zone 7 to approve an amendment to the agreement 18d 3763 with Gutierrez consultants and the not to exceed amount of $30,000 per fiscal year and extending the contract through June 30th 2019 and take related actions is recommended by district engineer Mr. Stradley Thank You chair in 2013 the board approved a proposition 84 local levy assistance program grant between the county and the state department of water resources That grant agreement supported work associated with the bench excavation project Which we all know it has been completed and the only remaining task that is to be completed for that grant award is Grant project closeout reporting We have retained Gutierrez consultants for a number of years to assist us in these grant management requirements and Lydia Gutierrez has a very long-standing history on working with us and grants and is specifically Uniquely positioned to complete this work it would make no sense to seek someone new to continue these closeout reporting requirements for a grant that we have had her maintain for zone 7 for a number of years We would only need to extend her contract an additional year to provide these closeout reporting Requirements and so we are recommending the board approve the amendment to the agreement with Gutierrez consultants and the not to exceed amount of $30,000 per fiscal year extending her contract through June 30th 2019 To provide these prop 84 local levy assistance program grant administration Services for phase 2 of the Pahar River bench excavation project and to authorize a district engineer to sign the amendment to the agreement on behalf of the district Any questions on this item? Any member of the community like to address us on the extension of the Consultant contract Okay, so now we'll bring back to the board for action. I'll move to approve The second we have a motion from director Caput and a second from director Bill Sitch all those in favor. I Opposed it passes unanimously. We'll move on to item 10 Which is as the board of directors zone 7 to approve amendment to the agreement with Northwest hydraulic consultants increasing compensation by $50,000 for a new not to exceed total amount of $200,000 and extending the existing contract through June 30th 2019 and Take the related actions mr. Strudley Thank You chair on June 19th 2017 the board approved an amendment to agreement with Northwest hydraulic consultants To provide general hydrologic and hydraulic consulting services on an as-needed basis Northwest hydraulics is the consultant who takes our existing data and conducts our capacity analysis to make sure that we are in Alignment with those O&M maintenance requirements for conveyance capacity that I stated to you earlier And in the vegetation RFP board item They are also in the midst of designing repair plans for an Isolated site that is our own responsibility to repair rather than the core We will seek reimbursement from FEMA public assistance for those repairs But we wish to retain and extend the contract with Northwest hydraulic consultants so that they can complete that design work so that they can take information following our vegetation maintenance and Conduct their capacity analysis to confirm that we are indeed in alignment with our 1949 Operations and maintenance conveyance requirements They would also be on call to perform other Needed work such as developing some criteria that would help us in the future Prioritize repair sites in the Pajaro due to erosion of benches adjacent to the levee So we are recommending that your board approve amendment to agreement 18d 2892 with Northwest hydraulic consultants inc increasing compensation by $50,000 for or not to exceed amount of $200,000 and extending the existing contract through fiscal year 2018-19 expiring on June 30th 2019 and to authorize the district engineer to sign the amendment to the agreement on behalf of the district Are there any questions on this item? director Caput Maybe while they're doing the inspection they can look at the what shell road and tell us what Has been done or hasn't been done it in the last 40 years We will have to go through a rather comprehensive process to look at what needs to be done to Rehabilitate the shell road pump station and we will ultimately have to embark on a competitive Procurement process to secure someone to do that because that's actually not under the scope of work. That's outlined here Director Bilicich. I just wanted to say I Appreciate the fact that they are on call And we'll make sure things are done when needed. I think that's that's important Because we never know when we need them and it's great to have them there. So thank you for putting that in there Is there anybody from the community that like to address us on item 10 for this contract? Seeing none bring back to the board for action So moved We have a motion from director Bilicich a second from director Coonerty all those in favor aye opposed It passes unanimously move on to item 11 Which is that as the board of directors of zone 7 to ratify an emergency contract with community tree service? Incorporated an emergency purchase orders with ecological concerns incorporated Pacific press engineering Incorporated and Harold Kasinich and associates incorporated for emergency levy Inspection and repair work on the Pajaro River levies and take related actions. Mr. Strudley Thank You chair at the March 21st 2017 zone 7 meeting We reported to the board that we have had hired Pacific press engineering and harrow Kasinich associates to perform geotechnical work associated with The seat placement of the seepage berm that was mentioned earlier We also did Emergency work later in 2017 with community tree service Incorporated to remove a large conglomeration of wood and debris from the Pajaro River because it posed a safety hazard for future flood flows and we secured ecological concerns incorporated to Develop the biological opinion and other monitoring work associated with that emergency project Their final invoice was submitted in the amount of $4,026.80 community trees service file invoice was $111,080.06 which is actually far below what their initial cost estimate was All of these costs associated with these emergency contracts have been submitted to FEMA for public assistance reimbursement associated with those federally declared disasters Attached for your board's review are the independent contractor agreements for these services as well as the emergency purchase orders for Ecological concerns incorporated pacific press engineering and harrow Kasinich associates as well as the final invoices from each vendor Staff is recommending that the board ratify emergency contract R1 1414 with community tree service in the amount of 111 $1080.06 for emergency debris removal in the Pajaro River Authorize the district engineer to sign the original contract with community tree service Inc on behalf of zone 7 Authorize the district engineer to approve payment of the invoice for emergency debris removal from the Pajaro River ratify emergency purchase orders R1 1417 with ecological concerns incorporated R2 6341 with pacific press engineering incorporated in R2 6342 42 with harrow Kasinich and associates incorporated and Authorize the district engineer to approve payment in the amounts of $4,026.80 to ecological concerns incorporated $2,345 pacific press engineering incorporated and $1,710 to harrow Kasinich and associates incorporated Any questions on the emergency contract ratifications director bill sitch just a comment that I appreciate the fact that we went ahead Did the work got it done now. We're going to pay him perfect. Thank you You may from the community like to address this on this item Okay, we'll bring it back to the board for action We have a motion from director Leopold in a second from director bill sitch all those in favor I opposed it passes unanimously. Thank you. All that just finishes the zone 7 board meeting we'll now