 I think we're going to start, we're going to start without a quorum, but we're going to do an informational thing first, yes. Oh, Berl, he's already here. Oh, sorry, I didn't see. Okay, my apologies. We have a quorum, so great. All right, let me know when you're ready, Scott. Okay, great. Welcome everybody to, actually you're in a treat tonight, you've got a treat tonight, you've got two meetings you get to attend in one night. So the first meeting is the annual organizational meeting of the Chitt and Solid Waste District Board of Commissioners where we'll be electing officers and committees. So, and I will be running that until we have the election for the chair and then I will turn it over to the chair, the new chair. So the first item on the agenda for tonight is the agenda itself. Again, we're in the organizational meeting. So are there any additions to the agenda for corrections? Nothing, Sarah, I assume? Nothing for the organizational meeting. Great, great. Next are the minutes of last year's meeting. Make a motion to approve the minutes of June 26, no, June 27, 2018. Okay, we have a motion. Do we have a second? Second. We have a second. Okay. All right, any additions, corrections, deletions to the minutes? Again, this is the minutes from last year. Last year's organizational meeting. Any additions, corrections? Okay, hearing, seeing none. All those in favor, signify by saying aye. Aye. Opposed nay. Abstentions. Okay, motion passes. All right, next on the agenda is the new members. We do have three new commissioners this month starting for their new terms. First, we have Lee Perry from Burlington. Thank you for joining us, Lee. It's great to have someone on. We have Jeremy Halsey from Williston. Welcome. Glad to have you here. And we have Harry, sorry, Bowen, I believe it is, from St. George. I don't know, is Harry here? Not yet. But not yet. But anyway, we do have a new St. George member. So welcome one and all. Glad to have you on board. Yes. Okay, next is the actual election of officers. And this year, Michelle and Sarah and I have had a lot of discussions. We'd like to formalize things a little bit more just to tighten the ship. And so what we'd like to ask is permission. In the past, we've just done voice vote. And to be honest, in the past, there's never been any one running, more people running for a particular position than there were positions. So it was just easy to do a voice vote. But we'd like to encourage more people to consider, you know, nominating themselves or nominating someone else if they're agreeable. And so we'd like to do a ballot. And so as you'll find before you, staff has handed out a series of sheets with the top one being the chairperson. It is a vote weighted by, you know, population as each town has a number commensurate to their population. So unless there are any objections, in other words, I'm looking for consent from the board to proceed in this way such that we'll have a ballot, a secret ballot at this point in time. Any objections to that? Okay, and we do need a what's called a teller and some assistance to the teller, I believe you would call it. And we've asked, if it's okay, we've asked for Amy Jewell to be our teller. And we thought it'd be nice if potentially someone, say an alternate who has their primary commissioner here to serve as a, you know, assistant teller. So Kailin, I was wondering if you would mind helping to count and Amy might, were you going to have someone else? I think it's fine to have Amy serve as the primary teller. And Kailin is a secondary. Okay, great. Any objections to that? Okay, great. That's great. Thank you. So the first office, of course, it will be elected as the chair. At this point, we have one brave soul who has volunteered, Michelle De Villa, who will make an excellent board chair and I certainly commend, recommend her highly having worked with her many, many hours, long hours in many meetings and many emails too. But this is an open process if someone else would like to self-nominate or nominate someone that's fine, please undo so. Are there any other nominations for the chair? Okay, at this point what we'd like to ask is... Close the nominations. Sorry, we should close the nominations. Second, all those in favor? Opposed nay. Okay, nominations are closed. So at this point I believe it would be appropriate to do the voting and go ahead, Sarah, you want to... So the way that we've thought for this year that it would be the simplest way to do it is so the first sheet, the green sheet, does have the nomination for chair. If you would make an X or an indication next to your community in support of whoever you want, you can certainly write in as well and then tear off that sheet after you've made your selection, fold in half, and then Amy and Kaelin will collect your votes once they have been voted. Amy and Kaelin will tally the votes. They will indicate the number of votes cast, indicating the number of votes that are needed to elect. Amy will then report out those two numbers, numbers cast, numbers needed to elect, and we'll give that report to Paul as current chair and Paul will report out the result. We're going to get along. So is it Scouts' honor that you vote for your town? Correct. We know who is here. Kaelin is another. Six Burlington commissioners. It's definitely on our system. So there are other items that we can vote on at the annual organizational meeting while the vote is being taken if you would like. We do have to vote on some of the required bond items. So we have three items to vote on. So setting the interest rate, continuing the fidelity bond for the officers and approval of check signing privileges. Paul, if you would like to skip to that, we may as well use... Skip to that while we're counting. So discarding the interest rate. Again, I would refer you to the prior month's year's minutes. Item number six. We want to make a motion on that. So we're proposing continuing the same interest rate for late payment, which would be 1% per month. I would move that. So motion and a second. Any discussion on that? Okay, all those in favor signify by saying aye. Aye. Opposed nay. Okay. Motion passes. Great. Yeah. And the second... The next item that we routinely vote on at this meeting is continuing the fidelity bond for the officers. And this is required in our charter. This is part of our VLCT insurance policy. And it is required that we continue that bond for the officers. I would make a motion to approve the fidelity bond up to 500,000 per instance for the commissioners. A motion. Do we have a second? So... We have a second in there. Okay. All right. Any discussion on that? All those in favor signify by saying aye. Aye. Opposed nay. Abstinences. Okay. All right. The third item that we routinely vote on at this meeting is the approval of the check signing privileges, which authorizes the chair, the general manager, which we would want to change the titles as well. So change that to executive director. Change the title of administrative manager to director of administration. The treasurer to sign checks and electronic transfers throughout the upcoming year. And further, any check or electronic transfer greater than $25,000 shall need two signatures. And this is just confirming that approval. We have a motion for that. Do we have a second? We do have a second here. Any discussion on that? I believe those limits we updated a year or two ago. We did. For the executive board and for executive director. Any further discussion on that? Okay. All those in favor signify by saying aye. Aye. All those in favor nay. Okay. Motion passes. And I believe we have a result. Very good. Excellent. So thank you, Michelle, for agreeing to serve. It's really great that you'll be doing that for us. I'm really appreciate it. I say no. I want to thank you for your years of service. And I hope that you will let me cap your brain. Certainly. I'm sorry. So the next item is I would like to open the nominations for... We need to do so. Oh, we can... I'm sorry. We might as well finish that. Certainly. Sorry about that. Go ahead and set the schedule. So did you want to set the schedule now or after the election? It might as well just finish the section. Setting the meeting schedule. Okay. We haven't elected all of the officers yet though. I know. Okay. So would you like a motion to set the meeting schedule? Yes, a motion just to get that over with. Set the meeting schedule. Second. Second. All those in favor? There isn't any discussion. All those in favor? Aye. Thank you. Robust. Okay. Now the position of vice chair, Alan Nye has self-nominated, but we're going to go with... Open the floor through additional nominations. Yes. And then we'll go with the nominations here. Anybody who would like to step into that position? May I just make one comment on that? Yes. I noticed Alan is running for vice chair, but also for secretary and treasurer. It seems to me that that's a lot of positions for one... Well, I did email him and ask him what he would rather do. And so I can read into the record Alan's response. So exactly Michelle asked, because it also, and we had gone back and forth with Thomas as well, to ask the opinion on this. And it is not advisable that the chair or the vice chair should also hold a treasurer position, just conflict of interest and et cetera. So Michelle did ask Alan if he had a position that he would prefer to be considered for. And he said that in his email to Michelle, dated Tuesday, June 25th, I do not need to be both treasurer and vice chair. I would most likely prefer to be vice chair, but I will do whatever is needed by the district. I would also want to continue on the exec board, but I do not need to be on the finance unless no one else stands up. So he is expressing his preference for this position that does not obviously exclude anyone else from self-nominating for the position of vice chair. Proceed to a question about nominating somebody who is not present. That actually is addressed, and you can nominate them. I was nominated for treasurer, I don't know, 10 years ago when I wasn't at this meeting. I was in Washington, D.C. Came back to find out that I was treasurer, which I could have declined, and then there would have been another vote at that next annual meeting, at the next meeting after the annual. So it is okay. It doesn't bind them to it. No other self-nominations for vice chair? So the same process. Please indicate a selection on the lavender colored sheet. If you want to write someone in, please do so. Fold it half, and hand it over to the president. And we will be also holding the elections for secretary and treasurer as separate offices. We had combined them in the past, but we will be holding them separately for tonight. And also for the positions of secretary and treasurer, the board can appoint non-board members to serve in those functions as well. So that is a provision in our charter. Do you see any value in one of the employees, maybe Amy, and the secretary? So for the practical information of the board, essentially Amy Joule has been performing the functions of secretary. She has been maintaining the record. She has been publishing the notices of the meetings, et cetera. So a staff member could be appointed in that position if the board so chooses. It would not be recommended that I think a staff person be appointed treasurer. That is a recommendation. So the next is secretary. Alan has put his Yes. You probably should announce that. Oh, yes. The chair. I announced you as the chair. As the chair approves the election. So I decree now that Alan Nye is vice president. Vice chair. Vice chair. He might like the upgrade. I will open the floor for secretary. Now, moving on. Secretary. Alan has put his name in. But since Amy has been functionally the secretary, I would like to nominate Amy Joule as another candidate. Second. I don't think they need to be seconded. A nomination. A self-nomination does not. A regular nomination. Yes. Thank you. What person should have or is it an open position? It is an open position. The board may appoint a non-board member to either secretary or treasurer. I make a motion to close nominations for secretary. All those in favor of closing motions? Aye. Cast your vote. Can you appoint another teller to assist? Amy should not count those votes. Candice, would you be Candice, would you mind helping to tally the votes? Thank you. Okay, so 26 votes were cast. 14. Thank you. Okay. Amy Joule is the elected as the secretary. Next is treasurer. Now Alan has asked that he does not want to be treasurer. So although you see his name there please strike it. Is there anyone else who would like to apply for the job? Tim Lokes. Second that? I would submit my name also. Can an alternate? Yes, he can. I would also like to nominate Leslie Nolte. So that's a nomination for Leslie? Is that correct? Correct. Okay, that's fine. That's okay. So we have Tim Lokes, Tim Lokes, and Burt Lindholm. Second. All those in favor of closing nominations? Aye. Okay. So we have three nominees. Leslie Nolte, Tim Lokes, and Burt Lindholm. Then when we get to the executive board voting we are voting for, you are voting, I am not voting, you are voting for four. So you will make four marks next to you. You would choose to select four people. There are four slots. The chair automatically serves as a member of the executive board. Yes. We made a vote section and cast on the executive board. We can still vote four times, there will be self-nominations for that as well when we get to the executive board position. Correct. Six votes were cast. Burt Lindholm received five and Leslie Nolte received 13. Can I suggest that we remove the bottom vote getter and vote again? Thomas is researching. Our council is researching the option. To take any action a majority of the votes of the people present is needed to elect an officer. So I think it's up to the chair to request a re-vote an additional vote or request from the nominees whether anyone wants to withdraw their nomination. I would withdraw my nomination. I didn't realize it put her name in. She hadn't. She was nominated. So we'll re-vote with Leslie and Tim. Okay. Maybe you can just hand those sheets back out to did my ballot get lost? Restored. Westridge right here. Thank you. Your first names. I know. It's a new process. Next year. You know, sure. It's true. Exactly. That's why the voting. Doug, next year we'll have voting machines. The years our organizational meeting took 15 minutes. The school back to the school had build a gymnasium to do it in. So Leslie is elected as the treasurer. Next, we have the executive leader. Are there any nominations from the floor? Self nominee. Please. So Lee is throwing his hat in. Lee Perry. Any others? Second. Second. All those in favor? Aye. They vote. You're only voting for four of these. Of the five. The executive committee is limited to You're not splitting your vote. Correct. One more. So we have the group of Alex and Leslie are appointed to the executive committee. So I think that brings us to the end of the annual meeting. So we have the committee. I forgot to appoint the finance committee. The chair gets to appoint the finance committee. And this year being me. The finance committee is going to consist of Leslie Nalti, and if he is still willing to accept at least as an interim Tim Lokes. Tim, are you good with that? So they are the finance committee. I think that actually brings us to a close. So. Second. Second. All those in favor? Aye. Congratulations to all our new officers. I want to say that this I am so pleased that it was really Paul and Sarah who came up with this. And as you see this is the first time that I've actually seen board participation in who got into what position. I think that we'll continue this years to come and we'll get electronic voting machines to make it go a little quicker or get the last episode of King of Thrones and run that again while we wait. So I'd like to bring the meeting we did. Yes, we did. So I'd like to open the meeting of Wednesday June 26th 2019 of the Chittenden Solid Waste District. The agenda has one change to it. We're going to move the number nine, which is the discussion of the MRF and do that after community correspondence which on your agenda is listed as number six. Are there any other alterations or requests on the agenda? Question. Yes. Item number 10. Yes. Does not have a note on it discussion only before action requested? There is going to be a motion requested. Is there any reason that it wasn't stated on the agenda? Human error. Right. I'll just air a concern. I guess that we don't sometimes in agendas we put into the agenda. I'm very there's a very important issues there tonight. Yes. And I'm worried this could easily stretch to 11 p.m. I'm wondering if we're going to just be worn down by attrition and if we should make we're not going to be I will try to keep this moving. I think that we can do that. And if we have to I believe that we could probably put off the two policies at the end. But we this is the agenda as the agenda and we're just going to take it as we go. This process took longer than normal by considerable but this was the right thing to do for us to have the elections this way. 300% but I also have great reservations about making a $450,000 decision on a drop off center that's going to be done in a very rapid fashion with limited discussion to facilitate squeezing everything in. Would you like that to be moved further up in the agenda? You can make a motion to alter this and I have no reason to object. I'm raising a concern. I'm not going to offer a motion for how to correct it. There are several ways to do it. We could strike items from the agenda or we could simply set a cut off time to say we're going to stop and roll over but I would hate to say that we're going to do it all and end up spending saying after three minutes on the Heinsberg drop off center. We have a valid concern is I would recommend then that we move number 10 up to consider after the number 7 which is now going to be the MRF. So it would be the order would be after community correspondence would be the MRF discussion which it coincides and then number 10 the Heinsberg would come after that. How's that? We'll still be as fresh as we can be. Is there any objections to that? All those in favor of the agenda is altered? Aye. So I would like to acknowledge Newport City City Mayor Paul Monette we have Laura Dolgan who is the city manager and a city council member I don't know your name. Melissa. Thank you for coming. I hope they made the tour entertaining. Would you like to this is the public comment statement in public comment? For the tour. It was very helpful and very informative. I know you will be reviewing the letter that we sent to you folks regarding our concerns with the glass aggregate and what's happened between a certain time frame of the glass and where it was being stored next to the landfill. It's still a little concern for us. We were discussing it after the tour. I know there's that notice of large violation and so I know there's a lot that probably can't be discussed because it's being investigated but that's the main concern of the city council was basically accountability. We sent glass to be recycled between 2003 and 2015 We're still sending it now and it was being what we considered stockpiled and not technically recycled and what really I have to admit said our city council office when we received a notice of increase in the fees and we were being I know it's since been rectified but we were being increased at a much higher rate than the local municipality and we have to send it to far this way here. That's one of the concerns and then when we received a copy of this notice of a large violation regarding the glass and then all the news, the stories in the press, it really for our city council set up a red flag because we're our own waste district in Newport. We are not part of any regional waste district. We decided it's more efficient for us to be our own waste district because we're so small and strict rules, strict accountability and for some of us we felt that the accountability hasn't been here as far as the storage of the glass and that's why we sent you the letter of concern and we still have some concerns I know Laura can maybe reiterate some of the things I might be missing the points about we know from this point forward it's being properly recycled, properly processed to this point forward. We know that and that gives us great after seeing the facility today and seeing and going to Whitcomb to see what they're doing there that gives us a much better feeling that we know what's coming over now is being properly processed. It's that period of time it's like that unknown period of time where we were paying tipping fees not knowing if our glass is being recycled what we consider properly and we really have education to our residents to recycle, recycle everything and it's kind of hard when I have some residents say well how do we know it's truly being recycled and that's one of the things that we came to have I guess some clarification on some of that process and I guess some of the history of the glass because Sarah basically said it's not in the landfill but it's really on a road to the landfill if we really look at it and so that's still a concern that we have and I know we, our mission is to go back to the city council and give them a report and I know it will be a positive report on the facility because I was very impressed with the facility. Thank you. Is there anything that you would like to respond to? I think Josh will probably get to some of the concerns in his presentation so I think we're happy to wait until then. That's okay? Yes please. I do want to thank Michelle Josh and Sarah for today's visit I want to reiterate that I thought it was very good for both of our entities to come together and have this opportunity in learning more about it we have invited Sarah and Josh and Michelle to come and present to the city council which will help further educate our community members and I think that's a very positive thing that came out of today so I just want to acknowledge that and thank these guys again. Well thank you I agree I think that would be very helpful now that you've been here you've seen this for us to go and explain directly to your city council thank you so moving on with the the agenda we have the minutes any corrections any corrections yes sorry I'll second that Cato was not the Richmond representative of our talent of being asked so that could be changed on page 1 on page 4 similarly to this district I didn't get a response so far from your conference did you get that any other all those in favor of proving the minutes as amended I I opposed minutes are approved now finance we have a report of warrants and who's doing that well that will be me so nothing unusual in the May report of warrants and the bank analysis Deacon Thush might be able to be here to give the report but was unable to attend actually would just ask if there are any questions again there's nothing out of the ordinary this month any questions on the warrants okay moving on now the executive director report well we do have I believe we have Teresa oh I'm sorry our auditor is here to discuss the fiscal 18 audit results and answer any questions that the commissioners may have regarding that audit report which is included in your packet please come and have a seat hi we my name is Teresa Kajensky from father gale sagallian valley we performed the audit of the financial statements for June 30 18 so this is a I was asked to come I'm not exactly sure I thought I was just coming to the finance committee so so I'm sure you guys all have the audit and it's this is all very old news because this is a year ago but I just wanted just kind of talk about the couple pieces of paper that was attached in the back of the audit which is called the governance letter which is really the letter from us to the board and it kind of talks about different subjects the first thing is that we issued a clean opinion on the financial statements that were prepared in accordance with GAAP we wanted to just point out a couple of things under significant audit findings which really aren't findings it's just discussions that the management is actually responsible for the financial statements and the policies and you do in the past you'd always drafted your financial statements last year you actually hired an outside accounting firm to draft your financial statements and so that was helpful for us and that was all done and handled a couple of items that are estimates that are in your financial statements one being that depreciation is obviously estimated it's not on based on actual amounts it's based on useful life of the equipment that's in your books and also one of the biggest cost the biggest estimates is the accrued post closure cost which is also an estimate and also one of the most sensitive disclosures in your financial statements we encountered no difficulties in management with performing our audit we proposed one journal entry which was to inventory to the financial statements that was not material but it was posted and accounted for in your books we had no disagreements and we had no other suggestions at that time I can go over the numbers but I feel like they're very old so I know you guys have a stacked agenda so I don't know what questions you might have for me I'd just like to open it up to the board to ask any questions or make any comments that you have on the audit you've had it since last week to be able to go through it and please ask away anybody have any concerns issues good I'd like a motion to approve the audit for fiscal year 2019 18 sorry second any other discussion all those in favor aye thank you so the next item is the executive director report and I apologize for not getting you a handout or an actual paper report one item that I did want to fill you in on was my recent trip out to general mill's headquarters so the group that I belong to technical advisory group for brand owners their trade association is the mera pen they asked me to participate in an invitation only panel discussion to talk about food packaging and composting and biodegradable etc and they wanted me to provide a municipal point of view so this was at general mill's headquarters in Minneapolis there were four of us giving part of the presentation and then we broke out into discussion tables to talk about specific topics and this is going to it's part of the trade associations ongoing education series but also to help them develop policy going forward so I was one of two people representing any kind of a municipal district so it was a good opportunity for us to be able to talk about what's happening here in Minnesota particularly as we go into the final phase of act 148 so there's a lot of folks paying attention to what we're doing here I did bring up with them which had not been on their agenda but I did bring up the topic of PFOAs PFAS because there's ongoing activity and conversation and that is growing and the other municipal representative was someone from Minnesota which you can imagine it's their hometown but Minnesota is also preparing additional research and another report is coming out on the work that they've done on PFAS and they have been really leading a lot of the conversations on this issue so they will be coming out with some additional information education and research in the next few weeks so I have that person's contact information and I'll be requesting that that document as soon as they're ready to release it and then it's going to continue to affect what we do here in Vermont so it was a good opportunity to have the ear of folks from McDonald's from General Mills from Dow etc and to be able to represent particularly a small state and to have our voices heard on a pretty important national level so it was a good opportunity. Any questions for Sarah on that? Moving on community correspondence we have heard from Mayor Monette I appreciate that if there's anybody here who would like to comment on the letter or ask Sarah any questions about the letter and we did send a response back to the mayor and to the city and we also did a copy everyone that the city had copied we did the same and made sure that everyone who had seen the city's concerns also saw our response to their concerns so you have both a copy of the city's letter and our response to their letter so again happy to discuss anything that was in that response again Josh is probably going to touch on a lot of this information in his presentation coming out but happy to address any of that before we get on to Josh's presentation there's also a letter from Richmond in the packet yes absolutely so thank you for coming and thank you for writing the letter just so I can sort of be sure I'm understanding it so folks in your town were under the impression over that period of time that you could recycle under the sort of conventional sense of what recycle would mean it gets turned into other bottles and it was sort of a surprise finding out that that wasn't happening that few would like to consider which letter so that issue is in some ways the sense of what it means to be recycling and glass in particular which we'll get to from the presentation show the issue is also the accountability that the glass during that time is following appropriate criteria set out by the Department of Environmental Conservation and that's what they're trying to get to the bottom at and that's what we'd like some assurance about we've spent a great deal of time educating our community members about the benefits of recycling thinking we were ethically doing the right thing so to learn about the NOAV and what those implications could be rose to the occasion for us to take a step further and look at this closer which is what we're in the process of doing by coming here and having our visit and engaging in conversation I want to point out for the viewing public on this over CCTV that we're talking about alleged an alleged violation which we dispute was a violation at all and we're in the process of working with the Department of Natural Resources with the agency we don't believe there was any violation and there was never a claim by this organization that we were turning the glass into bottles that was I don't know where that came from but just to make it give some background here and a more point of view for the viewing public thank you so they yes go ahead this I've seen I've traveled to the south a bit my brother lives in Savannah and there was an article in the paper when I was there the handling of glass is a difficult item for all waste districts throughout the United States there are waste districts and I've seen it in the paper that are just throwing the glass into the dump or into the landfill because there is no remelting of the glass and making new bottles it's repurposing the glass and reusing it in some other manner in many many areas this is not just a Vermont problem it's a nationwide problem thank you there's a letter from Richmond in your packet that is their response to having not approved the budget their response brings up no issues that actually have any dollar value so it's a little unclear whether this actually fulfills the requirements that are in our ordinance of what a town is to provide if they decide to not approve the budget I think that although I think that we can move on from that as a no from you I do want to point out that Sarah and Logan are going to start discussions next week I believe tomorrow on how to move forward with trying to find a solution here and I'm not going to characterize what that could possibly be I'm going to leave it up to the two of them to see where we can get to on this and Logan do you have anything else you want to say I have a question about what you were reflecting the letter in terms of dollar values and how that response met the mandate of our town in terms of writing a letter some of the things and the clarifications requested in the language from the select board did seem to sort of speak to line items in the budget that didn't have dollar amounts but had very much about sort of valuing the savings that would have been had by the district for changing some of the policies in terms of use and flow and traffic and some of those things so I'm struck by how you described and characterized the response by the town what I can say is that in our budget as a whole the items that you're talking about and that they felt should have been there are truly de minimis there's something that some of them we don't track because they're so small we can't afford to track everything we can't we can't put a number to exactly how much of the items that were brought to the reuse zone that were immediately taken away by the staff there and had to be put into municipal solid waste as opposed to the items that were left on the shelf so this is not something that we could or did put a number to maybe Sarah could explain a little bit better how it is that the requests would mean that we would have to go back and really entirely reconfigure the budget and what kind of how small we would go down in line items to have been able to capture those so Sarah? No that's accurate you're capturing it correctly we did not track the items that were being thrown away to be able to know how much we were spending on disposal of the items that needed to come out of the reuse zones because they were hazardous broken all the reasons that we talked about so we don't have that data except for a very short period of time before we finally closed it was about a five or six week period where we did track but over the years we don't have that information so it would be hard to indicate in the budget a specific line item where we could reduce say the trash the MSW budget line item as far as how much we spend to throw things away out of the docks so we just didn't have that data I would like to say to Richmond that you can bring back is that the fact that you and Sarah are getting together is that we heard and we hear the concerns that you have for those items being reused and it just cannot be brought back the way it was before so we're hoping to be able to find a solution with you we truly are we hear the letter we don't agree with some of the comments about the budget and how the budget should be changed to accommodate it but we hear you and we're going to see what we can do yes so well there is and we're hoping to get back the love and hugs Tim has a question after those discussions there's going to be modifications we'll have to see what they come up with it cannot be anything anything close to the motions or what had been proposed before but let's cross that bridge when they get to wherever they get to and we will keep you informed if it requires a vote they'll be a vote if it's just an FYI it will be an FYI but we will keep you informed from a historic point of view the reuse zone in my mind came into the our activity as a community concept of the fact of instead of throwing things just into the dumpster that yes they could be reused so it was a convenience point of view that we created the reuse zone it was not an economical use for the district one way or the other I use the Richmond area the reuse zone there had safety problems serious problems between people and children talking between cars and traffic as they were coming in and in my mind that was a significant reason to close it as well as the fact that yes it was taking significant time of the operators since it's been closed it's a much more efficient operation there you go in dispose of your trash your recycle and you're out very quickly previously it could take you 5 to 20 minutes sometimes to get in and get out when there was heavy traffic so it's not just the budget item here it's a convenience as well as safety issue thank you yes thank you to my colleague from Jarrett for his thoughts on and as a similar user it's a much bigger thing than simply like a shed it's a safety issue but it's also an economic issue for many of our our neighbors from the town surrounding Richmond and I appreciate the safety concerns I think we all do go there with children and I think that'll be that's very much on our minds in terms of how we can make something work your observations are appreciated thank you Michelle I think that I've been waiting for this conversation at this level with the board before I responded officially back to the town so I would like to write an official response back to the town obviously acknowledging receipt of the letter which I believe that I did but officially acknowledging receipt and getting a report as to the general conversation of the board in that that is not the intent of the board to amend the budget for this item I think that's incumbent on us to do and it's the respectful response so I'll let you know that that was my intent good okay next I think we have Josh coming up or a Murph everything Murph the agenda has a commodities update and then a sighting presentation and a glass presentation just for ease and flow I'm going to switch it up a little bit I'll do a commodities update I'll discuss glass and PGA and then I'll go into the sighting so jumping right into it we've been staff has been keeping the board up to date on global markets and just the markets in general for the sale of commodities we saw some international disturbances about 18 months ago that's primarily affected mixed paper as we brought to you guys lately the international markets are pretty saturated so we're seeing a dip in the other commodities that we sell we recently reached our lowest ACR or average commodity revenue this last month in May it was roughly $30 so just wanted to bring that to your attention we've been in communication with our marketing partner Cassella they've made some moves on their end and we applaud them for that we anticipate seeing the ACR move back up into the 40s again which is more of a comfortable position for us and where we're at as far as our contract goes and our revenues go but I did want to bring up that starting July 1 we're going to move our tip fee up to $65 it's been announced so that will be Friday at the end of the working day we'll reset the scale it'll start charging for $65 that will keep us protected as long as the ACR stays in that $40 range that is a comfortable spot for us to be in so that we can cover our operational costs there and our capital requirements with the volatility in the market in general and the fact that we've got some shakier ground to get through before all this kind of settles out we'll be investigating potentially moving that tip fee up to $75 we'll be looking towards the fourth quarter, third or fourth quarter of the calendar year for that and we'll keep you posted on that and how that looks but we're taking those steps to investigate that right now that way we would set that tip fee requirement and that would allow us in our anticipation from what we can tell to not have to really move the tip fee too much for the rest of the fiscal year so it would give us that buffer and it would give the haulers the consistency of having to wonder if we were going to change it every four to five days so we still don't want to be a merchant mirf and we want to protect our own operational requirements and our capital requirements so that's up in the air and that's what we're looking at currently just to give you guys an idea our regional commodity or our regional tip fees so that's Rutland in the Albany area we're moving to $65 and Albany is in the $100 range so we're still well below regional market for our tip fees so we're still investing in one town I just wanted to bring that up and the good news is we have seen OCC which is cardboard and mixed paper dip to recent all-time lows but there's a lot more capacity to receive that domestically going online this year and you guys is a packet I just gave a NERC paper that indicates all the potential North American capacity that's going online for fiber so there's brighter days ahead of us that will release some of the pressure how that shakes out and what that looks like I can't tell you but it will stabilize the volatility and it will move more tons domestically so that's all it's a good thing for us so we will keep you up to speed as this capacity goes online the closest mill to us that will go online soon is in Maine and that's anticipated in the winter so we'll see how that looks but I just wanted to bring that to everyone's attention moving forward any questions? we still currently market through Cassella and absolutely they are well aware of everybody who's coming online right now I noticed in the list places are far away in Mexico Wisconsin Ohio, Washington can you tell us where our paper goes now? are we going to be shipping it all across country? currently we're going to the Philippines and Korea so staying in the States is a lot closer than that that will flesh itself out again that's the secondary market to saturate so there's going to be a lot of material moving into these markets we're targeting the closest places Maine, West Virginia things like that we're going to see how that shakes out it is still a haul but it's not going to port and going on a boat the stuff going to the Philippines now that goes to Boston we're still talking about it as I understand it so there's potential for some of this product to be trucked a lot farther than it is right now but staying domestically is what you're saying is there any chance that it would be shipped by rail? not on our horizon currently not from our MRF no I understand but you could put a truck on a train down in Burlington I'm sure they'll figure that out yeah I think Kasella would probably say that that it still would be more cost effective to truck and then ship just the the location of maybe an option but you're not looking at it at the moment well Kasella is looking at everything they are well aware and they're looking at all possibilities that's commodity markets which will move us into glass which is the presentation here it's up on the screen this is going to be kind of a recycled glass 101 we've got some new members here and we've done some things over the last couple years that we're just bringing everybody up to speed so this will be kind of just introducing everybody to the thought process behind PGA or process glass aggregate so I'm starting so the first starting spot for recycled glasses there's two different forms it comes in two different creatures as far as glass goes there's colic what's that good so there's colic which is on your left and that's glass that's recycled separated by color it's cleaner it's typically separated by the generator so the people who drink the bottles are used a peanut butter that's colic has the potential to go bottle to bottle it's something that glass producers have used historically the bottle to bottle market is not as strong as it once was but that is a common misconception of recycled glass as far as single stream goes and the difference is single stream is what you have on your right that's what we deal with everything's all in one you have a much more increased recycling rate but you also have to separate everything out and when it comes to glass you can't separate the bottles by color at that point so this is a schematic and it's in your packet it's a little hard to read I'm only going to get us to the point of glass but we've got in this schematic this is indicating our tip floor so all the material comes across our scale into our facility and trucks literally tip their loads up in the air and it comes out on our floor and then it's moved up to our pre-sort area our pre-sort is where two people pull out all the stuff that's not supposed to be there so the garden hoses, the lawnmower blades shoes, t-shirts stuff that is not meant to be in our system to begin with they're working as fast as they possibly can and then goes to our cardboard screen cardboard's big and bulky that's the first thing that we remove we immediately crush the glass and send it out and the glass is crushed on a bottle breaker and what that is is multiple shafts with steel discs and the distance between the discs is about two inches horizontal and length flies and so that when the glass gets crushed it falls through and it's considered two inch minus which is why we set our standards at the mark nothing smaller than two inches or else it will fall through with the glass but that also doesn't only collect glass shredded paper other things that can straws can fall through when it comes out of that we bring it immediately out of the processing facility area and we bring it into a glass cleanup area which is at our bail storage and I'm going to focus on that so just an idea single stream all mixed up that's what it looks like when it comes in a gigantic pile and we sorted into separate commodities from there I'm jumping straight to glass this is what our glass breaker looks like and you'll hear hopefully there's sound that actually comes through but you'll hear the glass breaking um I don't know imagine glass breaking but you can see all the paper and all the containers that are plastic and aluminum they float across the top but based on the rigidity of glass it gets shattered and it falls through nope, alright so this is what it looks like immediately after it falls through that 2 inch minus material it's pretty dirty but that's everything that's less than 2 inches comes through there so that's where we start with our cleanup system we immediately take this out of our processing area and we bring it to like I said our bail storage room but it comes in on this conveyor here and it goes through our primary cleanup so the first thing you see in our primary cleanup is a big magnet right here it's in there, I promise and it pulls all the metal off and dumps it into this bin this gets removed and we recycle that the next is it goes down and gets dumped into this trommel screen we've got an air system through the cyclone unit here and we've got air that or suction that's put on all these different spots and what happens is in primary glass cleanup you separate so as the material falls through the different sizes of the screen we put a vacuum on it and try to pull all the lighter stuff off so that's the papers and the lighter plastics that get pulled out that gets pulled through here and dumped in here and we dump that and that is MSW we get rid of that because it's wet and dirty all the material that gets through this vacuum system there's 3 conveyor belts it goes outside the building the material that doesn't make it through that which is typically more MSW falls out into a condenser here and that goes out as MSW as well bigger facilities or facilities in more populated areas also have access to potential classroom reclamation plants which is why they provide 3 different sizes in standard cleanup systems so smaller stuff has the potential to go to a fiberglass plant larger stuff has the potential to go to an optical sorting plant that could try to pull this material out and make it pull it we don't have anything like that near us the fiberglass plant that I know is in Ohio so we we've made our own decisions and gone our own route but that's why there's 3 fractions here so when it comes out of the door which we'll show you in a second it all gets lumped into the same pile so it is still coming out in 3 sizes? yep so I don't think this is a... so yeah it comes out in 3 sizes those are the 3 that you saw that I pointed out those are the conveyors everything winds up in this bunker here outside the building final product of our primary cleanup system as far as mirf glass goes this is considered a relatively clean glass in no way is it PGA but because we have a very robust education system we have a pretty savvy group of recyclers we don't see a lot of the high-end contaminants that come through in other facilities oh there it is coming out another thing to point out is glass falls faster than paper so you'll see in these big glass piles which we'll play in later to a point I'm going to make you'll see a layering of plastics and paper over the glass so it looks much worse than it really is this is our primary cleanup system and what we do is we take our loader we fill this hopper here this red one and it goes through the hopper vertical shaft impactor which is here this is just a gigantic rock crusher we run it as fast as possible we want to pulverize this material as much as possible to get it as fine as possible once it goes through that there's a conveyor belt underneath it it goes up to our secondary glass cleanup screen which is called a flip flow screen and what it does is it vibrates side to side and it creates almost a bouncing sensation so that's really good for spears so pencils, things that can fall through a lot of screens but aren't what we want it shakes those off a lot a lot of round bottle caps make their way through this and off the edge at this point we separate it into a fine material or a coarse to medium sand and an aggregate material and good operating conditions we generate about of the glass that goes through 90 to 95% of it's that coarse to medium sand and 5 to 10% of it is that aggregate piece we take the aggregate and run it back through because we're really focused on the sand but I'll show you guys this is what the flip flow looks like because it's really hard to get in and see this is the demo we did in the winter of 2014 so it's not the screening action is what you're really going to look at but you've got the raw material coming off the top so that's the dirtier material and then you can see in there that's the bouncing action that takes place and that really works out well for us to get a lot of those lighter fraction plastics to float across the top and come out in this setup that's the garbage end of stuff and then the clean material comes out that way but we've got a totally different screen setup I just wanted to show you what that looked like because I felt it was relatively important there's Brian, nice and cold so another piece of this is that the aggregate fraction comes out and it goes across the shaker table and it gets through these conveyors here and we add another level of suction on it through what's called air blades to get as much paper out as we can in light fraction stuff as well so we hit that again just trying to keep it as clean as possible but ultimately we end up with what's on the right is that medium to coarse sand aggregate fraction I'm not sure what the middle is there but it's definitely not something that we would send out it might be really what we're focusing on here at this point is this sand piece and again this is what we send out as PGA which goes to the quarry this is the pile that's at the courts it meets all the criteria to be PGA which then leads me into the requirements that we have to follow so in 2002 Vermont's ANR released a document indicating that glass markets weren't very strong at that point and that using glass to go bottle to bottle wasn't a very viable option and instead pulverizing glass like we're doing and replacing it in natural aggregate materials would be a good environmental option and a good viable marketing option if people chose to do so so the first two paragraphs that's kind of what I'm paraphrasing that the next paragraph that is the conditions that you have to meet to be considered PGA and I'll get into that more in a second but the one thing I want to point out this also has the uses that you can once you meet the PGA requirement there is allowable uses which do not require permission from the solid waste division to use and there's six of them the first one is roadways, trails parking lots, sidewalks and those can be PGA can be used as a base force a sub base layer or a bank bank the second one is utility trench bedding and backfill applications the third is drainage applications historically when we went to single stream when we didn't have a market anymore for a bottle to bottle because everything was mixed we've relied on these three outlets for material to go to so that's an important thing to note that we've been doing this for a while and before we had our flip flow we had a secondary glass cleanup system as well and we've got documentation indicating that met all the requirements to be called PGA the other three filter media for wastewater treatment systems we've never really jumped into landfill cover that requires approval we've never done that the Rutland Murph recently got a variance to use their glass up at the Coventry landfill and the roads there so you know it's been used and local projects relative to the place that generates the material I'm going to last this bulking agent for compost and we've never used it for that so once you're PGA this is the criteria and the non highlighted bullets that's the ANR requirement so you have to be considered a PGA before you can really do anything with it we wanted to move our material into the world of VTrans and get it into construction projects for roads and so the bolded items are VTrans requirements which are above and beyond what ANR requires and we're meeting those as well and that's what we've really focused on the last three or so years is to get into that so that we can do VTrans projects and can you remind us how much we spent to upgrade such that the glass would make VTrans that in 2015 after we demoed that flip-flow screen we invested around half a million dollars in our secondary cleanup system to push us to the higher level to get us into into this VTrans realm and one of the things that we have to do now is that we have to sample based on how much material we generate so before we had to prove that we had a PGA now we're required to sample three times a year we do it four times a year just because it's easier to do accordingly but we also meet the requirements of toxicity and hazardous materials it's non-toxic, non-hazardous and we analyze that every year and we generate about 6,600 tons of PGA a year so I won't get too far into this because this is more interesting to me than anything else but this is the VTrans specs what we're really focusing on is getting into an aggregate sub-base blend so because it's a medium decor sand there's a specific specification for a certain type of aggregate blend it's called 704.05A that's what we're targeting that's a sub-base for construction projects for roads Wickham's Quarry is working on getting that into a VTrans project another potential area is sand borough that's the drainage layer under any kind of construction project you have to make sure it drains so that you don't get heaving we are working with VTrans to find an agreeable testing solution to get to that we're pretty close at this point sand borough holds much more value than aggregate blending does because you have to blend the material into the aggregate where sand borough can just be used as the material itself so we wouldn't have to spend as much money if we were getting rid of or if we were making a sand borough to further the sand borough conversation with VTrans we asked the University of Vermont's Department of Engineering their geotechnical group we had about 90 students it was about 15 groups look at the engineering properties of our sand you know our PGA and they finished that in the spring of this year that information that I need to analyze I reached out to VTrans yesterday they're really excited about looking at that data and they want to see that it acts and performs the same way that sand borough would and they're willing to move that forward so that conversation is going real well but we're continually to try and to use to find the best use for this material getting into just the economics so all the material as I said comes across the scale and it goes to our tip floor we contract to have somebody operate our facility as of FY19 on average we pay about $59.75 a ton for that material to be processed which includes the glass at 6600 tons is what we average every year that's roughly almost $400,000 in operating cost to get the glass separated out then we have to pay to get the glass to go to a beneficial reuse currently we're paying Whitcomb's quarry $4.55 it's a dollar for travel to get to the quarry which is about 7 miles away and about $3.55 for blending that comes out roughly to $30,000 a year so we have a significant investment annually for this as well not just the initial capital of that investment now we tried out 2M resources in Quebec this winter their pricing is a sliding scale it ranges between $10 and $45 so if Whitcomb's quarry was to go away we would have a secondary outlet but that could range between $66,000 and almost $300,000 so if all goes south on us and we don't get into the Samburro world we could be looking at $700,000 annually to really deal with glass now something to point out our tipping fee and I didn't talk about our tipping fee through this year has been $55 which is less than the processing costs by no means are we making money on this and what we're doing is we're leaning on the sale of other commodities to help subsidize getting this to the best use possible which brings us to a potential paradigm shift because the glass markets have shrunk even more than when they started regionally and because we're trying to find the best and highest end use we can look at the bottle bill and including more glass material in the bottle bill to try and decrease the amount of material that comes into our facility that's one thought but we also need to investigate both the economic and environmental impact of what that would be because we would be shifting material from us to another entity which is collecting recyclables but that's something we should really take a good hard look at because if it did expand that then that would mean that the generator would be required to separate it and bring it to redemption center and it would be have a higher potential to make that higher end material so there is some balance there that does require a good hard look another piece that we could look at is extended producer responsibility or EPR that's looking upstream to the people who actually make the bottles and that's like almost as Sarah mentioned in her notes that's a whole container issue in containers the whole shebang looking at upstream and if it's too hard to recycle then maybe it will cost the producers a little more extra money or push them to make a more recyclable product so that's PGA 101 Whit comes the only quarry around that is testing this Whit comes as the only one who said they were willing to give it a shot Ireland came and took a look at it it doesn't work well in concrete blending and that was what they were interested in it's so inert that the lime doesn't react well with it I know it's just more labor it costs more money I've also reached out to Grey Rock Quarry in Milton and they're interested as well they're a lot smaller in Wickham and they're also a lot farther away so it would be more money so Wickham was the best deal that we had but again we could potentially see if Grey Rock could support this as well 6600 tons can you convert that into a visual for me as like a football field 100 feet deep or what are we talking about visual I would say 66 that's a good question yard of 70405A is 1.5 yards so I would imagine there's probably in a large tri-axle dump truck I would say upwards of 18 tons so let's just do that moving up to 20s yeah say it's 20 let's just go ready Don actually you're going to get about 22 yards in the material it's 330 tri-axle trucks if that's a good visual it's a lot it's a good chunk if you visit our Murph we've got a big slug of it and that's weird we're always trying to make the best product possible that's what we're talking about they're using their rock quarry trucks so they can bring 30 ton out so we crush at 20 tons an hour and roughly 20 tons a day so about a day and a half 130 trucks a year that's a truck a day yeah it's a good chunk we don't allow those in our Murph and we actually test it because we don't allow those in our Murph and we look for that and we didn't find any some of the ceramics there's a 5% balance of ceramics we still don't see a lot of ceramics come through our biggest contaminant in our glass is fiber by far it's shredded paper because a lot of the bottle caps make their way out through the cleanup system I saw an article in the Vermont Business Magazine just in the last couple weeks and started out to produce the product made out of this stuff they take it put it with a foaming agent run it through kiln extrudes out gets crushed up and is used as insulating under stuff and some of the figures that they were talking about they need for their operation should you would be all ears if that operation gets up and off the ground now the capital investment for a facility like that is better served in a very dense area that has a lot more availability to a lot more volume of glass than we have but in the event that that facility does get permitted, does get capital funding and does get built we are all ears in our material that they've approached us they like our material there is no facility so that's just that's the short and dirty of it and they gave a presentation to the exec board last week so we had them come in so your timing is perfect Duncan and so we let them know exactly what Josh said that when you get up and running come talk to us we were very interested in supporting them one of the things that they pointed out I guess they and one other out front the only ones doing this in the states as opposed to many places in Europe they are still not up and operational so they are not actually producing anything here yet there is a different company out in Philadelphia that has found success and they do have a facility but their facility is extremely expensive but they are finding success because of the population density any other questions the size of the aggregate the aggregate the sand the size of the aggregate about a quarter inch minus and then the sand is a medium the coarse sand so if you know SIVS it's roughly a number 10 SIV 10 to 60 but it falls right in line with a medium to coarse sand as the USGS would define it and it doesn't have any silts or clays so it's really clean pretty rammed it by the time you get it yeah you can put your hand, I put a glove on but you can put your hand in and pick it up and it won't cut you up or anything like that okay all right which leads us into our next conversation and I thought this would flow well because in a new Murph we would definitely have a different setup for how we process the glass and give us a little bit more functionality and flexibility to keep it clean and generate more but we're now talking about siding and a future Murph so we came to you guys in March and kind of talked about siding and this is just the continued version of that because we said we'd come back so just as a review in September of 2018 we had a board meeting and we kind of just said the state of the Murph from all Murphs really we looked at future technology current technology, what technology we're using right now and some of the limitations of our existing facility we then went into a board retreat where we should start looking at building a new Murph because as commodity markets get tighter and tighter we need to make a cleaner commodity and we can't do that in our existing footprint the board's direction was that we're all yours, we won't make any decisions until you tell us how much this thing's going to cost and really tell us how this extends to the district's future plan and how we're going to pay for it so we came back with siding criteria to first identify just the land in general and then we were going to work from there so this is a follow up to that initial March 2019 siding criteria we broke it up into a two tiered process tier one and tier two physical categorization tier two was a less physical but we started out with 30 potential properties, we whittled it down to five as we left that discussion everybody was okay with five and we said we'd look farther into those five just to give you an idea of the tiering system again we had to identify the zoning had to be right there had to be available property in that zone we were looking between 12 and 18 acres we were looking at the setback requirements by the state for impact to residents approximately 89 which is important to get commodities out of the door and in the door impact traffic locally in the area we wouldn't put it in Winooski because of the roundabout and then local permitting is there an appetite for the local community that we were talking you were looking at so tier two is really going to whittle this down next but I'll get us into this is the map we used it's from the Chitton County Regional Planning Commission it identifies enterprise zones and in those enterprise zones it identifies industrial zoning that's how we got our 30 initial property this is the five we wound up with Global Foundries in Milestone it's got some property that has potential Technology Park in South Burlington about 107 acres on Route 7 in Milton Meadowland Business Park in South Burlington and property we own on Redmond Road walking through those Global Foundries has roughly 400 acres up for sale which is right next to District Operations this is a picture from the the Wilson Grand List this is 480 so I don't have what their parcel size looks like but it's roughly this area as of three hours ago I said we're not looking at this but I've got a phone call which is always the case the selling Global Foundries selling representatives said there is some interest in potentially breaking out the parcel of that 400 acres for the use of a MRF that is new information as of 445 today so we will put this on the list of things to investigate it's not an immediate we'll see what happens we're not going to discount this because we don't know what the price is going to be we don't know if there's any interest other than they want to talk so we'll investigate further next is Technology Park those parcels on the bottom there those metal are criteria they look pretty good I reach out to the property owner there is no interest in the property owner to sell us land in that area for a MRF it's too high end of an industrial property they're looking at higher end commercial so we're taking that one off the list there's three left I'm not counting the Global Foundries but there's Milton's 107 acres Brian Wright and myself visited this the northern section has already been parceled off we found some interest in the southwest they had potential so that was put on our list that lands Park where is that so as you get into Milton right before you make the big bend into town proper how many people know Wilson is that the south of Milton yeah so Milton proper's up there this is root 7 this is root 7 they're clearing this area for what I think is going to be a solar array there's a little diner north of Cotter Mountain yes north Cotter Mountain industrial about 4 miles north of the exit question this is the middlelands industrial park and what we're looking at is the dinopower property so again this is off the grand list the light blue is the entire property they parcel it out to a 38 acre section this is pretty attractive to us because it butts up to a quarry and it's all industrial and the roads are really wide so this is and they're willing to sell to us which is important and then this is our property on Redmond Road this is actually 38 acres that's highlighted in baby blue here there's really 20 usable acres on this there's a 6 acre parcel the south that's not that we're not including and there's also an easement on the road that just got installed so in reality the middle chunk so what I decided to do was put a point system together for tier 2 I reoriented tier 2 for things that I did know and was able to find out that's proximity to population density cost, wetland concerns site suitability and perception that is are we in a zone industrial area how close are we to residential and the person who owns it are they willing to sell to us one is the lowest three the highest point total indicates the whole siding profile so just to break it out route 7 Milton, proximity to population density it's the farthest away so we've got a 1 the Meadowland business park is the closest to population density so we've got a 3 the cost surprisingly the Milton property was twice as much as the Meadowland business park property and we own the Redmond Road property so that's how that broke out, wetlands there was nothing that jumped out at me on the ANR Atlas for wetlands they just didn't indicate that there was a gigantic wetland through the middle of the property they all got about it too because they all have potential to have wetlands so that's something we'll have to investigate and then site suitability that's why we kind of wound up with these 3 as everybody's willing to sell this to us I didn't jump into Act 250 just yet that's going to be probably a higher end investigation to be determined that we would need a site civil review to get really into a lot of that Act 250 criteria for site so the results of that are the south road to Meadowland business park and Redmond Road scored the highest and that pretty much came down to proximity population density and cost so what I'm recommending moving forward is that we take a further investigation take a further look into this and that would be a site civil investigation we have money that's been approved in the budget in capital to spend on 2 properties we really look at what each property would take to develop and that will give us cost estimates on grading the site our setback requirements potential wetlands, traffic concerns just in overall what can we get out of each of these properties we'll still have global founders on the back runner to see what happens but it's been back and forth communication for about 13 months but I think these two really jump out as really significant potential areas to build a facility and that's what I'm bringing to the board today is just it is my recommendation I don't need a board decision that we do jump into that investigation and to kind of give you guys an idea of how we're moving through this whole process so just completed we wound up with the two that I recommend we investigate further from there we will jump into a site civil review I'm expecting that to be completed in the fall and I would bring that back to you that would be our preliminary set numbers of what kind of facility we could build and what kind of general cost we're going to expect again I would recommend maybe that point we choose one of the two properties maybe global foundries is the best place we'll bring you more information in the fall anticipating that we're moving forward over the winter we'll speak with at least five of the major MRF equipment providers I've already spoken to four of them they're more than willing to give us estimates it's not an RFP it's not an RFQ it's just literally we know the parameters that we have currently we know the expectation of where we're going to be in the next couple of years five to ten because we can estimate we know the footprint will have based on the site civil review so they can give us a pretty good estimate of what it would cost to get equipment into a new facility in tandem with that over the winter what it would cost to build a building because you need 32 feet of clearance within a MRF so it's a fairly specific building and we'll do those in tandem so that we can go back and forth between the equipment providers and the structural estimates so that if we need to tweak something structurally we can and we can get a real real value out of that so in the spring we'll bring all of that information back and then we'll start performing a comprehensive business performer and we'll put it in the retreat so that we can get a really good idea of what this cost will be how it will fit in our long term plan and how we plan to pay for it over the long term so that you guys can make an informed decision on whether or not we move forward because this will most likely have to go to bottom so that's where we're at and just as a as a heads up you know our existing contract ends in 2022 we should have a facility if everything lines up and makes sense in and around that area of Thai and that way we can run our existing MRF up until our new MRF is built and not see a break in service to our community and then switch over so that's the thought process when we were discussing the landfill I'd be having a global foundry and a parcel between Redmond Road and the river and is that part of your consideration when you're talking global foundries so the global foundries spot and this is just what I've been told is it on Redmond Road this is the global foundries property that's on Redmond Road again this is 485 acres I think my guess is that I've been told it's 400 acres that are up and it's in here somewhere you know probably cuts out this solar array and my guess is they're cuts out that I'm not sure I don't have any information on it but that's the general area apocryphia I realize was a problem because we were talking about a fair amount of fill which if we were going to get the sand out of the sand for the landfill we could put it over on that side you know we'll see what shakes out moving forward I know this this gets real steeper quick I know this is relatively flat there's a lot of trees to move it wouldn't be a simple site what thoughts are the location is convenient for us as well as we know what the traffic would be what's the location on the admin road can you flip to that? Google a little bit so this is the turn in the IBM right here this is our compost facility up here our admin office is right there so if you come down right now to our admin office Velco has put a large road in to access the layout space so what we're estimating they've got a 300 foot easement so we're kind of really looking at the section here from there first that was on the right that's the thought there's only acres a civil time review would definitely indicate how much of that 20 inches we could use and it may be tight did we ever consider the landfill over we did not because there's still sand that's being actively removed over and there's a significant amount of time that's allocated for that to be available over 20 years so one other's your meadow kind of the dinar power property we could bring up another idea you may want to consider the main lines when Husky built their campus back in in 1998 they were going to have 15 buildings on that campus they have a huge shunt of land there's a total of one building on the campus and a lot of land there's a total of private equity just like dinar power it may be interesting so you got any contacts or reach out I can reach out to them and see more than interested one of the things as far as Milton went though is we did population density map and then we did the service ability of where a facility would be and Milton doesn't look great we're going to shift all that route truck traffic out of the south Burlington area up north our concern was more greenhouse gas emissions and also it's going to cost the haulers north which is just going to be put on to the rate pairs that's just a piece of Milton that doesn't make the most economic sense to the public to knowingly add an increase to cost just based on sight and distance but yeah, I'm definitely up for investigating any other questions? I know that would be a trip for our second truck from Burlington all the way up to Husky probably an hour, 15 hour and a half round trip out of a day that you know some days we have to come in early because the merge closes before we're done and I just, yeah that would be a tough one it would be on paper would look great logistically explaining that to people south of the facility would be very difficult especially since the bulk of the traffic would be coming from south if it was right off the interstate I think that's everything any other questions? okay alright, thank you now the Hinesburg dock estimate space board, good to go just to let you know before Brian gets going here there is a resolution in your board packet but that's not going to be the wording, I'll give you a different wording at the end that's more appropriate for what we're asking alright, so in your packet we gave you a cost estimate and a plan to use the drop off center in your packet but there's a little bit to your picture of it, we contracted with Lamarone Dickinson to do the design work for us Doug Gulad is here with me tonight from Lamarone Dickinson to answer any questions that can answer so your packet has a site plan this is one of four plans that we considered this is one of the most practical one we took an approach to these drop off center design as trying to look to the next generation of our drop off centers, all of our drop off centers are 25 years old and some of them are showing their age and we've been working out of sea containers and temporary containers and roll offs for a long time we wanted to try to improve upon that with this design, this is the first one we've built in over 20 years so what we've done is we have also we've also kind of limited the materials we'll take on this one there's four materials we have to take by law trash recycling food waste and leaf and yard waste and then of course we want to take the special waste items such as lead acid batteries and propane tanks fluorescent light bulbs and things like that so we want to take special waste in this one as well and motor oil so the layout we have a tip wall down on the lower right for just recycling the trash before in Heinzburg we had only one compactor for trash and we had three roll offs for recycling so we had to make three trips to empty those three we have a compactor for recycling now on this design so that will make our trucking for recycling one third as much and save us that much more effort for hauling expenses on energy materials here but we have the tip wall with recycling and trash we have an overflow for recycling or large cardboard that could clog our compactor we have oil and food waste and our special waste in the building and in yard waste across the other side and that's pretty much it the idea behind the special waste building is that we would use a 20 by 40 pole barn similar to this, this is our pole barn out of Williston it would be fairly high like this so that trucks that would take the textiles and e-waste materials could back up and not run into the roof or the eave of the building and this new 20 by 40 special waste building will have all the special waste under cover in it it's replacing our usual way of managing these things which is a sea container to see the propane and lead acid batteries and the textiles and inside and all sorts of things and oftentimes we'll have the e-waste on one end sometimes we'll have another half size sea container at a drop off center to manage the special waste materials we're looking to get those under one cover of a pole barn structure we'll also have then the food waste which will still be managed in carts till we figure out a better way to handle that and then we'll have a new container which is typically under cover and then the booth another aspect to this Heinzberg drop off center is we decided to put a foundation on the booth you can see here at Willis then even this one is floating it's just a shimmed up and we put a skirt around it we do have a concrete foundation plan for our Heinzberg booth underneath the booth that's it in a nutshell for the design and the cost estimate is where is the cost estimate cost estimate estimates in your packet the cost estimate we fill is a good budget estimate it's got a 10% contingency it's $440,000 contingency alone we think we did a pretty good job certainly for a preliminary design of quantifying the quantities and putting cost estimate numbers to us so I feel confident that this cost estimate is not going to our actual cost will exceed this budget estimate and then this does include the extra special waste building, pole barn building and the work into the foundation of the booth so what we are asking for is that you approve the general manager to continue with the design of this and get final plans and contract documents prepared and go out to bid and that we would come back to the board with our actual bid results and ask for the final approval to spend the money for construction at that time the budget in our capital budget was at $350,000 this is $445,000 so it exceeds what we had budgeted for that one line item but again I think $445,000 is a generous number and I believe there's certainly items in our capital that will not exceed our overall capital budget bottom line and we'll know a lot more about it when we get the final construction bids in so that's my presentation I would love to answer any questions you may have yes I am curious so I don't know what stage of the process might happen but has there been any exploration into getting the costs down closer to what the estimated capital budget allotment was for yes we could take out the pole barn and put in a sea container and drop it on the ground for free basically thinking not changing the design I'm thinking more opportunities to take advantage of available funds through grants innovative green infrastructure things that might offset other operational expenses on site as well yeah I'm not aware of any grants but we can certainly well it's something we haven't incorporated into this preliminary design would be would we want to incorporate solar would we want to incorporate other ways of saying kind of green infrastructure green building that could either reduce the ongoing operational costs or to again provide kind of dividends down the road so that is something that if when we go out to bid we would put that into the RFP and would say please suggest any and all options that could reduce ongoing operational costs if not construction costs I have a hard time reading I have a hard time reading this one what's the acreage or property size the acreage of the property is about half an acre the total gray acreage there that's pretty much the paved acreage so what this is we have to have access for our trucks to access our roll off containers down below the tip walls so we have an 80 foot space with which to maneuver a 40 foot long truck and back in and move these containers in and out so that takes up a lot of our allowable space just to gain access with our vehicles we do have a comparison with the existing site but the existing site was also about half an acre but most of it was above the tip wall and beyond the tennis boot here we have about a quarter of an acre of space if you do compare this though with some of our other facilities even our flagship facilities such as Essex and South Burlington you know the paved area for parking and unloading it is pretty small in a lot of our facilities so it's comparable really to some of our other facilities I'd like to make just one comment on the estimate here it was actually $325,000 that went into the capital budget but during the time of the discussion before the budget you know Brian had talked about the range I think you were talking about between 450 and maybe 300 somewhere in there now at the time it was really just truly back of the envelope working that Brian was doing the best he could without having been able to do this kind of layout first so it was the 325 was a mistake this 445 really is the reality and I don't want us to get stuck on a set of numbers that were just a ballpark range we decided to land on the lower one we could have landed on the upside almost dead on this can be accommodated in the budget without changing the budget bottom line it will mean that there will be some shuffling that goes on in the capital budget though and all of that if any of that comes to a level of needing the board's attention you will see it before you get any final say so I don't want us to get stuck right now on the delta between the budget and this reality Brian I have additional questions but I'll give other people a chance go ahead finish your line as it relates to that that's not just a consideration of being fiscally conservative so not necessarily up to me like fiscal conservative of the things that have been brought to our attention as TIPP's are raising we owe it to our communities to be fiscally responsible so that's why I was raising that now defer for now the other thing to really consider is the previous drop-off center was the most suddenly drop-off center that the district runs and truly it's not an urban area so it's not the population but people driving and everything high-tour has a huge commitment to reopening the drop-off center biggest question when I see people in the grocery store when's the drop-off center opening again the cost all along in this process I thought the costs are much higher than they should be I am physically concerned about this but this has been talked about for at least six years maybe even a little bit longer than changing Hinesbridge drop-off center and building the down-grid as the wheels of government turn really slow in the beginning when we said the 325,000 or whatever that was a lot closer cost estimate four years ago than it is today in my opinion when we were talking about that so I would urge the board to continue the process of designing the drop-off center for Hinesbridge and that Brian you mentioned that there was a diagram that showed sort of a foreign after-relationship what were the changes made and why were the changes made and how much did it cost us to go ahead and close down this is the what's in your bag the layout this is the old Hinesbridge this is approximately the same scale it's certainly within a percent or two compared to photocopying to google earth map but this is the booth on our proposed site and the line is from that to the tip wall you drive up and pay it and it's basically down that line in this area is the usable space for our customer to drive into the facility and use it in the old Hinesbridge facility the tip wall was at the edge and the containers were below the edge of the tip wall and we had access out here to pull the containers with those up below the tip wall without even being in the usable customer space the booth is here and customers paid and then entered into the space it's about a quarter acre this is about a half an acre so really it is significantly smaller and again it's because the space they afforded us we had to use part of it for what we formally used as space out here we had access so the differences are in size but we had a lot of really the trash was over a tip wall and there was a scrap metal and we had three containers two here and one on the side for the recycling and it was a very inefficient way of handling recycling the special waste was in that container it's going to be a little more of one stop everything's going to be in one area and there won't be any movement of cars actually the old facility would run over, drop their trash and move their car over to the middle of the site to do their recycling and other things and then they would drive out this side gate to leave but is this the before picture before the town moved? what on the picture the town moved? the old recycling we tore out this whole facility they built their facility along this edge and they removed their old buildings and our diamond actually fits in down here in this old space down there so that's not the location of the new facility the location is actually that's just for comparison just to throw it on the picture south of that area there how much did we spend to close our operation? about $30,000 I recall how much money are we going to spend for tonight? nothing tonight so we're not asking you to approve any spending at all tonight because we want to bring back to you the actual contract so until we've gone out to bid get the proposals back we won't know what the actual operation is so the process of generating the RFP is going to be done within existing funding? correct what are the proposed hours of operation for the drop-off center? so currently we're still looking at a one day a week however I think we would again we would ask to look at another additional day whether it's a full day or a partial day and we think we may want to seriously think about that because we are still concerned about the shortness of queuing space in this new configuration because we are further down in the multiple area so we have really shortened up the amount of space that the cars have to queue and if you go back to the schematic you can see that so as you're pulling in with the booth on that left-hand side people would immediately turn into the two compactors so there's not a lot of maneuvering space or parking spaces right in front there and that's where most people are going to land so the concern is is that people will drive in and pay they'll wait for that prime spot right there instead of kind of pulling in and doing other things and that could lead to some back up so there may be some real very good reasons and maybe the DRB may want us to seriously consider even a half day to allow some additional traffic flow so we need to I think be open to costing that out as well but there's maybe like detailing down the road but like you mentioned scrap and like CBD and stuff like that where is that going to fit into? In this facility, that's a good question I didn't, I forgot to mention that we are not taking scrap metal because burn that scrap is in town and we don't want to duplicate that effort and the C&D and the large furniture and that stuff we never took that anyway in Heinsberg and that is stuff that takes takes up extra space and more time for people to unload those vehicles and things so given the space we were given we wanted to kind of minimize the materials and but still keep the those special waste materials that we don't want people to throw away, motor oil and mercury devices Right, as there's items so that was the other big factor here knowing that we're going to have to potentially not provide the exact same services what were some of the things that were easier to move to the private sector and clearly scrap metal was number one, there's a guy who has way more available hours than we do so and is willing and able to accept even the small buckets of caps that people are concerned about so not duplicating those efforts as he said but to provide basic services and then just what was that basic plus what's the beyond and it was that criteria as Brian said we don't want people to be driving around with a lot of compact fluorescent tubes if they don't have to or stockpile waiting for the rover to come by so those are some of the factors in what can we potentially fit into this very tight space and that may still need to be considered, reconsidered again, Bryn I just wanted to ask about the plans for managing food waste once it's landfill banned and the anticipated increase from what the current tonnages being accepted there. Brian do you remember or do you recall how active the food scraps collection was at Heinsberg and I don't know if you and Doug have any thoughts for them? Sure Heinsberg had about 10 carts and so it's at the lower end of some of our facilities and I think a lot of people in Heinsberg have a lot of space in their backyard and maybe well do their own home composting some of our facilities have 25 and 30 carts and I made that joke about finding a better way to manage it but it's something we really need to do. The problem is nobody has a truck that can handle and food waste is heavy it's like water you can't put it in a very big container it's super heavy and you need a sealed truck to dump it in and the only trucks out there collecting food waste handle these 35 or 65 gallon carts so you know I'd love to put in a three yard box that will handle all of our facilities in one container but there's no trucks that any of the haulers have that can handle that sort of container and it's a lot cheaper for us to contract with our current contractor than for us to buy a truck and sell it. Yes, Tim. The lease on the old property town property what was the charming lease? The same as all of our other drop off centers so a dollar a year it was a five year lease with three five year extensions so essentially a 20 year lease and it's a dollar a year. We pay them a dollar a year. Did we abandon the lease did they terminate the lease it ended and then we don't have we haven't renegotiated the new term yet because we don't have a facility but going into the process we would want to have that draft lease ready to go. Paul. You may have mentioned what's the expected life span of this design. This will last for the 20 year lease for sure. Very simplistically 450,000 divided by 20 25,000 dollars a year in today's money to construct this 25 grand a year a year to kind of Himesburg in the surrounding community. Good way to look at it. Very good. Thank you Paul. Any other questions? I'm sorry can you read with that? 450,000 dollars divided by 20 years is whatever 20,000 dollars per year in very simple terms right now. To amateurize the construction cost. If we amortize it over a year it's a thousand bucks an hour for all the residents. 32 bucks an hour for the residents of Himesburg. I know but then we'd all have to die to make that true. I just, I mean it is disconcerting the ship has sailed unfortunately but I'm just going to say it anyway. This drop off center does get a high volume. I'm sorry the ship has sailed but I need to bring it up to the board. We put ourselves in a position here where we allowed a town to go ahead and say okay we as a district opt to go ahead and provide services in a mutual collaboration where they lease the space and we provided the drop off center that cost a lot of money and that was a cost to operate but it was an effective operation and there was nothing wrong with it to spend $450,000 what will be $500,000 after we kept, we factor in the $30,000 that was spent to close it. We didn't need to spend $500,000 we're not providing any more hours we're not providing any more services but the town decided that they wanted our space and wanted us to move a couple hundred yards and the rest of the district population is out of pocket $500,000 because of the town the decision of the town made and we as board rolled over and I think we made a big mistake well Charlotte residents do use this as well and St. George so we we made it, regardless of who used them I'm saying we as a board I feel made a big mistake to go ahead and allow one town to go ahead and sort of force our hand where you know we certainly could have said if you're going to force us to spend $400,000 the option is you don't get a drop off center we need not take that position I certainly would push much harder to go ahead and take that position because this $500,000 it doesn't get spent on the new Murph $500,000 it doesn't get spent on the new organic diversion facility $500,000 because it doesn't get spent to go ahead and recapitalize all the other drop off centers that need a lot of work I'm not saying that this is not a good place to have a drop off center this is money we need to spend I've got to say and what I hope that we do moving forward here we haven't approved anything I do believe that before we proceed with any other drop off center that we have to have a comprehensive plan for how we're moving forward on all of these fronts and the cost and how to which we have been discussing now for two years on what our drop off center master plan is we don't have one this was a fire that needed to be put out because of the town's request should there's not necessarily I strongly encourage you to come up with an alternative for what we could do or how we could mitigate this any of you I would love to hear intellectual input from our board members here on something that you feel that strongly about this is not going to be something that's going to go to management to figure out I think that if we have objections if we have visions we need to put them together into a format that you can present it to the rest of the commissioners to possibly sway them yes my objection is not on building the drop off center my objection is with the benefit of my flawless 2020 hindsight we made a bad decision I don't know that we did but you know that okay there won't be any suits use the right word all the discussions that we've had about this the old drop off center functionally it worked but not that well and when the town came up with a proposal to build a new town garage because our town garage was falling down the district got on board to build a new drop off center that would be more modern and it would function better there were some safety issues with heinsberg brian has been down to heinsberg I don't know how many times and looked at the site and tweaked it and worked with this and worked with that there's a little problem with the stream that runs down through there so we have to be more set back from the stream than other conditions facility I think that the people that use the drop off center when the solid waste all started heinsberg worked with the district and the setting with a drop off center was not as complicated as it is today and we ended up with a toggled up drop off center that worked for 20 plus years 22 years I think it's 22 years so now we're going into the more modern drop off center that will last another 20 probably 5 or 30 years we're saying 20 but it will help most of us on this board anyway there's another thing to consider here and that is that the population isn't decreasing in this area anyway we are having more and more we're seeing more and more recyclables I think that if we were to eliminate any one of these drop off centers that it's only going to shift burden to others that are marginal right now as it is in their capacity so I don't see that we can do without this but we do need we do need to have a comprehensive plan on these drop off centers and what we want them to do where we want them to be simple as that so we've got to just swallow breathe, swallow and move forward here it's just a lot of people that use the drop off centers rather than pay a holler and it's as I believe it's the usage of the drop off center that's an interesting dynamic we're creating the drop off center so you don't pay the holler but we're not taking scrap metal because we don't want to compete against Burnett well there's also not the space it's about the space Burnett's pays for the scrap metal I understand yes the folks who work at these drop off centers do they work for you they work, yeah, indirectly Lee Turry is there, they're a direct manager well shout out to Lee because every time I visit and I visited a few the folks are always so nice so anything to make their facilities better and more user friendly because I've seen them come out of the booth they say just wait a minute they told me to wait a second so they can go help someone find where to exactly put something they're there to drop off just the amount of customer service that I've seen every single time I've been in these facilities is outstanding so shout out to them I support their jobs easier any other I guess I was going to offer the observation I think there's a big ouch factor you're half million dollars for one drop off center that's a message I think Tim's absolutely right it could have been played out differently perhaps negotiate a little bit but ultimately we're a municipality covering not just one town but almost the entire county and so if we looked at it that way it's our obligation to serve the residents wherever they may live while there's an ouch factor we have to move forward and fight the bullet but a long term vision and a long term plan because this is not the only one and to mitigate the ouch factors to come we need that plan we need to see it all together but ultimately we're here to serve our constituents and our population we have to spend some money to do that anybody else like a beneficial for whatever RFP you put out to ask for and request maybe a couple options expense wise so you can have the low, medium and high now there was a resolution with this and I got new wordings from Sarah but now I'm a little confused on what you want to have this say in light of the discussion so forget what's in your packet for a resolution we're working on so just talk among yourselves what would you like I think they would probably look we're done that was quick the resolution that Sarah would like is for the commission to give permission for her to put out an RFP to get bids on this construction without a dollar amount to it almost that does that work for you does that work with the reason being because we don't want we don't know what it's going to be so this is the initial estimate we'll come back to the board with the actual contract we want them to approve at that time we can ask to amend the capital budget to meet that as mid-plus correct that's right that's right my only other thing would be to encourage some modern design community infrastructure and then exploring opportunities for oh so an organization called resource builds many things for the city of Burlington particularly waterfront we just supplied the material for the supply the funds for the supplies and they built similar to reduce the structure for us to keep the costs down yes things such as that could help give extra points to the selected bidder thank you so we have a motion that got seconded any more discussion on it all those in favor aye abstained abstained one opposed motion passes thank you you know I want to say Tim appreciate the fact that you moved us further up in the agenda for this that was wise advice thank you so now we have a solid waste management ordinance change that Michelle I believe is managing that process we have Josh so I'm just presenting I'm following up on last month's presentation that Nancy did on behalf of Josh he does exist yes this is simply in May you approved us to post a public comment on the proposed ordinance amendments and we did that we issued a press release to all of our media contacts directly contacted all the towns member towns about the proposed ordinance amendments and we held a public meeting nobody attended the public meeting and we received no comments so in light of that I'm asking you this evening to adopt the proposed ordinance amendments that you discussed and reviewed at the last that we adopt the proposed changes to the ordinance any discussions to the the management ordinance that you have in your packet in that case all those in favor abstain oppose that was quick a lot quicker than the first time that's because we went through it that is so detailed so now we have the household hazardous waste contract so the household hazardous waste contract is up for renewal the contract is for transportation and disposal of all the hazardous waste that we collect at the rover in the depot we issued an RFP and we had four responses we rated Josh SD and I rated the responses based on their compliance history their relevant experience the quality of the response and their pricing and pricing was weighted at 40% and the others were lower so pricing was pretty high consideration however the two entities that well let me back up we want to select two entities to provide these services because historically we have gone to a second provider in situations where the pricing hasn't worked out the way we thought it was bid in previous contracts so rather than just going with one provider this time where we want to be very clear that we're going to use two providers to balance the pricing choosing the providers that provide the better pricing for some materials we'll go with them and others go with the other it'll also guarantee service at our facility which we really need to count on just about every week the provider coming and picking up at our facility so we can move the hazardous material out we only have so much storage and the providers is pretty advantageous for doing that so the two entities that we chose we selected based on our selection criteria was NRC East Environmental Services and Triumvirate Environmental NRC we also also known as MPRO is actually located in Williston Triumvirate is in Somerville Mass so we expected value of both of the entire cost of transportation and disposal using both providers totals approximately $225,000 we want to enter into a contract with both of these providers for three years so I'm asking tonight for the board to approve the contract to enter into a contract with both providers for a total of $225,000 per year for three years question is there any flow control that would result from the contracts the way that I've worded the contracts in the past and the way that we put it in the RFP as well and I don't know if this is exactly what you're asking Brent so is that where we may use another provider for any and all materials that we list in the RFP so for one example is we received pricing for antifreeze but we do use a different recycler for that material so we probably wouldn't use either of those contractors for antifreeze any other questions I'll move the motion a second discussion is the reason this has come to the board level for the views because of the dollar value of the contract correct 100 100 real quarterly contracts you're playing with time again all those in favor stand oppose motion passes next is Jen again with a legislative roundup I'll try to be quick if you've read the memo we were monitoring about 30 solid waste related type bills this session three bills actually have been signed passed and signed by the government at this point that have to do with solid waste S-113 is the one that's gained the most media attention where there's a single use plastic bag ban actually made National Geographic this week talked about it being one of the most the most progressive or aggressive bag ban law now in the United States and that's because there were several other banned products along with it there's polystyrene used in food service establishments there's the ban on using single use or plastic stirrers and then a request a ban for providing plastic straws automatically to customers they have to request them at food service establishments so that's kind of the first part of S-113 there's two other sections to the bill the second section had to do with establishing a single use product working group and that working group will be charged with looking at all single use products which includes all packaging and printed material and looking at the environmental impacts the landfill space and how it might be managed differently and in that it spells out to consider extended producer responsibility the working group is made up of about 12 stakeholders including some industry group representatives state government officials legislators a MRF owner and solid waste districts one from a rural area one from an urban area today I received was informed that I've been appointed to serve on that working group so we'll have a voice at that table and this is an area that we're very interested in pursuing is looking at all packaging and what can be done in terms of having maybe a better system for recycling so we're pretty excited about that and then the last part of this bill was really to address concerns that the legislature has been hearing about from a lot of the residents that live in the Coventry area about there's only one landfill and all the garbage is going up there and there should be more there should be regional landfills everywhere in the state and so the legislature has tasked ANR to do a feasibility study and to look at specifically the two sites that have been permitted for landfills in the state one is in the greater Upper Valley and the other is owned by the Northwest Solid Waste District so as you are probably aware CSWD has a site that we've obtained to potentially site a landfill but that's not permitted these two locations are permitted so the state has to look at these locations and come back with a report to the legislature on the feasibility of another landfill in the state so that's S113 S160 was a large agricultural development bill and there was a small provision put in that bill related to the hauler requirement for food scrap or food residual providing the service to customers starting July 1st 2020 so as you may recall Act 148 requires haulers to provide that service to all their customers July 1st 2020 that was kind of bounced down the timeline over the past couple years the legislature has changed that timeline and now they've actually changed it to only require haulers to provide the service to their non-residential customers with the exception of residential customers in housing units of four or more so it's primarily commercial customers and larger housing units for residents so that's what the haulers will have to provide service to bylaw starting July 1st 2020 what happens to residential customers who don't live in it using four or more they're on their own so the way that we're approaching it is that we have a list of the haulers that are specialty providers that are providing the service in Chittenden County and we will be advising and people that don't have that service maybe they can look at getting the service from another provider there is the option of drop off at all of our drop off centers there option of backyard composting we've really seen an increase in the interest to do backyard composting so the thought process behind this change was that there are other options and it's not going to be economical to provide that service in the very rural areas of the state and this was actually a recommendation that came from A&R so we will see how that will play out we're all pretty curious so S49 is the last solid waste related bill that passed and this has to do with polyfloral alcohol substances or PFOAs most of the bill has to do with creating drinking water standards but there is a test to A&R to be able to study leachate and PFOAs as well as sludge and coming back with recommendations on how to manage that or treat that so their sampling plan just came out and we'll be looking at that and providing comment on that I believe so that's that any other questions yes as far as S113 I didn't see anything in there as far as who is going to enforce that's a great question and that's been a conversation with staff at our office as well the way that we're viewing this is it's a state of prohibition for the use in sales of certain materials the plastic single use plastic bags and other items we have the outreach group that does go out and advises institutions and businesses and they will certainly be helping to inform them of the ban when it comes to actually enforcing against it that we see as a job that the agency of natural resources will be doing and I have talked to A&R about that and they've agreed with that assessment bag and straw police the permitted landfill in the northwest district is it owned by the district or privately held? it's owned by the district it's just a site that they've permitted to to build a landfill I believe permitted to receive about 10,000 tons per year so it's very small greater upper valley the one in the southern part of the state is owned by the greater upper valley solid waste district I believe that they have turned that location into or have cited a compost operation on that site or have looked at that they went into debt building a bridge to that location and the solid waste district actually didn't fold but it kind of folded into another solid waste district they lost all the management at that the staffing there and it's being managed by another solid waste district because they went into so much debt so I don't think they have any plans to be building that either scale of Coventry relative to the northwest 10,000 tons is obviously 2XR aggregate PGA Coventry I'm assuming is closer to 20 times that Coventry well it's 600,000 600,000 any other questions thanks Jim next we have two policies one a donation policy the other a personnel policy proposed changes to compensatory time so the donations policy is Michelle so this policy we're bringing to you the very small amount of money we're talking about the cap this is $3,000 of those products in the fiscal year or paid potential for other non-CSWD products to be included as well the reason it's coming to you is we routinely receive requests for donations of product or of our product that we create like compost or local color paint or of other items such as backyard compost bins and this has been happening forever and staff decided it was time to have a policy on this that we could adhere to and be consistent with and guidelines that we could publish so that everybody was on the same so that's why I'm bringing it to you here this evening I don't know that I need to run through all of the conditions of the policy I'm happy to answer questions concerns oh I'm sorry Logan I have a question on the donation limits on page 3 of the policy specifically in I guess the second line one donation per project or agency serving the same population for fiscal year I just started thinking about as you mentioned schools and like how you're going to define populations so that it's flexible enough that the fourth grade class could get something and the fifth grade class could get something and those are or if you want it just to be like only gets one thing because then at the last line of that paragraph per project slash site slash facility slash school I just it's a really generous thing and I like that this is kind of a work flow that I worried about being restrictive or you know not just multiple schools in the district but multiple classes in the school for instance so these donation requests typically come from school not a classroom or something that micro of a level and the intent of putting that kind of a limit in was to again provide fairness and opportunity for several so we wouldn't want all of the limit to be met for instance by just the Burlington school district you know because three schools in that district made requests and got all of the opportunity so it's to accommodate different schools or sites for instance within a district or for instance different garden projects within the Vermont community garden network where we would provide a donation to the entire network but there would be different sites within that network serving different populations if that makes sense and I don't know if Dan wants to elaborate on that because he's dealt with this from the compost yeah another one might be Cathedral Square the senior housing non-profit and they have 25 I believe some of the facilities and so we were structuring this we were trying to decide what we don't want to just get to one and then we make there probably multiple ones that are worthy and then typically a year we might actually donate three of them but we didn't want to limit it to that school districts likewise like as Michelle was saying we might have ten schools in the district and we might end up donating the four of them to a given year but we wanted to be able to continue to do that and that would fall under the fallout in as like separate schools not the population represented by a different school district that's the intent so not the population of C.B. Smith it would be the area served by that school I would say so not the population of the school itself but the school shed that's quite some words you're going to find that on Wikipedia it's to my note 3 so here we go other questions concerns yes I have one concern on the first page of C.B. Smith's recommendations give away some prizes or rewards must bullet item number 2 agreed to allow C.S.W.D. to use their image and quotes I have a concern about young children giving away their I think a lot of parents would have a concern about having a photograph of their child used in promotional materials without them specifically agreeing they're signing off on that just the appropriateness also if 18 are required to allow their image if it's helpful I can certainly modify this one of the things we do for instance for our Murph tours is we have a photo release form and anybody can opt out of that and they just choose not to sign it and then we know and we are also very sensitive particularly for children to not showing their images and we always obtain releases for any school children that we're showing in anything so I can certainly add that qualification I mean there are best practices that television news media use where they don't show the children's faces we follow those practices thank you any other questions then motion to approve this please second we got there first alright we'll give it to Paul all those in favor abstain oppose passes policy passes next is Amy yes so we would like to request that we make a change to our personnel policy as stated in the memo we offer cop time to employees so hourly employees that are asked to work overtime have the option of course to be paid immediately in their next paycheck for time and a half if they exceed 40 hours or to bank that as cop time to be used at a later date for vacation or time off the issue that we run into is that our busy season for many positions as April May and June and our current policy says we'll pay them out in June so they don't have the opportunity to use that in later months for cop time and time off so the request came from the employees to consider offering an option to extend that through December 31st giving them time off in the slower months maybe in November or December and we discussed that and felt like that was definitely doable and a reasonable request but I did want to point out it's in the memo just clarification that if this is passed and all of our employees which would not be the intent didn't use the time and were paid out on December 30 it would be at a different rate because of basically your change and that number would be $330 that's not what we expect to happen I already know as a matter of fact that there will be some people that will get paid out on June 30 and then there are only a few at the moment that are requesting that they just be able to use that as time off and extend it through December 31st so we would ask that they just sign a form which they're aware of and they're also aware that it needs to pass first but that they would do that for a couple of days and know that that's the practice moving forward there was also discussion from board members to consider looking at the policies of how much time they can carry over and that's something that we Sarah and I talked about in the next budget season we will look at that too it's currently 80 hours and whether we want to make a change to that or not so just to make this clear because it wasn't clear to me because the number is so small we're talking about $330,000 $330 total for all employees if they were to all take it so we're talking about a pretty teeny amount yes pretty minimal exposure here what we actually think will happen is that those folks that would like to carry it over will and that number will be reduced so we'll actually be paying less out of for overtime because they'll end up using time off in October so any further questions about this a second second all those in favor abstain oppose motion passes are there any questions or observations on the program updates one share the aggregate and the the allegations from the state I think sharing as much information can get on our website saying here's exactly what we did here's the time frame, here's the quantity here's how it happened, here's why it happened here's why we did what we did is why I'm feeling you know, getting our side of the story out there is probably a good thing and I don't see any downside in sharing facts and similar to that it was eye-opening to me when I first got into this what we're talking about recycling is now I was schooled in the community in the fall and the second with the bottle everybody remembers when we used to recycle bottles because they'd pull them up again that's what everybody thinks of a lot of places in the world they still do that anything else motion to adjourn motion to adjourn second all those in favor thank you thank you that was a tough one he's the cake rough on it was long we didn't fight yes