 Would you please call the roll? Here Thank you so much, so we will we have one item to discuss today it's a larger larger look at the art placement policy in our parks and rec properties What direction that needs to take I believe we're going to just take this as information today and to take forward any Input from our other arts and cultural groups About maybe some good case studies that they can bring forward to us as we as we set a clearer path forward to how to promote arts and culture In our parks and rec system So with that, Mr. Simons, did you how do you want to proceed with the dialogue? So I think the overall goal is to have some some preliminary discussion around this policy and what it means we do have Resolutions for honorary street naming policies and facility namings and This particular policy there is potential for it to align under those Current policies and relevant resolution. I think according to our TK We would have to redo the resolution to add this to that to that piece So we don't have a particular Policy in place that speaks to the placement of art at a city-owned facility or that are right away and Just came up when there was an opportunity or there was a there was a presentation from a citizen who wanted to build a statue of their spouse and in a park and Their spouse passed away and their spouse in particular loved a particular park and Because of their connection to that particular park They were in the process of raising funds to build a statue of their spouse in the park So this kind of bubbled up from that Conversation and we want to ensure that before we entertain any individual or organization to do something like that that we probably need to look at having a Policy that speaks to placement of art not only in parks, but In a city-owned facility or right away. That's you know, that's in this in this particular policy now. We do have Some processes in place where we're connected to one Columbia and I'm an ex-christa to kind of speak to what Columbia is currently doing and how that aligns with some of the work in the art that's placed in the right away currently So Chris, you want to give them a quick update on what that what happens now? We'll say before Chris gets started. This has popped up in the past In district three and we Douglas I believe had a a large Good example. It was a very large installation that I think is very maintenance driven Yeah, I mean upkeep driven which so how would you describe that? It's a Zeebo gazebo surrounded by a water garden feature That was it was a pretty large price tag by the donor to put in with the agreement that they Would continue to pay for the maintenance year-by-year out, right? Absolutely So that's kind of that as far as I know that was kind of the first of that sort that we've been off Through parks and rec. Maybe I don't I don't know about that years ago. We did of course We have mr. Finley and Finley Park right as a statue and then we have the statue of mr. Clyburn at the Clyburn golf Center, but that was years ago But we don't have a formal process right now to so so facilitate that and I think of the the point of that Is that we need to make sure that? Maintenance and utility is continued in that because we never want to go back up to some of our parks and rec Maintenance issues. So anyways, sorry about that Krista We've worked with one Columbia over the years to facilitate their placement of art They have a policy and a process by through which they Vet artists vet are to go into locations. You see a number of the pieces along Main Street And then we work with them once it's gone through that process to place it through an encroachment process in the right of way so that's a little bit different than on city-owned property, but Both the city comprehensive plan and the amplify cultural plan Which leads into that both actually recommended that City Council adopt a public art policy So that's one of the recommendations of both of those plans that would be Include this subset that we're talking about today as well as potentially a larger Installations we do at ad hoc now. We have a lot of murals obviously that we've been we've participated in but it's not been through any established policy and One Columbia now has a public art administrator Pamela Zeljack Who's worked around the country who I'm sure could be a great resource for that So essentially there could be some alignment with with one Columbia being the Designated our agency which we just recently did it could be some opportunity on the front end for them to help Facilitate this process, but also at the end of the day The governing authority or approval will come through council as it is with facility named I mean we have a process if you look at this policy that we have under the process of placement It talks about the sponsoring council member refers it to the administrative policy committee and that you know It takes steps from there's the same thing we do with naming a facility So there's a similar process in this policy that we have in other policies as well. So it seems like you know one columbia's If that's the artist That's the design and that's the location what it doesn't do is how does it get to that betting stage that the purpose? So you think that's kind of them. I think that's what would have to start with council is Here's a recommendation. Let's bet the purpose to send on To the formal standards that one can get might have in place Is that do you think that's kind of what the big discussion the big strategy centers around? It really depends on what we want to what we want to do I mean that could be an option to where it it begins with one columbia and one columbia screens The artist coming in or whoever wants to do something in a location that city on then one columbia Along with that artists organization comes to the administrative policy committee for review And then if it leaves the administrative policy committee if they approve it Then it goes to full council for approval according to this Policy so it could be a situation where one columbia is the gatekeeper and starts the process screens the artist or the organization Then it comes to so they would screen for example that we use this gentleman that wanted to bring the purpose forward of the Statue for right right they would just kind of talk to that process with the person make sure that it meets their stipulations internally and then they were moving on to us and then we would have to review it ultimately the City council will have to approve whatever that recommendation is And that gives that gives council the the opportunity to kind of see it and make sure that there's Consistency in what we're what's being displayed throughout the city that everybody's under the same understanding of this is the financial commitment for everybody Right the private Benefactor and then also the public yeah, because the concern as you have Just Provided earlier is that once we do this there has has to be a commitment that once we Approved for you for this art to be placed in a park Then it has to be some maintaining of that as it as it's with well not part But anywhere in the city limits or city property that you have to maintain which are displaying so that that could be involved in the process as well do we Required them I'm probably crazy question to create a trust because for instance if someone does it and they're elderly And what happens when they are unable to? Take care of it. What are what are what do we do then as a decline or do we automatically have to take on the costs? I Wish that that's not even defined. I want to take you. I don't know if you want to Whoever had that Yeah, I think it's okay to say they're supposed to take care of it, but how long and what happens when they aren't able to Various reasons I can speak to the ones that we've worked with one Columbia in the right of way They actually do require the donor to put in escrow certain funds for maintenance And those that public works can maintain they do but obviously there's some of them that are a little bit beyond our Capabilities and they have someone a private person come and maintain those And our at our expense well through that escrow Yeah, so one Columbia has a pot of money that's intended for That type of maintenance and and they they feel that's important too But you also have to be willing at some point in time if things deteriorate beyond a certain level you have to deaccession them too so things leave The busted plug you you just never yeah, no where things are gonna go right well And I think that's just as a part of the overall discussion What I was kind of thinking about is I guess the criteria for placement because are we looking at potentially having? Five or six unique pieces of public art in one particular park Is Is that what we want or Not one how do we make sure it's similar or because it's art because to me because it's art is not necessarily gonna be You know familiar because it's expressionary So that's what I think I'm more or less looking at guard rails nothing real stringent But I do think we have to have some kind of guard rails. I totally agree with that. I think that standardization Of what what it looks like and because this speaks to not only public art but statues and monuments as well So there has to be some consistency in In what that is and how it's placed as well I just because it can get out of hand really quickly if you don't have guard rails as you're as you're suggesting I totally agree with that and I've been going too far But you know, we may want to designate where they can go on the front end I agree So I know you want to put that right there by the swings But you know for various reasons Yeah, so Next steps. Let's let's work on this guard rails approach. Yeah. Yeah purposeful guard rails We we can have you all okay with this we can work with Xavier Blake who's the executive director one Columbia and Kind of come up with some recommendations And get them to support this on the front end Yeah, I do want to highlight from this sample placement policy. Yes, sir the neighborhood and merchant association input I think it's very important Couple of placements that I'm familiar with The folks went above and beyond to get neighborhood support which I think helped out in the process. Absolutely add feedback and On the total opposite is when we don't get feedback And not having Leroy Moss on his building but having other historical folks Was something that I hear from Hyatt Park folks all the time sure So under the facility and site naming policy is the same process that they have to go through that same language Comes directly out of that particular naming policy. That's already in place. Okay So this and that includes some sorry we'll read quicker than I do You said the business association neighborhoods and merchants associations It's right here in the middle of the second bullet point under process replacement. Okay, got you And again, this is this is draft so we can certainly make adjustments and changes as needed of course So now let me ask you this. This is the leadership of this organization Shall be notified of the proposal. I think you want to go to the meat? Well, I shouldn't talk that way. No, but so I do know there's certain situations where Leaders presidents Directors may think one thing in the community Not necessarily be in agreement I've had some folks to Address that with me. That's the same thing to me as I go to my neighborhood president But then sometimes if you can just I wouldn't just leave it at the leadership of leadership and or something to Is that makes sense? Perfect sense Some of our groups aren't on the same page Well, the other thing is you know, you're gonna have that example that I described in the beginning of some individual Who wants to come in and do something like you know their spouse? They want to put a statue of their spouse in a in a park. So, you know, we need to be Cognizant of something like that as well, you know, are we gonna authorize that or is it gonna be public art? And not necessarily individuals coming forth to do that. That's something we kind of need to make sure we walk through and make sure There's clarity So if we put a policy on putting our cup Should we put a policy of taking art down? Is that mentioned in the amplify? there is the reference to deaccession deaccessioning which is She said that word earlier, but I didn't want to say anything because I didn't Fancy process for divesting herself with those. So can we let's include that in whatever we bring forward? Absolutely input absolutely and so I guess what you're saying with with the What is it that they want to put up statute that they're they're this particular situation does the spouse is deceased and The spouse spent a lot of time at one of our parks. I mean she was so he wants to Remember her he wants to put a statue up Yes, she was just I'll try not to get too specific, but it was a judge former judge Yeah, so because my opinion won't change Well, no, so this is what I wanted to know though. Does that still meet the the criteria and that's what I'm getting at That's what we can find. Yeah, that's what I'm saying. That's still That's nice. I don't have any personal problems with it. But does that meet the criteria? Limited to individuals organizations or events that have had significant cultural historical or humanitarian impact on the city And who judges that? No masking We're trying to figure out We go by this ultimately it would be a final decision from council or whether that is done But I think the clear you are on the front end Yeah I mean expectations is it's gonna be easier to make those types of decision once it comes to your level and so just for further clarification, let's say this is Does this get approved and then they are connected with one Columbia or is one Columbia optional when you have someone coming In with their own funds and I think we can drive that I think what art with their designation that we've just done And with our professional services agreement that we can we can pull out you we can drive that it's really Did I'd like to see that as the template just take a look at that sure because they may have the vision They may not, you know, right? Yeah Okay Questions so for naming of buildings who is there an organization that folks go to first or is that directly to City city staff city council typically in the facility in sight naming policy They have to have the whoever's doing doing a desire it has to have a sponsoring council member To that will refer to naming of the city own facility to or site to the administrative policy committee So they have to have a sponsor In other words, they there's a committee representative that wants to do this. They have to get with their Representative in their district as a sponsor. That's that's that's one of the one of the first steps I would think that the arts has more layers of review to get to that that level So I think I mean with a one company probably as I'm thinking through it as we think it through it. I think that Having them do some things on the front end and then at that point they can start to process it with a Council sponsor because you know, they'll still screen it if you will And then that'll help us to kind of get clarity as we move forward throughout the process in my opinion Well, we can look at it either way But I think that with new leadership in place with that new public art administrative Pam and Xavier Blake, I think they are doing some really good things and I think they would You know based on what I've seen so far be good at screening and helping us with that Do you have any other questions? I do not think so I'm excited. Yeah, can we move this on pretty quickly. Yes, sir I'm Columbia. Yes, sir to pull this together for review next month. Absolutely All right with no other questions comments I Guess do I need to take a motion to adjourn or just we're adjourned. Okay. I'll adjourn the meeting. Thank you everybody Thank you