 Thank you. Thank you. Thank you. Hi there, Nicole. Thank you. So weeks is coming. So I've got 430 here. Should we. Call the order? Vice chair Pearson. Is chair weeks not attending this meeting? Yes. I just heard from her. About half an hour ago that. She had a personal emergency. I'm sorry. Thank you. Everyone is here. That needs to be. So whenever you want to get started, we are ready. All right. Thank you. I'd like to call this special meeting of the Santa Rosa planning commission to order. Before we start. I'd like to read the following statement. Due to the provisions of the governor's executive orders and dash two five dash two zero and N dash two nine dash three. The complainant commissioners will be conducting today's meetings in a virtual setting. Using zoom webinar. Commissioners and staff for participating from remote locations and or practicing appropriate social distancing. Members of the public may view and listen to the meeting as noted on the city's website. And as noted on the agenda. Members of the public wishing to speak during item four public comment. Or during our public hearing items. public comment or during our public hearing items we'll be able to do so by raising their hands and we'll be given the ability to address the commission. Madam Secretary I'd like to ask for the roll call please. Let the record reflect that all members are present with the exception of Commissioner Holton and Chair Weeks. Thank you. So now I'd like to turn to the Commission business and provide the statement of purpose. The Planning Commission is charged with carrying out the California Planning and Zoning Laws in the City of Santa Rosa. Duties include implementing of plans ordinances and policies relating to land use matters, assisting in writing and implementing the general plan and area plans, holding public hearings and acting on proposed changes to the zoning code, zoning map, general plan, tentative subdivision maps, and undertaking special planning studies as needed. Up next is any statements of abstentions by commissioners? Do any of the commissioners need to abstain from any of the items on today? Seeing none, I will then turn to item 4.1, the staff briefing on the downtown development, pending development and housing map portals and dashboards, and turn it over to staff. Okay, good afternoon Vice Chair and members of the Commission. My name is Gay Bosburn. I'm the Deputy Director of Development Services in the Planning and Economic Development Department, and we're very excited today to have an opportunity to provide an overview of some of the outwardly facing technological tools that the Department has recently implemented to track housing development. The tools really focus on creating additional transparency in the process, and they give the public the ability to not only understand where housing development is occurring, but to also better understand where it is in the development process and to connect the public with some of the resources that go into the review and approval of housing projects. The tools we'll talk about today really fall into three distinctly different categories. We'll discuss dashboards, which are usually static or dynamic data, very specific numbers and totals. We also be discussing mapping portals, which are spatial maps that give the public the ability to click and interact with items. And we'll also be talking about our pending development report, which is a static report that allows individuals to better understand where projects are in the entitlement phase. And as you can see, we have quite a few members of our team joining me today with the presentation. Some of them you know very well, and I'll begin with those introductions. Jessica Jones, our Deputy Director of Planning will be providing an overview of our housing dashboards. We also have Amy Nicholson, who is our Supervising Planner. She will be focusing on our pending development report. And joining us today from our Housing and Community Services Department is Nicole Del Fiorentino, who is our Housing and Community Services Manager. Nicole will be focusing on our affordable housing maps. And I also have one of my team members here today, who is Joshua Damron. He is our Quality Control Associate. And Joshua is one of our very talented people working behind the scenes who actually create these products. Joshua, for most of the products you'll see today, he either created them or was heavily involved in the development. He also created many of the tools that we ruled out with from a dashboard standpoint in response to the 2017 Tubbs Fire. Next slide, please. So with that, I will hand the presentation over to Mr. Damron, and he will give an overview of our downtown mapping portal. Thanks, Gabe. Good afternoon, Vice Chair, members of the Planning Commission. As mentioned, my name is Joshua Damron. I'm a Quality Control Associate with the Engineering Development Services team, and I oversee the implementation of various technologies, tools and resources in the Planning and Economic Development Department. The first tool we'd like to provide an overview of is our Downtown Housing dashboard. As you're aware, since 2014 and through 2016, there have been a number of downtown housing related initiatives pushed forward by the city. As you'll see, the housing dashboards and these map resources really work to show the progression of these efforts into actual housing units. As an example of this, we can see the metrics at the bottom of this page, provide a look at the building permits applied for since 2016, which are creating new housing units in the downtown. The numbers at this time are 684 housing units in the applied status, 229 in construction, and 131 units final since 2016. Next slide, please. The intent of this map is to show a high level overview of what's happening right now in the downtown. However, for those who are looking to dig a little bit deeper, this web map is fully interactive, meaning that all the map symbols and shapes can be clicked on and interacted with. At this time, the symbology on this map typically represents active housing related projects that are in the pipeline, as well as active building permits that are creating new housing units. When you click on a symbol, a pop-up window appears with more granular information about a selected project, and the user can scroll down through the various details and find links to additional information. Our goal here is to provide a general overview of the downtown while also providing that more in-depth look that people with a greater interest might have. Next slide, please. I should note that these downtown maps are in the early stage, and there's the expectation they'll be growing as feedback is received and as resources are identified. In addition to that housing development activity map, we wanted to give an insight into how the city's investing in our downtown. And a step towards that is this map you're looking at, which is looking at the enhancements that the city is making in the downtown. This focuses on things like the capital improvement projects that are happening, for example, what the city's doing with roadway improvements. It also focused on transit features within with the 15-minute frequency corridor and SMART, as well as other enhancements such as adopted plans for developing specific corridors in various regions. That's what's shown in the purple. As we see more parklets being constructed, it's anticipated that we will be adding parklets and other amenities to this map. Once again, these symbols are all interactive, so features can be selected to expose detailed information about them. The map provides links connecting to the public or connecting the public to various resources. This is again providing the interest of public with the ability to pursue those details when they want to go a little bit deeper. Next slide, please. That's a summary of the current downtown map tool. I'll now hand it over to Jessica Jones, who we talk about the housing dashboard. Great. Thanks, Joshua. Jessica Jones, deputy director for planning. I'm going to be going over the next two slides here, which is our housing dashboard. They are taking a screenshot of the dashboard that's currently up on our website, and there are two pages to this housing dashboard. The first one is this slide here, which shows status of housing citywide, so not just in the downtown, but this is looking citywide for the current year, so 2022. There's a lot of information on this slide, but it's a lot of really good important information. So we've got the total number of active permits, and I will say that these images were taken from our website on October 11th. So if you were to look today, they're going to be slightly different. They are updated regularly, I think multiple times throughout the day. Deputy director Osborne might be able to tell us how often, but anyway, they are updated regularly, so it is real time information. But as of October 11th, the total active building permits for housing units was 3,724, and that includes units that are in plan review, those have been issued, and those that are under construction. And then it also breaks it down by the unit type, so single-family dwellings, accessory dwelling units, as well as multi-family housing. And so it shows, you know, there's a couple graphs here that show the units by type. And then over here, breaking it down into the permits in review, those have been issued and are pending in construction, and then those that are complete. And then at the bottom of the slide, it shows, again, just a further breakdown of units applied to date in 2022, and those completed to date in 2022. So then if you click, it's up in the upper right-hand corner, if you then click to the 2021 dashboard, this is showing where we were at the end of 2021 for our housing development. And so it breaks the units down into those that were, have had applied for a building permit in 2021, and again, then broken down by unit type. Those that were in plan review in 2021, and those that were finaled, were completed in 2021. So it really gives a nice overview of where we are in our housing process and, you know, how we're doing towards meeting the required housing here in Santa Rosa. So I am now going to hand it over to Nicole, who is going to be going over our affordable housing map. Hi there, good afternoon. Nicole Del Pirantino, I'm the Housing and Community Services Manager in the Housing Trust Division. On this slide, we have the Santa Rosa Affordable Housing Map. This is a map that's located on the Housing and Community Services Public Facing website. It shows all of the multifamily housing projects that are funded by the Housing Authority of the City of Santa Rosa, and the Mobile Home Parks that we have in Santa Rosa. The map shows the locations where the Housing Authority has awarded funds for projects. So this could be rehabilitation loans for developments that are already built. It could be loans for new construction costs for affordable developments that are under construction currently. It could also be for pre-development loans for parcels that still look like they are not yet under development. So the highlighted project that you see in the middle of the screen is for the Dutton Flats project, which was recently constructed. So when you're using this interactive map, you hover over and click on the dot in that location. You'll see the screen that pops up, and it'll give you the name of the project, the address, the project type, which in this case is the multifamily residential, the number of units, and the number of affordable units. In this case, that difference of one unit is the Unrestricted Managers Unit. The housing type is 10 or more units investor owned in the regulatory end date. That is the date which our regulatory agreement that is recorded against the property in conjunction with the loan funds, loaned by the Housing Authority, that's the end of that 55-year term of affordability. That doesn't necessarily mean the project is going to convert to market rate at the end of that term. It is more so identifying the end of our current regulatory agreement of 55-year term. In this case, that 2076 year is the example there. Over on the right side of the screen, we have a legend on the lower right. So you can see the different color dots, orange for multifamily residential developments, blue for the senior developments, green are mobile home parks, and pink are special needs. Those special needs categories, we use the state and HUD defined definitions for those, so those are things like veteran projects, homeless service projects, special needs of those types, and each project will let you know what type of terms they are. On the left side of the screen, we've got some map filters as well. So you can filter and display the data how you would like based on project type, housing type, the loan funding type, or the council district. So that's where we have our affordable housing map. This is an interactive live map. So again, this screenshot was taken a few weeks ago. It would probably look a little bit different today. We do update this as the loans are closed and we put more funds into the community. So with that, I'll go ahead and hand it over for the next slide to Amy Nicholson. Thank you, Nicole. And good evening, Vice Chair Peterson and members of the commission. It's nice to see you again. This slide here is addressing our penning development report and this may look familiar to you. We've been publishing this report for probably at least a decade. More recently, we've been working to publish more regular updates. So we're currently working on updating this report on a quarterly basis. The last time the report was updated was in August and we'll be releasing another update within the next week. So as just some background information, this report is focused purely on planning projects. It could be that some of these projects are going through building permit review or engineering permit review, but it just focuses on projects that are either under review in planning or have received planning approvals. The projects that are on this list are residential projects, which include five or more units, or non-residential projects, which include 5,000 square feet or more of a new floor area. The report is broken out into a few different sections. The first is the summary section. There's a table which displays all of the city-wide numbers. So it includes the number of residential units broken out by single-family, multi-family, and accessory dwelling units by both approved and under review statuses. And then it also shows the various categories of non-residential square footage that are either under review or have been approved. And as shown here on the screen, there's a map of the entire city and little purple areas, which indicate the sites where all of these different projects are either proposed or approved. And then there's a section that includes a more detailed table or report broken out into quadrants. And these tables include pertinent information including project name and address, the type of land use, the number of units, or new square footage, and also a planner name and contact information. And so the point here is to really show what the status of the project is and who can be contacted in the event that someone has questions about the project. So I will conclude by saying that this is the one slide that talks about a static report. We actually do have a dynamic penning development report that has been developed. And so we hope to be launching that soon. But with that, I will go ahead and turn it back over to Gabe to conclude the presentation. Well, thank you, Amy. And that does bring us to the end of our presentation. And I just want to leave with a few points. A lot of these tools that we have developed are fairly new. And what I think turns a really good tool into a great tool is our ability to engage the community, allow for a feedback loop, incorporate that feedback, and improve. We really try to tackle this as a village. And we do have a commitment in this arena to do that with the tools that you've seen. So with that said, at this point, we can open it up to any questions that the commission may have. But as I mentioned, we appreciate feedback as well. So if there's ideas on how to make it better, ways to improve, things you like, don't like, we are more than happy to hear it at this point in time. Great. Well, thank you for that presentation. Any questions from the commission? Yes. Commissioner Duggan. Hi. Yeah, you actually just mentioned what I was thinking. How are you sharing this with community and asking them to check it out and look at it and give you feedback? Because I actually personally went on the website and noodled around and it's great. It's really also some wonderful information. And I think a lot of people would find this very useful. So what are you doing to share this with the rest of the community? Jessica, would you like me to take the first stab at that? So there's a few different ways. And we actually ran this concept through its paces with the Tubbs Fire rebuild. That was a very defined community and we engaged them on a regular basis through quite a few channels. This is actually speaking to a much broader audience in some ways. Some of the tools that you'll see here are very specific to the development community. They want to know information about their building permit. So we engage them directly because it's a defined group to where we can figure out how to make that work. As we step through this, if given more time, you can see that you can actually click down further and get into the status of a building permit. That speaks very well to the community. When we're speaking to the broader audience, it's opportunities such as this. We can get feedback. We provide our information. We have an open feedback loop where people can speak to us directly about improvements. As this evolves, we'll be increasing our website presence to bring it out more to the forefront so people know. I've spoken in front of community groups about it. So when we get it really moving, we take every opportunity we have where we engage the community on normal business to start talking about this, to let them know it exists, and to create that relationship where they feel comfortable trying it and saying, I really don't like this and I feel comfortable bringing it forward because I know it'll be fixed. So I think unfortunately it's not one tactic. We just intertwine it to our regular culture and how we engage the community and make it a component of that. Yeah, and I'll just add to that that in addition to these dashboards that we displayed today, we are also working on a project called House Santa Rosa, which is a grant funded project to develop another mapping and interactive dashboard tool to help both the community as well as housing developers to provide additional information and ways to streamline and help get these housing projects moving forward and provide more transparency to the community. So as we get moved through that process, there's going to be outreach and engagement opportunities with that. So we'll be working with the community and developers to make sure that people are aware of not only that developing tool, but also the tools that we currently have. Great. Thank you. Any other questions from the commission? All right. Well, seeing none, I'd like to just kind of close this out by saying this is a really, I think, incredible development. I think it's very useful. It's a real useful window for the public into what you all do behind the scenes. And I think that Santa Rosa consistently punches above its weight with this stuff. And so I think this is another example of that. And I really want to commend everybody for their hard work. So with that, I'd like to then turn to our scheduled items. This is the one we've got on today is item 5.1. This is the public hearing for the Nebrina Santa Rosa CEPA exempt project, a conditional use permit, 3401 Cleveland Avenue number one, CUP 22-021. And this is an ex parte item. So let me start with Commissioner Carter. Do you have anything to declare? I have visited the site and have nothing else to declare. Commissioner Siscoe. I also have visited the site and have no new information to disclose. Commissioner Duggan. I visited the site and have no new information. And Commissioner Ocracke. I visited the site and met with the applicant and the representative and I have nothing further to disclose. And I have nothing to disclose. So with that, let me turn it over to staff for a presentation. Thank you, Vice-Chair Peterson and good evening commissioners. I will share my presentation and I will go over the presentation in a few seconds. Let me turn my camera off first. Okay. So as you mentioned, the project before you is a major conditional use permit for Nebrina Santa Rosa, located at 3401 Cleveland Avenue, Suite 1. The applicant is requesting a conditional use permit to allow a commercial cannabis retail, which is a dispensary use within an existing commercial building. Hours of operation will be from 9 a.m. to 9 p.m. daily and below is a picture of the existing vacant store as it stands today. The project is within the northwestern quadrant of the city along Cleveland Avenue, as you can see close to Highway 101. The zone is general commercial, consistent with the general planned land use designation of retail and business services. Most uses along Cleveland Avenue are commercial users with some office users. And the only residential use is the mobile home park located on the best side of the project site. The existing businesses between this shopping center include salons, a coin-operated laundromat, a jean, a spa, general retail store and an insurance office. The parcel on the north side of this project site is a motel and the property on the south is developed with a restaurant. A very short summary of the project history, the neighborhood meeting was held on December 13th last year and in March of this year the applicant submitted a commercial use permit. It was deemed complete in May. And as you may know the zoning code establishes a 600 foot buffer for cannabis dispensary facilities and school. This map shows the location of the dispensaries and schools near the project site. As you can see there are several cannabis retail facilities in this area, but none of them are between the 1600 feet and including the project site which is labeled up with their old 600 feet. This stands from each other and also as you can see the location of the closest school is more than 600 feet from the project site. And here is the site land that shows the existing building and the parking lot. The proposed dispensary would occupy a 2016 square foot vacant suite which used to be a market and this commercial site shares 89 parking spaces with the existing businesses. The 89 parking spaces exceed the minimum required parking spaces for the entire shopping center and therefore no additional parking spaces is required. And here is a closer look at suite one where the dispensary will be placed. The proposed dispensary would include a reception area, retail area, security and manager office and a stock room. And here is another picture of suite one. No exterior changes are being proposed to the building at this time. Any future exterior changes would require some level of design review. And as you may know our zoning court has some general operational requirements for commercial cannabis facilities including order mitigation plan, security plan, lighting and noise plans. The applicant has submitted a project narrative that includes detail about proposed security measures which shows operational compliance with all applicable security measures established by our zoning court and the applicant has also submitted a certified order plan, control plan that shows compliance with the city's cannabis order standards and the project also will require to comply with the city's lighting and noise ordinance to reduce the potential impact on the nearby residential uses. And about public comments, I received one call yesterday from Oliva who works at this cosmetic school between the same shopping center as a dispensary is proposed. Oliva's concern was that some students between ages 16 to 19 years old come to this cosmetic school and there were concerns about dispensary being too close to the school. I had to explain to Oliva that the dispensary would have security personnel on site during the hours of operation that would monitor the activities on the site and also anyone entering the dispensary would need to show their IDs and no one under age would be allowed to enter. I asked Oliva to send me an email with her comment. She didn't send me an email so I think my response helped her to understand how the dispensary works. They have a security on site and they will check also at IDs. And above the CEQA, the proposed project has been reviewed in compliance with the California Environmental Quality Act and staff has determined that the project qualifies for three categorical exemptions. And with that, the Planning and Economic Development Department recommends that the Planning Commission by resolution approve a conditional use permit for a Canada street dispensary used for the property located at 3401 Cleveland Avenue Street 1. And that was my presentation. We can go over the applicant's presentation if there are no questions for staff at this time. Commissioners, any questions for staff before we turn it over to the applicant? All right. I think we can see the applicant's presentation then. The applicant, they had three representatives. I don't know who's going to start presenting. Hello. I've been unmuted. Can you hear me? Yes, yes. Go ahead whenever you're ready. Hello. My name is Andrew. I'm a 421 group, cannabis consultancy. I worked with Sabrina Santa Rosa on this project. Brandon will be presenting for that. Good evening, Planning Commission. Can you guys hear me? There we go. Yes, we can. All right. Perfect. I'm Brandon Banks, the owner and founder of Sabrina Santa Rosa. We're very excited about our proposed dispensary at 3401 Cleveland Avenue. In the interest of time, I'll skip over quite a few slides. But please go to the next slide. Next slide, please. Sabrina Santa Rosa is a minority-owned company comprised of well-qualified industry professionals, committed to building an inclusive and socially equitable industry. As a company, we value diversity, work to recruit employees with different racial, ethnic and socioeconomic backgrounds. Our team, including myself, have well over 15 years of experience in both licensing and operating cannabis dispensaries. We have a supplementary statement to promote the safe and responsible use and access to cannabis for adult-use consumers while encouraging wellness and healing within the community. We hope to lay down our roots in Sonoma County by establishing our first retail location here at Santa Rosa. Let's skip over to slide nine, please. I can go over the design of the proposed facility. There we go. Just wanted to give an idea of what our interior design will look like. We can go for a more upscale look as far as the dispensary renderings, as you can see, sort of a free flowing approach. Just to provide more of a welcoming experience and atmosphere for our consumers. Next slide, please. This is the exterior facility. We're going to do minimal changes to the exterior, aside from obviously some signage. Next slide, please. And just to give you an idea, these are some of the design concepts instead of some of the pallets that we're working with as far as the interior finishes of the project. Let's get to slide 13, please. Best practices. Here we are. We do have a number of best practices. Of course, operating a cannabis dispensary safety is our number one priority. We will have opaque windows. No cannabis will be visible from the sidewalk. We do have a dual check-in system to ensure that only 20, people aged 21 and older may enter our premises. What that entails is we have an initial identification check to get buzzed into the sales floor. And before any cannabis product is handed over, our sales associates do a secondary identification check before handing over any product. That way we have two sort of points of contact as far as making sure that there are no underage patrons who come into our facility or leave with any cannabis materials. Of course, customers will be buzzed in and we will have 24-hour security monitoring and security personnel present during store hours. And skip to slide 19, please. As a company, we are focused on local hiring. Some of the benefits that we do offer our staff is paid volunteer hours, making sure that they're going to be volunteering in the community. We make sure that we pay all of our employees a living wage and offer full health insurance. Also, as far as community benefits, we've engaged all of the neighbors in the shopping plaza and found tremendous support for the majority of the applicants there. We have postcards and letters that are going to be out that are outlined in our community benefits packet that we submitted earlier today. We have a dedicated community outreach manager to directly answer any needs of our neighbors. We're certainly going to keep the location clean and free of any graffiti or litter. And we're also going to complete the shopping center by now updating that vacant primary unit, which we kind of view as the anchor unit to this whole shopping center. Next slide, please. With that, we're extremely grateful to have the opportunity to show what this project's all about, to be able to share our business goals and with the planning commission and with the Santa Rosa community. Thank you so much for giving your time and consideration. And our team is now available to answer any questions that you may have. Thank you. Back to the commission here. Any questions for the applicant or staff before we open the public hearing? Excuse me, public comment. All right. Seeing none, I'd like to open the floor for public comments. Madam Secretary, do we have any members of the public wishing to speak? If you're a member of the public wishing to make a comment, you can do so by selecting the raise your hand icon at the bottom of your Zoom screen. If you're calling in, please press star nine and that'll enable the raised hand feature. It looks like we do have a hand raised caller 8979. I'm going to send you a prompt to unmute yourself and then just press star six. And please state your name for the record. Hello, my name is Brian. I actually work in the area. I work at the hotel. I was able to speak with a gentleman in regards to the dispensary being open behind us. Um, screen to I have a transplant. So for me, I think this would be something that's very beneficial. Um, I actually use would use the dispensary and sorry, we got a little cross talk. You're good to go, sir. Okay. Um, I'm sorry about that. But I think it would be a really be really beneficial. Um, it's in a really busy area. So it would be a benefit for the dispensary and for the companies around or the people that are around in the area. I think for for my job, it would bring more business, you know, just to the location itself. But but me personally as an individual, I think would be a benefit because I have a lot of medical issues and I would use the dispensary as a way to help with those issues. So I think it's an incredible idea. That's kind of all I wanted to say. You guys for listening. Great. Thank you. Do you have any other members of the public wishing to speak? Vice Chair Peterson, I don't see any other hands raised. Caller 8979. Can you please state your name for the record one more time? It wasn't clear on my end. I apologize. My name is Brian Hare. Perfect. Thank you very much. Again, Vice Chair Peterson, there are no other countries. All right. With no other comments from the public, let me close the public comment portion and turn it back to the commission. Any final questions for asked for a motion? Seeing none, would anyone like to move this resolution? I move a resolution to allow a type 10 commercial cannabis retail dispensary use within an existing 2016 square foot building located at 3401 Cleveland Avenue, Suite 1. Assessors parcel number 148-070-017, file number CUP 22-021, and wait for the reading of the text. Thank you. And is there a second? Commissioner Duggan. I'll second. Great. So let's turn to final commissioner comments. Open this up for discussion. The resolution on the floor. Commissioner Carter, if I can start with you. Sure. Once again, we have a pretty straightforward application here. I think everything's in order. The applicants made a pretty good package that was straightforward and easy to understand. I can make all of the necessary findings and I'll be supporting the application. Thank you. Commissioner Siscoe. I also can make all the necessary findings and we'll support the application. I definitely appreciate the applicants outreach to the area and I think it's a very complete and well done application. So I'll be voting for it. Commissioner Duggan. I'm also in support of the project. I can make all the required findings and as the caller stated, I think it's a good location for this. There is a lot of car and business traffic in that area and I think it's nice to have that spot retentative. So I'm in favor of the project. And commissioner Ocrucky. I agree with my fellow commissioners. I don't really have anything else to add. I can make all the required findings and we'll be voting for the project. Great. And I agree with my fellow commissioners. I think it's a nice clean application. You know, the applicant clearly has their ducks in order here and I can make all the required findings for this project. So the resolution was motioned by commissioner Siscoe seconded by commissioner Duggan and we'll now ask the recording secretary for a roll call vote. Commissioner Carter. I. Commissioner Siscoe. I. Commissioner Duggan. I. Commissioner Ocrucky. I. Vice chair Peterson. I. And that resolution passes with five I's. Commissioner Holton and chair Wheat's being absent. Please note that this action is final unless an appeal is filed with the city clerk's office within ten calendar days of today's decision pursuant to zoning code section two zero dash six two point zero three zero. And that's the final piece of the public hearing unless there's any other items from staff, I will move to adjourn the meeting until next month. Thank you, everybody. The meeting is adjourned. Thank you.