 Okay, I have that it's 530, so I would like to convene this October 7 meeting of the Board of Directors of the San Lorenzo Valley Water District. Holly, would you take roll, please? President Mayhood. Here. Vice President Henry. Muted, Lois. Yeah, it says it's muted. You're fine. We hear you. Okay. I'm here. Thank you. Director Ackman. I don't know if I'm muted or unmuted. I'm here. Director Falls. Here. Director Smalley. Here. Okay. Are there any additions or deletions to the closed session agenda? Staff has none. Okay. Let's see. This is the time when we have oral communications. We're going to move on to the meeting of the Board of Directors of the San Lorenzo Valley Water District regarding items on the closed session. And I don't see any. Attendees. Just us panelists. So I would assume that means that we don't have anybody to make any comments. With that, we will go ahead and adjourn to closed session. See you back in a minute or two. I have 630. I'm here to get out of the open session. The meeting of the board of directors of the San Lorenzo Valley water district. There are no actions to report out of closed session. So can we now take the roll call for the open session. President and May hood. Here. Director Ackman here or false here and director Smalling here okay are there any additions or deletions to the agenda that has none okay this is the part of the meeting where we have communications from the public about items that are not on the agenda but are part of the purview of the district and I see that we have four members of the public in attendance is there anybody that would like to make an oral communication at this time and so please press raise your hand don't see anybody wanting to make a comment at this point so that means I'll go on to director's reports I have two things to report as president the first is that with regard to negotiations with employees about salaries and benefits no parties have given notice to open the existing employment MOUs for negotiation so that means that the existing agreements will continue in effect until next year the second thing I'd like to announce is that at its meeting on September 23 the center of margarita groundwater associate kind of a landmark event it was the public hearing on the draft GSP groundwater sustainability plan there were only a few comments from the public either received in writing or for that matter at the meeting but frankly that's not terribly surprising given the thing is a behemoth it was over 600 pages so I'm not sure a lot of people were up for reading a document of that size we did have a couple of more substantive comments by representatives of the national marine fisheries service and the California division of fish and wildlife but this is kind of typical they're apparently doing this for every single GSP that goes forward to the state and the state is sort of used to this these kinds of comments so the next event will be that the Santa margarita will be meeting on November 17th to consider the revised GSP that is revised based on the comments that we did receive and that would be the final adoption at which point it would then be submitted to the state by the January 2022 deadline okay with that are there any quick comments or questions about any of that from members of the board if not I'll go ahead and go to our first and only item of old business the new brown act requirements for remote meetings under ab 361 rick right and district council is here to present this item to the board and the public jam okay thank you chair may hood district manager rogers this is old business because it's coming before the board now a second time at the last meeting we had discussed legislation that looked like it was going to take effect with respect to continuing to conduct remote meetings in in compliance with the brown act there were still at that time governor's executive orders that were allowing remote meetings to take place um since that last discussion ab 361 which is legislation that was enacted this year and signed into law by the governor has taken effect and the governor has rescinded executive orders that had suspended brown act provisions allowing remote meetings and the net effect of all that is that remote meetings now can only be conducted in compliance with the brown act as amended by ab 361 so the purpose of this item is to consider whether the district wants to continue conducting remote meetings in compliance with the provisions of ab 361 that allow the district to continue doing that and I guess I'll I'll skip to forward in the memo to the discussion of what the requirements were under the brown act prior to the pandemic for remote meetings as you know before the pandemic and before the governor suspended certain parts of the brown act due to a condition of emergency meetings could only be conducted remotely where a quorum of the board at least a quorum of the board or a majority and this applies to committees as well we're physically present together at a location and within the boundaries of the district pursuant to a to a properly noticed and agendized meeting and if any member of the board or committee needed to participate in the meeting remotely that could be done as long as it was a minority of you know one or two members and they had to post the agenda at the location from which they'd be attending remotely and that location had to be identified in the agenda and that location has to be had to be open to the public during the remote meeting so that essentially means if somebody's traveling to a hotel room they've got to post the agenda at the hotel room and have it open to the public during the meeting we haven't had to do that during the pandemic due to the governor's executive orders and now the district has the ability to continue conducting remote meetings during the state of emergency under AB 361 and the key to AB 361 is that a few specific findings have to be made in order to continue to conduct remote meetings and those findings are under proclaimed state of emergency as an effect that state or local officials have imposed or recommended measures to promote social distancing and as a result of the emergency meeting in person would present imminent risks to the health health or safety of attendees and as long as those findings can be made and are made by the district every 30 days then the district can continue to conduct remote meetings the same way we have been doing during the pandemic so what you have in front of you is a resolution that if adopted would allow the district to take advantage of these remote meeting provisions of AB 361 it contains the necessary findings that I just described and it's written make it clear that it applies to the board and all of the district's committees so the district's committees can simply rely on this resolution rather than taking their own action pursuant to AB 361 and without I'm happy to answer any questions okay um shall we just kind of go through the board as we normally do Jamie would you like to start if you have if you have any questions sure um I do Gina are you familiar with AB 339 um I I understand it was a bill that would have allowed the public to be able to continue to participate remotely after the pandemic and not be required to be be present in person in order to participate in public meetings are you familiar with that bill um I did follow it and I had I had written something up about it once or twice I don't remember the specifics off the top of my head but I could I could pull it up quickly if it's something you want to discuss well I just I think that it's a you know an important one to follow in the sense that well um I think that you know we are still looking at how we go back to having our own in-person meetings as a board you know we want to be able to um allow people to continue to participate remotely um if if they would like to do so and um so I think you know I I think that tonight um Governor Newsom vetoed that bill and so if he did that's a pretty clear message that the state of California is sending everybody back to the board room um but I would be interested to see what um you think after you've had a chance to follow up uh with where that bill is right now I'm checking as we speak all right well we'll go to Bob and we'll get back to you Gina and give you a chance to check okay well actually my my question might be for Gina as well so I'm not sure if I'm gonna interrupt or search um it is there any sort of um objective criteria regarding what constitutes an emergency in other words is there at some point where we can't pass the red face test anymore um and we really do have to go back to um uh in-person board meetings even if we were to continue declaring this uh exemption I think every month right um going forward right yeah that there there are objective criteria built into the law the main one being um a reference to government code section 8558 which defines um a declared state of emergency for purposes of the law and I think to to make it simple for our purposes um the governor currently has a pro proclaimed state of emergency under that code section that we we can and do rely on in connection with the resolution but at some point the governor will um will retract that proclamation and when that happens and and by the way we don't know how much lead time will get when that occurs um he may signal that he's going to do it months in advance or he might not um but once that's done uh it's unlikely that the district would continue to have a basis to uh to re-adopt the resolution to conduct remote meetings okay so um I I know that we have underway um activities to create a hybrid situation where um the board may be physically present but the attendees could be participating remotely which is something I've been in favor of a long long time so um I think this gives us it sounds like this gives us a little bit of headroom to get that prepared um and get get that ready to go and test it out and debug and all that um so hopefully hopefully the state of emergency will last at least a couple more minutes okay uh Lois did you have anything yes I I really like the idea of in-person meetings on the other hand we don't have a big space and when I talk in person I'm talking about having the public there also and we don't we don't have a big enough space it it used to be that we would we would get the room full and I liked in-person meetings because you could go out and meet the public that as a board member maybe you don't know their name or whatever again you can shake their hand and ask their name and say you're happy to see them and and whatever but it seems like our room is a little small for that and I um I I agree with doing um meetings on this emergency basis that it's too dangerous right now um for us to have in-person meetings so okay I I think um Lois I think the good thing is that Rick has been working with the admin committee um to think about alternative spaces and perhaps we've identified one that will be bigger so that we can have meetings that also involve um you know sort of social distancing but I think that as Bob says the hybrid model is the one that we're we're we're gonna all end up going to I think eventually Rick you want to expand on that you know just a little because not the item but we will be going to the admin committee uh the next meeting the agenda comes out tomorrow has some information in it but then once the admin committee has a chance to discuss depending on the outcome we will be bringing this to the full board because staff knows that even so we do not have to have in-house meetings there will be times during this emergency we may want to have in-house meetings certain subjects come up that we may you know want to have presentations and so forth that with posters and so forth that that do not come across you know the zoom uh as well so we we want to move in with an option much sooner than later and plus you know with the way the governor has moved on this stuff you know he hasn't given us a lot of notice so we're going to move ahead and hopefully in the next month the two months we can come to the full board with some recommendations and then have the full board discuss and give staff final direction okay uh mark did you have anything you wanted to ask no i have no questions okay um i don't either so as i understand that we have a suggested resolution in front of us and i think the idea is that that resolution will make us in um compliance with the law and that as bob mentioned it has to be renewed every 30 days which we would am i correct jena that we would probably do that on the consent agenda so that we don't have to recapitulate this every time well i i considered that in light of a prior discussion um but i don't think it's going to be practical because of the specific findings that need to be made um all right i but i think it can be done very um uh succinctly as a recurring item of business with a very simple presentation that confirms that those conditions are still in effect um and just if i could quickly while i have the floor respond to director akman's um question i quickly refreshed my recollection about ab 339 and it's it was one of the package of brown act bills that was going through the legislature this year and it was particularly focused on or toward the end it went through a lot of changes but toward the end it was focused on city and county governments with more than 250 000 residents and for them it made it a requirement to give the public an option to attend meetings remotely um during a state of emergency but the its final version didn't end up really having any impact on um on special districts like s l v um and the action really ended up being all in in ab 361 that we're now figuring out how to implement um and the last comment that i want to make is something we'll we'll have to talk about is whether we can really do the re-approval of the resolution or readoption once a month or if we're going to have to just do it every board meeting to avoid any laps with the 30 days well we'll do whatever we need to do i'm out i'm in that regard is there anybody that would like to make a motion in this regard i would okay los i'll make a motion that we declare a state of emergency and um on the ongoing emergency and authorizing remote meetings during the covid-19 pandemic thank you i'll second that and also we're going to go to the public too yeah yeah now we have a motion on the floor and um i will go ahead and thank you bob for reminding me um let's go ahead and see if we have any comments um from members of the public on this topic before we bring it back to the board for a vote i don't see any hands raised i hope that is working um but if somebody there if it's not working send me a message or somebody or send holly a message and let us know if it's not working um okay um with that let's go ahead and holly you want to go ahead and take a roll call though okay um i believe there was a motion in the recommendation is that what we want to go with so we're basically um it we're adopting the resolution um that is on is as attachment and i tried to remember what was on here yeah that's under the recommendation yeah that we're adopting the attached resolution um so that we can continue with the resolution pursuant to ab 361 okay i was just making sure um i'm sorry president may hood hi vice president henry yes director ackman yes director false yes director smally yes okay the motion passes um with that we'll go on to items of new business the first one being the consolidation of forest springs and bracken bray mutuals into the san lorenzo valley water district um go ahead rick um thank you um four springs with approximately 128 connections and bracken bray mutual with approximately 24 connections are located um up off a big basin a highway about three miles outside of downtown boulder creek their service areas are continuous or or are joining or adjacent to our service areas they're very close in proximity with the san lorenzo valley water district both forest springs and bracken bray were severely impacted by the cz u fire would damage to their distribution system and water storage in addition their water supplier which is currently big basin water was also severely impacted by fire by the fire and and drought conditions um you know both forest springs and bracken bray mutual purchased their water through master meters uh with uh from big basin forest springs and bracken bray have contacted the district to explore um the possibility of consolidation um into san lorenzo valley water district both uh already are located in our sphere of influence um um so it makes this consideration you know fairly easy uh to to overcome considerable distribution upgrades would be needed um for this consolidation there would be approximately 3,870 lineal feet of existing undersized san lorenzo valley distribution system that would need to be upgraded um construction of approximately 2,090 lineal feet uh in the bracken bray community construction of 3,000 lineal feet to provide interconnection to forest springs there'd also be the need of a a pump station as forest springs and bracken bray higher reaches of their distribution system is higher than our our water uh pressure zone in that location consolidation costs you know are not cheap we estimated these costs to be a project estimated at 4.29 million dollars both mutuals are looking at substantial individual costs to rebuild their water distribution and storage systems um san lorenzo valley uh we have been talking with both forest springs and uh bracken bray and they're moving ahead through uh a pretty painful uh funding and engineering to rebuild their water systems basically they lost their storage they lost a lot of mainline and what didn't get damaged in the fire a lot of facilities were damaged by the cleanup uh when the large trucks and equipment came in for tree removal and debris removal to many homes that burnt like up in the forest uh springs area both uh mutuals are would be responsible to upgrade their individual systems you know services um fire hydrants etc the department water resources regional assistance small community drought relief grant program provides for grant funding for for small community water systems such as bracken bray and forest springs the state's approved approximately 200 million dollars for small community programs uh in response to to the drought and for consolidation on september 20th uh 2021 the district submitted a grant application through the department of water resources for improving uh needed uh for improvements needed to consolidate both the small mutuals into the san lorenzo valley water district um a lot of that background that grant application mapping and uh a lot of the details are with this item it's anticipated to take approximately two months for review from the department of water resources um this grant came down the district was contacted and basically it's a first come first serve grant we needed to move um and get our application in uh so we could you know get closer to hopefully getting uh it first in line um to get this grant we've also solicited the support from supervisor mcpherson state senator uh stone and assemblyman lair the consolidation would not go through without the district receiving this grant the the two small mutuals and the district could not afford to move ahead with this project and plus forest springs and bracken bray also need to spend a considerable amount of funds um in their uh in their own systems bracken bray is working with fema it's my understanding that forest springs was not able to obtain fema grant money at this time so they're looking at um some substantial costs throughout their their communities so if the grant doesn't go through most likely the consolidation wouldn't go through you know we're still moving ahead on um exploring this what would happen moving forward and uh this uh resolution tonight would not be committing uh a consolidation it would be uh for the district to administer the grant um funds and apply for the grant so you know moving forward we applied for the grant what would happen in we we get notified at the end of october that we receive grant funding uh the state assures us that they will give us a basic warrant to move ahead um with uh sequo with engineering or with plans and specifications immediately they want this money spent um as soon as possible we committed to a uh uh uh approximately a two-year instruction um project to get this up and running there's still a lot more work to do you know forest springs and um bracken bray have asked us to explore and not have committed yet to the consolidation there's still a lot of details to be worked out um you know i haven't spent any staff time other than meeting with two mutuals we've attained a lot of paperwork but we haven't had any legal uh expense or any other expense looking at further into what it would be to consolidate um there's still a lot more to be done however this process because they're in our district already there's no annexation could move very quickly but the two sides or the three sides you know have to hammer out a lot of details moving forward so with that um i guess i could obtain questions i went through it pretty quick um i think the key to take away from uh from tonight this item is that we're still moving forward and exploring we're applying for a grant um but we have not finalized consolidation and with that i'll turn it back to the chair okay so just just let me clarify one thing before we open this up so in other words what we're doing at this point is that we're approving the submittal of the grant application but we are not committing to moving forward even if so i guess my question is is if uh if the grant comes in are we obligated to move forward on this i don't believe we're we're obligated at this time okay um that if we get approval of the grant then we will be sitting down with the two mutuals and very shortly after that we'll have to come back to the board get the board to to approve and buy off on moving forward and to get the two mutuals we don't want to expense any funds from the grant until we have full commitment otherwise we'd have to probably reimburse the state of any money spent if the consolidation didn't go through okay so as i understand it then the grant is a necessary but it is not a sufficient thing to move forward and so even if the grant happens we will come back and discuss this at length rather you know there's a lot of discussion that will have to be done with the two mutuals and the district you know the grant is a 4.29 million dollars and it's a substantial amount of funds but there is still a lot of paperwork so to speak on you know we need properties we need a lot of engineering to be done and we need you know some community outreach outreach to the to the two the two mutuals to make sure that they've got all the information to take back for the final you know sale of consolidation to their to their constituents okay well with that clarification i'll go ahead and get questions from the rest of the board would you like to start uh yes thanks um i i mean my first reaction to this is look if the grant goes through we may not be legally obligated but relative to community relations and um the reality of the situation we would be committed at some level um and this is one of the things that i think makes me a little bit um concerned because i think the policy that we should have around consolidations in light of our history with them um is that those consolidations have to bring to the district a system that is up to slvwd standards um and unless there's an agreement on the part of the district and the board that that not be the case so i think we as a board need to recognize that while we may have this legal loophole that we could get out at this point i i consider ourselves morally committed to moving forward this consolidation if we get if we get the grant um and i think we need to go into this with that thought in mind i did a quick back of the envelope calculation and for the districts to do this upgrade on their own without this grant would be two thousand dollars per household per month for 30 years it's a um it's excuse me two thousand dollars yeah a month for 30 years it is an enormous left there's there's just no way anybody could do that um need to check double check my numbers again now that i'm thinking about it uh sorry two thousand a year for 30 years per household that that's an enormous number um and i i just don't think that uh that that's something that anybody can carry in addition to that the more time that goes by um the more costs are going to go up so in between now and when the grant is approved i would strongly encourage the board to ask the district manager to continue negotiations of what a consolidation would look like we do not want to have the situation where we get money but it takes so long for it to happen for the construction to happen the like the long pico the cost skyrocket and we end up being short of funds um i did have a couple of technical questions rick how many tanks would be involved here we're not there yet we're looking at with just some conversations anywhere from 120 to 240 250 is total gallons of storage you know just depends on this engineers out and where we put storage you know we want to have adequate fire flow for the zones which would be you know we were trying to make it one zone you know there's some benefit from doing these both at the same time one pump station you know probably at least two tanks you know um and there's going to be some selling of the tank locations and a lot of this information because one of the one of the big sellings of of the consolidation is we will have large size mains you know eight inch mains and we will have fire flow storage in their community you know not in boulder creek somewhere but up in forest springs in the bracken bray area so we're not we haven't got to that determination yet bob um but i would say at least a minimum of two okay well i appreciate that because that adds to the number of tanks also that we need to maintain long term um finally i do want to say you know the policy that i support on these kinds of consolidations is exactly what's been happening here with forest springs and bracken bray they come to us um and ask us if we would consider going forward with this i i think that's the right thing to do um where we want to be supportive of our neighbors we were supportive in the recovery after the fire um i very much would like to see uh these communities join our district um and to do so in the right way so i really applaud everybody's efforts in this area um i my only caution here is i really think the board needs to uh if if this isn't applied give direction to district manager to move forward with those negotiations as if the grant were uh were received as quickly as possible so we have no delay between getting the money and being able to start construction lois would you like to make any comments sure um well it seems the way the world works slv winds up uh paying uh money that they thought they would get from those that are wanting to merge with them and there's no guarantee i don't think there's a guarantee that that couldn't happen but on the other hand is uh uh it's going to replace over 3870 linear feet of existing undersized water main in the san lorenzo valley water district so that we're point uh 29 or whatever the million was uh in a way benefits slv quite a bit um i'm for supporting our neighbors i think we need to do this um and i have yet to see any consolidation that's been perfect felton wound up costing the district some money and i i don't know the history on all the other places that have merged with slv i'm sure there must be others but we need to be careful we need to let rick who i believe knows what he's doing um work this out with them and come back to us with a plan and the bottom line i think this is something we need to do uh mark yes i have uh one basic comment and then several technical questions um to pop's point of giving direction to uh to uh recorders i agree that if the board approves this um this evening that we should direct uh mr rogers to move ahead as quickly as possible to develop some kind of memorandums of understanding between with both brack and break and forest springs is an outcome of this meeting this evening um starting that now rather than waiting for the state to come back at the end of the month with an answer is something we should be actively engaged on my technical questions um Rick given all i've heard about water supplies in the area and the fact that we're now working off of wells uh from felton to provide uh boulder creek and surface water supplies not being available now do we have sufficient water capacity available to be able to take on another may realize these are small but do we have that sufficient water capacity without significantly drawing down you know i i believe we do and that will be most likely flushed out in the secret process i'm not concerned you know forest springs has what is a supplemental connection with us that they're already somewhat figured in to uh the center of values water supply as a a connection it's not a full connection but it's a considerable amount of water that'll be looked at you know um you know in talking with brack and bray you know we can pull that water from other areas of the system and they're going to let their service or their spring source look back you know to boulder creek so it'd be a trade-off there from other sources you know i i believe the we do have sufficient water and that will come out through the secret process okay well given all of the other work that the district is currently doing in particular for uh cz u fire recovery efforts um we're now going to take on another significant potentially if we approve on this if we get the grant take on another significant construction project um between you and the district engineer how do you continue to stretch um yourselves and the rest of the staff in order to be able to help our neighbors out well you know the staff that predominantly are be working in this with myself josh the director of operations and our environmental planner um and it's not their first rodeo so to speak agreed um james operated lumpiko probably six eight months before we even took it over there's obviously it's a lobe and i don't know it's like the gun smoke i saw the other night the lady had 10 kids she adopted one more what's one more so i i think we'll make it work it will make it work uh i'm particularly concerned during the construction process because i think that's the the the most intensive short duration period um how can you get either either supplemental resources if necessary or go back to rack and bray for springs can they provide any of the support that i see being necessary for this yeah great questions mark you know i i think the workload is going to be putting together the agreement with brack and bray and forest springs you know they have communities concerned they want to know you know what is going to take in the way of easements and what are they agreeing to you know these small mutuals they have a considerable amount of pride of ownership and they like to be self-sufficient you know they're a little cautious of san lorenzo valley water district and that's fine which you know i understand that because every every consolidation we have done we have overcome that and there has been a lot of questions you know you all you want our water you want this you know so the climb is going to be to put all this together the construction we may be able to piggyback this off of our 236 project and the the same inspectors in the same bidding process and so forth because we're getting ready to do a project um go to bid probably spring of next year to do from half a highway 236 so we're in that area we've already got a lot of survey work done and we'll have it'll all be outside contract for construction inspection which is in the grant funding bid design and design and bidding are all part of the grant funding they'll all be outside consultants yes josh will have to put together the rps so forth but you know that's when you get into that end of the of the project you can take a deep breath and then working up in the communities will be a challenge because it's the narrow roads again you're placing meters there's a lot of rebuilding going on up in both of the communities so it'll be a project there's no doubt but we'll make it work we're definitely you know we're definitely getting to you know we can't take much more on but like i've always said there's no such thing as a good time you just have to move ahead and get it done um i would i would encourage you if necessary to consider outside engineering resources to supplement construction your internal construction management staff um and that i feel should have been part of this grant application also even everything else we're doing i'm concerned with the workload aspects of this but enough on that um costs um i i saw that you don't have contingency on the construction costs aspects in this grant application but it's simply on the um the soft cost the engineering the permitting but it's not on the actual construction um why not on that and then related to that who pays for any cost overruns if that happens during this process a couple things one there has been a contingency i met with the the state department of water resources they questioned some of our prices they thought maybe our pipeline prices might have been a little too high per foot and other that and other contingencies were a bit too low um so you know i i kind of went with higher prices on the pipe the cover just from our past projects and i cut back a little bit on contingencies pretty straightforward projects but we massage those numbers a little bit once they receive the application and one of the uh what's going to have to be worked out with uh brackenbray forest springs in the district what are we going to do if there's price you know overruns you know basically um you know in general conversation with them overruns or costs in their communities would have to be uh burdened by those communities and the same uh you know we would look at our if the pipeline in our district uh came in higher or there was a reason we would look at that and have to make some decisions who was going to pay for that because we are getting a 1.1 1.7 million benefit uh in our system but but i don't understand how we as a district apply for this application if the state gives us the grant if there are cost overruns how do you go back to brackenbray property owners to say oh the pipeline in your area cost more we need another 100 000 from from the individuals there now if it's a if it's a cost overrun in what we have proposed right um we can go back to the state but now we have to we're adding something on like say you know we want more fire hydrants those type of things will have to be by the individual mutuals right right if that is out of scope items that you're not presently uh planning for no i'm thinking about the unknowns that the contractor's going to occur it's going to happen and change orders from them that okay if you if the state realize this is cost estimate from us at this point and this is early on in the process then okay right and because i brought that up when she said that she thought our price per foot on type was a little steep in the state highway and i said you know it's going to be expensive and she said well if you go over you can you know you can come back as long as you don't leave the scope of work that's been approved so you you mentioned something about having discussions with them and you massaged some of these costs the overall bottom line number are we still at that 4.29 then i think we're a little higher and they're mostly i think we're a little higher she did not resubmit that back to me because she wanted to get into the respirators okay you know and it was on the admin side okay if they're willing to do that then it wasn't millions but they did increase some percentages okay if they're willing to do that i'm i'm good with that um okay um that's all of the questions i have at this point thanks hey jamie um i don't want to belabor the conversation because i am largely in agreement with the concerns that have been raised um but i i i did want to understand um the upgrades that are identified um as part of the grant application can you give me a sense rick what percentage of their total infrastructure do those upgrades represent well you know their systems i can't speak to that because i haven't spent any time uh up in brackenbray and forest springs um but i do know that and i don't want to put them on the spot i do know mike judd from forest brings and nicole uh launder is on the call tonight they may want to uh speak but i'm not sure um i don't have those uh no i can get those jamie uh for you to let you know but i don't have that right now in front of me um i i i think you know i i obviously um believe that we need to uh support their community members but i just want to kind of understand as we're as we're looking at bringing new connections into the system and making these upgrades like how how uh how how much additional work may need to be done in other parts of the system that aren't touched by by you know the projects represented on this grant application long term that we would need to consider as we look at you know what are our um that the costs that we may be you know incurring long term as we absorb these new connections it's you know i'm sure those are all things that you're i'm going to continue having discussions with them about as as we proceed and that goes to bob's statement that you know before we agree on the final consolidation we have to be sure that we're comfortable with the work that was done in forest brings and in black and bright you know obviously we don't want to take on a lot of their system to replace you know because what will happen as soon as we even the consolidation goes through the regulatory agencies will come down very hard on slv and they'll do an inspection and they will request and and and and want the district to do a lot of different upgrades and we want to be sure that you know we catch those up front so we do those as part of the consolidation um that's a total it is a concern once the consolidation is done once the installation of all the facilities and and um the bright can bring in forest brings get rebuilt there'll be little staff time uh to be spent up in there and that's where you know the the bimonthly service charge and and consumption come in to cover those costs um it'll be uh a probably a break even because there's you know not a lot of connections and they're not they're not big users typically they're they're in the redwood canopy and those customers use less water they don't have lawns they don't have a lot of watering area there they use a lot less water up in the in the redwood canopies um anything else jamie okay i i just had one question um rick in terms of like who are we negotiating with i think one of the things that all of the directors have sort of said is that there's a concern that um you move ahead with negotiations right away regarding the consolidation you know even while we're waiting for the results of the decision on the proposal and i guess my my concern or my question is is do we have um who are we negotiating with what is the entity that we're negotiating with and are we sure that that entity or those entities represent the will of um the people that are are there i guess what i'm concerned about is whether there's a potential for this to become uh long and drawn out i mean obviously not the lumpiko situation where we had to get laugh go involved and it was you know because it wasn't in our sphere of influence but whether this may become a larger political issue so i i guess what i'm trying to to get a sense for is i want you to reassure me that that everybody in uh forest springs and bracken bray they're all in on this um and that we're not going to have to do a big sell job we're not we're not there yet there's a lot of questions in bracken bray and forest springs that will have to be answered uh from their uh from their folks um but we're working on with the associations each of the the two mutuals have associations we will be meeting with them district council and myself with the district and they have you know they've already engaged and moved forward with engineering firms that are already doing the background work to rebuild their water system they're very engaged and they're very hands off and they have a lot of questions and and and and don't kid i don't want to kid you or give you mislead you there will be probably a few folks in each one the old timers that will not want to uh consolidate regardless of what i mean it's not going to be i doubt it's going to be a hundred percent well i we don't expect that so jeana did you want to pipe in here you're you're muted jeana thank you i just wanted to echo what rick was saying and provide a little additional color on on the legal side um yeah it's it's helpful that there are mutual water companies which are legal entities with which we can negotiate and have an agreement um in terms of how the process is going to unfold um and in those initial um discussions one of the things we're going to want to do is see the bylaws of the mutual water companies to understand what the relationship is between the company and the members um because it may be that the residents really have a voice in what the mutual water company does or doesn't do or they may not and that's something we'll need to understand in terms of how to document um an mo you or similar agreement with these uh with these folks as to how this process will move forward okay um if if the board agrees what i'd like to do now is is go out to the public because i have a sneaking hunch that the one hand up here is somebody from bracken bray that would like to address my comment um so why don't we go ahead and let nicole speak hi can you hear me okay yes we can nicole okay hi i'm nicole uh launder barrage and i'm a um a resident of bracken bray and i'm also the bracken bray water commissioner and that's basically a volunteer position with a small stipend to oversee and act as a liaison to the state for our water system um we uh did um have significant damage from the fire we lost seven residents out of our 24 connections and we lost our treatment plant and we had just upgraded our storage for about 40 000 gallons of water storage and we've been um working with our drinking water engineer in regards to the distribution line so what we did back in october is we applied for public assistance through um the fema entity and cal oes and we've been working very closely with them we put in damages that are for 3.5 million dollars with three permanent projects and um we've got um all three of those projects have made it into estimating with fema so we're waiting for the results of that to come out but um we have been an active discussion with our community throughout the whole recovery process because we didn't get water back into our community until december um we've been taking informal polls um throughout that process and narrowing down our water um source options and um we just had a community a special meeting of the community this past weekend and the straw poll was to connect with slv um as a way to formalize that um favorable kind of poll we are doing um a secret ballot process because we're in hoa um we use um the civil code california civil code to vote and so we are but asking our community to um through the recommendation of our board to consolidate with slv knowing that the terms aren't defined but this is basically to explore with slv what it would take to do that connection and then also with our fema dollars um the way that fema works is basically getting you back to your pre-fire condition with um code upgrades and some hazard mitigation um monies in there um take that money and use an alternate um procedures um 428 and redirect it towards this consolidation um we have been involved with this this has been like a full-time job um within our community and we are looking to upgrade all of our main line so one of the questions was how much would be left to upgrade within bracken bray um we have about 4200 um linear feet of main line from what we can tell from the way we've measured it so the grant would cover about half of that and um we don't have a looping system we're very familiar with how our system is we can't say by inch by inch but we have a very good sense of how our system is um and we're asking for an upgrade from 4 inch pvc schedule 40 to 6 inch right now that's how fema is set up um it is not for the 8 inch so we'd have to go through all that we are also asking for an upgrade to recover what we lost in water storage which would be the 40 000 um we did we were able to put in 20 000 gallons um and we're asking for money to replace our treatment plant that was burnt to the ground um i have been the um authorized by our community to represent our community both with fema and for the phase two cleanup that we were included in um um the county on our behalf asked call we asked for us to be a part of that process we did go through that process and in this upcoming vote it would authorize me along with key members and our fema team and our board to make decisions um because with the alternate uh process with fema you have a 30 day window so we are very eager to start these discussions and what the terms would be um and we feel like we have a pretty good handle on what our system looks like and what potentially could come out of these fema grant dollars to basically round out the grant money that's being proposed through this resolution tonight that we would come to um a system that's very well intact um if this consolidation came through so i'm pretty confident with that we are also worried about um over cost runs the one um drawback from using an alternate process with fema is it's a fixed cost offer so we're trying to negotiate our linear foot for mainline because currently they're well under what we believe the going linear rate is so that's pretty quick and dirty i don't know if anybody has questions for me but um i do feel like we're um pretty well informed we are a very active group and i do feel like brach and bray as a whole is in favor of the consolidation and we will be voting and that vote will be opened up on the um november 6 well thank you um and we will know um for sure everybody's doing thank you so much for that really informative report and i'm very impressed and if if you're one of the leaders of this whole thing i'm feeling a whole heck of a lot better about it than i did 30 minutes ago so keep up the good work um did any of the other members of the board have anything they'd like to ask nicole well we've got her here go ahead bob um nicole just to make sure i'm clear on what you were saying if the grant came through and if you consolidated with um sand runs by water district your intention would be to use the FEMA money to complete upgrading of the rest of the system that is not covered by the grant is that correct that's correct we we have asked FEMA to replace all 4,180 linear fate of our distribution line because we've had some hits with the vocs um and so and with the amount of heavy vehicular traffic and equipment that's come through here it has stressed out our system so we've asked for that and um we want to have our water storage back in place and so we've you know are working towards getting that 40 000 so that's part of our grant um proposal with FEMA and then we are we had money in there to replace the seven homes that we do have meters within black and bright we don't charge for usage right now um but we do have meters as a way to detect leaks and we did that um back in 2013 um so we have seven that need to be replaced we do understand from talking from rick that we would need to upgrade to the current standard for slv for wi-fi which we don't have well i want to thank you um michael and i want to echo gale's comments i think um it's very clear you you understand this very well and are bringing a lot of information to us so thank you for thank you for your interest in joining our district and also just so it were um i'm not sure exactly about the spacing of fire hydrants our fire hydrants are um the pure kind because we have a four inch um diameter but part of what we're asking FEMA to do is replace our fire hydrants to because of the upgrade in the diameter of the pipe it drives of a different type of fire hydrant which would be in line with what um slv would want okay i just wanted to thank you for um coming so so well prepared to answer some of the questions that i'm sure you anticipated that we would have because um you know i i know that this is all going to have to happen rather quickly in terms of the discussions and negotiations that will go on between our staff and um and your homeowners association um so uh thank you that was really helpful and um i just again want to echo the things that uh director volts and director mayhud have said about how well prepared you came tonight thank you um may i add something go ahead um just a question about um from your legal counsel there um brach and bray was put together as a subdivision in the early 1900s based off of being like a resort community but um as you know boulder creek has gone through its many phases um we are a um community water system which means that um we have full-time residents that we provide water to and basically our hoa has evolved over time and um the predominant need of business for our hoa is our water business um so when you look at our um decisions in regards to each annual meaning it's all about how our fees are being spent to operate our system so we're um actively involved there's no property manager um it is the homeowners who are involved with a contracted operator of records so we are very much in control of what's happening um internally within brach and bray so you'll be dealing with the people who make those decisions and then just one last thing is that the vote that's happening in november is basically giving um the authority to do this exploring and working out the terms and it's also a sense of urgency for us because fema will need us to accept whatever terms we want to do by february of 2022 and so we want to kind of really work through all the stuff because we will have to go back to our community to accept the terms of consolidation or to accept the terms in which we work with fema in order to um you know move forward with the grant funding um procedure that's all i wanted to add thank you michelle uh mark yes nicole you mentioned the vote that's coming up um with your residents in november uh given that does that would that preclude you or others from brach and bray meeting with the district prior to that given what uh director folds and i were encouraging for uh district manager rogers to begin discussions imminently no it would not preclude us from meeting um our board has already voted to move forward with exploring but um i felt very strongly that um our community needed a way in in a um formal manner and because not everyone shows up to a board meeting and not a board meeting but a community meeting um this was a formal way of notifying each member that they needed to vote on this matter so that our board has already voted in favor of the consolidation and to explore it so the it's not just a formality but it's making sure everybody is on the same page in the community through this process okay well i i applaud you're going out to the residents at this fairly preliminary stage then to get their take on it good okay thank you nicole are there any other uh comments or questions uh from the public okay seeing none hearing none um i guess i would like to come back to uh the board is we have um a resolution in front of us um authorizing the district to apply for grant funding in support of the proposed consolidation of forest springs and brackenbray mutuals into the district um and so that's one thing that we need a whether we need somebody to move that i'm also wondering based on sort of some of the things that the directors have said whether we also might want to have a motion that in addition to the resolution directed our district manager to begin negotiations with brackenbray and forest springs immediately regarding the consolidation while awaiting the outcome of the grant proposal and reporting back to the board that that was i would like to move that what i just said as a motion if somebody wanted to second it is district council have pardon i was wondering if district council has a comment on the second resolution well i mean that could be a motion or it could be a direction to the district manager um but in the report back would the idea be at the next board meeting or by the first meeting in november i would like a report back certainly by the first meeting in november yeah yes yes okay i i'd prefer i'd prefer it on this one yeah i i i think there's not really i i agree i i think just a formal motion to have it on on the record that that we did this i think so can can i restate it what i just said and which is that we direct the district manager to begin negotiations with brackenbray and forest springs immediately regarding consolidation while awaiting outcome of the grant proposal and report back to the board by the at the first board meeting in november November 4 okay November 4 and i had seconded it so second okay and bob seconded that um so we have that motion on the table um and i probably should go out to the well we should get um the comments by members of the board if they want to make any comments before i go out to the public about a motion no any comments by members of the public seeing none hearing none holly can you take a roll call vote president president may hood hi as president henry yes director ackman yes director false yes and director smalley yes okay the motion passes um now we have the um original recommendation to adopt um the resolution would anybody like to make a motion about that i can go ahead uh make don't wait lois i i asked bob oh you asked bob okay i'll gayle i'll let lois so she she would like to do that i'll do the second for the second okay i'd like to make a resolution uh that the board of directors of the san lorenzo valley water district authorized the grant application acceptance and execution for the consolidation of forest springs and bracken bray mutuals into the san lorenzo valley water district then i'll second it if i could just can i just that is actually not the motion that jenna recommended and um where is it well it's just below that yeah i just want to be a little careful with your um yeah you mean i said all that for well yeah i i think i i for for example would not vote for what you just moved lois because it implies acceptance um in and i think we're not quite there yet whereas the motion paragraph what i could make it so where as one what let's let's jenna let jenna say what she wants to say okay yeah to boil it down um to sim to its simplest form um we just need a motion to adopt the attached resolution need a motion to it accept the attached resolution okay authorizing to make a motion that we accept the attached resolution is that what she just said bob you should have done this yeah that authorizes that authorizes the district to apply for grant funding in support of the proposed consolidation do i have a second second thank you bob um any comment by members of the board i'm sorry i sound like i'm being really a nitpicker on this but i i just want to make it sure like we know what we're voting for um okay if no comments by the board let me just go out to the public and ask if they have any comments or questions on the motion seeing them hearing them holly would you like to take a roll call vote president mayhood hi vice president henry yes director ackman yes director false yes director smally yes okay so now we will go the motion passes and we will now go on to the second item of new business which is the 2021 capital improvement program pipeline project design award of contract rick go ahead and you have a recommendation for you and the district engineer should be presenting this to the board dosh thank you rick on the table first of three items this evening we have the design for our 2021 capital improvement plan pipeline project we are recommending award of this project to sand is civil engineers as outlined in my memo for the background the project will include replacement of approximately 1.6 miles of pipeline and the blue ridge tank we received four bids sandis was low by a fairly large margin i'm happy to take any questions and have provided a proposed motion in the memo hey uh marx ensure the chair of the engineering committee you want to make any comments about this um yes um sandis submitted a complete and thorough proposal on this and they went a bit beyond what we were asking for in terms of the information that they provided uh they provided some preliminary engineering aspects showing us that they've really thought about this and after reviewing their proposal i felt comfortable with it um and concurred with josh and rick on the same hey um any comments uh from uh members of the board uh lois did you want to make any comments questions no okay jamey no no questions hey pa i did have a question and a comment um did the engineering committee have an opportunity to review this or any of the items that were on the agenda it wasn't wasn't clear to me if that was the case no the engineering committee had not reviewed this given the timing of when the bids were available we did not okay great um the comment i wanted to make is that i believe sandis was uh an organization that in the previous bid had perhaps gotten a little confused about what we were looking for and i think at that time at least i had made a comment that i i hoped we would give them some coaching and perhaps some guidance on bids going forward because sandis has done really good work for us particularly in the cz u recovery process and it really was important to me that they continue to be a part of our engineering operations going forward so i wanted to commend josh for apparently for doing that because they came back with what is apparently a really good um uh proposal um and for making this happen and so i wanted to thank you and thank the sandis engineers as well for for doing such a good job on this thank you any other any other comments or questions by the board before i go out to the public are there any comments or questions from the public seeing none hearing none would anybody like to make a motion i will okay i'd like to motion that the board direct the district manager to enter into our contract with sandis civil engineers for development plans and specifications for the 2021 um cip pipeline project in conformance with uh sandis a proposal uh dated uh september 20th 2021 okay is there a second one second okay jamey second nothing all right uh holly would you like to take a roll call vote mayhood has there been public comment on the final i thought i went out all right but just in case i didn't any comments on this questions by members of the public seeing none hearing holly would you like to go ahead and do a roll call vote please president mayhood hi as president henry lolis you're muted yes director acriman yes director false yes director smally yes okay the motion passes with that we'll go on to the next item of new business which is the 2021 uh fema pipeline project design award of contract rick yes we have uh recommended uh we award the 2021 fema pipeline contracts and the district engineer will present to the board josh thank you rick this is the sister project to the previous item this is for the portions of our system that we will be asking fema or have asked fema for help with repairs it is a smaller project is approximately 2200 linear feet of pipeline and a new booster station for the equi pressure zone we received two bids one from frayer and redda one from sandis both firms that have done very good work for us sandis was low by approximately $90,000 their bid is definitely $1000 and staff recommended that they be awarded this project thank you josh mark as chair of the engineering committee you want to go ahead and comment on this um it's almost a repeat of what i was going to say on the previous one sandis provided a uh concise proposal on this addressed what we were asking for did not provide a standard company boilerplate which is what we've seen in some of their past proposals they thought about it i agreed with rick and josh's recommendation that we proceed with sandis on this one um and again given the timing know the engineering committee did not review this information okay are there any questions or comments by other members of the board bob uh just one uh is this 75 percent covered um rick by fema we're not there yet we're still getting cost estimating a project we're just getting close to finishing up all of the damage review and then fema will be turning it over shortly to their estimators um we have no idea yet what they're going to cover and what they're not going to cover it's been a long process understand but we are asking that the engineering service has been covered as well as yes yeah thank you okay um do i have any comments from members of are there any other comments from members of the board if not let's go out to the public are there any questions or comments seeing none hearing none i'll come back to the board and ask if anyone would like to make a motion i'll make the motion again go ahead mark certainly um wanted uh the motion to direct the board to direct the district manager to enter into a contract with sandis civil engineers for development of plans and specifications for the 2021 fema pipeline project in conformance with sandis engineers proposal in the amount of 171,000 with the proposal dated september 20 of 2021 okay do i have a second second okay um holly would you like to take the roll call though please president mayhood hi vice president henry yes yes director ackman yes director false yes director smally yes okay the motion passes that we go to our next item of new business which is the huckleberry island engineering consultant contract rick correct um i will ask the district engineer to present this item to the board thank you rick this item is for an award of a contract to mme civil and structural engineers for emergency work related to the main break on huckleberry island last month in this case rather than wait for board approval we and mme dove straight into making this doing the design to make a permanent repair in this critical backbone as a result we are retroactively asking for the board to instruct district manager to enter into a contract with mme as a bit of background mme was chosen for this based on their built availability and proven track record of providing good quality service at reasonable prices to the district with that i will take any questions any questions for josh another big reason we picked sandis was there the original design engineers of the new huckleberry island bridge that we will be looking to hang the pipe on and have all the engineering records of that bridge mark so can i wait i let because mark said share the engineering let him start out okay okay um i want to point out to the rest of the board if you're not aware of it that uh this cost is just for a phase one conceptual plan for this piping this is not the full design of the piping and the systems am i correct on that rick i don't refer to josh i thought it's ready to have plans and specs ready to go out to bed it's that was my uh go back then i may be incorrect in what i was reading but this was only i was reading it as a phase one and i think we should quickly be able to look at that on page 42 yeah page 142 143 of the agenda correct i would point out that on page 142 includes phase one assessment items one through three item four of phase one shows on page 143 along with phase two design design phase two design item one pending completion of the assessment we can prepare a more detailed work plan and cost estimate for the preferred alternative the understanding then is that this project will go through conceptual alignment i mark is correct on this very small he's correct okay so there's a subsequent cost coming after they put this preliminary plan together um we could competitively bid that but there's another 70 000 120 000 i'm guessing at numbers here of design cost we're going to incur for this piping yes that is correct okay there will be additional design cost okay um so how long for mme to complete this phase one portion we don't have a hard number on time yeah i'm not sooner than later this year yes okay yes the expectation is that we would be doing this this on an as soon as possible basis and my expectation is that since they have already scheduled survey for the 18th of this month i would anticipate assume three to four weeks for completion of all the survey work and an additional six to eight for design work i would hope that we would have their finished product through the end of their phase one assessment and conceptual design work in hand this is the beginning of october i would hope by that's first weekend second week in december time okay okay so before the end of the year yes okay all right um rick have we had any preliminary discussions with property owners yet regarding uh easements that we're going to be necessary for this um we uh district council and i have met with the homeroom's association apocabare island to discuss um easements uh in particularly crossing the bridge or we're working on that um we're also employing existing facilities and what we're really waiting for is the engineering uh surveying work to come back to show existing easements existing property lines so we know make sure we're working with the right property owner so we need a little bit more information then we'll be turning up uh the effort to contact property owners we don't yet have the exact route laid out um they're i think they pothold yesterday i saw an email from the director of operations that they have located the existing main in several locations so we're getting closer do we know who owns the bridge yet i can refer to district council okay some documents from the homeowners association that they said that they would provide to us that uh would help us um make some determinations about who needs to be contacted for the necessary rights we don't have that yet um we can follow up with them and you're not anticipating that we're um to one of your the previous meaning that we're not going to be able to cross that bridge being not being able to use the bridge or pipe hanging then that we would be able to get easements i let me let me say it this way there's i don't know of any reason why the district can't get rights of way for that bridge okay okay good good okay that's all my questions thanks okay any other questions uh bop uh yeah and mark thank you for uh bringing that up for the uh for everybody um that was the way i had read it as well so um yeah and on those lines um josh is it is it very clear to mme that the work product is the property of san ron's valley water district in case we wish to use that to go out to bid for the next phase yes right thank you any other comments questions from members of the board lois you're muted lois can you hear me now yes we can okay um i'm kind of concerned about how long is this whole process going to take because it seems to me if by some magic we get a lot of rain in january and february and march uh we could lose this whole thing or will there be able to be enough stun done by the end of the year to protect us we're moving in and to cut in the isolation valves just because of that lois it's a great question because we're also concerned of the pipe the the temporary repair that we did to fail again in that embankment should slump further so what we're going to do after we get all the survey work done we pick the route and district force account staff will move in and cut in tees and isolation valves so worst case scenarios all we would have to do is run the main and we would throw that you know right across the bridge lay it on the bridge as an emergency uh to to get folks back in the water so we will we do have a plan for that thank you okay that's encouraging any other questions from the board how about members uh of the public any questions or comments okay hearing none seeing none let's come back to the board and see if anybody wants to make a motion regarding this unmute yourself mark you're muted don't unmute yourself thanks sorry for that delay i'd like to make a motion we authorize the district manager to issue a contract to the MME engineers for uh for the amount of sorry i'm trying to pull up the motion 44 000 44 000 um for this pipeline uh conceptual design as indicated in their proposal I'll second that and make it a hat trick okay thank you bud any other questions or comments if not holly would you take a roll call vote please president may hood hi vice president henry yes director ackman yes director foals yes director smally yes okay the motion passes the fact we come to our last item of new business which is the spring brook cloud upgrade contract right yes thank you uh and this item will be presented to the board by the director of finance kendra you're muted or you're can't hear you no we'll see how good kendra is well she hadn't working earlier i know just heard something don't make your phone oh is she frozen yeah she looks like it can you can you hear me now yes no sorry about that okay so um a little bit of background back in 2015 uh we upgraded our outdated docs based software system data stream to spring brook um our utility billing software which we are currently using which includes our utility billing accounts table accounts receivable inventory control purchase orders six assets cash receipts clearinghouse general ledger and the work orders module uh basically everything we need to you know do the day-to-day functions um at the time that we did that a cloud option was not something that was available to us um now that they have launched their new dip cloud based software um they offer uh numerous benefits to us and i'll just kind of highlight some of the main ones um the main reason we should but should be cloud uh software is reduced cost in being that we wouldn't have to maintain a uh server and uh which is like usually every three to five years you have to upgrade a new server which costs you know upwards of 40 thousand dollars and um also the you know annual maintenance for the server and any backup support um another benefit to the new cloud software is their tableau reporting um which is included at no additional cost and all of our current reporting tools that are on our premise software are kind of lacking we have to pull a lot of raw data and manipulate it into like spill spreadsheets which is kind of how our current financial reports are going um so the the tableau reporting definitely provides more robust like database reporting um which will hopefully allow us to you know really grow our financial report um uh you know over the years so it is recommended that the board of directors review this memo and approve the district to enter into a contract with spring brick to upgrade to their cloud based software okay um bob as chair of the admin committee would you like to start um sure uh i'm not speaking on behalf of the committee though i don't believe in this case but i will definitely have some comments on it um i think this is a very good thing as people know i've been a um fervent advocate for moving all of our infrastructure to the cloud as soon as possible and not only for the uh cost and operational benefits but also for the cybersecurity benefits to me this is one of the key uh elements of moving into the cloud um small companies and agencies simply cannot keep up with the hackers and um and all the other bad things that are happening in uh in the cyber world and um the security certifications that um spring brick has inherited and has on their own through microsoft assure are the kinds of things that we need to be looking for with all of the service providers that we ultimately uh go with and i and i hope to see more of this going in the future um and yes kinder a tableau is a is a great tool um a number of my clients use it they're they're very happy with it it really allows you to simplify your process enrich the data and make it a lot faster so i'm hopeful that um all of these things will make your team's life easier particularly as we start looking at new ways to look at our data uh and usage and like particularly by area um and um a number of other metrics that i that i have in mind so thank you for bringing this to the uh to the table and are they out of the public beta yet i i noticed that there might still be a beta announcement on it is is that sort of drawn to an end uh oh we're still back to the mute you can say down if it's they're out of the data or up if they're out of the data maybe better i would have to ask the rep about that i'm not sure what that what you mean by that oh they're they had on their website that they were that the cirrus cloud which i'm assuming is what we're using um is open for public beta that may be a um that may be a historical notice that i was looking at so but anyway let's move possibly i'll make a note to ask our rep about that yeah it's great stuff thank you okay any other uh questions from members of the board jamie yeah i'm just curious um and you know i i don't expect you to have a really great um understanding of what the staff time will be in order to sort of invest in in in um making the transition to um the cloud-based version and what staff time you might need for um any additional um data manipulation that you know will be required in order to get the the best um reporting out of the tools but i'm hoping that we have the resources you know at some point in in the nearest term and i know everything's a fire drill right now um to focus on that because you know reporting is uh only good it you know out is what you put in and so i'm really eager to to see some of this information be uh more readily searchable and available to us um so thank you this is great mark right and i i i did ask our rep about um kind of what the whole migration would entail and basically um all of the modules that we're used to using right now are pretty much similar um the main training points would be on the new tableau reporting um but she said it it's pretty much similar to what we're using now so i don't anticipate there being a lot of staff time um that is going to be needed for training purposes it's just going to be for the reporting aspect of it okay mark but kind of what do you anticipate then as far as the conversion time frame or the the period um yeah so basically once we start once we sign the contract they it will take about three to four months for them to put us on the schedule um so i'm assuming early next year we could start um and as far as how long it's going to take them to uh actually like do the migration i'd have to check in with them on a time frame for that do we run concurrent systems at that point then um on our server and operating through the cloud um i don't want to say double bucks but yes um i believe i i i can double check with them on that aspect i'm i'm not really sure but i believe it it can be concurrent just because we're using it it's basically the same uh like software that we're using now it just going to the cloud so there's gonna i'm sure there's going to be like some sort of delay in you know pushing over the data but um that's something not the migration professional services that's included in the quote um that they'll be handling okay um yeah why do we get discounts um i i don't know i wasn't i wasn't involved in the initial um contract uh so i i i can't speak to that but um between the i know that go ahead um just a and the following is just a comment between the discounts um and the cover letter that looked to me like it was something that could have been written to dear occupant um with uh dear rick roger your agency and your citizens and then the discounts uh seems like they should be doing a bit more professional of the job than the dear occupant letter that we got but that's a comment okay no good i will let them know that's all the comments i have thanks any other questions or comments from members of the board if not let me go out to members of the public for any questions or comments seeing none hearing none i'll come back to the board is there anybody that would like to make a motion on this we'll move it what are you moving hold on okay let me make the motion that we approve uh instruct the district manager to enter into a contract with spring brook to upgrade to their cloud-based software that is brilliant dale i will move that language is there a second second okay any comments or questions on the motion all right then holly would you like to take a roll call vote may hood hi vice president henry yes director ackman yes director foals yes director smally yes okay the motion passes now we move to the consent agenda um are there any uh items that directors want to pull from the consent agenda um if there's none um then uh we don't have to vote on the consent agenda right so okay so then we can move on to district uh reports are there any comments or questions on the committee reports how about from members of the public no whoo whoo all right uh then i think that if i don't hear any objections we are ready to adjourn thank you all for an efficient meeting night thank you everyone thanks that was 817 adjournment thank you