 good afternoon folks welcome to the August 6th City Council meeting we've got our 230 study session madam city clerk do you want to call the roll thank you vice mayor let the record show that all members of the council are present with the exception of Mayor Schwedhelm excellent and councilmember Tibbets just went to grab a drink and he'll be joining us in just a second here with that mr. city manager yes 3.1 PG&E public safety power shutoff presentation Neil Bregman emergency preparedness coordinator presenting good afternoon vice mayor and members of council Neil Bregman emergency manager with me today are Herman Hernandez from PG&E and Chris Golly the director of Sonoma County Department of Emergency Management I'm gonna let Herman start with a presentation from PG&E on what public safety power shutoff looks like and then Chris and I'll get into what the city and county have been doing to prepare for public safety power shutoff or de-energization as it's also called thank you and before Herman jumps in I'll explain to the public just for those of you who are here wondering about the format we will have the presentation from folks we'll have questions from council members we do have a couple of special guests in the audience we have the mayor of Healdsburg and the mayor of Cloverdale who are here as well so I'll give them an opportunity to also ask a couple of questions if they like and then we'll turn over for public comment for folks to ask whatever they would like then we'll bring it back and we'll do comments from council we'll go from there with that Herman. Good afternoon Mr. Vice Mayor city council members city staff and community members my name is Herman Hernandez and I am the local public affairs representative for Sonoma and Lake counties and before we begin I just want to give a huge shout out to Mr. Godley and Mr. Bregman here for their work in doing an amazing job at making sure that the city of Santa Rosa and the county is prepared in the case of a public safety power shutoff and I appreciate the opportunity to be here today and I'm going to try and be as brief as possible to really hammer out the questions and give any answers that we can provide about this public safety power shutoff so we'll get it started here so there's a lot of things we all know why we're here today one of the things that came out of the October 2017 wildfires there was actually a lot of things PG&E invested in a wildfire safety operation center that is modeled after the San Diego Gas and Electric wildfires wildfire safety operation center but they didn't just go down to SDG&E they also some of our leadership meteorologist scientists went to New Zealand and Australia to capture best practices and they came back and they introduced the plethora of ongoing practices were they enhanced or new practices that were completely new to our territory as you can see in this slide there are we were talking about the wildfire safety operation center that has a huge role in the public safety power shutoff and the decision-making behind that and we get a lot of information from our weather stations and they have been installing these throughout our service territory and as of last week Sonoma County's gotten 14 new weather stations placed throughout our county to give us more of a microclimate the other thing that we've been doing is installing high-definition cameras throughout our service territory and Sonoma County has three of those in the middle section you see things that we've increased or enhanced on top of our routine work one of them being the enhanced vegetation management program that you see being done in tier two and tier three areas as well as the disabling of automatic reclosers which we'll get into that a little later and conducting accelerated safety inspections which are 99 percent complete and all the a tags which are the emergency and urgent I guess things that we needed needed to be addressed and our infrastructure have actually been addressed for the entire county and all of that information is on our website we're keeping up-to-date information there on the wildfire safety inspection and things that we're fixing system hardening and resiliency you'll see being done throughout certain service or certain areas of Sonoma County specifically in the northern area of Santa Rosa and also there has been targeted undergrounding in certain areas of our territory the closest one to here being out in the Monterey O Camp Nicar area where they under grounded 3,000 feet of electrical line and we can if you have any questions on that I'd be more than happy to share so I spend a little too much time on that page but the monitoring wildfire risk in our real or throughout our wildfire safety operation center there's people in there 24-7 especially during the wildfire season some of you may have already toured that but it's a pretty impressive level at downtown in San Francisco and PG&E they get a lot of their information through the weather stations that are being installed where they're looking at humidity levels red flag warnings temperature levels drought or fuel levels and wind levels as well and I just actually literally stated what we're looking at what our meteorologists are reporting out to our leadership and engineers at the WSOC is they are looking at the red flag warning low humidity levels that are generally 20% or lower forecasted sustained winds of 25 miles per hour or more and wind gusts of 45 miles per hour or more and then they're also looking at taking close look at the dry fuel levels and we have hundreds sometimes thousands of people that work throughout our service territory and some managers and supervisors are reporting back to our WSOC this page kind of one of the things that we've changed from last year's public safety power shut off is the threshold last year we were only de-energizing distribution lines that were 70 kv or less this year the threshold has gone up to 500 kv or less which means distribution and transmission line is on the table which is why we've been actively going out into the communities trying to engage and inform and educate that our customers that every customer can be subject to a public safety power shut off depending on the weather system and to have a plan and to be prepared so extreme weather threats literally can change overnight and our goal is to make sure that we're notifying our customers 48 to 72 hours in advance that would be the gold standard we haven't been able to meet that yet in the three public safety power shut off events that I have been a part of over the last 13 months but it is our goal and you for the most part our customers would be getting notified 48 hours before a possible psps again they'd be notified at the 24 hour mark and then just before they would get a notification and during that actual psps in the outage they would be receiving updates as well as an estimated time of restoration or when our crews were going to go out and address possible infrastructure damage and one at once again as the power is being restored our customers would be notified that they've regained power and this is one of the most important parts of our presentations is letting people know that they can go on to their account on PG&E.com and update their notification they can put they can receive text message notifications a phone call or email it's really up to them on how they would like to be notified and we're also working with our local media our own social media and sharing information with our local government partners. Now a lot of people ask why it takes so long for a psps to reenergize the lines and a lot of it has to do with the size of the weather system that is coming through the service territory and how it's impacting the distribution or transmission lines that are running through high-fire threat zones like tier 2 or tier 3 areas so once it is safe to do so and the weather clears it all depends every weather system is different it could be 12 hours or 24 hours in Lake County the one event that we had up there it was an overnight system so at 8 p.m. they lost power and by 6 a.m. the next morning the weather had cleared and our teams were patrolling and inspecting the way that we patrol and inspect is through helicopters to two people in cars and also riding in ATVs through the mountains and we have to visually inspect every inch of every single electrical line it is a tedious process but we have to make sure that there's no infrastructure damage caused to cause to our electrical lines or transmission lines before we can repower the system so once we do identify areas that are damaged we're able to isolate and bring people back on as we are fixing the damaged areas so once the damaged areas are fixed we then restore power to every all of our customers and we notify them as soon as we get that information this is a slide kind of that outlines all the different ways that we've been doing outreach obviously it's not enough and we need to continuously do this type of outreach and we're looking and we've already been getting a lot of support from your leaders here in this room to help us educate not just the the city leadership but your constituents and your community and it's going to take a lot more effort we just came from the Board of Supervisors meeting and I couldn't agree with them more that just educating the community is not enough and we're trying we're going through this again this is our second year of PG&E doing this so as we move through this together we're all learning together so I just want to leave it there and open it up for questions if you so thank you thank you Herman so what is the city and county been doing to prepare for a de-energization of public safety power shut off this is this is something that is of the most significant concern to the city and county city staff has been working on this nonstop this is something almost the exclusion of every other hazard we have been focusing on the good news is when you prepare for a PSPS in many ways you want to prepare for other disasters but our concern for this and making sure that we are prepared is been something we've been focusing on significantly so I want to talk very briefly about the possible impact and again there are various numbers that we've worked with PG&E on and they've shared with us and and none of them are a science and kind of depending on what formula you use you can come up with different numbers a worst case that we're using as our planning assumption here in the city of santa rosa is the city could potentially in a worst case scenario lose twenty thousand four hundred customers no a customer isn't all necessary the residential that can be businesses too so again this is kind of ballparking well how much of that will be residents our best guess at a worst case scenario for city of santa rosa would be fifty thousand residents and similarly in the county it could be two hundred ten thousand but I really don't want to focus today on those numbers that's not what's important what's important is the work we're doing to prepare making sure that we're preparing our community and that we're getting ready regardless of the size of the de-energization whether it's five residents that lose it or fifty thousand we need to be ready and we need to prepare to support our community regardless of the size the impacts will be significant and it's something we have been working on chris if you could kind of go through potential hazards that that come out of de-energization certainly it's good afternoon everyone i'm christopher godley director of emergency management the county so it's nice to join you again briefly in assessing the hazards we are looking at it primarily from a public safety perspective I will share with you that de-energization does pose both direct and indirect threats to public safety including especially individuals with significant challenges with medical conditions that are dependent on electricity to power medical equipment provide mobility maintain temperature or refrigerate medicines individuals may also lose power in homes and businesses which might prevent them from using their voice over internet telephones or cell phones actually call 911 in a traditional emergency event similarly a loss of power will also eliminate the use of most cell phone towers after 48 hours as batteries go down and then local agencies are going to be hard put to deliver our public warning messages using those same technologies once they begin to fade in many ways our major concern for the hazard here is not just the immediate life safety threat but should we actually have a significant emergency during a de-energization such as an actual wildfire we're going to be significantly constrained in our ability to alert and warn the public as well as respond appropriately in addition to which there are a number of infrastructure issues that you're probably can just take a swag at traffic lights go out those kinds of things but it also begins to impact other utility systems such as water and wastewater systems transportation is going to be significantly impacted smart train may continue to run they'll use generators to power the crossing arms but other transfer state transportation systems may be impacted and then economic impacts are a significant interest i'll share with you briefly an initial analysis by our economic development board based on data we received friday afternoon and we're able to kind of chunk through early yesterday plus coordinate with a private consultant indicates at this point countywide that in a significant more likely or the worst case scenarios neil talks about it we may see economic impacts for the first 24 hours of power loss anywhere between 15 and 35 million dollars i will share with you that as part of our efforts to plan for and respond to the public safety threats we have performed a qualitative qualitative hazard assessment that is listing and identifying which areas are a greatest concern we do not have if you would a computer model of what all the potential impacts might be in any given scenario and as neil highlighted it's a very dynamic situation in terms of which areas may or may not be impacted by particular denigratization events and we may certainly see more than one potential or even actual denigratization event this year so now now we've kind of explained what we're worried about chris and i are emergency managers our job is to be the paranoid guys in the room and kind of give you a brief overview of that but what have we been doing to get ready for it so pg&e started doing this last year in october and um although the city was not impacted it we came pretty close as far as being notified about it at the very last second they said you're not being de-energized but we got some experience preparing for this and ramping up and being ready um but so we've been building on that for a year and especially in the last six months when the cpuc and pg&e have kind of changed the scope of it it's again been a significant focus um so we've been working with the county um i believe you have a copy we have a de-energization annex which starting at a high level kind of goes through whose job is to do what but then in the attachments to it it really gets into the nitty gritty of a playbook of how we at a city and county level need to work at each phase of a potential power shutoff and i'll go a little bit more into that in a second another another very important piece is cpuc which is continuity of operations planning we want to be able to keep city services going looking at what our essential city services are and making sure we can continue to deliver services to the residents not just the emergency services but all the other things that are essential and that they count on from the government so a large part of our planning and i'll go a little bit into it in a second has been creating a work plan for staff around the continuity of operations plan as well as again what what we can do now to be better prepared we also have exercises scheduled we'll be meeting with pgne later this month to look at some more potential scenarios we'll be doing a tabletop exercise with our eoc and then also in early september we'll be meeting with this body to run through a potential psps scenario and talking about your role and how you would be involved in briefing you out to get a flavor for again these plans that we've been creating around this chris if you could give um just kind of a brief part of the de-energization annex and then talk about the response phases so it's certainly a timely item the board of supervisors spent about three hours this morning discussing de-energization before adopting the de-energization annex it's really an attachment if you would to the county wide master emergency operations plan it's really intended to focus on public safety and ensure that the larger if you would disaster response organization the policies procedures and authorities are appropriately aligned to address the community's needs during de-energization the annex itself provides a brief overview of the potential hazard it talks about what we call planning assumptions in terms of what do we think's going to occur are all systems going to fail or just some of them the concept of our operations is interesting in that we're attempting to tell a story if you would not necessarily a script that we're going to follow line by line but if you would provide a narrative upon which all the cities the county the special districts and our community partners can kind of talk about this de-energization event um and including the what we call phases of this so if the story can be broken down into chapters or phases if you would we've suggested and the board has adopted five of these the first is what we call increased readiness we're currently in this phase at this point and every summer for the next few years we're always going to go into what's called increased readiness we have to talk about de-energization we have to prepare our staff our systems we have to check generators we have to kind of go through that get ready mode if you would the second phase is where PG&E will actually notify us that they're considering de-energization that may impact portions of the county or the city of Santa Rosa it's during that initial warning phase as we call it that we begin to ramp up that we may have to curtail non-essential services we may have to hold over staff redirect their efforts if you would we may have to mobilize additional resources such as equipment it's kind of being getting ready for the power to go out we cannot just wait for the power to go out and respond to it we have to kind of get in front of it so this warning phase which may last anywhere from four to 48 hours is designed to give us if you would at head start then the third phase the shortest one was what we call the imminent outage where basically PG&E has said we've moved past consideration of de-energization we are actually now going to de-energize circuits it's a very clear and distinctive decision in the PG&E process if time permits they will notify local public safety agencies that in fact they are going to de-energize circuits we may have up to an hour's notice a very small window to do any last minute work that you need to get done or conduct public warning in areas where there are hazards where in the future when the power goes out we may lose the warning systems and then finally it's the outage phase number four where in fact the power is out and it's down power could be out for anywhere from hours to conceivably five days is what PG&E is briefing us on we're certainly more optimistic than that but this is the period of which we're going to significantly escalate our operations especially in the public safety area we're going to see increased demands for service from the community and law enforcement fire emergency medical services at the same time those response organizations will be operating in a constrained environment not all the tools they normally make use of will be available to them and so there will be a challenge in meeting the community's needs during an outage period and then the lastly is the restoration stage where PG&E's found or determined the weather conditions that necessitated de-energization have passed and as Herman alluded to they can come back in in the community they can inspect these lines and re-energize those circuits as they do so of course our demand for services will drop off in the public safety's perspective but as you can see this narrative shows basically a graduating and significant escalation of response and resource activity followed by a pretty sharp decline our challenge will be this is not a one-off event we may see this several times a year perhaps we may just be considering de-energization we may not have to go through all five chapters if you would but this repetitive cycle could cause some significant strain on public safety agencies and organizations especially is that this is going to be probably with us for several years to come so it has frankly already been causing significant strain we we meet staff meets weekly sometimes multiple times a week to focus on preparing for this potential event again it is significant concern to us and we're doing as much as we can to prepare a lot of our time has been spent and this is one of the appendices in chris's annex has been breaking out each of these phases into step by step pieces as far as again what we as a city what the department of emergency management for the county and other departments need to be doing in each of these phases and making sure that we're hitting every one of these steps and as much as we can do ahead of time now we're trying to do that and otherwise brainstorm what are the potential impacts and how do we mitigate those how do we deal with those now and so we we have this and i've been working with chris in the county on making sure this is available for us to use frankly as a playbook um but again on the continuity of operation side we've been analyzing what are our critical facilities what are our critical systems what staffing plans do we have in place what do we need to make sure as we look at these phases in the vulnerabilities we're able to deliver not only just public safety services but a continuity of operations of essential government services and so staff has been spending a lot of time doing things like generator testing figuring out what our fuel requirements are where would we get fuel from and so we broke out that matrix you saw into even smaller tax and so this isn't the full work plan that city staff has but this is kind of an example of the areas that we've been focusing on and each of these actually has you know 10 sub points if you saw the full work plan but public education and making sure that we are educating the public right now but also if an event is coming that we're ready with the messaging and the templates and to the extent communication systems are working once the event happens that we can do everything we can to keep the public up to date and let them know what resources are available um we will be partnering with uh pjne on resource centers and these will be places where people can charge their phones they'll have fans and things like that understanding what those might look like looking at potential facilities for those and again what the resource needs are for those has been a significant focus of what we've been working on and then again plans around any of the impacts and making sure we're prepared um again to keep all of our it phone systems and electricity as much as possible knowing knowing what buildings have generators what those generators can actually run within them and if we need to kind of do some engineering to refocus if the if the generators they can't power an entire building what are the critical systems in that building that we need in order to focus on essential services and and working around however it might be set up right now to get what we need and then coordinating with the city in the county another big piece of this is the education and as much as we can communicate to the public a certain amount of this is responsibility of the public and being prepared like they are for any emergency and so recommendations around food and water having a uh battery powered radio to get information having a way if cell phone towers are working to charge your mobile device if you don't come to a resource center to charge it um a little bit of emergency food and and things like that um these are all good pieces of advice regardless of the disaster but now that we have another hazard to focus on it is even more important that the public prepare themselves to be ready for earthquakes wildfires floods and now de-energization uh and with that um i will turn it back over to the vice mayor all right thank you mr breckman uh i'm going to go ahead and start down at this end council members you have questions council member tidbits thank you vice mayor um so i have a couple of questions i guess the the first would be for hermit if you don't mind um about kind of some of the vegetation management practices or enhancements rather that you're planning on making you know my understanding and i could be um ill founded but my understanding is that when you do vegetation management a lot of the times you need to get approval from boards of supervisors and city councils to remove tree limbs uh on the kind of near the the poles and wires and in some instances those public bodies have actually denied you access to be able to do that how are you going to be i guess working around that are ensuring that you're doing the proper vegetation management to protect the infrastructure that you have so that's a great question um there there are certain vegetation management programs that do require working with the counties or cities or jurisdictions but the enhanced vegetation management work is actually um a part of the wildfire safety program and that's focused in tier two and tier three areas for the most part the city of santa rosa your northeastern quadrant up in the found grove area is tier two so i guess to answer your question we have easements that do go through private property public property federal property state property and we do have to contact the the property owner before we do any vegetation management work for the record the city of santa rosa has does not have the right to deny we get informed about the work and we do not deny okay well that was one of my questions since we're talking about regional approaches too i've heard stories that there have been boards of supervisors in other counties that have actually said no please don't take those down but um no for the record yes the city of santa rosa uh i've i've not encountered any issues in our own board of supervisors the most of the time it's individual property owners because our easements run through a lot of private property and every easement has different rules so it becomes very tedious and difficult process but you'll have to do that easement you'll have the authority to override those individual property owners i assume correct but not all the time do we um overstep our our boundaries just because of customer service purposes okay and the other question i had as you mentioned three thousand uh was it new feet of undergrounding that had occurred in sonoma county and it was out in the monorio area correct um you know what kind of uh preempts you to to make the determination where that should go because logically when i heard you say that on the one hand i thought great you know you're i think undergrounding is the best possible thing that a community can do although i'd recognize there's significant cost implications embedded in that for rate payers if you were to do it on a wide scale uh but you know are you it makes sense to me that you look at some of the more arid areas that may exist i'm thinking calistoga road rebly road some of those areas that aren't necessarily close to you know or more moisture which i would associate with the coast so um there's targeted underground projects throughout our service territory the one that i was referencing is out on bohemian highway between in a tier three zone in west sonoma county so and just let me backtrack a little bit to answer your question the undergrounding that currently pjne's talking about is targeted in tier three and tier two high fire threat zones okay so that's how we prioritize that undergrounding project the one that was out in uh it's on bohemian highway between monterey on cam meeker 3 000 feet costs around 1.5 million dollars and it took nine months undergrounding is definitely a solution but it's not going to be a solution for this summer and the next few summers that we have battling with the climate change and just uh remodeling i guess for lack of better term our infrastructure and updating it and upgrading it okay um i think that was all the questions i had herman but thank you i do have some questions for our staff um and and neil you kind of spoke to some of these about you know it sounded like you're going to be working with pgne to kind of create cell phone charging stations and cooling zones that was a question that i got from a constituent about we're going into summer it's really hot if we're going to have three days of of no power how am i going to you know basically cool down so we are currently putting plans in place to to make sure that those cooling stations will exist and things like them we will have community resource centers and if those happen during a heat event we will make provision whether it's part of a pg standalone or in a city facility for cooling centers during these events as well okay and the most concerning thing i heard in this presentation and i do appreciate all of you i think it's uh i can't even imagine sitting down at a conference table together trying to figure out everything that goes into what you might miss if an event like this should occur um it's pretty creative but one of the the other questions that i had was relating to the cell phone towers you know that that to me is probably the most important resource that we have as a society and if you have medical needs it's a way to call if you're in a if you're going to have a power out of just because you're already in a red flag morning so there's probably a high probability that a natural disaster is going to occur you need to be able to pick up that phone and call ems services what are we going to do as a government to make sure that those things are powered up so um this is this is a fundamental question today staff from we hosted staff from the region with the FCC here at city offices to actually ask some of these questions council member it is we this is one of our primary concerns we once again voice that we get incomplete data from the cell carrier carrier community but it is even complicated that we learned today that the direction to allow three three hundred and sixty is that right the the latest career character expansion cannot be utilized by FEMA so so the carriers are saying yes the the federal the FCC is saying go but FEMA I pause which is the system is not ready so we were in this conversation with the FCC today Alameda county was there city and a county of san francisco was there this is one of our primary concerns and have making sure that those are resilient facilities and there's reciprocity between carriers is one of the key parts of this conversation so I will say that continues to be one of staff's chief and I know that's the county staff's chief concerns but this is a federally regulated entity and we're doing our work on that front and I know that's been one of the things that the mayor and council member flaming were able to participate in when we went to DC last time but it still is we agree with you but it is it is a private sector entity working through a federal regulator and we also have been working with our federal delegation on this issue in the meantime because that process may not happen overnight we do have plans which would involve calling back more members of police fire departments to be available for potential call volume obviously calls may be the wrong word if we need to we will have locations including probably fire stations where there's a first responder there all the time with a radio that can radio to dispatch members of the public unfortunately would because they can't call need to come to all these locations and tell us what the problem is and either have it dealt with there or we would then dispatch a unit to wherever the issue was obviously that's a last resort and not something we would love to be doing but barring other methods if 9-1-1 calling through a cell tower or a regular telephone which would still work are not available that is something we will make provision for so there's at least some other way to get first responders dispatched to members of our community so that's good to hear i do appreciate that one piece of feedback or food for thought is i know that both the city and the county hold all the lease contracts on our cell phone towers and i think that when those lease contracts come up for renewal we should be working with those carriers to actually provide either a battery backup stations on those towers or generator backups i mean we're going through it right now with the 5g the interesting thing here is we're probably going to have 5g cell towers working because they want to put battery backups on those cpc poles but we're not going to necessarily have you know all carriers working so i hope that when those contracts come up that we insert that into the conversation do i have one more question generators you know i i think the buzzword around this meeting coming up today was generators access to generators how are we going to get them another food for thought i don't have the solution or the answer here by any means but when i was on the board of public utilities we were able to obtain state grants and to the tune of millions of dollars to do low-flow water toilets and i think we installed correct me if i'm wrong then director gewin you know a lot of those toilets you know and are we thinking about any kind of a program like that have we reached out to state partners to help with generator subsidies for people with medical needs so there are two populations be served the first would be government at this point the county has applied for we were shot down on trying to get generators for the community veterans buildings that could serve as community resource or cooling centers because the cost-benefit analysis for the federal government was not large enough to warrant the investment of such significant capital equipment to serve potentially an audience of three or four or five hundred people during just an emergency period we've also submitted additional grants for other facilities including facilities that indirectly support the city like the animal control services we are now submitting another round of grants for generators that would be mobile in nature therefore we could achieve the cost-benefit analysis ratio the federal government would like to see because we can potentially deliver service to multiple centers cooling centers shelters emergency centers that kind of thing however there is no grant program available right now for providing auxiliary emergency power to individual members of the community i'd certainly some of the long-term discussion we want to have in Sacramento relative to the cpc even potential legislation is what is the government's role or the utility's role in providing services to vulnerable populations during these periods of event is there a potential for expansion of emergency power provision or storage that might serve these individuals and their families more directly at this point and certainly this summer there is going to be no generators falling out from the sky and even if you had the money the lead time for ordering generators is months or even a year now because of the good economy and the challenges in obtaining east steel it's a it's a challenge for us right now to get the basic resources even if we had the funding i appreciate i really am that you're finding for next summer and as we the city i hope we can work with you the county to work with our state representatives to identify funding potentially looking at some of our disaster mitigation funds that could be coming back but i think it is going to be really important that we look at making sure people are obtaining in-home generators with medical needs because chances are they're non-ambulatory so they're not going to be able to get to those community centers so those are just things that i'm thinking about thanks for indulging me and thanks for all your information i do have to urge that everyone do so in a very safe manner generators are dangerous if you're not trained to use them if you use them improperly either the burn threat or the gas the carbon monoxide that they generate can be lethal and certainly making use of p-gene's recommended safe practices not only for the owner and the individual but if you fail to connect them properly to say a home you could have put p-gene staff for others at risk and so every time we talk about generators we say you have to be able to do this safely we're urging people not necessary to go it alone contact each other find neighbors or family members they can come together and provide these services for each other don't try to do it on your own it's going to be very challenging especially for many of our vulnerable populations so so one of the things that i think needs to be emphasized is the work that that chris and neil has have work done on the supporting each other through the annex creation and the adoption of the annex this is leading the state in this conversation understand the entire state as it relates to the emergency management field is playing catch up to this newly instituted event it's we this is you're seeing work that is being looked at at the state as a way to propagate this as best practice what you're seeing here is not the norm this is being created here in this county by the but under the leadership of these two gentlemen in response to this very very active situation so i do have to emphasize that that the state is looking at this as best practice this particular annex to step out so i appreciate you recognize that it is a lot of hard work one of the tenants is going to be have to be this education what i will say is um san diego gas and electric has has spent a lot of resource providing educational material resource centers for those of you who have toured them um we we are looking for p g and e i'll put it out there very bluntly to enter into the education game and the resourcing game as quickly as possible because that's going to be a critical part of how we're able to address all our populations including vulnerable populations yeah thank you guys councilmember fleming thank you base mayor um i do appreciate all the effort that you guys have put into this um as you know i represent uh an area that lost a lot of housing during the tubs fire and also has an aging and vulnerable population and it's my understanding that in terms of evacuation routes the city has a priorities list i'm wondering if um similarly if we have a priorities list in terms of educating our public um based on their vulnerability and wildfire risk sounds like what i heard from you is that um there's a lot of onus you know that we're not going to be able to get to and educate everybody and i'm pretty concerned about making sure that we target our elderly folks who are most likely to experience this type of event and may not be able to operate a generator safely we've worked um the city and county partners on various working groups that work with say home health care providers and medical facilities or skilled nursing facilities and making sure that those are priority and making that the this information and preparedness information is given to them to proliferate to the community has been one of our primary focuses uh otherwise it is hard to isolate individuals based upon those demographics so we have had to kind of cast a wide net but to the extent we can use community-based organizations and NGOs to help us reach out to the kind of populations you're concerned with we've been engaging in that as much as possible and additionally to city staff is working with the county and PG&E and assessing um we there are um we're understanding their the county with their charge through the county health department and PG&E through a list that keeps on vulnerable populations the city staff is is currently assessing and trying to get access to those lists again there are those are protected information um it's not something we can generally disclose and it's not something the city typically is engaged with we don't we don't have those tasks but we're evaluating that and we're determining what we need to do is next steps once we are able to look at that data and and understand the data and where those vulnerable populations are in the city. I do appreciate that as a city we are in uncharted territory looking after people's health needs in the event of a natural disaster and I can see that a lot of work has gone into it. I do have a couple of minor questions the first one is for Mr. Bregman on page one of the staff report it states that not all PSPS events will result in actual de-energization. Can you explain or give an example of a scenario in which that would not lead to de-energization? Well PG&E and the CPUC have kind of set guidelines around which areas would be de-energized so regionally we could have a PSPS and so certain areas say to our east or our turn north could be turned off but depending on which equipment is actually subject to the de-energization it is possible that the city could see no power outages and so it really depends on which way the weather the wind is coming from what equipment PG decides to turn off and how that might affect its infrastructure and what impacts it would have on the city so regionally or in the county we could see one that might not actually touch the city and Herman would like to add. I can give you an excellent example council member Fleming last year in Lake County we had the first PSPS in October 2018 that actually de-energized 12,500 customers and then three weeks later in November we had called another public safety power shut off into phase two where we were at 36 hours notice 24 hours notice and then maybe 12 hours later they cancelled the public safety power shut off because the variables that we went through during the PG&E part of the presentation were not met and leadership called it off so that's another example of just because the winds may have changed humidity levels may have rise and they didn't think it was going to be a risk to our infrastructure. Thank you so where I'm going from here is that it seems that the name public safety power shut off could lead an average citizen or an average council member to think that we're going to have a power shut off how will we be communicating with both municipal employees county workers as well as our residents the difference between the umbrella it's like saying you know there's a red flag warning it doesn't mean there's going to be a wildfire but the name says public safety power shut off it doesn't say potential for public safety power shut off and I'm not trying to give you guys a hard time I'm just curious because it's not clear based on the title how we're going to communicate with people who may not understand that on the first go round. Madam council member I certainly appreciate the question semantics are critical especially as we're starting to talk about really communicating effectively with our residents many of whom have either cultural language barriers to start with and so can you speak into the mic so our folks in here thank you thank you but thank you for the question um a critical question semantics PG&E uses term public safety power shut off to describe their process of identifying a potential hazardous condition assessing making a decision deenergizing circuits and bringing the circuits back on in the larger government sense especially the California Public Utilities Commission and now in emergency management we're using the term deenergization to more fully encompass all the effects of a PG&E power shut off that is what are the secondary and even primary public safety threats what are the government's going to do about it in terms of addressing the community's need we have devised these phases and we're going to use the term it's a public safety power shut off or deenergization warning at this point PG&E is actively considering deenergization but has not yet committed to it and so we're going to advise our stakeholder set our community that PG&E is under public safety power shut off operations they call it warning period as it gets closer and the warning is not canceled if PG&E doesn't call it off then we go into an actual deenergization event it is going to be a challenge because it will sow some confusion but it is important because people need time to prepare we can't just wait for the power to go out and say oh by the way PG&E is thinking about turning off the power we have to tell them right up front and PG&E is also going to be doing this messaging directly to their customers it's not just through government most of the resident most of the information residents will receive will be from PG&E because they have a much larger machine than we do for putting out information to their residents or their customers than we do and they're going to be saying we're considering a public safety power shut off so we're hoping people can take action during that period and we hope they cancel it 36 hours later so whether it's to residents or employees based upon the phase we would be careful about the language we would use and we would try and mirror kind of language that PG&E is using and especially that phase it's an hour before where it's imminent the messaging would rather than say a warning or potential would use the language of imminent that it is really happening so it is kind of like other disasters is there's a warning phase versus this is actually happening and but but I agree that being careful around do we have a clear in this we've for Mr. Hernandez do we have a clear name for it outside of PSPS I mean I'm thinking we could go with potential scenarios we could have PSPS PS but I'm not 100% sure I understand your question but I do I'm not 100% sure if I understand a question so I'm gonna do my best let me rephrase it then okay the name PSPS suggests that there will be a power shut off by its very nature public safety power shut off it doesn't say potential for public safety power shut off so so okay I get what you're saying I'm trying to ask how we're going to communicate the difference in the phase because it's not as though it's very clear to people what these phases are I mean I saw the chart I think I get it but it's a lot to absorb absolutely so I think one or not I think but the way that the notifications go out are either through what they call an IVR but that's a robocall automated system and in the wording it's not just going to say there's going to be a public safety power shut off at the 48 hour time like Mr. Bregman already said it's going to give a warning and I can shoot you some examples via email so you could see what the warnings what the even the Nixle updates that Lake County was sending out during last year's event so you can see I've seen them I was just wondering if we had a different nomenclature but I understand that you're going to be texting people in advance so I think what you're identifying council member is the fact that we're stuck with a vocabulary developed by the PUC and by so we have a we have a statewide vocabulary we are working on as you heard how do we and this is why we're going to be going into some exercises at the end of the month in the beginning of September because we do have to now develop a whole series of responses we are working on this exact question about how we're going to notify making sure it's consistent across the county this is one of our primary concerns and I think this is why this has become a primary concern for emergency managers around the state is that there isn't this regular vocabulary around this sort of man person led event in this particular circumstance this is a new space that could be complicated by the fact that we also might actually have an actual other emergency during this so so that is a complicating factor layering on to this but we are the staff here and the staff at the county is trying to develop these tool kits to respond to exactly what we're talking about and that's why we're also going to be going into exercises specifically around this type of scenario when we were said we're going to do exercises at the end of the summer beginning of the fall at back earlier this year with the council around the policy group and notifying council members we thought we were going to use a hypothetical scenario that didn't that was more general we're actually going to need to utilize our practice around public power safety shutoff to actually test some of this internally externally so that we can start that education process but what I will repeat again is for the last 13 years San Diego gas and electric has invested heavily in the education of their community we are looking for the same type of commitment to educational material and consistent education across the region from our friends at the at PG&E yes and I will join you in looking for that I can't stress enough how important this is to both my constituents and my family in January of 2017 there were live downed lines on my street and my daughter and her father were in a convertible vehicle that came across them and turned around and as soon as they did a tree fell and luckily we avoided a disaster but you know regardless of the nomenclature this is really essential information and I do look forward to partnering with you on educating our most vulnerable residents as well as the broader community I have an additional question for Mr. Godley during your presentation you said that this PSPS scenario or situation is something that we can expect for years to come but or in the next few years and I want to make sure that I'm clear that does this suggest that there's a time in the future where we will not be dealing with this type of scenario that is the hope that PG&E will be able to continue with their long-term wildfire mitigation program including potentially segmenting circuits putting better controls on the circuits if you would so they can minimize the geography which is affected by shutting down the power in the future right now we're dealing with the system was not designed to do this it's like trying to turn off your car by going out popping the hood and taking the battery cable off the battery to turn off your car it's not a subtle procedure and it affects the entire car system so we're hopeful that in years to come we may not be in such dire straits and also to be quite honest we don't know how this is going to play out this may in fact be a relatively modest impact in the community in the future I'm sorry this is me we're hoping that maybe this will play out and we don't have huge tremendous impacts in the community during this de-energization process that in fact we're overthinking this that we're making a mountain out of a molehill but that's not our job our job is to look worst-case scenario and plan for that we're hopeful that PG&E will be able to minimize the impacts on the community but just in case they can't we have to be prepared for that thank you very much I share your hope that we will have a grid that's more able to deal with future disasters council member comes oh go ahead council member Fleming I just want to add one extra thing on top of what mr godley said but just I want to provide another example PG&E every time we've done this over the last 13 months we've been able to get better at it we were definitely not perfect the first time and every time we do it it is getting more streamlined and and better so one of the examples is in in Lake County last year October 2018 you had 12,500 customers who were impacted within the three-week period between October November when we called another public safety power shutoff the same lines were going to be impacted in that wind event and our engineers and electrical leadership was able to figure out a way to segment and reconfigure the grid in Lake County so that less customers were impacted so you were looking at 6,500 customers instead of 12,500 so we are we are working towards towards making the or towards reducing the impacts that this causes our customers thank you i'm done with my question council member comes thank you vice mayor and thank you all for being here presenting this to us we've gotten a lot of questions at least i know i have i assume my fellow council members have gotten a lot of questions about this process about people being concerned about this so i really appreciate your coming out quickly and being so up front with us about it i want to follow up somewhat on mr godley's comments about neighbourhoods working together particularly i'm keenly aware i live now in three neighbourhoods in Santa Rosa in each of the three neighbourhoods we had an organized cope program citizens organized to prepare for emergencies that program has gotten somewhat weaker in the last few years i'm hoping that we will strengthen it or a comparable program in the future it started i think in oakmont so in each of those neighbourhoods uh actually i was surprised to learn i had moved into a cope neighbourhood i didn't know it was there this last move in the previous one it was a condom something similar to a condominium association and they'd gone together as a group and purchased a generator for the common building along with other supplies and equipment so that the whole entity had a safe place to go so that's fairly already organized communities like apartments condominiums uh those are easy places to begin to get folks to think about how they will work together but i'm not seeing in any of these materials where the plan is for us to get people to work together similar to a cope program on slide nine where it says the city work plan um there's a security safety plan template for affected neighbourhoods but i suspect that that's looking at public safety issues police and fire rather than at how to help residents so what i'm strongly feeling is missing from the materials that we've received is any discussion about how we are going to implement organizing neighbourhoods in an emergency is it here and i'm not seeing it so if you remember council member one of the position we approved a position in the budget to tackle exactly what you're talking about we're developing this plan the idea is to move into the educational component we we actually also have neighbor fest that's wrapping up doing asset mapping in those communities our intent is to do the work you're talking about this is the first and and as as mr godley said a lot of focus initially was making sure that there was continuity of government operations because that's one of the the client levels that we need to get and we need to get a county-wide approach so it it is our intent to continue this work continue this work into neighborhood resiliency that's where the where the city is committed we still have some work to do and we need to to staff up to achieve that goal i strongly support the neighborhood resiliency piece of this when individuals were not able to get warning signals because phones were out for a variety of reasons it was neighbors helping neighbors that caused our disaster to be less of a disaster it was people who knocked on their neighbors doors who helped get their neighbors out of houses so i think we need to recognize that that's an essential public safety feature and it should be integrated into our planning and i hear that we have this other entity thinking about it i would like to see when we receive documents about planning a stronger statement that we recognize the importance of neighbors and neighborhoods in solving our public safety issues so that wasn't the full work plan that was kind of more of an example if you had seen the breakout of all the the mini steps in public education one of them is engaging neighborhoods we have we of course continue to support cope and when we go to cope neighborhoods right now and talk to them we do talk about psps and generators and working on that so it is part of it um another piece is i will be meeting with the metro chamber of commers to talk about business preparedness and how they can prepare their employees and also if possible keep business up and running because that's an essential part of keeping our community resilient and going as as much as possible the business community being prepared and so we'll be doing work around that part of education as well i'm glad to hear that let me also ask the representative here from peachy me thank you for coming good to see you um we are going to need ongoing assistance you can't just go into a neighborhood once and expect that that neighborhood will know what to do in an ongoing way education in this matter is ongoing people move around like every 10 years at least so just do we have a mechanism coming forward from peachy me for assisting cities with the need for ongoing education is there is there a program that you're planning to partner with cities to provide that ongoing education in neighborhoods so not specifically with the city of san rosa but that is definitely something that in my role as the public affairs representative would be something that i have already mentioned that i'd be more than happy to support but there are some specific community-based organizations who work with vulnerable and hard to reach populations so we actually are partnered partnered up with kbbf to provide all this information on their bilingual radio station for the next three months and we're also working with nuestra comunidad who's a local nonprofit that's also working with the county on emergency preparedness work we partnered with corazon heelsburg who's doing helping us with outreach in the city of heelsburg to educate our spanish-speaking population i hear that you're going directly to entities and what i'm trying to find out is your ongoing work in partnership with government to reach out to the neighbors so that there's a coordinated effort not just pgne saying it but pgne with doing it together entities gotcha and so i'm hoping that you'll provide educational support in the context of that cities and governmental entities also have to get information out absolutely and today is a good taste of what that what what that would look like because we were actually doing we did a presentation this morning with the board of supervisors what do you want residents to do in a red flag warning if there's a red flag warning in my neighborhood what does that mean what am i supposed to do should i pack my car should i evacuate already what do you think residents should do when there's a red flag warning so not not every red flag is the same and red flags and psps not not every red flag will cause a public safety power shut off that is just one of the factors they look at right directly to your question though we have a communication plan which we i think we've talked a little bit about here before and you've asked about where because not every red flag is created equal and there are other factors that go into that the city the fire department at least for the city of centeroza has created a matrix for looking at red flag the wind speeds fuel conditions where we will let the public know the eoc is activated because it is critical fire weather messaging around that type of thing so if the eoc is activated and you tell the community the eoc has been activated what should i do as a resident forgive me i meant eoc has been warmed but still the same thing meaning it's ready to go either way tell me i think i think you should keep your i don't think we know at what point do we hear that we should do something ourselves you should be registered ahead of time for soco alert okay you should have your phone charged and your ringer on by your bed not in the other room you should if you want it makes you feel comfortable to have a go bag and a bag ready to go that's something to do but again everyone should do that and that we shouldn't say just if you're comfortable with it you should have a go bag and and be ready to go but again just because the eoc is warmed and we have a heightened state where there's the potential for a fire doesn't mean that you need to leave town with the other systems in place like the wildfire cameras where we can see if a potential if if a fire starts and is out there in the hinterlands we can get we can get fire department resources on it and we can monitor it and if we need to we then have time to do the alert and warning and let the public know at what stage as a resident do i go knock on my neighbor's door and say do you know this is going on at which warning level do you want me to start being conscious that i have an older neighbor or that i have a neighbor with small children who doesn't listen to the news or i just want to know at what point do i take an action as a resident when i hear something apparently not at red flag and i keep my own phone on but at what point do i take a concrete action to help protect myself and others so you could at the critical fire weather messaging stage you could make sure that your neighbor is aware and has their go bag ready to go but definitely critical fire messaging stage is that the phrase i should be listening for well we'll use critical fire weather in our public messaging around that certainly if not that stage if there's a evacuation warning or an evacuation order which would come through so-called and ipods and the wea system if you if you have time and it's safe for you to go check on your neighbor and knock on their door that would certainly be the time if you had not already communicated ahead of time regarding their critical fire weather okay it might be nice to have what language you're expecting what residents to do like stay on alert does that mean keep my radio on what you know i would like to see that and i think sooner is better on that kind of a document to share with the public how do i update for notifications a couple of times you've said update to make sure you're getting notifications how does can you tell the public since we've got the public here i'll let herman speak first regarding pgne notifications for psps which can be slightly different than general notifications so we have one we don't have one united notification system we have multiple notification systems so for an imminent life safety threat or at least a warning or an actual threat so-called and ipods which wea the wireless emergency alerter part of is our single points of doing that separately a psps that is the utilities job to notify us about depending on when it is occurring and the level of the impacts we may use so-called in combination with the county to have a redundant notification but yes for the psps part being signed up with pgne is is important is that the same thing as nixle no nixle is not the same as either of those nix if i'm getting nixle alerts it's not enough is that correct that is correct nixle will not give you a telephone call nixle is an information system that is a complement to so-called and wea but it is not our primary warning and notification system so if i have nixle but i didn't know it wasn't enough what steps do i take tonight to get soco alert go to socoalert.com and register on the website and register um there's a phone number two which i don't have off hand but we can provide that and make that available if you want there's a phone number to call if you don't want to use your computer to register for socoalert is this information available on the homepage for the city great question srcity.org backslash emergency is another place you can go that has that available as far as what the alerts are and how to register and the differences between each okay and if i want to get a ps squared notice where do i do that you would be able to do either call our 1-800-743 hold on i'm going to write it down so that if the public is writing it down i know that they've gotten it you got it 1-800-743-5000 5000 okay and then oh you can also do it online by going to your account portal or account webpage my accounts on pgne.com and you can do it um and update your contact information there okay does pgne reach out to its customers and ask them if they have or have not already done this we've reached out in a variety of different ways to have our customers update their contact information okay i do have one correction from our yes public information officer paul lowenthal thank you paul srcity.org backslash know your alerts is the place to go to get k and o w k and o w alerts know your y o u r yes alerts okay no fancy shortcut language for texting just srcity.org backslash know your alerts thank you very much um i have a couple more there's kind of a sense when we think about people who need electricity for medical reasons that that's somehow some kind of very severe medical condition but i know a lot of people who use for example CPAP machines and they do prevent serious problems strokes for example um it's useful for folks who have such breathing apparatus to be able to have electricity for it to work um how do people with medical conditions they might not have realized rose to the occasion like a CPAP machine user or a person who refrigerates their medication how do they let and i'm assuming do they let PG&E know that they need to tell you that they have those medical needs yeah that's a great question because i prior to working at PG&E i had no idea that we had a medical baseline program for medically fragile and customers who need to keep their medication either heated or refrigerated i had my mother um sign up for medical baseline uh because she needs her rheumatoid arthritis and medication refrigerated so uh the how do you do that so you can go again you need the same phone number work the same phone number works um but you can also go to our website to see if you qualify for the medical baseline rate and that's www.pge.com slash medical baseline one word so those folks in addition get a special rate they get a they get a special rate yes correct i didn't know that one yeah and they also get i was just trying to see if we could keep you know the power on at a CPAP house instead of cutting it off or what do you do somebody has that special medical need unfortunately no um all customers are treated the same but the one the one caveat to this conversation right now is that um medical baseline customer notification is a lot different than the um basic notification process that we went through the presentation so for medical baseline customers if they're not picking up the automated phone call um then they actually get we have live phone bankers who are making sure we're making contact with our with our medical baseline customers and if they're not picking up the phone then we have uh some of our crews out in the field who are going door to door and trying to make actual contact with our customers if they don't open the door we leave a door hanger um on their door with the date and estimated time of the public safety power shut off time okay that's quite a good service and I appreciate that you're doing that i suspect that there are a lot more people who have need of that service than are signed up so i think one of the things we need to do again as a community is hit neighbors to tell each other how to sign up for that program absolutely thank you um landlines uh i i think i may be one of the last remaining owners of a landline um is there a way to ensure that persons who have significant medical conditions have a landline so that it's not down when this is going on is there a way to ensure that there's a very low cost or subsidized is that something that we can discuss is that a cpuc issue how do we this would be provision of a landline at no cost that individual or six dollars a month i mean a subsidized program that sounds like the state government to me sounds like state government doesn't it uh but at this point utilities are prohibited from expending funds on non-utility related functions so they're not either obligated nor at this point authorized to expend funds to subsidize services such as that okay i should also point out that the plain old telephone system or pots as it's called is due to go out of service in two years i know when i moved this last time they said they were no longer supporting my landline the way that they had supported it before i used to not have to have power for my phone to work and now my phone has to have power to work yeah so even though it's a landline the 1980s flashbacks sound good right now so that that sounds like a mistake it's seriously but i'll share with you it's a general trend in our society we've driven towards efficiencies to our great detriment and that we've lost the capacity to absorb blows like this yeah reliability is also a factor there are different reliability standards for a landline than for cell phone okay um and i want to give a shout out and appreciate your mentioning the ham radio operators who come to fire stations and help provide communication in an emergency i guess i'm wondering um the what i'd understood was that um that was being done by fire station and not by neighbourhood so this is again the preliminary stages i think at fire stations you would have a uniform first responder with a radio but we are working with the county because we have ham radio operators that are in city and county programs to identify that neighbourhoods where we could have a ham radio operator at a fixed location to let the community know this would be a redundant system if that telephone system the cell phone system is down is another way as an alternative when that's not working as a method of use again so again we're looking at where we put those it might depend on each scenario of what neighbourhoods are actually out and then we would ahead of time before power goes out communicate what those locations might be thank you and i i'm wrapping up i just want to repeat that i think we are going to be very much in need of assistance from PG&E for ongoing public education to be coordinated with with your office and i'm delighted that we have an office for community engagement and public safety within our community so thank you thank you council member so i was one of the council members who had an opportunity to go down to san diego gas and electric a little over a year ago and tour and see what they do and i've got to be a little bit honest i was angry walking through and seeing what level of technology they had that we didn't have and while i'm happy we're having this conversation now i'm still a little bit frustrated that we're talking about impacts to quality of life and the economic vitality of our county and it's hard not to feel like it's in large part because of decades of neglect and lack of investment in emerging technologies and so i want to really push and make sure that we are closing that gap faster and i understand that there's a cost to it but walking through the wildfire safety operation center that san diego gas and electric did for example they had more than just the utility provider in the room they had a coordination between the city and the county and they had folks with public safety who are involved in it and so my first question for you mr hernandez who is in the room for the wildfire safety operation center that pgny has stood up it would be our meteorologists our engineers our electric ops team and our leadership okay so you've got your flanked right now by two folks that we heard from the city manager are writing the playbook for the state and how we respond to this how do we make sure that somebody from the county and somebody from the city are in that room able to have an actual voice in the operations along with pgny so the conversations have already actually been brought up by your city manager at our psps workshops and my understanding as of yesterday was that we're going if we set up an eoc at our pgny office off of occidental road for the first time in the like history of this company they they're they're going to allow if we open the eoc people from the city of santa rosa and the county to sit in our eoc the w sock is down in san francisco so if you were that i'm not very sure yet but i can definitely come back with an answer but at least two weeks ago we were saying the answer to mr mcglenn's question was no we we don't allow outside agencies to come into our eoc but now for the first time in our history that we're actually going to be doing that yeah and i hope you'll take back to the new board the new ceo and whatnot that no is not an acceptable answer that we need to be involved in those conversations as well and that there's a level of coordination that needs to happen and on that theme we do have sonoma clean power and we also have again i mentioned the mayor from heelsberg is here we have a public utility as well that are impacted by the decisions that are being made to what extent is pgny coordinating with those two entities as well uh with sonoma clean power um i know that there's been a lot of conversations with cca's at the state level but locally they were invited to our psps workshops as just like a lot of other local jurisdictions and with smud i know we've actually met with their city leadership to talk through the public safety power shut off twice in the last year so they have their customers and we're trying to give them the information that they need to be best prepared for if transmission lines that feed their city are impacted so they can be best prepared yeah and i appreciate that and again i'm going to push a little bit that uh being invited to be to listen to what's happening not being the same thing as being in the room helping make those decisions and so i just want to keep pushing on that that there is a level of the fire doesn't know jurisdiction and so making sure that all of these entities are at the table working with one another i know is going to be key looks like the city manager wants to make a comment i just wanted to express my appreciation um for the work that's been done to allow that's a bit of news to me and been a a recurring theme of mine for the last year so i'm very appreciative that that that movement has happened so thank you i also want to mention when we are down in san diego we toured the 211 system which is a critical component of coordination amongst jurisdictions as well as answering a lot of the questions in terms of how the public is going to get information particularly when it is not an emergency question that they have but looking for information about what's happening in an incident when they're not the ones being impacted have there been conversations about revamping sonoma county's 211 system integrating it with other systems as well and what does that look like so yes we i just met with the leadership of united way which is where the 211 system is last week there's been made significant progress we're going to be sitting down to talk about how that is implemented so that we can try to start to really gear people to 211 it has a definitive role in emergency response but it also has a social safety net component and general information component that could be will be very exciting but it'll be a we're going to need to get into a general education environment and and there may be some resourcing questions for government agencies and i'm hoping for pge also it makes play of benefit to resource something that has a general information component and help us to be consistent and effective in our messaging around this community go ahead her i actually had some conversations with miss carino as well over the last few days and we're definitely going to be on her advisory committee and then we're looking into what kind of support we can provide especially when it comes to public safety power shut off information support through 211 here locally so we are definitely talking with them and i also know when i first met mr mcglenn over a year ago that was something that he was very adamant about and something that he really wants to see the whole county participate in and i think it would be absolutely a detrimental to pge for staying out of that that uh partnership so we're definitely going to have to throw in the county did throw in some coin this year to stand up 211 so it's moving ahead right now we do hope to use it fully during denigratization events great thank you one of the things that was really impressive with san diego system is that they had a hundred telemetry stations around the county that took in inputs on wind direction wind speed humidity many of the things that you mentioned your weather centers take in as well but they filtered that information into a computer program that modeled the topography for san diego and the santa anna winds how they would generally travel and that was how they were able to make decisions based on based on that data on where they were going to de-energize if they were going to de-energize and in the event that a fire broke out how best to fight that fire ultimately and where to move residents because they would understand generally speaking how the fire was going to move across the topography what is pgd doing to catch up and to have that sort of a system in place as well to not just inform for these but to actually help us respond in the end the event of an incident so the i unfortunately i don't have the specific answers to some of the questions and ideas that you that you learned on in sdgne but i do know that pgne is going to continue to invest in 1300 more cameras by a thousand more cameras 1300 in total by 2022 sorry weather stations throughout our entire service territory they've already installed 14 new ones here county-wide and we're also looking at installing 600 hd cameras throughout our service territory and there's already been three additional ones installed that are accessible to the public and you can get up-to-date information but what that actually really does those weather stations are incredibly important to get the actual uh micro um weather uh forecast for for our area and it comes and it comes into play significantly when our leadership is deciding these public safety power shutoffs but i will get you an answer on what you were just asking about um like the fire modeling and the the winds and seeing if we have that type of technology in our wsock yeah and i appreciate that i know it was uh grad students at stanford i believe that did it as a project for san diego and it's been a vital tool for them in responding perhaps with one of our other institutions around here there's an opportunity for us to partner on that front as well i do think that it will be more informed uh again not just in how we respond to an incident but in the event of an actual fire how our fire personnel are able to fight that uh as well so i i know that there's a number of questions that i'm going to have that uh or ideas that that we're not there for but i'm i know that leadership will be watching and and hopefully they'll be able to address this and i will be inviting pg and e and others back again in the future to follow up on some of these questions and some of these these comments um let's talk a little bit about enhanced vegetation management uh can and i don't know who this question is going to uh which is probably a good thing given that there's three of you sitting there from different entities or jurisdictions can somebody talk a little bit about what we are doing differently in terms of vegetation management today to try to address incidents that could happen in this in this summer i'd like to bring up paul lowenthal this is in fire marsh let's answer that good evening council uh the question regarding what we're doing for vegetation management revolves around the community wildfire protection plan they're currently in the process of rolling out uh earlier in the presentation there was a comment about what involvement pgne has with vegetation management they're going to be part of our uh our stakeholder group that we will be forming uh obviously pgne has a lot of territory throughout santa rosa um which we're very interested but they're one of many stakeholders that we'll be having conversations with to make sure that we're a more resilient community and better prepared for wildfires as we move into the future that includes the county sonoma our neighboring fire district sonoma county fire district kenwood fire district uh caltrans state parks and county parks so right now uh we've had the first two of three community meetings specific to the development of the plan uh we have a committee that's been formed with city residents county residents as well as state city and county representatives that are our steering committee but ultimately we're um surveying the community figuring out what our risks are what our values are and what our community's priorities are so that we truly do have a community based approach to better preparing our community through vegetation management hopefully through this plan we'll be able to put together a lot of projects with the plan that'll make us better prepared to receive federal funding and ultimately that federal funding is what we intend to use to address our highest risks throughout our city great thank you herman uh i talked a little bit about infrastructure investments i really appreciated hearing what pgne was able to do up in lake county where you were able to essentially create a micro grid that allowed you to de-energize for fewer residents than others can you talk a little bit about how we might be involved in helping to prioritize where some of those investments happen in our community like for example i know uh based on the the modeling that oakmont is particularly at risk relative to other areas of the city how could we be involved to make sure that we're moving towards micro grid technology that might be more informed around where the fire risk is great question uh vice mayor the i just want to clarify that what happened in lake county was not micro grid technology it was more just making the the grid more efficient and reconfiguring it but with micro grid technology this definitely came up earlier this morning pgne is focusing a lot of the resiliency zones micro grid technology system hardening projects um all focused in the tier three and tier two areas again we're open to suggestions and partnership opportunities where if you're going to be doing some sort of work that makes sense to bring in pgne so we can bundle the work that way we're not doing multiple jobs on certain roads that's that's a potential partnership and i know that we have um our our veg team but also our system hardening project managers that would be able to kind of work in partnership with the city and if you have some ideas definitely send them my way on potential projects that are that are coming up and i can share that with our team and see how we can partner on that if that hopefully that answers your specific question yeah and it looks like paul wants to jump in also yeah and i will add that part of the cwp process is our our consultant has identified where our highest threats are in the city of santa rosa currently right now the number one highest threat it was actually between that we have these conversations with our stakeholders so that we're actually doing the work where there's the highest threats of the community i appreciate that and one thing that's lacking from this presentation and i understand why is some scenario planning and some mapping of where is the the biggest fire risk in terms of if something broke out uh or if we thought something was going to break out where would de-energization happen and i understand that there's there are public safety considerations around showing where if you de-energize one swath how much more also is taken out as well i would hope that there will be a conversation between public safety for the city of santa rosa and pgne to talk about that level of planning where if we expect a fire to potentially be at risk in the skyhawk area what exactly are we talking about for the public safety shut off instead of just broadly throughout all of santa rosa again going back to that micro targeting micro grid technology i think when we talk about impact to our community that's where this conversation needs to go is minimizing the impact for folks who are not actually going to be that that affected by a potential weather event um uh herman if you could do you have you looked at all has pgne looked at all about how often over the last couple of years we've met the criteria that's being outlined for de-energize de-energization i do not have the answer to that question okay if you could follow back up with me on that i'd appreciate that especially looking at 20 less than 20 humidity red flag warning and then what caught me by surprise was the 45 mile per hour gusts which anybody who remembers the conditions in october of 2017 were far greater than that 45 mile an hour gusts and so i'd be curious and this is a question for you neil when you talk about the worst case scenario and you you laid that out for us what that potentially looks like how does that actually compare to what the community most recently felt in october i'd be interested i'd like i think the public would be interested to know when we plan worst case scenario did we already have something that was worse and how do we make sure that we are addressing that and i don't need to go into it at the moment because i am going a little bit long and i understand that uh herman on the noticing one concern that's been brought up is master meters that for example a mobile home park is on a master meter and when you notify the person who actually pays the utility of a potential shutoff you're really noticing one person and not everybody else who is in that mobile home park can you talk a little bit about what strategies pgne is employing to make sure that folks who are not on the master meter contact list are still being contacted and that might be also including chris and neil absolutely so one of the things that we've been doing since the beginning of this year is we've been working with master meter accounts so that's mobile home parks and even apartment complexes and providing them with what would i'd like to call is just basically information on how to prepare your residents or your mobile your your mobile home park customers and it's there's a bunch of different information included in that packet and again where when i gave the presentation this morning it's not enough for just because we're expecting the master meter or the manager of the mobile home park to do the outreach and kind of create their own little cope group within their community so that they can have everyone's contact information because unfortunately their their residents are going to find out either through the news through social media through soco alert but they cannot currently we don't have it set the system set up for pgne alerts so that if you're a non-paying customer like myself who rents your landlord or the master meter account holder is going to have to notify you about this public safety power shutoff so to follow up on that one of the things that we've been doing with pgne is working to figure out how to best educate our community i think if you remember last year we started messaging on public safety power shutoffs anytime we had a critical fire weather in some cases and a red flag warning to get them to start understanding and figuring out what those impacts could be recently we started can further having conversations on how to really start targeting our vulnerable population knowing that the medical baseline data isn't everybody we're fortunate in the city of santa rosa fire department that we actually permit a lot of facilities throughout our our community that are licensed care facilities residential care facilities institutional occupancies and mobile home parks so we've actually already started pulling that data specifically for those different types of occupancies and it looks like we've already been able to collect well over 300 different facilities many of which have multiple residents in each one of them in some cases mobile home parks other cases literally residential care facilities so we're working on a communications plan to get those individuals to sign up for soco alerts so that even if they're not able to get the information from pgne that there's a better chance for us to get that information to them as we continue to figure out how to reach each one of those populations so as we do that and as we add people to the vulnerable populations list how is the information being shared across jurisdictions between the city the county pgne who has access to that list so as i said earlier we're exploring we do not have currently we do not have access to certain lists that are but we're we're exploring what those what lists the county actually does have what pgne does have and based on that we're going to be looking at what what we need to do as next steps but we are exploring what access means for us and working with the city attorney's office on that and so this is one of our top of mind issues and we are we're gonna we'll be back with council to to to discuss this in more detail great i look forward to that conversation for the cooling stations vulnerable population centers is pgne funding that so just to clarify it's not a cooling station it is a community resource center because cooling stations would set an expectation that is not what we're setting up so to answer your question the community resource centers will be fully funded in staff by pgne employees there was a question that came up a couple weeks ago when we did a presentation with your eoc leadership team for the city center is there regarding security at these locations and i did get answers to mr bregman late last night i apologize for the delay but we we are going to be providing security these community resource centers are going to be kind of they will be they there's two different types there can be one where it can be just give you an example i'm not saying this is an official community resource center but the the old kmart shopping their their parking lot right there off industrial drive that we can set up a pretty big tent there that can fit over 100 people with generators and air conditioning and strips so people can plug in their phones and and get charged or if we do decide to go with the finley center or the fairgrounds there's a possibility that pgne will look at in in installing a transfer switch for those locations at no cost to the facility owners so we can just roll in our generators and power the facility during an actual public safety power shut off the other thing to mention on the the community resource centers is they're not emergency shelters so they would not be open 24 7 they will be open within 24 hours of us notifying customers that there's going to be a public safety power shut off and they would only be open from 8 a.m to 6 p.m okay and and perhaps this is a question for mr godley so understanding that they are not an evacuation center are you coordinating with the red cross to make sure that our evacuation centers and these resource centers are different sites yes and no it's a complicated question pgne may open customer resource centers but there's no definitive commitment that they will do so on every event and no definitive commitment as to how many we might see in the county because it really does depend on the specifics of that actual incident so we're attempting to plan for an absence of customer resource centers we're first going to be looking at establishing cooling centers because that may be the immediate life safety threat we're not necessarily setting up charging centers but if the event progresses and we actually have an actual disaster requiring the evacuation of individuals then we may open shelters as well those are the full service locations this is going to be an extremely challenging effort though because the vast majority of our facilities do not have electrical power backup and so we just can't open up we may have to go quite some distance from the impacted area to find a facility that can serve as a shelter of course we're coordinating with the american red cross but increasingly we realize that they have neither the staff nor the resources to stand up a large number of shelters and the county is taking on it on internally as departmental staff to be able to open those shelters do you have pre identified locations that in the event that you needed to open a cooling center do we have those locations already we make access to what we call the national shelter system or nss into which both local governments the mayor were american red cross inter potential enough for the evacuation for the cooling centers at this point we're having discussions about that i can share with you we are looking at government-owned buildings community centers the veterans buildings as well as potentially even the libraries but we have no definitive plan yet and if we do have a list of those sites we'll only announce the sites that are open during each specific event they'll not be published beforehand because we cannot commit to opening all those centers and we don't want public to going to a location where they're expecting services and it's just not open for that specific event so piggybacking on my colleagues comments you don't think it would be more effective for community planning if folks understood where they should go in the event that they get that notice in a perfect world as an emergency management i would love to identify here are all the resources that will be available to you all of the time however depending on an earthquake the damage to the buildings or physical infrastructure or even utilities or the location of the actual event we need the flexibility to open those centers that are going to be most immediately available and useful to the public we cannot over commit we just don't have unlimited resources to open up everything every time we don't announce the menu of potential sites for the reason chris was talking about what if it's a psps and the potential site we have is one that winds up being in the de-energized area and the generator we go and turn it on and it doesn't work we don't want to have pre-announced that's a location for people to come there and find out that can't be a resource or cooling center because the power doesn't work and so we need to evaluate where the impacts are from whatever the hazard is and then go look at those sites and see if they are usable for whatever purpose we have before we can announce to the public this is an open location we don't want people coming into or we're sure it's safe and usable for them in whatever the disaster or de-energization scenario might be so i'll take this offline but perhaps we can have a conversation later about which one is a broader impact people not knowing where to go or having to tell people that one actually is not available let's have that conversation but mr godley before i go to herman could you talk to us a little bit about how the county is evaluating where they might stand these places up is it just based on infrastructure currently existing or their further criteria we open up resources as the event provides impacts to be quite honest it may be north county west county south county i'll share with you one of the challenges is de-energization is that two-thirds of the population lives inside incorporated cities inside cinema county only one-third in unincorporated areas and a higher percentage of vulnerable population individuals live inside incorporated cities maybe even 80 percent of what we consider to be vulnerable populations live inside incorporated cities so when the county looks at establishing resource centers our goal is to potentially look for a significant area of impact in an unincorporated area but to be quite honest we're looking at augmenting and supporting the cities in their efforts because they're going to probably be more significantly impacted than the unincorporated portion and you guys are having that conversation in coordination with other cities not just santa rosa yes we've started having some conversations we're meeting some of the smaller cities starting later this week but i'll share with you it is going to be a challenge for the cities to deal with this event it's it's much like the same issue we just don't have the resources to be able to answer or open every potential facility that we hope to again we're hoping for the best we do have to plan for the worst but it's not going to be pretty it's going to be adapted to the specific event and there will be imperfections in the system inefficiencies in the system we have to make sure that people just don't fall through the cracks that's really our number one goal but the flexibility we need to develop and deliver resources into the areas that are most at need we need to maintain that flexibility i can share with you no disaster unfolds the way the plan lays it out to we think we've got a good panel on what might happen yeah that's not going to happen it'll be something slightly different understood herman did you want to jump in neil great uh mr city manager just a couple of quick questions and then i'll be done here have we assessed the impact that a public safety shutoff could potentially have if it's multiple days on our water systems our public safety uh general city infrastructure yes and you will as as we go through the year you where you will probably be bringing forward some expenditures for year for for consideration as because we're going to need to do some resiliency work we've already as council has already set aside some resource for us to be able to tap into but there is a potential we're going to need to do more investments and one of the ones that you heard is about how do we make sure that facilities are staying functional during a power safety shutoff and so we we are that full assessment is ongoing that's what this product is that's in front of you is is a derivation of all right and then last question for mr hernandez in the event of a power shutoff and then going back and having to inspect the lines and re-energize the number that i had heard last year was four days to re-inspect all the lines uh i understand you have made some safety improvements or some other infrastructure improvements that might allow you to do that a little bit quicker can you talk about what that might actually look like and what you've done sure so last year i'm not sure what you mean by four days um because the the two instances that happened um in lake county and napa county actually this year i think it was modeling for what your response would be had you needed to turn off the power here but let me let me rephrase it another way in the event that you have to turn off the power in sonoma county how long will it take pg need to inspect the lines and get that power back on that's a hundred percent dependent on how many customers are impacted so last year there was 400 customers impacted in sonoma county in october very rural north eastern side of sonoma county uh and that and that was included they were included in the 12,500 customers in in lake county within 24 hours 70 of those customers were back online within 36 hours all 12,500 customers were back on um i when you want to get into the specifics of how long it'll take to re-energize the lines it depends on how big of a wind event it is or how big of a extreme weather event it is and how long it takes for that wind to pass through um our territory uh so that could be 12 hours that could be 24 hours um it's just very uncertain it doesn't it the only time i could tell you uh with with um with like 100 certainty would be within that 48 hour notice all right so i'll i'll do this and i'll let you uh if you could follow up with me uh in the next couple of days given mr bregman's worst case scenario of 50,000 people in san rosen was it 125 in the county uh so it was 120,000 customers in senoma county okay and 28,400 customers in the city of san rosa given that worst case scenario i'd like to know how long it'll take pgme once the event is over to inspect the lines and get the power back on and and i know you don't have it in front of you because i didn't uh i if i thought about it i would have sent it to you to make sure you had it that number for us today but if you could follow back up with me i'd really appreciate that you got it counselor are there any other questions i'm going to start with uh mayor haigley from healdsburg and mayor bagby from cloverdale and see uh go ahead go up to the mics up at the top you guys will have a couple of minutes uh to start as well with a couple of questions there for inviting uh opening it up to invite us down here and also to fellow elected officials go go ahead raise that up a little bit more can you not be hearing me yeah really eat that microphone so the public can hear all right is that better there you go um i wanted to thank you for opening the invite my name is david haigley i'm the mayor of the city of healdsburg and the city of healdsburg is a public power and i appreciate you uh mentioning public power in your uh comments um there are a couple concerns that we want to make sure that um you know pgini is aware of as we look at this as a regional issue and herman i appreciate the emails and thank you very much for continuing the outreach but some of the key things for public power is we need to make sure that we are not treated as just another commercial customer um we have a lot of customers we have critical care customers that depend on uh us receiving the power that is generated from you know through the lines that are coming into healdsburg and some of these other public power locations and uh it's important that we you know get some sort of a i hesitate to use the word priority in notification but when you're talking about some of these events coming up it's important that uh that communication line between pgini's notification and the public power agencies is a little bit more robust right now i believe the notifications go to the fire departments and as you can imagine they're pretty busy with everything else and i've got our utility director here uh the notifications for any shutdowns or anything would go to our utility director who then would turn around and notify our customers and so it's important that we kind of are push i don't say push to the front of line uh to in deference to anybody else but it is important that we do you know there is a time uh element that's involved in re-notifying once we get the notification then to turn it around so that needs to be uh taken into account um the second the second part is that uh for re-energization same thing we're not just another commercial account we have a lot of customers that depend on us and hilsberg's a city of just a shade under 12 000 but when you're talking about you know a customer of that connects to pgini it needs to be uh needs to be kept in mind it's a horrible grammar that we have a lot of uh customers that depend on um us getting things back up and notified and so are you our utility director do you have anything to add to that the only thing i would add is um i'm terry crawley utility director for city hilsberg but the only thing i would add is that you know the emphasizing the importance of early um notification working closely with the county staff working closely with pgini staff on these wide-scale transmission level public safety shutdowns because we have the same obligation to notify and prepare our community as pgini does and the more time that we have the better prepared our community is going to be so it becomes very important and then as well as the restoration process we have fire departments police department district hospitals all of that inside of our community that we need this cooperation from pgini and other county agencies um in the in this process great thank you for being here mr mayor mayor bagby thank you mr vice mayor for inviting me back to speak at the city council of my hometown um i just want to thank mr hernandez for um his ongoing work this he has met with the city of cloverdale on this issue and i just want to speak to um the some of the items that were alluded to regarding an outages in the north county and that is that the city of healdsburg and the city of cloverdale are going to be where the county residents come for help um also the city of winds are more than likely and so it's imperative that um pgini be become our partner in decentralizing our electric grid and creating micro grids so that we can start on the path to true resiliency undergrounding is wonderful undergrounding is going to take a long time and it's going to take a lot of resources i'd like to see an emphasis put on um our public buildings not just having um you know battery backups um that will be expensive and used once at the veterans memorial for example but actually be part of our ongoing uh resilience and emergency preparedness and something that we can use to also minimize our power draw during um during peak hours so it i believe that um our electrical usage and how we use that resource needs to be important part an important part of the conversation for our emergency preparedness and resiliency so thank you thank you mayor we'll go to public comment now i have william abrams followed by josh silvers uh hi good afternoon thanks very much my name is will abrams i'm a resident of san rosa i'm also one of uh 15 parties to the cpuc proceedings around de-energization and wildfire mitigation so uh through that process i've filed comments and been actively involved in terms of advocating for my communities um around de-energization and i wanted to just make some clarifying points that i hope could be addressed one is that the cpuc actually calls us a de-energization not psps which is the pgne term to provide a euphemism for what actually occurs in terms of shifting responsibility and financial burden from themselves to residents to be able to do that and from our city so i just wanted to make that clarifying point the other point is there's been some questions around vegetation management in um uh second amendment to their wildfire mitigation plan pgne filed uh that they failed their vegetation management practices at a 50 rate um and because of that uh weren't able to do a lot of the things um that would make these de-energization practices less um intensive along with that reclosers were not finished um and it was rightly pointed out that this is in stark contrast to san diego gas and electric that has all of these things backup things in place um and because of this really what's being put forward is more of a half baked approach to uh de-energization where there aren't enough resources to be able to manage the power shut off in an effective way and i would just encourage the city and the county to challenge pacific gas and electric to come to the table with those supports uh they should be coming with uh generators to be able to say all right we have some schools that need some generation we need um these critical infrastructure and they shouldn't be able to just back away from their responsibilities they are on the hook uh by statute to provide safe and reliable service that includes when they are de-energizing so i would encourage you to push on that patrol of lines is one of those things that they stripped away in their second amendment so while uh originally in the wildfire mitigation plan they had we will patrol all lines that are de-energization now it is at operational discretion and that means that if uh there is a power shut off that occurs because of a wind event that is along the coast um they are uh will inspect those lines but just if the city of santa rosa goes dark because of that event they are not on the hook for inspecting all of the lines in the city of santa rosa that have gone out and that's why it's so hard when the question was asked how long will it take you to turn the power back on is because they have not committed to how many lines they're going to turn on because obviously there's a and so i'll pass along i'm sorry for the red light but i have uh some of those filings that are provided to the cpc two copies but i'll make them available and i would also just encourage the city council to please reach out to outside resources consumer advocacy groups to understand the multiple sides to these issues thank you thank you so much mr abrams uh mr silvers followed by richard scoff hi my name is uh josh silvers i own a small restaurant in town jackson's barn oven and i'm also a victim of the fires i lost a house uh in the fires that were rebuilding um and so to me this is a double impact and i'm just curious to know that restaurants and i'm just here to speak for my community i know that during the fire we were really uh i was super proud of the whole restaurant community coming together and helping feed people and what prompted me to come here is i heard the events might last a week and i keep hearing like oh 48 hours will turn off the power but the the radio on um that i heard said like a week-long event and you know we have not only the loss of income for the restaurant but it's also all my employees i i employ 40 people which means they don't get to work um and then of course all the inventory would have to be thrown away and and i heard the the impact was 23 million dollars and i'm thinking to myself that that's impossible that it's that low with just i mean my small restaurant uh and the way we operate given the fact that all my employees would no longer have an income we would know how not have an income for a week we would lose everything that was in our refrigerators and and whatnot um and i i just don't understand how i i mean i remember that we had the brownouts i don't know if anybody remembers those and those were uh not so great for us either but for pgne to say a week is i just think that's a little crazy um and and i don't understand how they wear the idea that santa rosa would cut off power that long um that's my only comment just to keep that in mind that there's it's not just you know one one entity like a place of business it's all the employees and it's all that financial ruin that goes through the whole the whole county thank you thank you mr silvers richard scoff followed by lisa carreño hopefully you can hear me uh my name is richard scoff i'm a resident in west county i am the executive director of a non-profit uh called designing accessible communities i worked for the city of san francisco for 15 years after leaving the restaurant business i was a chief building official ADA coordinator for public works and i opened the mayor's office on disability for one of the mayors in san francisco in fact i worked under five mayors including now governor newson um i want to first thank chris godley and your staff neil pardon me brigham for the work they're doing the ongoing work they're doing um what you're all dealing with is ketchup this all started in 2007 when the san diego utility went to the cpc and said we had a wildfire they're holding us responsible for it for that and for all the damage and the people we've killed uh we need to do something here's what we want to do and the cpc said go for it they didn't bring in businesses they didn't bring in community groups there was no discussion outside of the interaction between the san diego utility and the cpc 2018 how many people died uh most of them seniors and people with disabilities um pgne not wanting to deal with lawsuits went to cpc and said we've got to do something to stop these lawsuits they're killing us by the way it was interesting while in chapter 11 our legislators were on mawai for a conference now pgne is in chapter 11 they don't have money they sent their lobbyists to mawai to ask the the legislators to vote for the legislation to protect them which the legislators by the way did we are now going to pay for that at least half of that fund the residents of california um we have a significant population christ has christ mr godley has looked into this and it appears about 3,500 individuals in sonoma county chris about possibly a guess of vulnerable seniors and people with disabilities i went to the santa rosa public education event and by the way that's all pgne is being required to do is provide public education and mr johnson the vice president told all of us and i was the only senior in person with a disability there all the rest were fire and emergency services and offices of emergency service and county administrator um and the mr johnson got to the presentation section the powerpoint which i'd be happy to share with you um talking about what he was going to do what pgne was going to do for those of us in their um low income persons with disabilities needing additional electricity group first thing they're going to do is a robo call they don't get an answer they'll do a live call they don't get an answer they'll send one of their may i finish quickly i will they will send one of their live pilot light turn on persons out to our residents to check on us and i asked mr johnson what training have they had none to deal with people with disabilities and you heard today the last thing they're going to do for us is leave a door hanger on the door this is outrageous i hope you will be sending somebody to the august 14th 10am legislative hearing um and sir i do need you to wrap up i will it is the the legislative hearing that is going to be talking specifically about the the way or the way they aren't mitigating this issue and by the way the one person that just spoke we need to also look at green mountain in vermont that has created thank you sir your time is up i do see that lisa cranio has left the room uh i'll hold her card in case she comes back we have john carter followed by george uberty hi thank you i'm john sardar actually um but that's that's cool stuff um i'm with the clean coalition i'm the program manager for the north bay community resilience initiative and uh it's our understanding that pgne is uh is actually setting up a resilience zone in the city of calistoga um whereby they are putting in uh disconnections from the grid at certain points um and and putting in what they're what they call a pre-installed interconnection hub so essentially they're creating an islandable micro grid for a portion of the city of calistoga so my question is um can this be done in other areas and and i'm pretty sure it can be um and should that community when it's in an emergency situation i'll also be able to share the power within the community that they're generating and perhaps storing in their own vehicles and batteries stationary storage and uh that's kind of what our mission is in the north bay community resilience initiative so we'd love to work with pgne and more of these systems um also oops in the uh the community uh resource centers really essentially can be set up as small standalone micro grids that don't just pop up when you need them but they have those assets readily available anytime the community needs them this can be pretty easily done they can be islandable from the grid there's a number of of easy easy off-the-shelf technologies to do this um and maybe it's something that pgne should look at funding as well you know from the puc and rate basing it for the value of resilience that it adds to the communities and then my final point is that uh electric vehicles represent a tremendous possible coming asset to be able to power buildings i'm bringing in a technology from Canada later this year that will be able to take the vehicle out of the or the energy out of the vehicle and power building with it with a very simple bidirectional charger inverter system that's getting c ec approval right now and i think that can help a lot moving forward we can start to set up some of these resilience zones and resilience centers as such thanks for your time thank you sir george uberty followed by kevin conway thank you you know i was pleased to hear the gentleman from pgne talk about preparation every inch of line needs to be inspected uh it felt good to hear that um and i'm pretty sure that's why he said it um i'm also pretty sure that one of two things is true either he's not telling the truth or pgne is turning over a radically new leaf because if the history is an accurate way of predicting the future then what they're going to continue to do is not inspect our infrastructure until it explodes and kills several people uh the campfire lake county killed 85 people right pgne's been found responsible for that the tubs fire which is as of july's in federal court uh in the northern district um killed 22 people starting to look like pgne caused that too right now i heard a lot about per preparing for natural disasters about wildfires uh wild i'm not sure if you know is an adjective right describes things that are caused by nature pgne caused the camp's fire probably the tubs fire right pgne is not a force of nature it's a lot of people that are not doing what we pay them to do right um and that negligence is killing people all right we can't pretend like it doesn't happen now i wasn't clear as to whether or not this was a question or comment thing but i have a question um in 2019 pgne spent a hundred million dollars in legal fees right a hundred million right now uh sonoma clean powers are local you know community choice aggregate uh they work very closely with council of pgne right now those legal fees those hundred million dollars in legal fees those get passed off those get absorbed into the rates that were charged now now the rate that sonoma clean power charges for power is tied right by by the laws of sonoma clean power it's tied to within 3% right whatever pgne charges sonoma clean power charges the same amount within 3% so their rate goes up they they got a hundred million dollars in legal fees that they pass in to the rate of power they charge sonoma clean power benefits from that what i would like to know is how much of that hundred million dollars was spent with your lawyers talking with sonoma clean power about i'm sure only essential things not just arbitrarily plans are to whatever they they could do whatever they wanted to jack those legal fees up as high as they wanted to do it there'd be no way for the public to hold them accountable and they could put every single cent of it on into the rate that they charged to us right what stops that from happening is it anyone at this table i don't think so i got a lot more on this but i got 10 seconds left all right we need to stop pretending like man-made disasters man-made emergencies or natural emergencies they are not all right thank you george kevin conway followed by diane wheeler hi kevin had to step out so it's me um i was going to ask some questions i'm diane wheeler i was going to ask some questions about the designated centers and they were answered so i wanted to just express out loud my concern with numbers we heard pg and e say that the resource centers might be something like a parking lot with a tent suitable for a hundred people to come charge their phones and cool downs and of course in the city of 165 thousand people with 50 000 of those being affected or a county with even larger numbers that doesn't seem to be adequate we heard the county of course tell us that there are real problems designating centers ahead of time not knowing where the outages will be not being able to promise facilities that may not be available in the moment but my concern is that every day an outage goes on beyond medical emergency will push families just families with children needing to eat and sleep and bathe and possibly even still go to work or school will push us even farther into the brink and especially if there is a mid outage emergency should a fire actually erupt in the ridge or an area with our alert systems down my question i guess would be around how do those people who are already without power or communication know what's happening so we were given today an 800 number and some website information and a question was asked which i know i can't get a response to a question in this format but i would guess and i would wonder how many people have actually checked into those 800 numbers or signed up on the website and if there isn't a better way to communicate emergency information before an outage which i know we're all thinking of so i'm just saying it out loud that the resiliency of our community is each day an emergency goes on gets pushed farther away from safety thanks thank you dianne thomas elz followed by brianne hanka thank you i wanted to mention i'm sure you're aware but pc had two hearings here last week one was jenny's crossing and the other was right here in this chamber uh there was one administrative law judge at the jennings there were two administrative law judges here and three of the puc commissioners were here to hear p genie's rate uh what is called their a general rate case um they requested a 6.4 percent increase in the power uh charges 7.7 for electricity and 3.5 for gas it works approximately for someone's bills 6.4 percent um that was the prior amount of capped profit for p genie before the last uh power crisis around 2000 um in the year 2000 approximately that was the capped power profit that a regulated utility was allowed to obtain the revenue at that time was about half of what it is now so uh since the revenue was doubled then the amount has doubled of what that cap would be so that in fact 6.4 percent will be twice what the previous profit all the entire profit that uh p genie was allowed at that time it's currently now running at a profit of 12.5 percent of revenue 12.5 percent is 2.2 billion dollars a year profitable um twice the former profit and four times the profit that it would have been in in the year 2000 because again the revenues have doubled um they they offered this graphic right here it's a little pie chart and it shows some things um so it shows 40 percent was operating in maintenance and seven percent was tax of the total 17.6 billion dollars revenue approximately um and 53 percent was other this other that i'm going to describe so 29 percent is listed here as depreciation and 24 percent is capital expenditures well first of all the depreciation is more than capital expenditure and capital expenditure would be it would be the sustainable level that you would need say you had that much depreciation 29 percent was five point uh let me say five point one billion dollars a year let's say that was the actual depreciation then if you reinvest that you have a completely sustainable business practice i mean you don't need the other 24 percent in other words that 29 percent is not a cost it's not a capital expense it's a deduction and a return of capital so they had an additional return of capital five point one billion and along with the 2.2 billion uh there are some other things that i wanted to mention about the dangers and so on um there are many things we can do and i look forward to talking about those thank you thomas Brianna hi um so i would like to call back to when you were talking about the wind on those nights um of the autogra fires and what's making these fires so especially because we've had fires before i lived through the fires in san diego um actually it was really funny i was working at a hotel and we were hosting the epa conference at the same time we had a whole bunch of evacuees and it was great because the epa people didn't have any cars um so the people could bring their boats and stuff but um uh it was jarring um but um what makes these fires so horrible is what we've done to climate change wind is caused by a change in temperature and a great wind is caused by a great change in temperature and when we're um ignoring the climate change factor of these and how much we're driving in sonoma county and how our laws our traffic laws don't um aim to reduce our emissions and the fact that all of our power is coming from fossil fuels sorry guys you're a little outdated um we need more solar power and renewable energy and to reduce our carbon footprint and to plant trees here so that we have less um of a dry air and a better just climate at overall and that will save our um economy as well um as far as these cooling stations which they don't want to be called them to be called cooling stations so i'm confused that's why we're still using that term but is the term that should be used uh because we do actually need cooling stations um because of the climate change effect for our vulnerable population on days that there isn't even a fire people are not are reduced um uh risk or um sorry um higher risk um but even the debris from fires up in chico affected this area and we would need stations to be open for a nearby fire um and obviously way more than 100 people it would have to be the fairgrounds we're gonna have to cancel the cat show i don't know why people are so obsessed with their cat shows but um even the fair we i mean honestly we shouldn't even be having a fair going on it's a beautiful thing right um but we have um no other place except for the fairgrounds where we could accept the a real emergency that's going on um and really keep people and especially women who get raped every night um on the streets if you want to reduce crimes um but it's going to take if you remember the fires it was more than a week um i wanted to talk to oh there you are it was more than a week that even the stuff was in the air we have to stop doing stuff we have to focus on the problem so um i don't i don't care about the time frame as long as everybody's safe um but like if anything we should over pre-plan rather than under pre-plan just based on the fact that um and try and you know make a plan that day based on the resources that we have sounds very shoddy um so yeah if we could just address climate change and more renewable resources that don't use fossil fuels and work on our traffic laws to reduce our gas emissions thank you thank you brie now i didn't see uh lisa cranio or kevin come back in so i'm going to go ahead and bring it back to council council members do you have any additional questions or comments to start at this end yeah council member comes just to say thank you and to very much appreciate what appears to be the beginning of a very good partnership so thank you very much not to end it like Casablanca but let's hope that uh we can have a beautiful relationship here council member soyer thank you vice mayor i just want to thank you for being here it can't be easy to try to come up with solutions for things that haven't happened yet um in such a large way and in a comprehensive way as we did have a fire and and that's why we're here today is to try to mitigate the damage and the loss of life and uh there's no it's it's very very difficult to anticipate a natural disaster um but i have uh trust and faith that you will do everything that you can do within your power i look forward to to reports back um on your on your progress and um and i know that that everyone here and our entire organization without other county there's so many people working on this and i wish you all the best in coming up with as many solutions as our as you can thank you council member all right i just want to wrap up with a thank you as well uh both to neil and chris i know you guys are inventing the wheel uh so to speak and how we're going to address it and i do want to thank herman as well i know uh we're all very familiar with herman in this community and uh he's being asked to do a herculean task of being pushed out in front to answer questions for years and years of decisions that have been made prior to being here and i think uh i really appreciate your candor and i appreciate your follow through uh and uh i know i've given you a list of things that i'd like to see in the next couple of days i know that we'll be getting them and i appreciate your willingness to come back in the future to answer questions as well uh with that we will move on to our second study session item 3.2 and i will mention for folks who are sitting in the audience because i do see some some individuals who are here for later items the council will do item 3.2 work our way through the consent calendar and public comment and then probably take a 15 minute dinner break and then we'll come back for the report items 14.1 and 14.2 item 13 13 item 3.2 real property asset tool application and affordable housing map review jill scott real estate manager presenting second while we get set up would it be helpful to take a two minute recess be good to take a maybe a five minute recess we'll take a five minute recess and we'll come on back all right folks we're looking for one more council member and uh then when the city attorney gets back we'll get rolling and i'll bring us back mr mcglenn 3.2 since i already introduced the item i'll just turn it over to jill scott good afternoon vice mayor or council members i'm jill scott real estate manager i'm here with megan bassinger from housing and community services and we're going to go over briefly today the real estate asset map and then i'm going to turn it over to megan for the affordable housing map um so over the last few years staff has been working on city properties on identifying city properties that are owned um and on this map program um we started with what we thought were about 600 parcels um we're now at about 1400 parcels um all of those are categorized and identified in the real um the real estate asset map tool um miss scott if i could get you to stay really close to that mic so people can hear you i'm so sorry and also if you could if you could introduce the website one more time where this tool is available so the website just went live to the public today and you can find it at srcity.org slash r e asset map you can also find it if you go to the srcity.org pages and you go to real estate services the map is also there um to use the map um basically if you know the apn or the address you want you would put it up here in the box or you can just scroll around the map um highlight a specific parcel that you want to see for instance this is city hall where we're sitting tonight it'll give you the apn the managing department and then you can just scroll down and it will give you all the documents related to that parcel so for instance on city hall we have a lot of different seismic reports sidewalk reports final reports um i should say that this is a work in progress so as we find documents related to parcels we add them as we go more real estate transactions that happen we add those as we go um but we do have a lot of information in here now um if anyone is interested in city leases um they are attached to each uh parcel in in the system um you can also go up to the lease master at the top and that will give you all of the city leases that the city is a part to so it may be someone leases from the city or the or the city leases from someone this base this front page will just give you basic information you can go to the actual lease over here this will explain why we have the lease um what parcels um they're attached to so this lease covers all of these apn's it gives you the gis info for the for the apn's and then if you're interested and you want to see the lease dock itself you can press that right there and the lease document will appear back in the asset tool um there is also a menu over here of options um the blue colored parcels are full city parcels little parcels that you see over here in purple um like this is a transit mall for instance or what we call row parcels or right-away parcels um they're the majority of the parcels that we do have they could be like the transit mall um a right-away piece or the majority of them you'll find will be small leftover pieces from cip projects capital improvement projects that were done road widenings that are remainder pieces that are left you can turn any of those parcels off you can see just city parcels just row parcels um if you want to know what electric election district a parcel is in or what parcels are in an election election district you can turn that on click the district by the color and it'll tell you what district it's in you can run reports from there on what parcels are in each of those as city staff um went through and itemized and categorized and found city um parcels like i said we went from about 600 that we thought we had to about 1400 um the majority of those as i said are small remainder parcels they're not large buildable parcels there's a few exceptions to that um right now staff brings those to council on sort of a one-eyed off basis as someone's interested in the parcel maybe regarding a development um in the future staff's goal is to um bring a consultant on board to really look at those 700 something odd remainder pieces and see if we could do a potential purchase or surplus sale to bring to council in the future and that is the real property asset map if anybody has any questions i'm happy to answer them council any questions council member comes first thank you this is i hate to be such a nerd about this but this is a lot of fun i really appreciate that you've done this and and it's uh it's a joy to see the material and a little shocking to discover we own lots of sort of what are probably little slivers next to right of ways of someone else um i do have a question does this include entities where we might have a conduit loan like uh if it we if we facilitated the loan for the rehab of an affordable property is that that is not included in this okay that's fine i just wanted to know what was and wasn't in i really appreciate it thank you very much thank you council anyone else all right we'll go to public comment dwayne do it i appreciate the fact that this work has been done it's something that's been needed for many many years perhaps decades i hope that as you go forward you'll understand that the term affordable is something that is a bit nebulous an example is property that the city bought on stony point road to widen stony point road beginning back at the turn of this century the plans were begun the parcels had houses on them to the people that lived in the houses and the people of roseland that was affordable housing the way the city perhaps defines affordable housing if you don't have an agreement with the housing authority it may not be quote affordable with this in mind it's very important because there's still properties along stony point road now that are residentially zoned the parcels are big enough that you could put houses on them and a really helpful thing that could have happened for here and in roseland per se is the houses at 1027 McMinn avenue 1370 burbank avenue and 1400 burbank avenue could be moved over to stony point road and put into those lots already zoned residential could be done in an inexpensive manner much cheaper than building a brand new $500,000 house so this is an excellent asset to be utilized but the public's not going to understand it as well unless you make it more user friendly even the website you know it's going to be a touch and feel thing for a while the name just given to us was srcity.org and then i believe it was re asset map so i want to double check i have that correct i'll begin to look into this and i would hope that you folks take an approach of proactive saving of the taxpayers assets now and not just take the term sliver of land at face value that could be wider than this whole building and someone will say well it's just a sliver because we did capital improvement there those pieces of land because the small lot subdivision designation put in long ago they could fit in housing that's something that's a positive if done correctly and stony point road is your first example to look at i hope you'll all go out and walk the site it's at the corner of rose avenue and stony point road thank you for your time and let's shepherd those taxpayer assets well thank you mr do it bring it back to council are there any comments council member fleming thank you thanks mayor i just wanted to extend my gratitude to you and your staff for doing this this is really helpful and it's very user friendly and i look forward to all of the great things that we can do with this tool so appreciation well we're going to give you a clue of what we can do with the tool right right now so we're just a quick presentation on on this front all right good evening i'm megan bassinger housing and community services manager and i'm filling in tonight for lane goodch who is out um so what we wanted to show you in conjunction with the real estate map is the housing and community services department's affordable housing map so this pulls on data that is from our loan um database is there a way to advance the slides dina okay well while dina is trying to resolve that um the housing and community services department in conjunction with it was able to build a map that extracts all the loan information from the properties that we provided affordable housing assistance as well as those that have are under mobile home rent control and other properties throughout the city who have some affordability restrictions so we're able to consolidate those into one comprehensive map we have two versions one that we use internally that provides um confidential information on homeowners home buyers that is not accessible to the public to protect the privacy of those individuals so what it showcases is the multifamily the mobile home parks so as you can see we have color-coded the types of properties there is multifamily residential there is senior citizen rental mobile home parks and special needs includes group homes for mentally ill um transitional facilities for disabled adults so as you can see in this map they are scattered throughout the city of santa rosa when you are accessing the map which is available off of the real estate services website as well as the housing and community services webpage you can drill down by the type of housing so if you're interested in affordable multifamily complexes you would select that and you can see they're scattered throughout santa rosa and then you can click on a specific property so the property that we're showcasing is tiara springs which is off of petaluma hill road and it'll bring you project information so you can see the total project size is 42 units 41 of which are affordable the regulatory period goes through June 1st of 2070 and then there's also a link to the property management website so you can directly access the property manager see if there's a waiting list for units and provide more information on that particular site another example is an infill property it's five units one of which is affordable so we provide information on this housing type as well it doesn't have any funding in the project so the map went live on July 1st we are continuing to enhance it in the future we want to be able to break down the affordability levels so you'll be able to see how many units are available to extremely low very low and low-income households and continue to incorporate information that may be relevant to the public be happy to answer any questions great council and because i did jump the gun a little bit i'll open it back up for public comment if anybody would like to talk on this part of the presentation correct mr. Dwight if you'd like to talk about the affordable housing tool i'll give you an opportunity to do that advocacy group and it's very important that the bureaucratic agencies that are handling the term affordable housing understand that it's not just about the restrictions that are placed on land or housing due to the funding that comes from taxpayer sources a recent release of government information stating what the income levels were for housing was stunning to a local resident when he saw that $60,000 is now considered low income in some situations in Sonoma county so an affordable house to many people at least those folks on the west side of the freeway that i know they believe houses that are half a million dollars are not necessarily affordable that's expensive to a lot of hardworking people especially people who may not be making top wages at their job 20 22 an hour is pretty common and that's not enough for you to be buying these units that some people are considering affordable now in the past the city was kind enough to give variances and waivers to projects that were proposed because they were going to be affordable specific example is Paseo Vista on Dutton Avenue which was in the county and then annex but was told they'd get that variance because they were going to be affordable housing and it was going to come in at $350,000 a unit so they're still being handled by the county but guess what those units aren't being sold for that amount of money and the same thing is happening further to the north in other projects that have come here and gotten your blessing saying they're going to give us affordable housing but then they come back and say well it didn't pencil out so you know we're going with market rate the corner of boyd street and sabastopol road village station it's called they said they were going to come in at under 400,000 around 400,000 they're selling at 500,000 people blame it all on the fire i don't believe that's it it's just that old-fashioned thing that some people call greed yeah it didn't pencil out because they wanted to get a higher profit margin so i'm hoping that as we look forward on this new tool and we've got the housing authority working on this we as a community have a discussion about what's affordable to hardworking members of more disadvantaged underserved and overburden communities such as roseland which already has over 900 housing units being produced right now and they're all going to be at higher levels of cost so that's not necessary for roseland folks some people say there's gentrification it's kind of sad i want to have one of those conversations with the community that the city manager often says we should be having anytime soon over in roseland let's do it before they take down the library thank you thank you mr. do it bring it back any final comments all right thank you folks we will keep rolling right into our regular council agenda you might see that it was supposed to start at four so we're a little bit behind but madame city clerk do you want to call the roll well let the record show that all count members of the council are present with the exception of mayor schwedhelm and council member tidbits so you all sat through the study sessions we have nothing additional to report we had no closed sessions we have no proclamations mr. city manager do we have a staff briefing for the fire recovery and rebuild update just briefly we got some good news that the mitigation dollars in that we're part of the 17 allocation are starting to move it's we're in a tranche of dollars with other states and territories not named portorico which are advancing unfortunately to for our colleagues in portorico those funding is still being held up at omb but the good news is that the process has started we'll be getting into a conversation with the state the the state has to develop an action plan the earliest we're being told those dollars could roll out and bad based on past experience i would really take this message with a grain assault is february of 2020 but it's good news that the dollars that were for mitigation for the state of california 88 million dollars for the 17 complex fires are beginning to move out of washington dc and next week where staff is preparing a brief update on journey sent thank you mr. city manager if you have anything to add we'll go to city manager's report and city attorney reports um i would just like to take a moment and uh and say that um uh the community that i was part of and part of a leadership team uh went through a very very uh terrible terrorist act over the weekend um and i just would tell my colleagues that they're performing amazingly in the face of some really tough adversity and send my best wishes to the community of al Paso that's not to shortchange the other disasters but um i spent six years and it was the first six years of my son's life in a pretty incredible place um and i wish my colleagues and that community a speedy recovery although i know it's going to take a really long time thank mr. city manager and i will mention that we will be adjourning tonight's meeting in support of those who have lost their lives in al Paso and elsewhere over the last week it as a result of gun violence and domestic terrorism and we'll come back to that at the end i'm adam city attorney and i appreciate that we'll be doing that um i have nothing to add at this point okay statements of abstention from the council mr. frezman i'll be abstaining in the for the minutes um items 11.2 and 11.4 for the minutes of 716 and 723 due to absence okay anybody else all right we'll go on to mayors and council members reports council member fleming is it okay to roll right into the um the updates for um subcommittees yep absolutely great thank you so i had the pleasure of attending the whack meeting yesterday at 9 a.m. um at uh our facilities with uh director burke and there's some good news our uh lake synomas at 95 percent and lake mendicino is over 100 of our supply curve so we are in good stead this year and we'll be continuing to work with the army corps on deviations and trying to uh move forward with holding as much water as possible without causing um other problems so uh in regard to the potter valley relicensing the federal energy regulatory commission accepted a notice of intent to create to go forward with the feasibility study which was put forward by sonoma county water county of humble cal trout mendicino county in len water and power and um we're looking at uh april 2020 to have the feasibility study completed and then the sonoma county grand jury report came back with a number of recommendations that i will be going over in detail as we uh center as a water determines how they are going to address the issues that uh need some attention that's it for me thank you council member council member combs thank you um i do need to also abstain from the july 23rd meeting for absence so that is for the minutes that is item 11.4 right so we will pull that one to be considered at the next council meeting uh with two council members abstaining we do not have a majority you don't have four right thank you and uh i just wanted to appreciate the cattle drive through town um i think that's a fairly unusual event i i uh i remember that it happened like eight or ten years ago but it's been a while since we've had cattle driven through our downtown to the fairgrounds and i really really want to appreciate that event it's um i think the first time i heard about it i thought oh no we're trying to be a grown-up city and not be the old cow town and now i'm thinking we're grown up enough that we can appreciate the past so it's uh it's was a real pleasure to watch so just wanted to say thank you to the county and the fair for running cattle through our town council member soyer thank you very much well i also want to thank all those involved in the in the cattle drive downtown it was very successful and almost without incident i think a uh one one jewelry store almost got um entered um though i thought it was there were just some nose presses on the window i can see them trying to get into the luggage store but i don't know about the jewelry i don't know maybe they're having second thoughts about who they were supporting uh but the the uh farm bureau and the and the the fair board and public works in the police department the everyone worked really really well together to make to pull that off and it was a fun fun family event and uh congratulations i think councilmember alvarez and i did it the last time if i'm not mistaken i think i had the craziest torso in the in the group but um it was uh it was fun to be on a horse and it was fun to watch it as well so good job all thank you all right and i too uh want to thank the folks that worked on the cattle drive in particular the steering committee i thought they did a particularly good job uh that was a fun event uh milking that joke so since our since our last meeting i'll report out to folks that we have had a couple of good informational tours that have taken place i want to say thank you to congressman thompson and his team for getting out with our team and walking through coffee park to see the progress and continuing to ask the conversation of how can he and the federal government be supportive of this community as we recover from that wildfire as well so a huge thank you to him we also had a walk through uh last week i want to thank council member fleming uh director nut excuse me assistant manager city manager nut for walking out with the administrative law judge overseeing the Jennings crossing as well as community members who came out to support as well i'll point out that uh while still not in comfortable shoes the judge wore uh more comfortable shoes than the heels that were worn last time walking the bypass which to me shows progress and understanding what our community goes through having to walk four tenths of a mile around in one direction and i believe about 1.6 miles to go the opposite direction and it is worth noting she chose to drive the longer distance and only walk the shorter distance so thank you everybody who came out to support as we try to get that project across the finish line as well we also had a meeting of the measure m reauthorization ad hoc for snoma county transportation authority that issue is continuing to move both on our staff side having a conversation about what transportation priorities we want to see from santa rosa as well as from the scta side of moving rfps forward to talk with the community about civic engagement and polling should they for sure choose to do that in november of 2020 and then last but not least i did have a chance to fill in at synomically empower last week and had much of the same conversation we had today about de-energization and what that means for our infrastructure that we have with our community with that we will go do we have any cards on councilmember comments great that will go to item 10.2.1 we have two positions that are being filled for the snoma county mayors and council members association again this is the vote from santa rosa that will then take place at the mayors and council members association we have one letter for the association bay area government's executive board that is councilmember mckenzie from runner park we also have not received a letter for the second alternate position for that so i will entertain a motion from the council should anybody choose to make one so move to um bring the recommendation for jake mc sort ced rona park city councilman jake mckenzie to the executive board of aback i'll second that having held the abag position as the on the executive board alternate in the past i will i will not recommend it to anyone but i think that we should allow the mayor to make a decision on his own if something arises during the meeting can we add that to the to the motion it's so added thank you was it not your bag all right council your votes uh-oh up here and that will pass with five eyes and the mayor will vote accordingly when he gets the opportunity i believe on thursday okay we'll go on to uh item 11 approval of the minutes again we pulled item 11.4 were there any changes to the minutes for items 11.1 through 11.3 from the council seeing none we'll show those adopted with councilmember soyer abstaining from item 11.2 mr mcglenn consent calendar item 12.1 resolution waiver of competitive bidding and approval of general service agreement with laguna de santa rosa foundation for colgan crete phase two restoration planting 12.2 resolution approval of a lease agreement with child family community ink on a portion of city owned property located at 125 falton road and an authorization for the city manager to execute the lease agreement 12.3 resolution transportation development act article four in state transit assistance claims submittal item 12.4 resolution accept relinquished portions of third street and college avenue rights away from caltrans item 12.5 resolution contract award roof replacement at samuel jones water pump station four and water pump station 13 um those are at the samuel jones is at 402 finley water pump station four is at 226 sonoma avenue and water pump station 13 is 801 white oak drive item 12.6 resolution request for a summary vacation of four public utility easements to relocate for the rebuild of the hopper lane apartments located at 1163 hopper avenue apn 015-6-excuse me-360-055 file number vac 19-001 12.7 resolution free holiday parking in public garages and free sunday parking at the fifth street garage and dc d street garage thank you mr. city manager council does anybody want to pull an item off of the consent calendar nope okay we'll go to public comment we have renay whitlock followed by jenny kenyon council and public i am here obviously for child family community for the lease of the property at 1225 falton road i also would like to thank you on behalf of the sonoma county child care planning council for several years now we've been working on coming up with strategies to solve some of the issues that we have in the early childhood community and one of those big issues are facilities and access to quality care we do believe now that this is an example of our ability to move forward and we know that through partnerships with private entities government agencies and nonprofits we can elevate and move the lens further to create and maintain quality early childhood education in this community on behalf of the child care planning council and child family community and mark west community preschool we appreciate and thank you for this opportunity thank you for allowing us to be here i am incredibly grateful to be speaking to you guys i am jenny kenyon from child family community um and directly mark west community preschool we lost our school in the fire um that was not all we lost i also lost my home and it has been a tremendous almost two years trying to find stability trying to find security um our community has really shown up and i am incredibly grateful for this community here and for the city council for choosing us for this location um this property is going to bring a sense of home to a community that has been incredibly disrupted we have over 200 families that are exhaling at this point and knowing that we are going to have a space for our children so in gratitude of you guys focusing and elevating early childhood education with us thank you so much thank you jenny adela lafellette followed by judith i am on item 12.5 i'm sorry i wanted to comment on the upgrade of the amount of money that it's going to cost to replace the roof are we on the right topic i must have gotten lost i we're talking about childcare i can't you really oppose the child care you're discussing the items on the consent calendar including the one that you want to talk about 12.5 so go ahead and talk about that item so i just wanted to make sure that you have gone out there because we have a history with the catholic charities of asking for money and then not following through with a lot of the things that they promise us so i'm sure that somebody has gone out there and looked at the facility and made sure that yeah putting a roof on it is very valuable because you know there are a lot of empty properties here in santa rosa all up and down santa rosa that's old toys arrest store that's totally vacant there are other places that this facility maybe could move to rather than spend that kind of money on a roof and are we not going to find out on down the road that they were in fact needing plumbing next and then they want another 1.5 or i i just want heads up for you about this spending of money and also i noticed that yeah with all those properties up and down santa rosa avenue we could in fact maybe open up a shelter for the rest of the people that are out there trying to live under cardboard boxes so um that's my plug today is just remember that we have a lot of homeless people even though there is a facility on finley that needs to be remodeled and thanks for your time thank you anita judith followed by thomas ells judith still here all right thomas you're up well this is this is not to diminish the benefit to uh child family community or uh that mark west school um but it does seem like this will be a conversion of the property at fullton road uh to a non-church and non-religious uh purpose uh considering that it's a 10-year lease and i assume that in a 10-year period that they're probably going to be changing aspects of the property in the building and things like that but would make it in the future you know incompatible with uh you know uh a church and the fact that it's 10 years it already seems like it's a conversion of the property and that is patently not constitutionally allowed that a government would buy a property and convert it from a church to a non-church or non-religious property so uh i just wanted to make that clear thank you thomas charge you birdie yeah uh this one we've been talking about for a while right uh repairing the roof at sam jones now how many are here and you correct me if i'm wrong but uh funds for this coming out of the state homeless emergency aid program right now those are those are heap funds heap is the organization that is in charge of clearing out homeless encampments is that correct or i mean help me out if i'm incorrect i think it is um and i'm just a little bit you know we're spending two million right and it's we're not we're spending it at the speed of molasses i mean i don't know why it's taken us i mean my questions about this are how many more funds it takes us nowhere near i don't know what clearing out the encampments costs but we spend that money like that all right now this two million dollars i'm not exactly sure who would give in it too uh but we have a history of not spending money in these amounts um according to the federal guidelines that we're supposed to spend it by right now it's taking us a long time to repair one building with funds from an organization that is we're spending keep us spending funds on things that it's required not to do right by the people giving it money clearing out encampments is there's absolutely no equivocation on any of the sources of our funding about whether or not clearing out encampments is is a solution to anything right homelessness any clearing out encampments is the problem right uh homeless people are not the problem harassing homeless people is the problem all right those are people that need to get their lives together dislocating them doesn't help that all right now that's and that's a huge portion of what he does all right now should we repair this roof i'd say yeah we probably should have repaired it a long time ago right are there plenty of other buildings that these people could be staying in absolutely all right a building with an unrepaired roof is a lot safer than absolutely no building at all all right um now we're repairing this roof and we're behaving as if we're doing some tremendous service but by doing it the way we're doing it we're making this one place the only possible shelter we can put these people is an obstacle there are plenty of places what we need to do right is get out of the way right stop acting like these buildings are uninhabitable and start acknowledging that outside is uninhabitable all right we need to get people into shelter not create reasons why they can't go into ones that already exist all right which is a big part of how long it's taken us to repair the same jones hall has been right thank you george and we bring it back to the council are there any questions council member fleming our comments go ahead yeah i want to say a special thank you about the the the location for the the child care reopening i'm really appreciative of miss um kenyon and miss whitlock and your perseverance and your commitment to opening reopening after the fires um i know that it means so much to all of us who depend on accessible and high quality child care and so thank you so much i want to extend a special thank you to my council for voting to support that as a council goal and then our bpu and santa rosa water and jill scott and our real estate department everybody came together to make this thing that could have been easily overlooked and a really valuable asset for our working families and our economy and so this is an example of excellent governance and community participation thank you council member combs i'd like to second that statement um we we lost so much child care that it is really remarkable that we are uh stepping up and filling in i would like to clarify something if i may ask the city attorney we had an individual who expressed some concern about the conversion of a building that had been an assembly or church occupancy to the school occupancy um he seemed to imply that there was a problem with doing that and i wondered if you could clarify as our city attorney sure there is no problem with it being uh re that building being used for child care um it was previously obviously a church um the santa rosa water purchased that property for future water uses um the building did remain the church moved out and that building became available for other uses so it's not uncommon is it for churches to change occupancy use i mean not just churches but buildings in general it is not uncommon okay thank you very much and again i want to express gratitude that we found a location that would serve so many needs for child care in our community so thank you um there was another question that was asked that i just thought we might want to clarify there's an individual who seemed confused about the heat funding heat funding is state funding if i recall correctly would somebody i mean i can answer this but i think i'm supposed to ask somebody to on staff it is state funding okay and heat state funding is not part of a program to remove people from uh no encampments okay it i think the name of that program might be host is that correct well again there is a program that we work with that is called host yes okay and that program is designed to help people move into facilities that's correct and if i may um there we do have a program the homeless encampment assistance program which is where i think the confusion is okay and that is um our own uh internal working group and we work with the the county representatives as well but that's not related to the state it is not related and it is it is designed to assist in encampments my recollection also was that the decision uh to use the heat dollars was a multi-part decision that the there is a leadership entity that i think i serve on that is correct that made a decision on how to allocate certain state funds regionally and that this was one of the yes it was an application process this is one of the the the the group one of the projects that received an award from that funding source thank you i just wanted to clarify that for the general public thank you councilmember and mr city manager i actually meant to bring something up in my councilmember report that is germane so i'll bring it up here when we had our discussion about potential rfp for catholic charities staff had just received the annual report for 2018 2019 that is not yet on the website can we make sure we get that up i will look into that is great thank you so much councilmember soyer thank you vice mayor i'd like to move consent items 12.1 through 12.7 away for the reading second moved by councilmember soyer it's not up on the board but that post passes with five eyes there we go so we will now go to our public comment for non-agenda items again council will take a 15 minute uh dinner break after the non-agenda items and then we'll come on back friday and 14.1 so first we have roger mcconnell followed by dwayne dwitt good evening vice mayor my name is roger mcconnell i've been involved with mobile home issues in this part of the world for 14 15 years we've been trying for six years to get on as an agenda item here that we can take and discuss we've taken it from the bay area cpi to a federal cola number uh we feel that would be a little much flatter number and easier for us to digest 80 to 90 of the people that live in our communities depend much of it on social security and so we understand what that increase is and if we could get somewhere along here uh i think six years ago we actually had meetings with a couple of three of you down here and it's been on the books we would love to look forward to the day where we can come down here and fill this entire room i think there's 125 seats and discuss this situation with you the other big thing is not me i don't know who's talking anyhow is this huge fund the fund is collected to administer the grant control ordinance it's at a half a million dollars that scares me to death that somebody here in this building or in the next building over would come up with some quick idea that they could use that for something else other than what it was intended for uh this is a huge number it's being collected it's still collected in some parks every month my community they collected every three months and we're not sure why it's there uh i don't even know if your computers go back far enough to even tell you when was the last time that money was used it had to be nine or ten years ago that they used some of that money and that was the last time it was used it was an interesting part uh i went back through some of my old paperwork i was on a lease when i first moved into the community where i live out there at the country and the increases that were allowed each year under that long term lease were federal cola that's what his increase was was the federal cola every year and so we look here forward to hearing from you and uh yes i'll probably be back to remind you again someday thank you thank you mr mcconnell and if i could ask someone uh from staff to follow up with mr mcconnell just about the timing for that discussion um i don't have the the list in front of me about the upcoming agenda items so if somebody can fill you in that'd be great duane duit followed by danielle kagan from roseland i wanted to talk with you about some ideas involved with the open government task force in which hundreds of thousands of dollars were spent for us to have a more open and welcoming governmental approach to our citizens so i think the first thing should be that you should have meetings at times that are accessible to the citizens back on the 16th of july there was a special city council joint meeting with the planning commission at 10 o'clock in the morning and that's not accessible to most citizens it's the type of thing that actually is a bit exclusive rather than inclusive now i bring this up because also the minutes to the meetings in the past used to be quite helpful to understand what was being done by various council members and people in the public you could read the minutes and see what had been said but that switched up a lot and i'm real concerned because a lot gets left out one positive thing though i see in the july 9th minutes i missed both the ninth and the 16th meetings but in the july 9th meetings it points out that council member oliveras wanted to make sure that no mixed messages about commitment to housing for all and affordable went out and mr soyer concurred with that so i don't know the exact context in which that happened but it made me think of how important it is to also look at the taxpayer owned houses that are assets for housing and it's especially important to me because on the meeting of the 16th which i unfortunately missed a number of houses were basically slated for demolition and decided upon and only one was spared on the east side of town over at howard park and yet on the west side over in roseland we've been asking people have come and advocated to save the buildings that were purchased with sonoma county taxpayers funds and then were deeded over to the city specifically at a number of these residences they're single family residents houses that the city is saying will demolish them if you have a coordinated message about your commitment to housing all and affordable housing it seems like you shouldn't be tearing down single family residences perhaps you should make them available let people know how they could get those things moved and put elsewhere for housing council member fleming just congratulated the people who did the project on folton avenue for that governmental partnership that occurred to make that happen that should be happening to save houses also the people in rosin would like to save four houses that are near burbank avenue in the rosin creek park help us don't fight us thank you thank you mr duit daniel kagan followed by thomas els good evening my name is daniel kagan i'm here representing csa insurance group also known as triple a insurance and as i have in the past i'm here today to provide an update given that the two-year anniversary of the wildfires is approaching so i'll start with the numbers as of july 69 percent of our insurers are rebuilding or have finished their rebuild and have moved back home 15 percent have purchased a new home or in the process four percent are not rebuilding and 11 percent as we've gone through and have conversations and check-ins have not yet updated us on their plans i will note that although many insurance companies cover only two years of living expenses we recognize that there can be delays for a variety of reasons and we don't have a time limit on our policies so our customers can continue to receive housing assistance as long as they're making a good faith effort to move forward additionally through the public private public policy nonprofit organization california forward we sponsored research to help local communities prepare for catastrophes and improve their resilience the research profiles learnings from the wildfires here as well as other communities and i will follow up with an email and copy you if it's in case it's of interest lastly we learned from each of these large unprecedented wildfires and work to improve our processes to serve triple a members one of the outcomes of the north bay wildfires is we heard from our insurance that it was challenging to remember and understand insurance terms and the process and also get organized and so we created a new guide called help is here that we make available to anyone who loses their home we were able to launch it in time for the campfire and so those fire survivors benefited from our lessons learned here it includes a variety of information as well as services and organizational tool for folks um to that end i'm going to be up in paradise later this month and hope to visit with our first insured who is completely rebuilt and is moved back home to also learn about lessons learned of what we could be doing differently or better to serve as always please feel free to reach out if you have any questions and i will follow up with an email with the statistics as well as my contact information in case you have any questions thank you great thank you so much thomas else thank you again for the opportunity to speak um i wanted to point out the gentleman the disabled gentleman who was here uh was mentioning a state senate hearing on august 14th at 10 a.m and uh i believe that that is regarding additional measures for fire safety um i wanted to point out some of those that i didn't have time to a minute ago one thing is about having the de-energization uh and so it's somewhat separate from that but i mean it's together with that uh is that offline pump storage hydro can be done above lake sonoma so there's two pools which you need but not one below uh the current dam which would be in dry creek but one above it and so you could actually uh integrate that into the power system here and would have much more uh shorter lines they're in military it's shorter lines of communication is what it's called and that's what wins wars is by having short lines of communication that you can um then distribute all of your resources over those short lines and that makes a winning formula and by having shorter lines here then if other ones were de-energized you could go ahead and and use all that power right here it was it was a mention that possibly you could use power from from lake sonoma and you could that could be generated there but you would actually be just discharging the water into dry creek and then into into the russian river and that may not be something that you want to do and it certainly doesn't move a battery type thing that you can do with the pump pump storage hydro in the off peak periods when you can store extra energy there from solar or other types of things the other thing is water and infrastructure can prevent the urban conflagration which is really the problem um the the forest actually turns out that they perform the way they should which is that there's fire there and they don't get they don't catch on fire and burn and they don't become consumed they they catch on fire but they don't become consumed uh and you can see that in a number of things whether they're uh in the camp fire or in redding or here uh in all these different fires even in southern california is that the trees were not consumed you can see the trees are still there and the trees they come back um maybe not every one of them but most of them come back and they're not consumed so it's really not a function of the forest it's a function of the urban area this is the danger area this is where the value is and where the real danger is if there's fires like this and that's where we can use water and infrastructure to actually put them out thank you thank you thomas and with that we will take a break and we'll come back at 6 25 i'm going to bring us back i see we have four council members a city attorney and a city manager item 14.1 reports the community advisory board five-year strategic roadmap jason carter presenting vice mayor rogers members of the council jason carter with the community programs and engagement department alongside sherry barnett chair of the community advisory board we also have vince harper vice chair of the community advisory board enroute as we speak uh just uh to touch on the history of the community advisory board also known as cab established in 2003 as a 21 member board representing seven areas of the city of san rosa serving as an advisory role to council matters such as public safety uh budget priorities for capital improvement projects and strategies to increase public participation in july 2006 council approved to reduce the number of members from 21 to 14 in addition to providing enhanced direction to the role of each cab member which eventually led to an update in 2012 to again clarify the cab's role by explicitly listing responsibilities rather than providing a generalized direction so for example in the original resolution it stated the board saw shall serve an advisory capacity for capital improvement projects whereas in the 2012 resolution it gave cab the authority to support public improvement grants through administering a community improvement grant program in 2014's resolution council approved adding community events to the grant program to enhance the sense of community among individuals that share a common interest that eventually led to council giving cab the final funding approval authority to expedite the grant application process so over the years there have been many attempts to solidify cab's identity within the city and the community as cab has operated at times without a standardized direction but the board has evolved to where we are today which is to present the first ever strategic plan of the past 15 years of the community advisory board and there is a quote out there that says patience is a companion of wisdom i believe that cab has unofficially adopted that quote so at this point i'll be turning it over to the chair and vice chair to provide an overview of the strategic process mission and vision strategic goals and enhancement to the grant program to support council's tier one priority of recovery and resilience mr vince harper vice chair of the community advisory board turn your mic on and pull it really close my bad you're also a little out of breath i i know i just i just ran here i had to i'm chairing a meeting literally right now over in south park and so i came back especially for us i guess particularly on time um so thank you vice mayor rogers and council members so i'm going to talk about the research and analysis portion of the strategic planning process so as you can see um part of that process was stakeholder engagement so the key questions we wanted to talk about so the current state what's currently working and not working with uh with cab ideal future what does success look like in the future um and then that bridge how do we move towards the ideal future so during that stakeholder engagement we talked to community groups um that you can see there rosen community building initiative center was together uh and then former cab improvement grant applicants and recipient recipients um city staff including city manager and department heads and the mayor and city council members as well and in addition we um there was an interview process with cab members um to get an understanding of what they're seeing so summary of the findings so current state so there was a lack of clarity about cab's roles and uh responsibilities and uh when to involve cab in in outreach or or decision-making process the domestic decision-making process uh there was last lack of consistent consistent onboarding process for and or criteria for cab members and the community improvement grant program process needed or needs uh clarity so um so future possible future states so what we'd like to see uh summary of findings so cab's role is primarily neighborhood empowerment for example to build capacity of community groups through training and uh education cab's crab members primary focus is to understand advocate for the issues of neighborhoods and the districts that they represent cab members are trained to be experts in community outreach and engagement and to help improve uh community-wide engagement community engagement citywide so i'm going to turn it over to uh chair barnett who will give us the next portion thank you vice mayor rogers and council for letting us present tonight i'll be going over the survey and workshop portion of the strategic planning process so we did survey the cab members in advance and then we took that feedback into our workshop process so that we kind of came in we're able to hit the ground running we um engage civic makers um out of san francisco and they provided a workshop format for us where we kind of for lack of better word of explain this we had a lot of preliminary work going in so we went in live with the idea that we're not wasting anyone's time here we all know what the problems are we need to get to a roadmap going forward out of that initial workshop we got a mission um and that mission statement and the vision statement came directly out of that workshop and that came from the feedback of the board um cab's mission now is the community advisory board connects city government and residents to the public so the public can have a voice in the decisions that impact their lives and build stronger community i'm not going to go all the way into reading every little piece here on the cab vision but what i am going to take out of this that i think is really a piece that i'm seeing happening now with the work is that as a result of our work residents especially those who have historically been underrepresented now feel they have a voice in the decisions that impact their lives that is a goal we are actively working on and we are doing that through the work through neighbor fest and we are doing that through the work on the board here and now and i think that to me is one of the significant shifts in cab that the focus is razor clear of what we need to do and what our purpose is then came the hard part we can talk about it we can define it we can put a mission statement towards it then you got to do the work and you got to get the metrics and you got to bring the results because we have a mayor who's about results um and that process was not easy let me tell you it was not easy we had done this process a few years back in fact i'm sitting here with three members from cab who all know what happened we had retreats we had leaderships in moments where we sat back and said okay what are we going to work on and we got really broad and what happened it became overwhelming and we couldn't get to an achievable place so what civic makers did is they got us that same starting point we went kind of broad how far out do we want to go with this and then they narrowed it down to our focus and then they narrowed it down again that's not fun i'll be the first person to tell you it's not fun getting 14 people to come to an agreement but we did it and so where we are now is three subcommittees empowerment expertise and operations they have a very clear focus to each group the purpose of that is so that when board members come on board they can find an alignment that's going to work best for them and their highest skills as a chair of a board that comes to these meetings we have very high skilled people y'all did your jobs really well in your appointment process i don't want their time to feel like it's ever being wasted and so whatever they take on and what they want to work on i want it to be meaningful and impactful after we came up with the strategic roadmap and formed the subcommittees we then had to go into a implementation workshop we're just going to keep stepping you through as it got harder and harder the implementation workshop was about getting the work plans together the goal being that we're looking at a five-year strategic plan but everybody knows you got to get through achievable in year one if you don't build momentum you're not going to go anywhere so the year one work plans are where each subcommittee hammered out what we're going to do now not three years from now not six months from now what we're going to do now what is our work how is it meaningful and you can see empowerment implement neighbor fest we're in neighbor fest season right now we're actually almost to the tail end of neighbor fest we've reached out to multiple neighborhoods across the city it's actively happening we are at the point now of gathering feedback on neighbor fest so we can plan for next year expertise and we've had multiple opportunities where inside of our meetings we're doing trainings in the meeting with the expertise subcommittee so that they're coming to the table and saying okay these are the things we want to work on and then they take that feedback and bring it back at future meetings operations one of the key pieces is the community improvement grant process which you're going to hear about a little bit later running more collaborative meetings we did a whole research project on that and presented it to the cab for their feedback so we're doing the work now going on above and beyond that in october we had a meeting and we came together with the decision that we want to shift the community improvement grant program and that focus being that it ties into neighbor fest what and i should make this clear this was not an easy decision for the cab to come to but when we are looking at tier one goals you can see where the alignment comes together and specifically what we wanted was for the previous cig's which were broad based across the board we narrowed it down to we want the cab grants to align with producing neighbor fest out of that debate we decided to do a two-tiered system tier one neighbor fest event up to $2,500 it's just neighbor fest tier two can be a neighbor fest plus it can also be an event with a community with a public project built into it for up to $5,000 you'll see that's the delineation there and there's a reason for that so the city manager referenced the neighbor fest pilot program earlier and the cab actually staff and cab look forward to integrating the potential grant new enhanced grant program to support not only the resiliency activities for next year in partnership with our community partners and our public safety departments but also supporting the new portfolio of planning and economic development and also with housing and community services and the eventual reorg enhancement of the marketing and outreach team and so with that it is recommended by the community programs and engagement department and the community advisory board that the council by resolution approved the community advisory board's five-year strategic roadmap with one-year work plans and changes made to the community improvement grant program to fund only neighbor fest events and with that we'll take questions council members there any questions council member oliveris thank you can't get it was skipped over can get more details an explanation on the the empowerment for the plan for community engagement academy including cost etc what that will entail so the academy is being worked on by the empowerment sub right empowerment subcommittee yes so i can't give you hard numbers back because they're doing the research part of it right now um i also need to say that that piece of their work plan um was under the previous director of community engagement so if there were numbers discussed with city staff i don't have them in front of me but i can go back to the subcommittee and see where they're at at this point it was at the research point though of what we can do and models of academies because the idea is let's not reinvent the wheel there's a really successful model out there let's look at that that's kind of how we got to where we are with neighbor fest um but i can also defer staff have anything you want to add to that yeah we at this point we in the research phase we don't anticipate any additional costs uh we would like cad members to identify that curriculum um and then utilize some of the opportunities to train existing groups and invite them to specific public meetings that we host ourselves um so at this point we don't have an anticipated impact on the budget what's the overall goal of the academy the academy also has to do with um greater civic engagement so one of the things that we look at with neighborhoods is that how many times have you gone to a neighborhood event and realized that you have an extraordinary expert on something in particular right wouldn't be amazing if that resource was readily available for additional and so that was the other part of the academy is that this city is a brain trust we're well aware of that um and we don't necessarily always have the best mechanisms for retaining and capturing those folks and having their skills and knowledge readily available and so the academy was using some of the expertise inside the board and having the training model and then also being able to bring in from the community those resources and assets that are already here so that's one of the larger far reaching goals but this point i think what we're also looking at is just where can what can we look at for research and models and then in addition to that we also are looking at to be perfectly honest your replacements no offense but we need to start identifying leadership from across the city we're going into district elections and some of the folks that live in these districts don't know that they're in a district and we need to be proactively reaching out to neighborhoods and finding those leaders for our future because we need them and they're probably somewhere between the ages of 7 to 15 right now they may or may not even know this but we're depending on them and so part of the idea with the academy is let's talk to their parents now right or let's talk to these college students now bring them into the academy get them some training and ideas and expertise and maybe just maybe they come up with solutions that we don't even know we have that we have a need for thank you this is a lot of work and i appreciate all the work has gone into it i'm i'm happy to see it moving forward but it looks like a lot of work and there is 14 of you and different levels of commitment and time they're able to devote to this and one of the things that has been historic i know councilmember sorg can attest to this is the historic issue of recruiting cad members and typically what i have seen in my 12 years is recruitment that sometimes involves seven different types of cad members depending on who the person is recruiting because we all have different ideas of what cab does should be doing etc so it kind of it makes it complex and trying to explain to somebody what their role is going to be in being a a cab participant and it still does because it's still that clear to me so how can you help us uh what do i tell somebody who i want to recruit to be a cab member for example because they're going to ask me how much time well it's it's a meeting a month no it's not a meeting a month it's more it's beyond that so it's i i think it takes a significant amount of a personal time from somebody who's going to be volunteering their time to do this kind of work and i know for me it would be helpful to have some idea or have some information i can sit down and talk to somebody about what's expected of them before they get to you for an orientation i gotta get them to the door at least say yeah this is something i want to do and to help them understand that maybe what they perceive what they're going to be doing is not the reality either so that's going to be important to me is finding a way in your work here even in this first year is helping us and giving us the tools that we need in that cab recruitment and to replace you as well as we move forward be on the love their council member all of various it's an excellent question though and anyone who's in a leadership role better be looking for their replacement that's the first thing you know i would say i will say that you're right it is still ambitious but it is razor focused and it has clear definition and interestingly enough at the last two cab meetings one of the things that we are working on is what is an ideal cab member because we all are we are very aware as we've all gone through the onboarding process and we've all been appointed that it would probably have been helpful to have a one-sheet you know explanation of this is the qualifications and areas of interest that would make you an exceptional cab member do you have an experience in community engagement do you have any interest in you know doing community events do you have every Saturday free for the next year yeah these are good basic questions to have because you're right there is an additional commitment when you serve on this board it is not one meeting a month you know that is never been the case for this board and now with the neighbor fest model you get a very full summer this is true and there is also the fun factor you know when i came on the cab in 2013 my first meeting i said i'm going to do this but only if it's fun and subsequently i've done a lot of things with the cab that i wouldn't qualify as fun they were long hard meetings i had to make some very painful tear felt decisions um but i also said that i wanted city of santa rosa to be the city that had the most block parties of any city in the united states and to have the largest block parties of any city in the united states that was my goal i wanted the city to have a party all that you know that was my goal block parties i had one singular focus i had no idea flash forward six years later that all of a sudden there's benefit in block parties social cohesion has a proven metric for resiliency and recovery for cities and at the time it just sounded like something that was going to be really fun to do and now it is something that's really fun to do but in addition to that we're seeing neighbors coming out of their houses and playing in the street and playing you know and their kids who happen to go to the same school and they may have never talked to one another and then they find out that they have mutual interests and they find out that they can you know they have now the non-emergency phone number for the police department and they have access to the fire department and all the resources and information that they didn't know that was available oh and now they have a map of their neighborhood oh and now they have a neighborhood directory and these community building connector moments are extraordinary and i love that part of the work that i get to do um and so yes absolutely we are going to be working on getting you a one-sheet ideal cab member so that you have some information you can present to somebody before they dive in i will say at this point we do have a full board which is you know an amazing achievement because it's not easy we always know you know i guarantee you know momentarily that will change um but we also have a strong board that are dedicated and determined and i love every moment that i get to spend with them because it's challenging and it's also extremely rewarding so yeah and i and i see even with with the whole work plan effort that this is something that is going to contribute greatly to community safety and health and it's very important for us uh and i and i'm very interested in the community engagement academy because that too is a place to recruit and share what it is to be a cab member and then the other thing i am concerned about and i hope that you focus on this possibly through your operations group is burnout how do you take care of yourselves because this is a monumental job again it's voluntary and and there's a big commitment so i hope that you're focused too on how do you take care of yourselves and not burn out and and and support each other thank you councilmember can i just add that the expertise sub committee will also be creating an orientation and onboarding process for cab members and so i think throughout that process what we'll do is identify what it takes to be a a good cab member and the and the roles and responsibilities and we can provide that for you as it comes out thank you councilmember comes okay thank you and thank you for the hard work you've been doing for years um some of us uh are kind of aware of the um what's the story the the the blind folks with the elephant where you grab a hold of it and you think that's you know when one holds the leg of the elephant and thinks an elephant is like a tree trunk and the other holds the nose and thinks the elephant is like a snake i think those of us who have been on cab have that kind of experience with the entity of what it is uh and really appreciate your sort of crystallizing it making it uh more real um and having the big picture for what cab is and what it can do um i have always hoped that it would emerge as um as a strong neighborhood and community liaison board and really give us advice about how neighborhoods need and and act as a body act as a whole body rather than as you know i tended to use my cab rep as a liaison because i didn't know how to use it use the cab as a whole body so i'm really glad to see these things coming forward that way i do have a question though because um i know we cab was originally established uh in the charter so it's one of our charter entities um and i i'm hoping future councils as they move forward with the charter review process will continue cab um but between now and then how does the charter language affect this document because the charter describes three and then actually four specific actions for cab um so i'm wondering how we implement a strategic plan that does not at least to me clearly make direct reference to the charter language i should have sent this question earlier um one areas that cab is supposed to do within the charter involves uh advising public safety both entities of public safety interacting with planning and zoning with regard to community engagement there i'm trying to remember the other two one of them is really clearly spoken out and then the other is sort of vaguely you realize it's in there but it's not in a bullet point so i'm just wondering it has anybody reviewed the charter and confirmed that until we can adopt the new charter language that we're okay frankly i have not gone back and looked at the charter provisions um the i have of course read those provisions in the past but i did not re-review them for this evening but it was my recollection that there is some um flexibility and there is some vagueness in that language um i have not done the side-by-side comparison nothing jumped out at me in this plan that that was uh disallowed uh um through the charter i would have to go back and can certainly i'll do that and can but give back to you but cab has always danced vaguely with you know um it's it's been an interesting dance with the charter language and how cab has moved forward yes and uh i so i just want to make sure that until we can modify the language to match this which i think is wonderful that we don't have any problem i will take the time to go back and look and compare them side by side and i will let council know particularly since now that we're becoming districted yes it makes sense for there to be a body that sort of unites in this interesting way for neighborhoods so thank you again and thank you for your hard work and councilmember to help you with that too i would say that within the charter language the bridging piece to all of this is neighbor fest because the two pieces you brought up under the charter language working with public safety we do that through neighbor fest working with public works we do that with neighbor fest so there is bridging language just within the model of what we're working for you triggered me it was it was the capital improvement program that's also supposed to be reviewed through cab thank you great thank you so much for your time and coming in making this presentation i'm curious to know if you can speak to the details of how you plan to address you touched on it a little bit with the lack of consistent we'll just call it an inconsistent onboarding process and what a what it would look like beyond just these are the qualities that make a good cab member and this is the the timer you know required what a what a good onboarding process would look like to you well one of the things we've identified is it starts with mentorship and so we're looking at a way to have an experienced cab member as your mentor for the first year that you serve on the board because it takes roughly a year to really kind of get your feet under you with this board because we don't just work with one city department and because we don't just work on one type of city project and because we don't just work with one of the neighborhoods we work with all of the neighborhoods that was the first piece that we've identified is that new board members getting paired with members who have served for two or more years just to kind of have that mentorship so that's one two is the expertise subcommittee is working on an actual cab binder that would be your here's the because what happens right y'all know you were on the cab right you get handed a couple resolutions figure it out you know you got a lot of degree right you can read through this language no right and so the idea is that we take the resolutions and then go one step further and break them down into the English language that everyone understands as opposed to public documents speak and giving people an understanding of this is what the resolution says this is what it actually means because you have a clear understanding and step by step of these are the projects cab works on a little bit of historical context of what cab has worked on the past and then really diving into these are the subcommittees and within each of the subcommittees this is how they tie back into the five-year strategic plan and oh yeah by the way we do this thing called neighbor fest you might want to take a you know so that's actually what expertise is dialing into is creating a physical binder which will probably be turned into an electronic version of PDF that will be sent to them as an email link but it's a step and that being the way of giving everybody the ABCs of this is what you're getting into and you know and also with the mentor being in that first year especially it's also that opportunity when you run into a question of because my biggest gripe and I will say this across the board any city departments that are here I hate anachronisms I love them because anachronisms are the exclusive language of I work for this said department I know all these internal anachronisms that no one else has ever heard of and I'm going to utilize them in multiple sentences and leave y'all confused and so one of the things I absolutely cringe with is when I first meet someone they start talking into anachronisms right what happens when you join a board or commission or anything else right oh here's a whole plethora of anachronisms that you have to figure out we're trying to demystify that and expertise is working on that and literally having the here's a list of all the anachronisms that you're going to probably hear because these presentations come to you and you go right so that's another piece so I hope that helps answer some of those questions it does help I had another question but it is slipping my mind at the moment so I will cede the floor all right we will go to public comment on cab hopefully without anachronisms we have George uberty and then dwayne do it it's the citizen advisory board not the community advisory board so it is okay I stand corrected also known as cab go ahead george tell you at least three things that I really like about cab uh one is that I'm hearing this neighbor I volunteered a neighborhood fest myself I think if there's you know if we're going to be a democracy we have to actually be together at some point right have some kind of communal concept of ourselves so this goal of having more opportunities for us to literally come together as a community absolutely a positive one that I want to see more of right number two is the cultivation of our consent right how do you hear us right the idea that the council has at least produced the appearance of an effort uh to actually meaningfully get an organized way of reaching out into the community and figuring out how to hear what we say right figuring out how to actually find out what we want and how to do it um and I mean in that vein before I get to number three uh in that vein um now I'm hearing that this is more honed in than it's been in the past right that this is this is as honed in as it's been up to this point and I appreciate that effort right that we're trying to make this a little bit more precise in what it does but as I look at these goals I I mean the very first thing that strikes me about it is how much more articulated this process can be all right not only do we need to hear what people are saying that they want but we need to figure out how to organize those things the meaningful goals that the city can accomplish right because I know I've said it to you all before but specific measurable attainable realistic timely right how do we and in that vein I think we should you know I hear a lot of reaching out to public private partnerships but we have to Santa Rosa junior college right we have so no mistake those people have data uh driven programs right I mean they have statisticians at them right let's talk about how to organize this information that we already are collecting through you all right now the third thing that I hear you all advocating for and you all really trying to produce as a community advisory board is how to use the resources that collectively compose our efforts I mean people come here I come here Dwayne Dwayne comes in here you know we're regular fixtures at these things we don't get anything from it right but we come here because we've got something to give people want to contribute to their society they're chomping at the bit to do it right and we've got a ton to offer right now that is an unutilized resource worth how much you know the idea that there is an active effort to cultivate the will of people not just the will to give their consent the will to give their time and effort to bettering their community that is absolutely a positive development the community advisory board represents and absolutely something I want to see more of thank you very much thank you George Dwayne hello my name is Dwayne DeWitt I'm from Roseland thank you for you folks for what you've been trying to work on for a quarter of a century the city's been trying to work on authentic community engagement they had a community involvement task force in the mid 90s and many people aren't really interested in this topic when they're getting paid to be in government they're just checking off boxes so authentic community engagement is something that may be different than even the civic makers may think about they were making sure they got their contract fulfilled but what's said here is that you want to bridge the divide between residents and their government that acknowledges the divide is already there and it's basically growing also it says here that you want to teach them to fully more fully participate in the public process so this is the public process right here people come they give you some information it's people like myself and others who may have been here more than once will probably be being ignored and if it's people that don't necessarily have something that you agree with they may even be disrespected and that's kind of a sad state of affairs so the other day thank Vince Harper for the folks that came over into Roseland and did a neighbor fest and you had a sunset avenue activity some people just a block away didn't know it happened had no idea all right so if you're going to open these things up truly open them up I went and asked people just one block away on West Avenue on Sunset Avenue to the western side and on McMinn Avenue I mean that's my old stomping grounds I went to Roseland school I know the area they didn't know much about this because it was so narrowly tailored to fit what the people at the top wanted rather than when these things were first discussed back in the day with the community involvement task force it would be from the bottom up it would be the community coming forward and the community would find a way to interact with our elected officials so I know that it's been a long ongoing process and people are proud that they've been trying to work with the community advisory board and make some things happen but this is like leadership institute light this is like picking out the people you want to be involved in the stuff that you want from the top rather than empowering those folks in neighborhoods that have serious issues they'd like to have addressed by their elected officials Roseland is still a disadvantaged overburden community two years after the annexation it's not getting much better and there's a sense of frustration that coming down here is a waste of time me I'll waste my time occasionally and get through here and we'll figure out a way maybe in the future to have something positive come from all this money being spent on a new department of community engagement that's not engaging well thank you Dwayne I'm gonna bring it back to the council I do want to thank Dwayne for walking to his neighbors and inviting them that to me is the perfect example of what we are trying to create here which is opportunities for folks in our community to become engaged to work with one another and understanding that staff doesn't always have the capacity to do everything that we would like and so building that capacity within neighborhoods by identifying leaders who are willing to take that on themselves as well understanding that they're not getting paid you know I was on cab as as you are very well aware and I always saw cab as sort of a way to make up for not having districts and to make up for city council members being part-time and not having dedicated individual staff that might be able to do some of that civic engagement and go out and really bring back some of that input because to be really honest it is exhausting there are 175,000 people in this community there are probably more than that in terms of uh opinions I'll tell you I don't always agree with my own opinion and I'm sure that that's the case for everybody else as well it's so cab has always served this key role in terms of trying to build that capacity and as you said identifying who is already involved in neighborhoods and can bring something to the table to be able to expand what the city is trying to do so I do appreciate what you folks are doing I do know that we have had conversations in the past about how this dovetails with the open government task force report and I am really excited to see the idea of a civic academy to try to teach people how to be leaders that is something that was envisioned in both the cab strategic plan as well as the open government task force report and so thank you both for your service I will leave you with a depressing note which is that you will not have a full board in the near future because I have to replace one of my cab members who is moving unfortunately. Council Member Fleming. Yeah I'm more than one count you won't have a full board for long but I do want to thank you for all of the hard work that you've done and for you know I was with you guys during the beginning of this process last year and I know that it wasn't easy and so but what I wanted to say is that as a city council member the most helpful thing that I could get would be the checklist of what would make a good community advisory board member I really do struggle with recruiting people and explaining to them and you know a little bit chagrin that I served on the board and still can't quite articulate what it is that I'm asking them to do except show up and give up their time and it is a delightful board to serve on but you know if I could have that in some way to measure whether or not my appointees are succeeding I mean with the planning commission you know you show up you vote on things based on the the rules that are there for you but with the cab if we could have something that was clearer and more to the point and help people to feel like what they're doing that would be great the other thing I was curious about is and I forgot to ask this during the question section but it's really brief which is have you implemented the achievements portion of the recommendation where wherein you would go over what has been accomplished so that's out of operations and that is putting it into the agenda because if any of you were here years ago when we did the neighbor's summit and we had Jim Dyer's come down from the department of neighborhoods and a lot of times in this work you get to a place of you feel like you know you're in the room with the grim and determined because it can be a grind and so one of the things with the board that would probably help with collaboration and moving forward on these projects is that we have accomplishments right that we have achievements that we award grants out and we do get some of it from the staff feedback but it was also agendizing it for the cab so that the board members that are working on these projects have an opportunity that is agendized that they can actually bring forward the achievements of we had this neighbor fest 200 neighbors came together they completed a full map and having those wins in there because a lot of times you come in you do the meeting you get through the agenda you get to the end of the meeting and you say to yourself you know okay did we do it you know one did everything get covered and two was it impactful right and so that was I why under operations we're actually putting that forward as a way for people to collectively have that moment where they can say actually we are doing something meaningful that folks that live next to them so next door to each other for 20 years sat down and had a deep and medieval conversation and you know what the next disaster because we all know it's got to be an earthquake it's not a question of it for when people are going to be looking after each other and in those shelter-in-place moments neighbors that have that social cohesive bond are looking after each other and they're looking after their kids and looking after their pets and so that was the reason for the achievement piece of being able to have that in the agenda to kind of codify the fact that the work we're doing is impactful is meaningful and is worth putting the amount of energy and emphasis on so have you started that that was what I was asking and I was just curious if it was help how it was going yes sorry short answer yes thank you councilmember Sawyer thank you vice mayor first of all I want to reject out of hand the cynical suggestion that this would that that that the event in in roseland was a top-down exclusive party I think those I went to one in insured forest and the neighbors had a great time the police were there the fire department was there it was it was a success and I think that I know that it that it was there as well I think that they probably have been successful wherever they have been produced in Santa Rosa I when I used to try to to bring people to the to the cab I would suggest to them and this is when you could look up the word nebulous and cab would be the definition there was it was I would say if you don't mind not knowing where you've been where you are where you're going you're going to love this group because it's it's really a real challenge to all of the the charges that you were trying to satisfy over the years Ernesto is right I mean it was a very difficult difficult board to it to appoint to because it was it was trying to define itself over all of these years and this is the it is bold it is aggressive what you've done I am a little concerned about the the this the the height to the which you are trying to do you're being very aspirational but you know what it's the most defined that I've seen it over the years I think it's I I honor the work that you've done to to define it the way you have and I think you will be able to which will be able to more easily attract people and maybe you'll you'll pare it down even more I know how difficult that is to do it's always difficult but you know it sounds like you're you're well on your way to the to the best definition that I've seen yet over my many years sitting here wondering what does cab do and I don't have to think about that as much anymore so congratulations I think you've got a good thing going and I look forward to seeing more of those community events I think it's a good path and I thank you council member Oliveris I think this is yours thank you vice mayor move a resolution of the council city of Santa Rosa approving the community advisory board's five-year strategic roadmap with year one work plans and amending resolution number 28686 making changes to the committee improvement grant program and wait for the read of the text second and that will pass with five eyes thank you both and I will also make the quick comment that the last four times I've seen cab present here it ended up being about 10 30 11 o'clock at night so you're welcome we're getting you out of here faster mr. mcglenn item 14.2 item 14.2 report approval of a professional services agreement with jones lang was sal americas incorporated for the public private partnership technical advisory services for the city hall campus and authorizing the assistant city manager to execute the contract jill scott real estate manager presenting good evening again council tonight we're here to talk about the professional services agreement with jones lang was sal for a public private partnership agreement back in january of 2019 assistant city manager gooin and not we're here to speak to council regarding a potential public private private partnership agreement for a new city hall complex they also talked to you about the facility assessment info and the aging infrastructure issues that we have here on the city hall complex this was all in an effort to really address bringing housing and mixed use development into the downtown area and of course to address those aging infrastructure issues at the time council directed staff to issue a request for proposals to procure a technical advisory services to help the city really do a feasibility study to see if this was even a potential or even possible and then in january or excuse me april of 2019 the city issued an rfp for a technical a technical um advisor service the city received seven proposals through the competitive bid process um panel rated and interviewed three of the top seven proposers and jones lang was sal jll who was here tonight with us um ranked the highest and is the panel recommendation to council tonight for the city's technical advisor since that time staff has negotiated um a professional services agreement with jones lang sal it's in the amount of 350 000 and has includes a really specific scope of services um that was really geared towards what the city needs um and information that council would need to come to a decision point if council would want to move to phase two efforts of this or really look at just considering investing in the existing infrastructure that we have within that scope of work you'll see things like site analysis for development and downtown surplus strategies along with real estate values and market analysis these would really um take a deep dive and look at our downtown real estate so what do we have in values in the downtown where could we potentially put a city hall campus site um it would basically give us a menu of options in the end so what are the top recommendations for a city hall site what lots would we look at or you know structures that we have that we might surplus to offset the cost of a new site it would look at the other sites for development what would be the prime sites for development that the city has where we could get mixed use and housing on it this section of the scope of work also would we would work very closely with the county of sonoma who as you know is also on a parallel track with us and keith lou from the county of sonoma is with us um who is leading these efforts um for the county so they um the board of supervisors just recently also approved a contract for a technical advisor that technical advisor and their staff our staff and jll if approved tonight would work closely with the county to look at is there any possibility of co-location really analyze any shared services that are possible anyway we could work together on these efforts you'll also see in the scope of services visioning and goal setting this is really very minor at this point we really don't have a project yet and we're looking at really just the feasibility can can we do this is it a possibility that we can move towards a project if council will decide to move towards phase 2 that's when you would see a really strong and large grassroots if you will effort of community engagement that would be the point where we really involve the community what would they like to see in a project what would they like to see in a civic center at this point we're just not there yet we're a very very basic feasibility they look at recommendations to develop procurement strategies and then the a very big one for the city affordability and the financial analysis so in the end in january in 2020 what we're hoping to bring to council in a package basically is a rough order of magnitude for the cost of a new city hall complex just a basic cost of what we think where it could be a menu of options of how we could potentially finance is it possible to finance it how would that happen and then a set of ways just to look at that finance and how that would go at that time council could make a decision either to move forward with phase 2 and look at a potential procurement process for this and a community engagement plan or to look at investing in the existing infrastructure at city hall and then just a quick look back at the timeline that they've showed you before we really are if this contract is approved tonight we are just really beginning this timeline so we're really just at phase one which would be the feasibility and the financial analysis again just to reiterate that would just bring in early 2020 to council a decision point of where they could decide to move you could decide to move forward to phase two which would be a good creation of an rfp a really aggressive community engagement process as well as looking at what the cost would be to get there or the offset of the cost that we could use to get there or look at or and or look at investing in this existing city hall campus so it is recommended by the planning economic development department transportation and public works and finance that council by resolution approve a professional services agreement with jones lang lasal americas in the amount of 350 thousand dollars for technical advisory services for the city hall campus for a potential public private partnership and authorizes the assistant city manager to execute the contract and with that i'm happy to answer any questions and we have a whole host of people that would love to answer any questions we have um from jll we have um james berkey and um and bob and then we have there's bob and bob i always get them confused there's two um are from project finance um who is our city finance um we also have bob gamble and then of course we have our assistant city managers and our economic development manager that are happy to help thank you miss scott council are there any questions council member comes this isn't a question i just want to appreciate that you're here it does happen it it is one of the last items on our agenda and i uh it has happened that we have awarded considerable dollars to individuals who didn't bother to show up and we notice so thank you very much for um putting in the application and for being present all right we'll go to public comment we have george uberti yeah i want to be clear about one thing i mean i i think i and you know many other people whether they realize it or not absolutely support a remodel of city hall i mean this building is ridiculous it's like a moe you know i mean there's a flight of stairs to get in the front door i mean the street is that far i mean this place is it's designed to be about the least user-friendly building that's like even hypothetically possible short of a drawbridge um but but you know i mean that's that's one part of it right now the second part of it this public private partnership thing it feels a little wasteful i mean do we not have an it department does the city of sonoma not have an it department can they not tell us i mean what do they do if it's not analyze information for us why are we gonna pay 350 000 to find me these people not architects are they right they're not going to design anything they're not going to do anything that the city can't do for itself i'm are they i mean i don't i don't know it doesn't seem like it it seems like what they're going to do is think about maybe doing this and do some research that if not google searches could produce for you certainly the id department could get you this information right and so what i mean this feels like a waste of money to me um you know especially for i mean if it's phase when we're not even thinking about realistically doing it we're just talking about maybe whether or not it would be feasible that's not 350 000 dollars worth of stuff certainly it's not 350 000s of dollars worth of stuff for an outside agency that would i mean this is a gimme you know i mean um i'm just saying i don't think we should outsource something that we don't need to outsource i do think we should think a lot about making this building and buildings like this one uh more excess in just the most basic way this is about the most foreboding building that i could think of um so yes let's think about redesigning it no let's not waste money on thinking about that thank you thank you george uh i will say that mr mckenry will be really happy to hear the uh support that he has from the community to do this sort of work uh and i did see you acknowledging that you would like a drawbridge and i don't think that that's in the works uh council any other comments all right councilmember soyer this is all yours thank you vice mayor well in seven slides you were able to put together one of the most important decisions that i have ever made on this on the behind the stairs um it i have great optimism and excitement for the future and what this could bring one way or another assuming that it all moves forward uh it is it is a um watershed moment for the city santa rosa for the downtown future i'm looking at this uh this like i said one of the most important decisions this body i think um may ever have the opportunity to make with that i'll introduce a resolution of the council of the city santa rosa approving a professional services agreement with drones laying lasal americas incorporated the amount of 350 000 for public private partnership technical advisory services for the city hall campus and authorization for the assistant city manager to execute the contract and waive further reading that passes with five eyes we have no public hearings no written communication no additional cards for public comment right as i mentioned before we will be adjourning tonight uh in memory of folks impacted in el paso and in dating uh i do want to just take a moment as is my prerogative and point out other countries have video games other countries have mental health what other countries don't seem to have is the same level of obstinate elected officials who refuse to take any action in the face of what has become a huge public threat and is absolutely domestic terrorism uh i think folks in our community feel essentially like we're screaming into the void asking party leaders to take action and there's legislation in the senate right now i'd urge uh that to be taken up and mr city manager i would hope that you would take back to your your former colleagues uh support from santa rosa and let us know if there's anything that we can do to help them to get through this time thank you and i will that we are adjourned