 What? Yeah. We have seven o'clock. Yeah. Chris, we can jump in. All right. I'll jump in now. So it looks like we are broadcasting. So we will go ahead and call this meeting to order. Can we have a roll call please? Here. Council Member Batur. Here. Council Member Story. Here. Vice Mayor Brooks. Mayor Peterson. Here. Thank you. Let's go ahead and do the Pledge of Allegiance. And then I'll turn it over to our city clerk to speak about how to participate in this remote meeting. So I will go ahead and request that one of our council members lead us in the Pledge of Allegiance. Council Member Story, would you mind leading us this evening? Looks good. Yeah. The last turn. Oh, good point. I apologize. I thought that would be a good one. I think that's a good choice. All right. Yeah. Take it away. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you, Councilman Batur. I'm going to turn it over now to our city clerk to provide some information about how to participate in this meeting remotely. Thank you, Mayor Peterson. Hello and welcome to the Capitola City Council Meeting. Thank you for joining us on a Tuesday this week. In accordance with the current Santa Cruz County Health Order and the Governor's Executive Order N2920, this meeting is not physically open to the public. Council and staff are meeting via Zoom and there are several ways for the public to watch and participate. Information on how to join the meeting over Zoom or with your phone is available on our website, cityofcapitola.org. On the slides now shown and on the published meeting agenda. Thank you for attending this Capitola City Council Meeting. Mayor Peterson, back to you. Thank you. I'll now ask for a report on closed session. Good evening, Mayor and Councilmember. Closed session was held on the items on the agenda and direction was given to the staff. Thank you. Are there any additional materials for tonight's meeting? No, none were received. Great, thank you. Are there any additions or deletions to tonight's agenda? No changes to the agenda tonight. Great, thank you. We will now move on to public comment. Now is the time for members of the public to address the Council on items not on tonight's agenda. I will turn it over to our moderator to determine if there's any public comments either written or by attendees of tonight's meeting. Thank you, Mayor Peterson. I do not see anyone in attendance with their asking for public comment and I do not see anything else. Great, thank you. Without we will close public comment and bring it to City Council and staff comments and we'll start with staff. Are there any comments from staff this evening? Yes, I had a comment. So I just wanted to announce to the public that the City of Capitola's opening recruitment for advisory body, people that want to participate in their local government, please feel free to apply if you'd like to join one of our many boards or commissions. There's more information on our website, cityofcapitola.org. Just click on serve on a City Board, Commission or Committee underneath community news. Thank you. Great, thank you so much. Any City Council comments? Is there any City Council members with comments this evening? Please feel free to raise your hands. Or physically raise your hands. Either one. All right. Seeing none, we will move along. To item seven, our consent calendar. Items on the consent calendar will be enacted in one motion in the form listed on the agenda. And there's no separate discussion prior to the time the Council votes unless members of the Council or public request specific items to be discussed for separate review. Are there any? We'll turn over to our moderator to see if there was any members of the public that requested item on our consent calendar to be removed. Mayor Peterson, I do not see any attendees requesting and I do not see any emails. Great, thank you. I do see Councillor Bertrand has his hand raised. Was there an item on consent that you were looking to have removed? Councillor Bertrand? You're on mute still. I was just waiting to make a motion. Oh, okay. Great. No one wants anything removed from the consent calendar. Councillor Bertrand, I'll turn it over to you for a motion. I'd like to move the consent calendar. Oh, second. All right. We have a motion from Councillor Bertrand and a second from Councillor Bertrand. Can we have a roll call vote, please? Yes, Council Member Bertrand. Aye. Council Member Botsworth. Aye. Council Member Story. Aye. Hi. Classes unanimously. Thank you so much. We'll move on to Item 8, General Government and Public Hearings and we'll begin with Item 8A, Recreation Division Strategic Plan. I'll turn it over to staff. Thank you very much, Mayor. Council Member, I'll take a minute to share my screen. For you this evening is the Recreation Strategic Plan. Now, in March or before March of the pandemic I brought the Strategic Recreation Strategic Plan before Council and at that time was given direction and so this is the second presentation of this Strategic Plan. So I'm going to walk you through a little bit of a reminder as well as some updates. So in the spring of 2019 Recreation contracted with Blue Point Planning in order to facilitate the Strategic Plan process and through that process a core team was developed but it consisted of community stakeholders as well as staff and they embarked upon a evaluation process through discussion as well as by collecting community feedback where we did surveys and held community meetings. This is what the process existed over a six month period. In discussion through community feedback identified a few items that were put into the Strategic Plan and some of those areas were some inefficiencies that seemed to exist within the city that would be connected to Recreation. That core team also discussed areas of growth and success with the division currently already has and then through our public outreach we learned what public desires from our Recreation as well as existing points of confusion that the public experiences within Recreation or what they would expect to be within Recreation. Through that process, through that information through that conversation a new mission, vision, and set of values were developed as kind of a guiding force for the Strategic Plan and then four goals with corresponding strategies that would outline the work plan of the Strategic Plan adopted. If this plan improved that work plan would go through to the conclusion of 2025. Now, for council direction, the Strategic Plan was presented to the Art and Cultural Commission and the feedback has been incorporated into the plan as well as this presentation. It's approved or sorry, the plan may be amended over time and then of course a council would review any budget changes or new programs that would be associated with the plan. And so launching into the four goals I'd like to start by going through each of the goals and touching briefly on the strategies that would be implemented as that work plan. So the first goal is an efficient and effective division. So that core team had a conversation and a lot of that was focusing on ways of the division to be more efficient and effective and incorporate aspects of the city that often the public look to recreation as the department or the division that that would be helpful. And so some of the things that were discussed would be to provide additional operational support for city organized events. We also talked about how while public works, overseas parks recreation is often seen as the programming side of parks and so having a strategy to incorporate programming and programming of parks. There's also often a confusion about a special event permit process and members of the public thinking that it should be their proposed recreation for this and so exploring with the police department if that is a process that we should evaluate and possibly change. Exploring the recreational organizational chart as well as fundraising and grants and general fund parameters for being that efficient and effective division. Goal two, being affordable and accessible. So the core team had an obvious interest that recreation as a service to the city be something that is balanced that is interesting to the full range of community members as well as accessible both in ability and economic status. And so the strategies that were kind of outlined for this goal would be to engage in a conversation about the cost recovery policy for recreation and ensuring that there is an affordable access point that perhaps recreation could benefit from having a community advisory group. It was also identified that there is a as you are looking at the areas that we serve that there is room for more team interactions and focusing on development of team programs and potentially internships as a way to connect youth or older individuals to recreation through team internships of team programs. And then in addition to that talking about the optimization of the park facilities and partner locations that we have at our total in order to maximize the amount of programming that we have available. And then directly related to that, goal number three so maximizing facilities. We've had a big conversation about the use of the city facilities that we have at our disposal in order to ensure that there is programming available and recognition that those facilities really need to be able to support that. And so some of the strategies that we're incorporating to this goal would be to conduct a survey of facilities and those needs assessments. This would be done with public works. Public works would still be overseeing parks but we would be working on this together in order to identify how programming opportunity would be available with those surveys with those that need to support that. And then through that identify any facility upgrades that would provide additional opportunity and then any recreation programs that would be associated with any new developments that would occur within the city. For example the wristband project that would come hopefully in completion during this plan and so looking at what programming opportunities might exist with that new park project. And then the fourth goal would be partnerships. Many of the core team members that participated were actual partners that the city currently already has. We had members of the school district that were part of the core team. We had members of the library that were part of the core team. And so through that discussion we talked about how it just kind of makes sense that we would further develop those relationships for the benefit of recreation in the city. And so the strategies that would be implemented would be to develop an MOU with the school district so some clear regarding the community center benefits that could go back and forth much like our actual programming that we're currently and then the OSD programming to develop an MOU with the library for programming on the conclusion of the library and be able to provide programming through there. And then also identify the opportunity for other public and private recreation as well as events and parks. For example how we currently are in a partnership with county parks for the OSD program. As well as in partnership pursuing grants with partners and the benefits that programs could have through that process as well. So this plan has no immediate impact. However changes that would occur as a result of its strategic plan would be incorporated into the corresponding budget through the site of the project. So my recommendation for you this evening is to adopt the proposed recreation strategic plan. And with that I am available for questions. Thank you so much. Are there any questions from council? I see that council member Bertrand has his hand up. I do. Thank you mayor. So I do have a question for you Nikki in terms of what's your vision or has it been formed for the advisory council proposal and maybe some of the discussion that came through the work group maybe is exciting your answer I suppose. Okay, so if I understand your question that you're wanting to know what my vision would be for the development of an advisory body? Yeah, at this point you've had a lot of time to think about and going back and forth with city staff and just trying to get an idea where you are in terms of this committee. I think that with the adoption of the strategic plan that would be one of the things that I would really begin is to explore what kind of size of that advisory group and how it would fit within the plan but otherwise I haven't just further developed that. Well that makes sense because we haven't adopted it yet. The agreement with the county that's not an MOU at this point it was just contractual agreement so we'd have to reach out to them also to do an MOU is that what you're proposing? Are you saying the agreement with county parks for our OFQ program? That's correct. It is an agreement. Yeah, but it's not an MOU well okay it's an MOU okay thank you that's all. Thank you council member Bertrand. Any other questions from council members? Seeing none we will bring this item to public comment. I'll turn it over to our moderator to let us know if there's any members of the public that have commented on this item either via email or in person tonight. Thank you Mayor Peterson. I do not see any attendees asking to comment on this item and I do not see any emails. Great thank you. With that we will close public comment and bring it back to council for discussion and the vote. Are there any comments by council members? And I see Vice Mayor Brooks has her hand up. Thank you Mayor Peterson. Thank you Nikki for the presentation. I'm really excited about the plan. I'm really excited about the programming that's going to come out of this plan. I appreciate the intentional effort to address equity in one of the goals I think was goals two or three. It's important that the programming that's created within our parks and rec department is created with that equity lens. I'd like to see that some of the members of the advisory board represent all community members and that's going to be really important at least for me to see that. There was a mention of people of all abilities but I'd love to see an expansion of that even further. Those are all my comments and I'll go ahead and make a motion to pass the recommended action for this item. Thank you. We have a motion by Vice Mayor Brooks and a second by Council Member Bertrand. Council Member Bertrand, did you have other comments or was your hand up just to second the motion? Yeah, well no I second it because I wasn't expecting that but I'll definitely second it. I have another question of Nikki if I may and what was the input from the Art and Cultural Committee? I don't recall that. I remember Sam brought it out because he's a member but I don't know if that was actually reported. I was just curious. Yeah, so I incorporated it into the plan that was submitted in the packet and we discussed how the recreation support of the staff member that assists the art and culture for the production of the newbies at the beach and the music that would typically occur during the summer. And so that as being one staff member who does a lot of events production and then recreation also in addition moving to putting on events between these two staff there is a benefit within the city to have a pooling of resources there and that in the event that suddenly Kelly wasn't available anymore that the historical information would be held and have the ability to have a little bit more fluid on the staff side of the management of those events as well as identifying areas for efficiency such as volunteer recruitment and those kind of things so that on the operational side there would be a stronger support for both the events that art and culture puts on as well as or a lot of the work that recreation was doing. Thank you Niki, I appreciate that. Alright, any additional comments from council? Seeing none we have a motion and a second. Can we get a roll call vote please? Council Member Bertrand. Madam City Clerk if you're asking for the roll call vote you're still on your way. I'm so sorry. Thank you Mayor. That's okay. Council Member Bertrand. I agree. Council Member Bautorf. I. Council Member Story. I. Vice Mayor Brooks. I. Mayor Peterson. I. Thank you. Thank you. Motion carries unanimously. Thank you so much for your work on this Niki. We're going to move on now to item 8B which is the village ballard project and I'll turn it over to staff. Good evening Mayor Peterson and Council. I shared my screen just to raise your hand if everyone can see that please. Alright, perfect. Before you tonight is in the staff agenda report and I have this very brief PowerPoint presentation. Is the presentation of our village ballard project and some specific details with regard to the grant funding that we acquired recently. The fiscal year 19 State Homeland Security grant project and this project number 005. Also known as a SHISCAP grant if you're familiar with the state Homeland Security grants into that program. Specifically the requirements under this grant that we applied for are improvements to our critical infrastructure security. Protection from increased protection from all threats and hazards. Enhanced community preparedness. The prevention of violent extremism and you might recall that back in 19 and prior to there were a good number of domestic and other terrorist events targeting outdoor venues at large scale events and so this grant specifically was we were very much interested in applying for this grant so that we can improve our own safety related to our venues. And then lastly inter jurisdictional collaboration. A little bit of information about the application process. I'm certainly most of you are familiar with it. It's quite likely that I want to touch on a few things. As I mentioned this is an FY 19 SHISCAP grant from the state of California. We, I'm sorry. I'm sorry to interrupt sir. If you're trying to advance your slide we're still seeing the initial slide unless that's just me but I'm seeing slide one of ten. What do you see now? Which one? Slide two? It still shows me slide one. If other council members are seeing additional slides let me know. It might just be an issue on my end but I think that we're still seeing just the first slide. Yeah the first slide that says Village Bollard project. Yeah it's going through for me as I'm talking. Big Mass, we're actually seeing your the second screen with the big slide and the small slide at the same time. We're sharing that. Okay, I'll minimize that. I think you would want to Sorry, Jamie? Under display settings on the notes pages you'd click that down arrow and then click swap presentation and notes. So slide settings, okay. Okay, so now we're going to block presenter view and slide show. Do anything. To duplicate to the words. It's an alternative. Larry do you think you could pull up his slide? His slide there in the share drive? Yes I will do that. Katie I think if you put on duplicate slide show it'll work. This is just if 2020 were a slide show. This is what it would be. If you're trying to respond you're still muted. Thank you. Sorry I'm sharing right now. Did we see it? Yeah that's if you go back to the first slide Larry. There you go. One more. Let me see if I can get back to Larry go back. One more slide. Can you see Larry's slides now? You can see it now. All right. I mentioned the requirements under this FY19 State Homeland Security Grant and SHISCAT grant for several to include improvement to our critical infrastructure and security features enhanced protection from all threats and hazards. Community preparedness. Efforts to prevent violent extremism and as I mentioned several years ago there was an increase in violence related to outdoor venues such as ours. We didn't see any violence of course but there's always that concern and then inter-jurisdictional collaboration. Next slide Larry. With regard to the application process I just wanted to mention a few things. It's a lengthy process. They always are the federal grants Homeland Security Grant and state grants. And in November of 2018 a couple of years ago staffed a presentation to the county office services to the grants committee that included Rosemary Anderson the director of lunch and services here in the county. Shera Hart and a couple of others on their committee. And we did a presentation related to hours of scrutiny during capitol related to large scale special events that we host on an annual basis. We were happy to learn after that presentation that our proposal and request for grant money was accepted by the local committee and so that committee gave staff direction to submit our SHISCHAC grant application to the state's office of emergency service and we did that towards the end of 2018 excuse me. Several local submissions were part of that grant request that eventually went up to the state. As is often the case it took quite a while to get results or approval from the state. In April of this year California Office of Emergency Service Services approved the entire county, Santa Cruz County's Homeland Security grant application which included our request for enhancements, sturdy enhancements to our public venue here in the village in the amount of $40,000 $40,526 for the city of capitol that grant period by the way is September 1st of 2019 through May 31st of 2021 so you can see that even though the request was made a couple of years ago we're coming up on the end of the actual grant period in May of next year. This is a picture that probably most of you have seen before and this is the Agonia Festival the last one in 2017 and I included this picture just for two reasons. Number one and most importantly this reminds us all of the attraction of our city and our village area to people from throughout the region and beyond as it relates to our hosted special events this one being the largest that we've experienced or certain that I've experienced in my time here and then secondarily it does introduce from a police department perspective the challenges of properly managing crowd movement and managing security needs within a venue like this here in capitol sorry Larry next slide I'm sorry go back to there you go this is a little bit of a smaller event here this is the car show but it's also a large event that attracts 10 to 15,000 people on a two day weekend in June of every year of course not this year all events were cancelled but this is also an event that could potentially introduce some safety concerns as it relates to locking down the venue closing down the village the number of pedestrian and gen expensive vehicles in that area and the need for the police department and the entire city to properly protect property and people next slide Larry and so when we talk about crowd management and safety and as a reminder specifically we're talking about four events in capitol the largest of all of the special events that being as I mentioned the car show which happens in June followed by Worf to Worf at the end of July the art and wine festival at the end of September or mid September and then the capitol and beach festival those are the largest of our general special events and those are the events by the way where we lock down the village for the duration or in the example of the car show for the first day of the event and so how do we as a police department ensure that we manage the crowd properly and that we maintain a high level of safety for all the participants and I want to touch on a couple of things you've heard me talk about this before the event requires an operational order or a contingency plan that is put together by someone on my staff typically a sergeant under the direction of captain dally and then of course we coordinate with the event organizers early on in the event schedule to make sure that we are aware of their concerns we're aware of their civilian staffing numbers we collaborate with regard to the need to provide a safe venue for everybody and based upon those early meetings we identify our proper we the police department staff needed numbers of personnel in our police posture or also known as our enforcement profile of course there's a need for effective signage and significant social media presence in advance of the weekend of the events and then the last three bullets are really important to touch on a little bit because that is where this baller project is specifically going to the identity of certain events that I believe the city the community first city of the police department there's a need to identify traffic control points with each of these larger special events so that they can manage the ingress and the ingress or the movement of people there's also a need for the visible deterrence efforts at visible deterrence also known as target hardening and historically in capitol you know what that looks like at the intersections that we're going to talk about in a minute that's the placement and thanks to Steve and his crew the signage and the placement of the barriers and then there's a need historically to support those barriers barriers at those intersections with personnel a large number of personnel for certainly for the art and wine festival and for the work to work and the visibility does create a level of deterrence that is advantageous I believe but what it does it takes away from the ability to place a number of needed personnel on foot moving about the venue which is also a significant deterrence next slide there and so with the village followed project there are three intersections that we're all familiar with when we close down the village in support of one of our special events there's three critical infrastructures that are always needed to properly and safely close down the village and prevent open to pedestrians but not open to vehicles and those intersections are Stockton and Esplanade up here just on the other side of the Stockton bridge Capitol Avenue and Stockton and then lastly the third critical intersection traffic control point is how we refer to them is up there at part place and part this is the most difficult by the way traffic control point to manage for a couple of reasons it's the widest street it's usually the busiest street by traffic volume usually because that's where the visitors typically are entering the venue and it requires the largest number of personnel to properly maintain our barriers and the closure of the street at that location you know that during the car show on second day the Sunday we open up the venue and we allow for traffic or all the history of the traffic to pass through the venue and so we open up this barrier here during the car show and we move it to San Jose in this location and then we open up this barrier here and we move it down to the Esplanade so that we allow for passage of others not attending the event to come through our city and then back out part of our that's an easy adjustment during the car show in the future it might be I do predict that we're going to see that this smaller project is very effective for us and it might be that we have a plan to place in the future to erect the same systems it wouldn't require the same number of poles Steve you and I talked about this but consider the same type of system here and here in support of the car show next slide when we're doing some research myself and Captain Daly with regard to the application for this grant we visited we made contact first with the city of Vackable and the Vackable Police Department and I was familiar with some of their rather large venues in their small downtown area and that's the first time it's exposed to these bollards and so I spoke to one of my contacts there at Captain and asked about the utilization of the bollards how long they had been using that cost et cetera and put ourselves in a good position to feel comfortable in making our request through initially and eventually to the state that would be successful in seeking and being granted approval for this project as it relates to enhanced security of the need for something a little bit more effective and a little bit more of a deterrent than historical barriers that we can use and as I mentioned I'm going to say again it's really important for me to be able to free up some personnel and place them inside the venue on foot engaging with the crowd but also being more effective as eyes and ears to maintain high-level security for these types of events. Next slide please. And so what staff is asking for from council this evening is to adopt the proposed resolution accepting the California Governor's Office of Emergency Services grant funds for the FY19 State Homeland Security grant project that number 005 Partible Baller Security Barriers and to amend the current FY20 and 21 budget and I'm happy to answer questions. Thank you so much Chief. I see Council Member Botchorf has his hand up. Thank you Mayor and thank you Chief for that presentation. I'm not sure if you were if you covered it when you were pointing because I wasn't able to follow your cursor on a couple things but I guess my question is you know the three places you've identified I see but do you have any concern about having ballers on El Camino media or San Jose and giving your thoughts on why those two streets aren't important? They are important first off we do have staff that are assigned to park place and parks that also monitor the traffic on El Camino media and they've been able to do that effectively without placing additional persons or barriers at that location we're not greatly concerned about that but it is part of our contingency planning and then if your second question Council Member Botchorf was related to San Jose in let's use art and wine as an example where the villages closed down for the entire weekend we effectively prevent any or eliminate concerns as it relates to San Jose because of the placement of the barriers at KAPAV and Stockton Stockton and Esplanade and then as mentioned park place and park and so there's not a need in our opinion to place barriers am I correct in asking Council Member that you're talking about this location here? I'm talking about the intersection of KAPAV and San Jose I know it's a narrow street and it is one way but I wasn't sure if we're trying to prevent anybody from driving a road vehicle into the area they can still drive the wrong way in the one way street and access that but I don't I was under the impression that we were trying to do this in a way that it wasn't necessary to use a lot of manpower to occupy the point it would be pretty much stand alone you can expand on that we will be more able to use this system as a stand alone system significantly better as it relates to a visual deterrence but there will still be a need to have personnel monitoring these intersections even when the Bolliger in place the number of personnel to monitor will be about half what we currently need when we have the intersections parked with barricades and barricades and signage great thanks for that explanation I appreciate that if you could go back to that map again Larry so I just to clarify it looks like one of them says park and park place but it's on Monterey so park place intersects with Monterey avenue so would these Bollards be up at the park intersection or would they be down on Monterey and park place they are actually that's what I understand it's at Monterey and park place it's just south of El Camino media and right across from the that bright blue rather large condo complex right there on Monterey better explain maybe right as you start climbing Monterey vehicles climbing Monterey that's where the barricades are and I think that's a good question okay I see I see okay thank you I believe council member Story and then council member Bertrand had questions thank you mayor chief I wanted to ask when the Bollards are not in use will there be plates over the holes in the street or will those just there are metal plates that are embedded in the street when the Bollards are not in place and Steve might be able to provide more specifics with regard to those plates but in fact the holes are covered by those plates plates are removed when you place the Bollards okay so they like little manhole covers that over to level out the streets that's correct thank you council member Bertrand you had a question yeah it's similar to what Sam was talking about so is it some way to lock the plates the plates in place so that no one can remove them or some sort of I just don't know some kid or whatever comes by at night and takes them that's what I was wondering about I believe that they're fairly secure in place but and I apologize Steve can I turn to you if that may happen to take that so they're like the water vows or small valve boxes you see in the streets they're metal top that will fit in they're snuggling you could remove they tend to get wedged in and they're difficult to remove rather quickly as they don't understand the Bollards themselves will be locked in place when they're in place but the caps will not be but that's their standard okay so thanks dude my second question chief is you'll still have people at the top of Monterey and Park where the rail is where the rail crosses Monterey that intersection there yeah we do provide traffic control points early on especially at art and wine because of the volume of traffic either people asking for specific directions allowing people to get down into their homes on El Camino media so there will be personnel utilized up there as well thanks all right any additional questions from council seeing none we'll bring this item to public comment and I will turn it over to our moderator to let us know if there's any public comment on this item thank you mayor Peterson I do not see anyone attendees with their hands up and I do not see any emails all right with that we will close public comment and bring it back to council for discussion and a vote I think this is a I think this is a is a good thing to protect us protect our citizens when we have events and I think what it's going to do in the long term is free at the amount of people we have to connect to each one of these intersections which means they can be doing other options so with that I think this is a good project especially since we're able to secure a grant that makes it even better I want to make a motion to approve staff recommendation I'll second nope, Sam will second all right we have a motion from councilmember Batur and a second from councilmember Storie, councilmember Batron do you have additional comments I have to remark that the the rationale for the grant when I was reading it looked kind of scary but I'm glad chief that you pursued it and working I guess with people in the county to get us on the list thank you very much for that opportunity to provide safety for us and as Ed mentioned and you already reiterated reducing our which we're called personnel requirements does that mean we're going to have just one other question I guess does that mean we're going to be able to reduce how many people are assigned to an event because of the ballers will reduce our budget in that sense no I don't believe so it's going to allow me to more effectively and properly deploy the personnel that are needed to manage it thank you all right there's no additional comments can we have a roll call though please councilmember Bertrand I agree councilmember Batur I agree councilmember Storie I agree vice mayor Brooks I agree hi thank you thank you motion carries unanimously thank you chief appreciate your work on this we'll move now to our final item of the evening item 8C approved plan specification and engineers estimate for the capitol avenue sidewalk improvement project and authorized advertising for bid turn it over to staff council member just sharing my screen in a minute I thought yeah it was going to make the presentation once again good evening mayor and council right before each night is to approve the plans and specifications authorized to have bid on the capitol avenue sidewalk project just a quick background $200,000 was included in the 2010 2020 capitol improvement program budget reconstruct the sidewalk along the north side of capitol avenue which is a 300 block capitol avenue including new retaining wall you can see in the picture here this elevated sidewalk that goes past three bits to businesses there's some apartments up here and an apartment building here will be reconstructed and a retaining wall put in here benefits of the project include building complaint path of travel even though these sidewalks I believe were built in the very late 1990s where there is the colored sidewalk it is not ADA compliant the controls that we had doing construction structure back then just didn't allow it to make sure that everything was being built to be honest nobody was very experienced at that time so both the cross slope across the sidewalk and the running slope along it are not compliant with the current ADA regulations so we'll be carrying out the sidewalk in prior length and then this ramp in California in capitol avenue is not compliant and we will be replacing that with a new ramp that is standard one of the bigger benefits of this project is to the parking area along capitol avenue the new retaining wall will allow we'll level out the existing landscape of cars to open up their doors and get out on the passenger side and I'll back up a few slides here you can see this landscape hill below the sidewalk and above the curb that's this brown line on my empty drawing here so what that does is obviously it prevents the door from being able to swing open what we're going to do is build this yellow retaining wall and then level out this area what we are going to maintain is a three foot landscaped area that will be landscaped by crews following the construction of the project behind the curb we are going to have a one foot concrete extension you can see the picture on the right here shows what this extension this is a nine inch extension at Trader Joe's brown man shopping center we're going to go a little wider we're going to go with a one foot extension what that will allow somebody to do is open up our stand on the solid and widen the surface to stand on get their stuff out of their car you need their exit to the road or they could travel along this way we didn't want to create two different sidewalks we could conceivably you could build a sidewalk down here and have an upper level and a lower level we ran into accessibility problems by building one on the lower level at both ends it was very difficult to get the two back to merge together so we have gone with this we are not creating a new path to travel we are just creating an area that's better for the cars to get out of the part of this is coordination we are working in front of three properties is named access to their buildings is Capitol Avenue and the sidewalk we will be replacing that access will be blocked in a problem at times and certainly impacted we sent a letter out to all the property owners and tenants staff met with two of the property owners and went over the project they said they would notify their tenants and they were all supportive of the project most tenants especially at 228 Capitol Avenue can access the properties from California Avenue the restaurant can be accessed from California Avenue so they are quite fine proceeding with the project there are two apartments above the restaurant can only access it off Capitol Avenue we will make sure there is temporary access available to them it will change day to day depending on what the contractor is working on but we will certainly maintain if they can get in and out of their units details on the project the estimated project is $116,000 the current construction budget is $134,000 as I state and report the balance between the $200,000 budget and our construction budget is $66,000 for the engineering and surveying on the project we are proposing to open the bids after the holidays on January 6, 2021 and construction will certainly be depending on whether it should take that long to actually construct the project it will be winter or spring of this year the recommendations at this point are to approve the plan specification and construction estimate the sidewalk project and authorize the advertisement bids for the project and then we will review the project and then we will move on to some questions great thank you so much Steve Steve I have a quick question you mentioned the access for the two apartment units that will need to use that sidewalk to get into their apartment but for people coming from the City Hall parking lots for example walking into the village the city parking lots down into the village when this is closed off for construction so we will put a sign at the crosswalk up by the fire station that says crosswalk closed ahead cross here and get them to the other side if they manage to get around that or come down to San Mar we will put another sign by San Mar but they will have to cross at some point they probably will not have linear access to the project for most of it I see two other council members have their hands up I apologize I am not sure who had their hand up first but in the order that I see it on the screen we will go to council member Bertron and then followed by council member Story council member Bertron you are still muted sorry about that so working with the property owners and some have I guess concrete walls I guess like the law office are we going to replace your concrete wall or do they do that themselves how is that going to be handled this is the wall you are talking about there are actually these two the sidewalks in the wall were poured separately when they were built and we are just going to take this out and then pour again right next to it if everything goes well and the contractor takes care this wall will not be damaged and we will be able to pour right up next to it part of that project so we are not intending to take that wall out okay thank you great council member Story thank you mayor Steve you may have answered some of my questions but I was wondering whether the sidewalk will be wider after the project is done I can see if you remove that little curve against the purple wall that will create some additional width to the sidewalk but otherwise will the sidewalk be wider it is going to be about six inches wider it is not going to be a significant change the way it is going to work is actually the concrete area but we are going to move the fence to the outside edge of the concrete we are not making a big change in the width of the sidewalk maybe six inches but it will be ADA compatible with that width yes it will be yeah even six inches I think every little bit we ran into time between keeping this area down below so we could have some landscaping there and get car doors open and widening the sidewalk up above yeah I understand thank you council member Bertrand do you have another question you are still muted council member Bertrand okay Steve you brought up the fence that makes me wonder so that fence was designed for a certain angle to follow the sidewalk this is going to be a problem when you build the new wall the changes are inches only and we have been in contact with the artists that built that and it will certainly fit and continue to do what it is doing we will remove it and store it and then bring it back when the project is done thank you saying no further questions from council we will bring this item to public comment we will turn it over to our moderator thank you Mayor Pearson I do not see any public comment on this item and I do not see any emails okay with that we will close public comment and bring it back to council for comment and a vote and I will turn it over to council member Bachar who has his hand raised thank you mayor I think the council is well aware that this project is near and dear to me and I appreciate that back in March when we did the budget I believe it was the unanimous approval for this project I cannot remember if Sam had to recuse himself because of proximity but I want to thank the council for voting for this project even though this project was near and dear to me nothing happens in this city unless these three people agree on it and this was a good project I also want to take a minute to really commend Steve and Taylor for putting this thing together I think it's kind of like a farewell present when I'm taking it as because I can get it done before I leave and that does mean a lot to me I just want to give a little history you know on this project and a couple others in the village so I've got an opportunity this project was not something that I invented or created Steve will tell you that this project had been on their plans I didn't move into the town until 2009 and they had already had drawings to do this prior to that it just seemed that there was never the will or funding to make it happen and the other project I want to try to draw an alignment with is in the village there was a broken sewer and the owner there was doing a project to replace the sewer and end up involving quite a bit of sidewalk replacement and I remember I walked over there when they were Jack carrying all up and I said we had talked about widening the sidewalks in the village and Steve actually said well you know there's a village map to plan where this was included you know somebody has to call the little red flag and I remember I got into an argument with the owner of Paradise who was a very good contributor to the city but we stole the project because we realized that was an opportunity to widen the sidewalks to what they were supposed to be in the master plan and what you all see now is Steve actually sat together with a lot of the merchants there and they started a business, a city business partnership to share the cost of the sidewalks and what we all have there now is brand new wide sidewalks that run from Martin Rediville all the way to Velvet and that's similar to what this project is it's a project that I kept beating the drum for eight years and it took all eight years to get there but I think I'm going to give Steve and K-Logs credit for making this happen and again the city council for supporting me when I beat the drum on this because the main reason on this was is that I used to live across the street there was a couple that came out one night and the woman they had been drinking and they actually fell over that sidewalk on the ground that the woman had a baby in her arm because there didn't used to be a rail there and this dark enclosure permission went to great lengths to put in that fabulous art piece of artwork and unfortunately we just drilled holes into our existing non-supporting when you look at that picture wall so for me you know for many years to come as I walk by this project I will have good memories about this council in 2020 and of all the bad things that have happened in 2020 I think we can all just take a little pat on the back and say this is a good project it will serve a lot of people that walk in and out of this town and provide a place to display that beautiful piece of artwork and some safety so with that I'm going to make a motion to approve staff recommendations and again big thanks to Steve and Taylor for making this happen I'll second this motion Thank you Council Member Bautour we have a motion and a second and Council Member Story it looks like you have additional comments Thank you Mayor I just wanted to explain why I'm still here for this project because I do have an office at 314 Tupole Avenue which is the law office driving the project but the city attorney informed me that because I'm just there month-to-month it's not considered as inflicting property interest and that I could bill and participate if I wanted to and you know since I am in close proximity to this project I see all the visitors with the residents that try to pass by on that sidewalk and as Ed mentioned I think it is a critically important bottleneck for us and this project will go toward I think fixing that as well as the parking so I wanted to add and maybe just one little additional plug to encourage the city to continue to look to improve and expand the sidewalk you know from this point going I think that would be north toward our parking lot and don't consider this these improvements to be a finality but a continuation of this effort and ultimately to where we expect everyone to part and then walk down to the village thank you thank you councilmember story do we have any additional comments thank you to councilmember for bringing this to our attention thank you to Steve and everyone else doing all the work on this very much appreciated with that we have a motion and a second can we have a roll call vote please yes councilmember Bertrand I agree councilmember Botthorff I councilmember story I vice mayor Brooks I mayor Peterson I motion carries unanimously thank you very much with that we've come to the end of tonight's agenda as I said erroneously last time this will be the last time that I close out one of our council meetings as mayor and what has been a very interesting and dare I say unprecedented year as mayor so for the very last time as the mayor closing out the meeting I will implore you all to please take care of yourself and take care of each other and we will see you in December for our last meeting of the year and with that meeting adjourned goodbye