 Good afternoon everybody. Thank you for taking the time out of your day to come listen to what Vic and I have to say If you recognize your work, and there are some examples up here. It's not specifically that we're Identifying your work. It's that that was the example that came to mind We want to illustrate the point. We're trying to make with that slide if you have questions about the process that are Very very project specific to something that you're working on I'd also encourage you to reach out to us and schedule a separate meeting to talk about your specific project so I guess we'll get kicked off and Vic Wynge you'll take a deep breath we'll take a seat and We'll try not to end up like Vic's pet panda we showed this presentation to his pet panda and The reaction was not so positive Panda puts up with a lot We're going to start probably the first 45 minutes to an hour with stormwater development services items and then move into the IPRC items Just a quick recap about why we're all here The state legislature passed House Bill 3167 And what this does is it changes the way that the city interacts with platting and Says that the governing body or the C Plain Commission in this case Has authority over construction plans and plats. They always had plats the construction plans of the new and somewhat controversial item It does change the playing process though, too In the initial filings have to be reviewed within the first 30 days and revisions within the first 15 It also talks about how comments on those plans and plats Need to reference a code or a citation to the law So part of part of the C's reaction to this is also adding some filing prerequisites So because we need to act within a certain period of time on a farmed application then We've got a checklist or platting or IPRC would have a checklist of items that you need to provide in order to file that application and That's going to include things like an application form the fee and studies and any other related documentation As always we offer informal meetings You know contact us reach out to us. We'll schedule some time with you to talk through your specific project One of the things that's new about that is we're going to ask you to sign a form letter It's basically acknowledging that you're not filing an application By submitting exhibits for this meeting that we're going to have The house bill changes don't affect studies permits contracts or other state agency items and That's important because we'll come back to that in a little while and so We've rearranged their processes just a little bit so that the house bill and the shot clock and the necessity Necessity for C plane commission to take action on file us and plans for example That's all changed This is a very simplified version of how our process For example platting used to go Before the house bill came to effect it submit your application three weeks later you'd have comments and then for a unset period of time the project would work to resolve those comments Once all the comments are cleared your plat would be filed even before The house bill changes that It kind of turns it on its head So the application before it comes in before it's filed for review What you would need to complete some of those studies and prerequisites? ahead of filing the application and Then once the application is filed You would have action from city staff and C plane commission within the 30 and 15 days That we are expected to provide a response I'm flipping a little bit between Pre-house bill and post house bill here On the stormwater side of things this probably looks familiar You have a if you have a concept plan you do a conceptualized from plan You have a pluriplat or preliminary some plan and so on and so forth The process that we're going to is really one where you have a drainage study no matter what your application You have a drainage say that supports that development application. This is an example of the pre house bill stormwater IPRC process Before you go to your pre-sub which is a formal pilot process You have to have preliminary I some plan fire some plan submitted And then eventually you need to have the fire simply accepted before going to pre-con That's also changed There we go So since the house bill tells us the construction plans have to go to see plank mission for action and It's a change the chapter 2 12 part of the musical code which governs planning Then the concern that we have with fire some plans for that was that these included Construction plans in support many times of a final plant The implication being that a fire some plan would have had to go before see plank mission For denial or approval So our solution to this our process solution to this Is to make a clear distinction between engineering analysis in a drainage study and construction plan review either through IPRC Or through the grain permit process If you've been through our process in the last few years You probably also recognize that the fire some plan associated with your subdivision your infrastructure planes in Some ways created a duplication of the review because construction plans were submitted the fire some plan and construction plans were submitted through IPRC By eliminating the fire some plain step We're focusing all of our comments all that review and effort on the IPRC plan review or the grain permit review Before you start trying to follow this process flow diagram that flashed up there for you I want to point out a few key features There's about there's three obvious process trains up there The top one is really your final short form plat maybe a small commercial site or infill project The next one is your preliminary plat final plat process, which is really your largest subdivision process The last one is where you're not playing at all and You're only coming through the drainage review process because you have a grain permit obligation I want to highlight stormwater pre-submitted meetings. We would always encourage you to come talk to us ahead of some mini drainage study at these meetings you get to meet with my staff and your reviewer and Ideally reach consensus on the scope of the downstream assessment and Which specific problems we're trying to resolve through your engineering analysis? For example, if there's downstream known flooding constraints Then that's something you want to know about before submitting your drainage study Eventually as I'm looking at this. I'm realizing it's not quite as easy to read as what I hoped But let's start the top run or stop the top row So ideally we're starting with a pre-submitted meeting and the first question we need to answer is are we playing? If we're plotting then all the house bill changes are effective We'll start at the top row So your drainage study or if applicable flood study would need to come in for review and be accepted and If there's no public infrastructure associated with it You would get a letter from the stormwater group that says you your stays accepted and you can move forward with filing your plat with the playing group once your final plat's recorded you'd move on to the grain permit process and In the grain permit you would provide to civil construction plans for review We'll look at that for compliance with the drainage study that you've previously provided and If applicable you'd also get your floodplain permit and maintenance agreement at that time On the next row If you're coming in with a concept plan, then we've drawn a distinction between a drainage study supports a concept plan and preliminary plan The drainage study for a concept plan We would call them call a master drainage study because it should set up a framework for all future phases of that development The drainage study once accepted you'd move forward to filing your preliminary plan or concept plan that would go through the C plan commission process and then There's a possibility that between preliminary planning and infrastructure plan preparation Your drainage analysis may need to be updated a good example of this might be if you made some Sweeping assumptions about your detention pond geometry and now you've gone through and start preparing construction plans You know a lot more about your detention pond geometry and need to update the engineering analysis to better reflect Your proposed construction plans Once your construction plans are filed and approved you'd go through the typical IP RC Paperwork exercises getting your CFA done getting your easems reported and during that same process that same time frame You'd also submit what we're calling a stormwater pre-construction checklist which in some ways takes elements of the finalize some plan and Adds that at the back end of the review process It's just a checklist with a few questions like did you get the other state agency permits that you're supposed to get before gun construction On that last row down there It's really just your grain permit process so Perform a drainage study get that accepted Submit your grain permit and then move on to building permits Thinking of plug the SDS pre-similar means right now So for a few years now, we've been scheduling time saying side time Tuesdays 1.33 and Fridays 10 to 12 We have a standard form letter with a few questions about your project and a request for an agenda and The site plan and other exhibits you think would be helpful for the discussion Ideally, like I said, we walk out of that meeting with a consensus on the zone influence the limits of analysis and Perhaps the types of analysis that we need the It's probably more successful when we prepare minutes or the project prepares minutes and distributes those for review So that a year from now when the drainage study of the plaque comes in we all remember what was said just a screenshot of the form letter for those meetings some project information and Some agenda items So drainage studies for a subdivision for example probably consists of HMS model a Hecaraz model and other engineering analysis and the idea is that Similar to the way that you as a designer may update those models as you move through the design process We see the drainage study and supporting engineering is sort of a living document that can be updated through the various stages of that development The other thing I want everyone to keep in mind is that the drainage studies are submitted in support of a specific development application Most if we're really honest we we may not really care as a community if a drainage study is perfect or not Most of the time what we're focused on is getting those other development applications moving forward and So we want to make sure that those the study and the development application Align and they match up and the study should prevent a provider plan That supports that development application moving forward All drainage studies would include a downstream assessment through the zone of influence They should all include some sort of description of what you did why you did it what was weird about your project and A hydrologic analysis. It's hard to have a drainage day without some H&H in there The other items are relevant to the review of your submissions They may come up during your somewhat a pretty submittal meeting So again, I always encourage you to come and talk to us about your specific project and your specific needs The master's range study which I touched on earlier when I was attempting to explain the process diagram Our concept plan is required for any development over a square mile in size or if you propose to bring polymer plates and phases You would still provide a downstream assessment through the zone of influence And that scales depending on the size of your project We sort of use that 10% rule of thumb as a leaping off point to determine the scale of your analysis But if your project is a square mile or larger That's a big analysis Probably more as a cartoon illustration you'd also include detention location and volumes in your study and The intent really is that if we have a concept plan more than a square mile that is going to be developed There needs to be a framework in place so that when future development phases come in for review There's already something there that says here's the plan Here's where the tension will be needed when phase 10 comes in or whatever that happens to be and again Being a model or a collection of models the intent is that branch So they can be updated as needed to continue to support the development applications that come in So I'm just gonna try and offer a couple of examples. Here's Walsh Ranch About 10 square miles of development arguably the largest in Fort Worth And so the scale of that study would be different than your corner 7-eleven There's one of the exhibits that they provide with the study the Drange areas that do linear there. That's Mary's Creek watershed For most projects we would suggest the Trinity River and the federal floodway projects is an aqua outfall However Lake Bembrough controls most of the area drained the Trinity River in this area three Fort Worth and The peak discharges in the federal floodway projects are more impacted by the Mary's Creek watershed And so if we're developing or plan to develop in the future about 20% of that watershed This project may impact the federal floodway projects three Fort Worth and their analysis showed that they would potentially if it wasn't mitigated And so because of the scale of some of these developments and support and that we have a plan moving forward to mitigate impacts Another concept plan a little smaller about two or three square miles They provide a drainage analysis which basically consisted of a drain jury map and some cartoon locations of detention ponds And the point there though is that it provides Some idea of how we're going to develop that project in the future There's actually quite detailed. They've gone as far as identifying the signs of the outfalls under the road downstream of their project But this just gives you an idea of the level of detail So when it comes to what is contained in a drainage study and how much documentation do we need? How much what's the level of detail? It really depends on your development application that you're seeking to get approved So for example, when do you need a hydraulic analysis? well, if you Need a water service elevation for a finished floor on your final plate You'll need a hydraulic analysis If you try and size an easement for a channel on your preliminary plate You might need a hydraulic analysis, but perhaps simplified since we're only talking about an easement on a preliminary plate Still the initial drainage study should provide a sound basis for any future applications And I'll get to that in just a minute with a few more examples Where I've tried to illustrate where and how the drainage study and preliminary plate applications need to overlap in a line There's been a few conversations already about detention location and detail And it really again is just trying to support the development application that you have So on a preliminary plate You probably have dimensions on your preliminary plate for that open space lot that contains your detention pond So you need some some detail to describe that But if your drainage study is in support of infrastructure plans, maybe you need a little bit more detail So the two documents match in a line the the point I'm trying to illustrate with this one is that All drainage studies will have some hydrology They'll all have some downstream assessment with some exceptions They should all include some mitigation analysis if applicable and at various stages throughout the development process You will be sizing easements So on a preliminary plate, you mainly need to run a normal section to estimate the size of that or width of the easement But by the time you get the infrastructure plans your hydraulic analysis might be more detailed Your easement size a little bit more refined The drainage study checklist that we put together it it's a compilation of a lot of the existing checklists With additional detail and some more questions The intent is its communication tool between you and your reviewer reviewer for the project It's also there to guide and prompt both you as the project or engineer But also the reviewer and things that they may need to see to support future development applications The checklist the drainage study checklist we developed is quite I think exhaustive The it would apply to subdivisions in most cases Many of the items that may not apply to a small commercial infill site This is just the first cover page So in in the middle there you've got a question And below that you've got a list of attachments. So this question is asking what is your goal? What development application are you seeking to support with this drainage study yet and the level of detail a level of documentation is going to depend somewhat on What it is you're trying to get approved after the drainage studies review accepted. It's also a list of potential attachments Many of the attachments would apply in most cases, you know, you drain gerrymaps a Description of what is you're doing your pre-post project maps things like that. It's also a playing tool There's a question on the second sheet that checklists that asks What else are you going to need to construct this project? We need a maintenance agreement We need public infrastructure plans is your plan to outfall across a park. We need a park conversion for that So just trying to identify those things early on the process That may may affect with your development or you may need to be working on between Submitting the drainage study and going to construction One of the things that you'll need to file a preliminary plat final plat or infrastructure plan set is Is a drainage study acceptance letter? this is a form letter that we've developed and You would submit that with your drainage study so that your reviewer can issue an approved letter Once they're done reviewing accepting your drainage study or You would come to storm or development services staff and we would fill that would help you fill that out and If there's an acceptance study or you don't need a study Then we would sign that and you could use that as part of filing your application with plating or IP RC This letter also contains a few checkboxes which are really intended to be a communication to other staff such as Let's say you submit drainage study for preliminary plat Then if you take that same drainage day acceptance letter that identifies the preliminary plat would be okay You take that to IP RC IP RC is probably gonna say a series range study was only accepted for preliminary plats. You may need to check with SDS Just an example of what it looks like as a as a form letter. I Want to highlight part of it. This is where the SDS team or your reviewer would fill out The study number whether or not you have an accepted checklist Sorry accepted range study The bottom item is really for projects are less than one acre and plotting So it asks questions like is your total disturbance less than one acre? Are you part of a common plan? Do you have off-site areas that are significant and drain through your project? Is there any known Regulated or adjacent flood risk that might impact your play application This part of that form letter is basically just confirmation that The development application you told us you're seeking on the checklist drain state checklist we agree That your drainage study is accepted to that level So those two sets of questions align up there This is an example of a recent drainage study that we received You can see there there's some drainage irradiation some lot layouts color code flow paths It's it's a pretty good exhibit if you're trying to Describe your drainage study analysis for that subdivision. I want to highlight Is this strange path for an off-site area including a road that drains between lots This is an example of where a drainage study and the preliminary plat for example need to line up as part of the review of that preliminary Plat we said your drainage study shows a flow path between lots you and your drainage It turns out the development didn't want to include a drainage area there Because they would have had to lose a lot. We understand that let's change the drainage study So they came back with a revision That changed the proposed flow path for that area So they no longer had to show a drainage movement on the preliminary plat. This is another development that's Probably came in maybe a year ago now It's a relatively small subdivision maybe 80 to 100 lots and It drains to a very large creek At the preliminary plat stage all they really need to show was That they don't have an impact to the downstream system which in this case can be done through an HMS model Because hydrologically the development is insignificant compared to the overall watershed it would have been Actually, it's a little difficult to see here Hang on how good your eyes are there are a couple of little open spaces between lots They sort of line up with the streets So you can sort of imagine that if you're playing the drainage for that subdivision There's a storm drain those streets and that storm drain outfalls between lots And so the only thing I personally would have had to that drainage plan was just an illustration showing Here's our plan for where our drainage system would be So that we all agree where the easements go within that preliminary plat But it worked fine anyway all I'm really trying to illustrate with this series of hydrologic maps is that Each drainage studies should have a zone Sorry a dance room assessment through the zone influence that really supports that development moving forward And so many features in the drainage analysis could be updated as you move through the development process But we really want to set that dance room assessment and that mitigation plan early on You can see in this case the development was downstream of an already fully developed watershed Which may have simplified things just a little bit for them But most of these things in the initial hydrologic study don't change Your off-site drainage areas your soil types your land use. It's all more or less fixed And so the intent would be that no matter your level of development application You have a dance room assessment that supports all future phases of that development You know another thing I want to point out was I actually quite like the way this is presented You've got your drain gerry map and your HMS Elements overlapped over the drain gerry maps. I mean, it's very easy to understand where your nodes are Where your sub basins are where your routing is? this particular development chose to include the hydraulic analysis for the development And so theoretically this strange study Between the HMS models and the Hecaraz models could have quite easily carried this development through from preliminary plate to construction planes Because for the preliminary plate, we know that there was no adverse impact based on hydrology and For the final plate and construction planes We have a Hecaraz model So the construction planes are supported in that we know starting tailwaters for the storm drain system and We know where we should be seeing our finished pad elevations to make sure we have two for your freeboard The same with the final plate You can set your what an infinite floor elevations based on this study And this actually all came in as a preliminary arts and plan for preliminary plate. This is another recent example Again, I'm not specifically picking on a particular firm. It's these are recent examples that were brought up and I thought were used for illustrating Some of the some of the things we want to see in drainage studies, which is really just a plan like a concept for how we mitigate impacts and so this is This is fairly clear. You've got a subdivision with a couple of detention ponds at each outfall What I didn't show you here in the slides is that each pond includes a pipe outfall or concentrate discharge On the western side that concentrate discharge would have been to a field basically the contours shows some Maybe a little foy path, but I could also be a windrow along that fence line on the eastern side There was a detention pond with quite a detailed Hecaraz analysis The advantage here is that the project had a roadside ditch and already concentrated receiving facility To receive that concentrate outfall from the detention pond The only thing that I would have if it was me would have liked to add to that plan was just On the western side of development how we convey The concentrated flow To an aqua outfall. What's the plan for getting it that far? The reason that's maybe important to include this in your drainage study is because if for example the plan was to install a pipe Then we want to know what the total scope of those off-site facilities would be before we submit construction plans this is another recent project that came up in the last couple of weeks and It's a small commercial say small. It's about 20 to 25 acre commercial development with a lot of off-site drainage areas and the the analysis that was provided was a very rigorous HMS and downstream assessment It was probably good for a concept plan and The development at the time the developers engineer at the time did check the concept plan box And that made sense the analysis and the communication. They're aligned What we weren't really sure about was that the actual intended development process that the project want to go through Most commercial developments like this would start with a preliminary plat and the final plat in phases And so knowing that about the development process We checked in with the engineer to make sure that we're on the same page as it turned out I think their plan was to go through the preliminary plat process rather than the concept plan process and So we offered a little bit of feedback on how we might adjust the submittal and the analysis So one example is that the modeling included a single pond Whereas this project site plan showed two ponds It also it also showed that a large 60-something acre off-site area Bypass those detention ponds. It just wasn't a hundred percent clear How that would work in practice and how that might impact the easement that is supposed to be shown on the preliminary plat? So again, this is just an example of how the preliminary plat document of the drainage study Need to consider one another So just conceptually if we're going to bypass those Upstream areas through the project site the preliminary plat probably needs to show a drainage easement for whatever facilities proposed to do that and If we're going to update this particular modeling analysis to support What we've shown on the preliminary plat then we may need to just tweak the HMS modeling slightly Earlier I'd alluded to some projects that wouldn't necessarily require a denser assessment But may need a down. Sorry a drainage study So this usually comes up when someone wants to plat a property less than one acre But that property has significant off-site areas and therefore a need for easements and finish floors and other things You would normally see on a final plat I Use this example because a couple of weeks back Someone called me up and said hey, I'm looking at buying a piece of property has a little ditch in the back of it Do you think we can fill in that ditch and use the property? Well, I looked it up in GIS and Sure enough there's a good sized ditch back there They're going to need to plat the property to Eventually get building permits and Part of that playing process means Determining appropriate easement widths and finish floors in that final plat I'm not going to ask for an impact analysis because it's less than one acre There's a few storm drains that outfall to this gentleman's property of interest And so you can see why you may need a drainage study to appropriately set easements on a final plat for this property Because of the off-site areas There's also some flood risk. It doesn't help. That's immediately upstream of a tech stock culvert designed in the 70s So moving on to what is basically the back of the drainage study process. It's the stormwater pre-con checklist And we took I'm going to back up just a little bit So we took the fire I swim plan and we broke it out into its individual elements and put those in different buckets Some in the drainage study the analysis section some of the construction plan section and on the back end We caught a pre-con checklist And all that's really doing is asking Did you get the other approvals that you need? before you go to pre-con or Before we approve you for construction through the green permit process It looks basically the same as the other checklist I've flushed up there for you But it asks a slightly different question. It's asking did you get these other other approvals? whether or not you need a tfd permit or a Park conversion or a grading permit or a floodplain development, whatever that was Before you go construction. Is that in place? I know I've thrown a lot of information at you Do you have any questions? We've got about 10 minutes to cover a few items We're going to get them up on the website for you, but right now you'd have to sense an email SDS Good question. Thank you. I'd hope to have them published ahead of this meeting so I can flash up a slide saying here's the website Go find them here, but that that wasn't possible. Unfortunately So if the plan I guess the the SDS pre-submitted I mean is that recommended just before any project gets submitted or if it's just of any kind of complication I wasn't really clear on that. I would encourage you to come talk to us on any development that you're doing, okay we we scheduled these meetings for either 30 or 60 minutes and Ideally if you've already got some background or some existing conditions information that always helps Some folks will walk in there with a pretty solid plan and what they've got or what they plan to do And we just sit there and go that looks great There's other folks that walk in and say I think my site's here Can you tell me something about this particular location? You mentioned that you could for different levels of submittals you might have less Necessary information on the drainage study So if you wanted to just submit for the preliminary plat approval and kind of keep it more conceptual level And then later on once you're further along in design come back with your full construction plan drainage study Would you just reapply with that with a revised application or? Okay But those of us that worked in Fort Worth and well, what is zero one or zero I? Sorry, I should have explained that zone of influence. So the zone of influence is typically based on the 10% rule of thumb So should you continue analysis downstream until your project is less than 10% of the over water should you're studying at that point? What's a? When is this implemented starting today? If you guys have been doing business with us recently, we've been planning this already In order to react to state law changes that became effective September 1 We basically scrambled to do something that complied with state law and we are Very much at this point ready to share it with everybody and a more fully thought out way Okay, so next question projects that have Already accepted preliminary I swims moving forward Thank you for asking that question and so What triggers the need for an accepted drain study or the letter is that you're going to plating or IPRC and trying to file your application and If you got your preliminary asking plan approved a couple of years ago What you're going to have to do is come back to SDS and say hey, I'm trying to file this I've filled out my drainage state acceptance letter. I need you to assign this and Here's the approved preliminary asking plan number that the trick is that Through the of the last four or five years We've offered some simplified approaches so the simplified detention method and there've been some projects that work with their reviewer to the point of Pushing all the critical items to the file some plan review we had There's one particular project comes to mind. I won't name it but basically the comments on the preliminary I swim plan What could be summarized as we'll figure out everything later? And so in that case that accepted preliminary I swim plan may not be good drainage study or may not be acceptable as drainage study, but in most cases, so the the The example I flashed up there with maybe four or five exhibits with all those strange air exhibits That was a good flood study or a good drainage study That would have been just fine for moving forward to the next stages of development So I hate to say it depends but kind depends and so I don't want to stop emphasizing come and talk to me on my team About how to get through this process We're here to help you we're here to help guide you It's one of the reasons we've had some of these questions to the checklist is what is your goal so we can help you get there? Since we have the introduction of the master change plan for each project will that help to eliminate some of the required documents on the plan set so in order to Reduce the amount of conflicts possible if you're having a drainage area map on the plan set a drainage area map in the study a All the Calcs in the study of Calcs and drainage plans It may depend a little bit on your project. So The the idea is to eliminate duplicate effort on both your part and ours That's one of the things we tried to work into these process adjustments not just respond to state law but also take the opportunity to Make some process improvements So for example your drainage study Probably or it shouldn't include pipe calculations For proposed onsite systems or your subdivision if you're doing a downstream assessment and you're analyzing a downstream pipe system Yeah, you'll have some HDL Calcs in there for that pipe system But if you're designing a single family subdivision then all of your pipe HDL Calcs should be in that standard table in the construction plan set Not the drainage study Okay, well that looks like it's for the questions for now I'm going to pass off this presentation to Vic to let you know more about the IPRC process and the recent Accela updates Okay, so the items we're going to discuss today. We're going to go over the Accela updates Construction plan requirements some miscellaneous items. We kind of need to address as far as what's been happening Before the house bill and what's been happening during the house bill and then we're going to do a live demonstration So what I'm going to try to do is try to go through all the presentation Within an hour or 45 minutes. There are going to be some slides that I skip But we will post the presentation for everybody online like we've done with in the past Back in 20 2018 when we had all those presentations It will be online and available for everybody to to view and and look at so Okay, first we're going to go through the solo updates So first thing I want to talk about is just the type of forms that we've had Develop over the past couple of months with the house bill 3167 First of all, you guys have been seeing a document that's called the consultation meeting waiver This is kind of the rules of engagement for all of us if you guys ask us to review Either a plat or construction plan that document has got to be signed and sent back to us before we take a view of anything Just our interpretation from from from our legal standpoint is You guys could give us a piece of paper with with a scratch Something scratched on it And you guys could come back and say that's technically filed with us. So we're trying to be very open Try to try to communicate as much as we can and but we want to do it within the the guidelines of the law Under the IPRC we have a pre-submitted conference request We have the construction plan application. This is formally just a regular application We have the response to disapproval or conditional approval application We have the post-middle meeting request And then of course everybody's been wondering where this amendment form has been Other requests that we've been asking for it. Well, we've got it finally published and We'll share it with you guys shortly From the construction office under the new house bill You guys are required to Select a Material firm before you guys come in before a pre-con can be scheduled. So there is a form And there is instructions on how to select a form from the construction office For the water department, we do have the water sewer approved alignment walk Which needs to be coordinated with the water department Along with the water and sanitary sewer acceptance study Stephen has already touched on the sds requirements Transportation we have a tia approved study and then the tia worksheet And then we recently came in with a planning Excuse me document It's called the plating IPRC acceptance letter This was recently implemented because we've had some preliminary plots that have expired Or the plat that's been submitted to comply with the preliminary plat So if you guys don't have this acceptance letter, we're not going to accept the application In a couple of later slides, I'll show you where everything's going to be housed Okay, so we've all Encountered upload issues in the past We've only been allowing Internet Explorer 10 or chrome 42 With the recent upgrade to acella you guys do have additional browsers that you can use We've got list them on the slide google chrome 73 firefox 61 So on and so forth Okay, so we're going to get into the applications, which is actually going to be a record when everything's finally accepted Right now we have eight different types of cfa applications for the cfa process The active ones we have right now are the community facilities agreement The infrastructure plan review center The IPRC amendment And then we just recently created the IPRC response to disapproval or conditional approval application Which is just your written response for the 15 day shot clock And we do have a pre-submitted request form So there will no longer be any submittals and Coming to us on tuesday before noon. Everything's going to be online now And then last but not least we we have the construction record Which is not shown in the aca portal, but that is generated during the iprc workflow There's two right now that are under development. We're working on the change order And then also the cfa cfw developer project proposal tool So the pre-submitted conference request So the purpose of the pre-submitted, it's just an optional meeting to allow the consultants to come in Talk about the projects Go over comments with before the 30 day shot clock filing date opportunity the the whole Concept behind it is to try to seek approval on the first 30 day shot clock Applications are our first come first serve basis So all requests have to be submitted before 12 p.m. On tuesday We only have four time. We only have four slots available So if you're that fifth time slot, you'll be the first one on the next cycle's schedule So the new requirements We are going to have the pre-submitted request form, which is now online You are going to have to submit the detailed checklist once all the design manuals are up to date You have to have an approved preliminary plat if applicable Construction plans you only have to have your preliminary seal information on it The draft horizontal control plan want to be Clear on this this needs to be included in the plan set not as a separate file on the submittal date. Okay We need to have all approved study forms All alignment work alignment forms And then if you have any off-site infrastructure that you're connecting to make sure you include that with your submittal There is going to be a transitional period that we are going to look at trying to implement the new process Right now we are looking probably next month But there's still some things that we need to discuss But we will let you guys know as soon as we have an answer Okay, the infrastructure plan review application New submittal requirements It's going to be an online application You'll have to have an approved preliminary plat if applicable Your construction plans every sheet will need to be signed and sealed Per our cfa ordinance Draft horizontal control plan included in the plan set Any off-site construction plans? And then I want to touch base on the construction standard stated You know, we've got multiple forms out there What the city's been doing as as uh specifications or details are upgraded or updated Our city engineer has been posting the updated versions in uh bus law So when you guys come in there is a document out there that you guys need to make sure You are uploading the most recent information for us And we'll get to that we'll get to that down the road, uh And I'll show you where all that's going to be located at Uh, we'll need a geotech report if applicable And then you'll see a lot of the same requirements that I've identified in the pre sub And then you'll have to pay your plan review fee Okay, so the post-middle meeting that comes after the 30 day shot clock Same same concept You've already got your disapproval from city planning commission You guys have the option to come in and talk with us just to go over comments Just to try to help facilitate you to get you out on the next 15 day shot clock As noted before uh all requests have to come in before 12 p.m. On tuesday We are giving presidents to the pre-submittals over the post submittal. So Reach out to your project manager. Let them know that you're interested in trying to schedule a post submittal meeting And we will do everything we can to try to get you in if not then we'll try to get you in on the next cycle As far as changes are concerned nothing's really changed You'll still have to submit the Post submittal request form which is still going to be a paper copy Uh redesign construction plans or red line comments received after city planning commission hearing And like I said before just reach out to your p.m. Assigned to let us know if you want to schedule a post submittal meeting Okay, the next application is going to be the response to disapproval or conditional approval application This is also uh referred to as a 15 day shot clock or the written response Uh to the 30 day shot clock New submittal requirements. Nothing's changed Uh, the only thing that we're going to have is it's going to be online And then the amendment application Uh, the purpose of this is to allow city staff to make modifications to the either the developer Or the consultant in the context list This form needs to be filled out and submitted to us before we make any modifications Okay, so we've had some recent submittal inquiries that we want to discuss Uh, if I under and if I underestimate my plan review, can I use a personal check to supplement the difference? The response is yes, you can personal check can be utilized All we want to make sure is we get in the correct dollar amount for the filing for the filing date Do I need to pay additional fees if I include additional sheets after each review? Answer is yes any engineering sheet must be assessed a plan review fee Uh, the fees have got to be paid before the next review cycle if not We will not accept the uh the application for that filing date And then the last comment is can I follow written response the plan commission's disapproved of disapproval of the construction plans Before the plan commission has been acted on to disapprove the construction plans during either the 30 day or 15 day shot clock And the answer is no under section 2.12.093 of the local government agreement Code excuse me Uh, you have to get a response from the plan commission before you can submit on your next filing date Okay, so everybody wants to know what the house bill process looks like for IPRC What I've done. I know uh several months ago when Dana was here We did give a presentation on the initial release of the house bill process Gone through cleaned it up broke it up into multiple slides. That way it's easier to follow So the first slide shows the IPRC process for the 30 day shot clock So as we stated before you can schedule a pre-submitted meeting before you submit for your first filing application date The one thing we've changed since we went live the first time with the house bill is You know you now are allowed to submit your cfa application after the After the IPRC application has been submitted Initially, we had it at the very end before you went before you could submit your documents package Um, I know there's a lot of questions as far as response time Why is it being held up in the city? So initially what we're trying to do is we're trying to adhere to the 14 day review cycle Which means that we have to get 14 days through all the prt members to make comments Five days after that the p.m. Is to go back and check and make sure there's a chapter in verse After those five days are done, then they'll sit down with me because I have to develop the staff report um, so We're just doing a qaqc just to make sure what we're giving you is a good product You are going to see some comments or like fy of comments That's your choice to make to make make or make revisions to your plans You are seeing a lot of beps best engineering practices Right now there's a lot of information that we don't have captured in our design manuals And we're working towards updating those so those beps will eventually turn into chapter and verse So what staff is trying to do right now is just get you acclimated to these comments that are coming forth um, one thing I want to make note of on the process Uh, I know you guys have always had to reach out to the project managers to get your file numbers We have the system programmed To where when we start the review cycle, there's notice that sent out to our water gis and our tpw staff They will issue file numbers And on the 14th day when we finish that cycle an automatic notification will be sent out to you directly or whoever's on the contact list Listing all the project numbers So that's one process improvement we made um And then like we talked we thought we mentioned before I know we've had some issues with the cella As far as getting comments to you guys I'm hoping once we go live all this uh coordination from Dropbox everything else that we're doing it will go away and make this process a lot simpler So on the uh next slide, it's the response to disapproval or conditional approval application Uh, like I mentioned before this is your 15 day shot clock or your written response Same process as as the 30 day shot clock. It's just a condensed version As far as our review time. So we're giving staff six days to review and comment on the plans Uh, two days, they've got to go back and make sure there's a chapter in verse and two days after that They've got to meet with me to make sure we've got everything Uh document as much as we can to give back to you guys And then of course we'll send out the staff report And then will the staff report will be set posted 72 days before plan commission The last phase of the process is what we're calling the uh is the document review upload As you guys seen before this is nothing really new all we've done is extracted the plan review from our compliance review and first reviews Uh in the document review, we're going to be reviewing the project manual Uh easements agreements if applicable CFA exhibits And then the material inspection fee worksheet The construction office will be generating that construct material inspection worksheet It's very critical that you guys note The working days in the project manual under the bid proposal section If that is not listed, I've directed the pms not to accept the project because without that information We cannot generate that fee schedule for you guys So as you can see everything follows a follow suit through the the old process Once we're done You guys will submit your final CFA exhibits execute a bid proposal CFA that'll be the green light for the CFA office to start working on their documents Once everything is done, we'll move into the electronic document package in Uh what we've changed is I know there's been some inquiries about the CFA Uh trying to remember how we had it labeled on the last review uh on the last Workflow, but we've revised it to say construction office fund accounts This is just simply state getting the project ready for construction Paul Chamberlain who is one of our staff Accounts is setting those accounts up for you guys Um, but everything else will follow suit you'll still have to get clearance from sds Once you get that clearance from sds you can submit your construction package Um Any questions on the process right now? I know i'm kind of flying through all the information, but like I said, we've got a lot of information to give you guys today And i'm trying to make sure you guys are well informed of everything Thank you mentioned, um, we can submit first submittal iprc plans via issella Can we also pay on issella as well or does that payment need to come through? The physical check the payment will still have to become you'll have to bring it down in person Um, but part of the demo i'll show you what we've with what provisions and alter alterations we made to the Applications and i'll show you where we where we're now Uh, i'll show you where we're estimating the plan review fee for you guys, so Okay, thank you The existing projects that we've already turned in The hand submittals are they's going to get transferred to issella? They are what we have to finish what we've done is all the all the projects under the new house bill That have been submitted on flash drive are actually in issella. Oh cool. So there's nothing that's going to have to be Read re-entered or anything on there on the on the in issella Is that applied to the owners just going to be opening it up back to the community? That apply to the cfa process too. That's just hearing that you can now start the cfa Along with your first submittal after you have your first submittal in and that's when you can start your cfa application. Okay Yeah And i've heard you say that about the staff reports each time Is that and i know i wasn't getting them till after or during the plan commission But we're gonna get them prior to now we are working on that Just to let you guys know we had 26 applications come in on this last cycle So it's not a matter. We're not wanting to share it with you guys It's just a lot of information we're having to put together Just to make sure it's accurate and stated on the on the staff reports for you guys Okay, thanks But we are working on it What's the method for requesting the pre submittal and post submittal meetings? Are they're still in person or are those on issella as well? Um for the pre submittal that's going to be online For the post submittal like I said just reach out to your project manager And if we have an available time slot, we'll fit you in on that on that cycle And when are those applications? Um, when can you start submitting those applications? You can start submitting them on uh on tuesday before noon If you guys want to reach out to us earlier, that's fine. We're just trying to make sure Uh, we don't miss a submittal date or submittal from uh for many applicant applicants, so Is that midnight or 8 a.m? 8 a.m. I've had too many late nights. So I don't want to see anything the past past 10 o'clock. So It doesn't sleep anymore I noticed on that Uh schedule that showed that on the first submittal we have to sign and seal the plans Have our final signature and our final Seal on there. I've always preferred to put my preliminary seal on preliminary Submissions Is there any reason why we have to put our final seals on there? so the the thought behind it was If you guys someone submits on a 30 day shot clock, right? And let's say the plans are stout those plans are considered approved So that's why we're asking you guys to submit plans with the with the your seal and signature on it Okay, because what that's the official record with the city planning commission Fair enough. I just don't want any of those sister plans floating around that look like they're finished getting in the contractor's hands Yeah, all right. Thanks If that being stated, I'm going to move on to the next part of the presentation Um, just to kind of touch on a couple things I mentioned during this last uh segment You guys will no longer have to coordinate with the pms to get your file numbers An automatic notification will be sent out to the consultants And like I mentioned before you guys are now required to reach out and select a lab before you guys come in Uh with the electronic documentation package If that's not if you guys don't have a lab selected We are not going to push forward with getting a pre-concept for you guys. That is a requirement Okay, so the release date. So we are planning to go live February 24th 2020 which is next monday So what does this mean like I've indicated before No more flash drive submittals All applications will be now handled via a solo which also includes a pre-submittal IPRC staff will no longer be creating applications No more dropbox communications. I know that's been a hassle for for both both sides of the fence on on on On some projects we've encountered and like I mentioned before all of these will also have to be paid in person the construction plan requirements So i'm going to touch on the updated design manuals and ordinances on may 5th Uh, excuse me may 7th 2019 and june 4th 2019 Council approved the following design manuals and ordinances Uh, it was the installation policy and design criteria for water wastewater and reclaimed water infrastructure utility construction policy transportation engineering manager manual excuse me TEM and then the community facilities agreements ordinance unit price ordinance and then city code chapter 30 streets and sidewalks as I mentioned before staff is currently under looking at the Making updates to the manuals And the ones that we're looking at right now are the wastewater water and reclaimed water The TEM and then the community facilities agreement ordinance Uh, our release date for these updates has not been determined yet We're still working through a lot of information, but as soon as we get an update we'll reach out to you guys and let you know and then To locate all these design manuals and ordinances Just follow the link that we have posted on the on the slide Okay Going back to the ceiling requirements So per, uh, cfw ordinance number 23 92 2 dash 11 dash 2019 All construction plans shall be signed and sealed by engineer record at the time of filing And then I've also coded some Chapters from the Texas board of Texas Junior Practice Act Uh, this is a couple of things that we've encountered on recent submittals Uh, there are some plans that are coming in where they're referencing city of what were details But they're not putting a seal on there and as if you as you look at the uh at Uh, sealing specifications, uh 137 30 31 physical electronics. Oh, excuse me Stayed at the wrong one So, uh, this is going back to making sure that all the plans are signed and sealed the second bullet that we have been identified as sealing procedures When a license holder reviews and elects to use standards or general guidelines specifications Those items shall be clearly labeled such as shall bear the identity of the publishing entity and shall be individually sealed by a license holder Or specified on an integral, uh design Title content sheet that bears the engineer seal signature and the date with a statement authorizing its use If we come across anything that's not signed and sealed That is an automatic recommendation for disapproval because you're not compliant with our rules and regulations Going to touch on what we defined 100 construction plan set This was given in our presentations a couple of years ago 29 2018 Uh, iprc defines 100 construction plan set is having all the required components in a set of plans for review Basic required components in the plans that are a cover sheet draft horizontal control plan general notes CFW notes, we are seeing a lot of submittals that don't have our standard city of Fort Worth notes in there So that makes sure you guys are compliant with that Water sanitary sewer grading erosion control drainage Payment street lights traffic control and construction details, which is ever whichever is applicable for the project All construction plans submitted for review shall comply with all recent design manuals and ordinances approved on may 7th and june 4th Only include public public improvements in the construction plans that If there's private utilities that are crossing our water our water and sewer lines or storm drain lines Those need to be shown on the plans and an encroachment agreement needs to be executed One thing I want to point out is on the residential developments We are going to request that you guys submit your Drainage and roadway plans. We aren't going to assess the plan review fee but in the event down the road that the city decides to come in and Take ownership of that property Everything has got to be had everything has to comply with city of Fort Worth specifications So make sure your pavement design matches the standard minimum Pavement thickness reinforcement size so on and so forth Flattening PDF files. This has always been an interesting conversation with the IPRC Uh, so you guys wonder how do we know when a file is flattened? So I took a screenshot Showing you what we consider as not being flattened If you look at the right, you'll see that there's auto autocad SHX text That tells us that the file has not been flattened So there are some Instructions out there that we found for autocad and blue beam on how to flatten file. So make sure you guys adhere to those Those guidelines This is this is considered for us a recommendation for disapproval The reason why we say recommendation for disapproval is because if the file is not flattened, we can't make comments If we can't give you comments, then we've wasted a review for you guys Uh, just to let you guys know besides the construction plans, we also are going to request the cfa exhibits be flattened project manuals flattened And if they're not and if these items aren't flattened, we aren't going to accept the uh the submittal Okay draft horizontal control plan a draft horizontal control plan is simply a final plat just renamed All information required on the final plat must be present on the draft horizontal control plan With the exception of providing a final plat number A preliminary plat number should be shown on the draft horizontal control plan And like I mentioned before if the draft horizontal control plan does not comply with the approved preliminary plat Staff has no choice but to recommend disapproval on the construction plans based on this item All offsite easements must be shown and noted on the draft horizontal control plan private streets alleys and street lights I referred back to chapter 31 subdivision ordinance Section 31-106 street design standards private alleys and streets Gone through and I've just listed a couple items that are listed under that ordinance This goes again to what I meant this goes back to what I mentioned before make sure your Private streets that you're submitting for residential developments comply with our subdivision ordinance I'm not going to go back. I'm not going to go through and read each one, but it's there for for a documentation One thing I want to point out is if you have street lights that are included in the construction plans The streetlight plan shall indicate the location of the power source Required to illuminate the private street lights So make sure you guys show that on our on the construction plans And like I mentioned before all private streets alleys and street lights will not be assessed a plan review fee waiver requests So construction plan design standards mtp amendment Street vacation zoning or other entity approvals are all various types of waivers If a consultant is a request a waiver to the construction plan design standards He or she must notify each either the p.m. Or the project manager Those waivers have got to be worked out before you guys come in and submit for the next filing date We don't want any submittals coming after after the plans are submitted Because the city planning commission has to act on the waivers on top of the construction plans I'm going to touch briefly on the etj projects. We've had some recent issues could develop on these type of projects For projects located inside the city for worth extra territorial jurisdiction design standards shall comply with city for worth and corresponding county requirements If you're working in the county make sure you let the project manager or the prt member know This is a project in the in the etj Several discussions we've had with tarrant county These are the kind of the guidelines we're going to follow only submit your cfa exhibits for water and sanitary sewer improvements All paving and drainage improvements will be inspected by the county Separate bonds for paving and drainage will be required by tarrant county for etj projects So make sure you reach out to them because that's going to be required when you submit for the electronic documentation package If those bonds are not there, we're going to send it back to you guys And then the consultant shall determine who will install construct and maintain all streetlights in the county City of Fort Worth nor tarrant county will be responsible for any streetlight maintenance so make sure you guys have those issues fleshed out and told us or explained to us how things are going to How those streetlights are going to be installed We are going to have to have further discussions with other counties such as parker wise and tarrant and johnson All right. Just a couple of miscellaneous items. I want to touch on here easements by separate instrument That has an assigned project iprc record Consultants are required to submit all easements to their appropriate project manager Consultants are required to be to submit the following information Two original copies for each easement. We are requesting an easement closure report now This will cut down on all the back and forth of ease of review of the easements We reached out to dak and dak is on board with us requesting closure reports So make sure when you guys submit your easements, we do have that information with us secretary of state signature authority Or delegation of authority Corporate resolution or best indeed all that information has got to be submitted with the easements Consultants shall not submit easements directly to the property property management department If you submit to the property management department PM doesn't know what's going on and you guys are aware if we don't have easements in place We're not going to construction. So make sure everything is filtered through the project manager Okay, so a lot of you have questions about what do we do when there's not an assigned project manager? All those easements come to me So when they come to me You guys are required to submit the following information processing fee To original copies of each easement the easement closure report and then the secretary of state authority or delegation of authority corporate resolution or investing deed For those of you who don't have instructions on how to submit reach out to me and I'll send you that information via email And the same thing do not submit any of those easements directly to property management because they're going to send it right back to me And they're going to ask me where's the check There's not a check. We're not going to process the uh the easement So I'm going to touch about I'm going to go back And I'm going to touch on cfa exhibits because we are having some issues with this Just remember the the cfa exhibits are going to be a basic stick figure Okay The only thing I want to point out on this is we are still getting easements submitted that don't that say existing infrastructure when there's not existing infrastructure If you're tying into something that's not existent right now Make sure you reference the project manager the the project name the city project number And then and then if it's and then the fate the name of the development This is one thing that's holding people up from going to construction because when we get down to reviewing the cfa exhibits and routing the cfa for execution The information that's presented on those exhibits is not accurate Then we got to stop processing the cfa And reach out to you guys to make sure those exhibits are updated before we do anything else Everything else i'm just going to go through these slides. It's for reference. Like I mentioned before we are going to post the presentation So you'll have all this information available Okay Going to the inspection and testing fees effective june 1st 2020 If the cfa has not been executed Those legacy projects will now will now follow the new fee schedule Uh, I don't know if you guys are aware of this, but we've had seed money that covers some of these overages On the old process We no longer have that seed money anymore So if you don't get your your cfa ink before june 1st That's why we're telling you right now because we are almost out of funds and the new process is a A self-funded process with the material and inspection fees Um One thing I want to note on here that we've been getting wind of is On the bid proposal you guys are using the old bid proposal form The new bid proposal form states working days on there if you guys submit calendar days We're not going to accept that so make sure you're using the correct one The form has been out there for several months So make sure you go into bus all and you pull out the most accurate up-to-date form Okay, uh access to bus all Moving forward to access bus all please use the following link Uh, it'll be uh footwork texas dot gov Uh back back slash uh tpw back slash contractors All the information that we're giving you right now is It's going to be listed under that under that link. You'll find our 2018 presentations that we've done You'll find the link to bus all Um and on that webpage if you scroll down and and uh two standards and detailed drawings That's what you'll find the bus all link All development related documents to iprc are located under the resources folder Under the following subfolders o2 construction documents 30 new development resources and then the of course our uh Standard easements will be under 40 real property documents Anything related to house bill 3167 any forms meaning acceptance letter forms of alignment walk forms post submittal All that will be housed under 30 new development resources And it'll be under a subfolder cost named forms Okay Before we get into the live demonstration I'm going to open the floor back up to everybody for any questions that you guys might have Vic, can you just expand on the forms bit there? Is that all forms including Water department letters stormwater letters. That's going to be for all departments. We want to make sure everything is centralized that way Uh consultants or developers are having to search through uh different folders and bus all Yeah, so the the forms are on bus or and in 360 as well Is there a plan at some point to Get the payments made online instead of in person check We cannot accept any credit card payments because we've been told that if we accept credit card payments We are charged a three percent processing fee And some of the checks that we get are over 20 000 So take that Percentage times that dollar amount. That's what uh, that's uh dollars that the city doesn't want to uh to uh to pay out I have a question about the uh comment on the streetlight plans kind of Through me off it said There is no plan review fee for streetlights That's private okay but What if they're private? I guess it doesn't matter if they're private streetlights in the public set That's what it said Right, so what I mentioned on the on the slide Let me get back there Because if it's an IPRC set then it's a public set but private streetlights in it So for the private streetlights Just like to put just like the construction plans paving plans. We're not going to charge you guys a plan review fee Is that a new thing? I'm sorry is that new This is something we've been going back and forth on okay something we're trying to move forward with Okay, this is going to be updated in our new ordinance So just moving forward just to let you guys know If you guys have private streetlights and show them in there But we're not going to assess the plan review fee. Are they going to be reviewed still? um That's still be the two that's still to be determined All this all this information is just going to be for reference like I mentioned before because if we come back and we accept the residential development That's private. We got to have some kind of reference as far as what was installed And there's still a part of a maintenance agreement Uh, that would I we need to check with Courtney Davis on that That's some some information. We still got a touch on all right. Thanks My question is Dealing with platting in the county If you have an etj project the county will not release construction until the plat's filed But the city you have to have your construction done So what is the process? I would need to reach out to mary elliott on that. That's an that's something I don't have a response to for you guys right now. Okay, because that's a serious Time stopper sure Understand, I'm wondering if some of these questions that we don't have the expertise to answer here in this room maybe you can send us an email And when we send out the slides and everything else the rest of the group will try and get answers to these questions that For right away abandonment Do that that need to be taken care of before we do our and god help me draft Horizontal control plan and construction plans are done I Think on the draft horizontal control plan Well, I'll I will follow back up with planning and development, but from my understanding The draft horizontal control plan will show any easement Vacation on there So make sure you show it on the draft horizontal control plan first and then come in with your Abandonment will any of the house bill modifications affect you once you're in construction Will you have to if you have plan or visions or anything like that? Will you have to go back for cpc approval again on those? Okay, so let me touch touch on that because we've had that conversation already If it's a major design change you guys are going back to the plan commission and construction is going to be halted If it's a minor design change Then we have the governing authority to make that decision So I'm going to give you an example We had some franchise utilities On a project that hadn't been worked out And they wanted to submit for a filing on a revised filing date I told them If you don't have that worked out And you guys submit and city plan commission acts on that and approves the plans If we get into construction and it's a substantial amount of money that's involved to do that change order You're going back to plan commission as the culverts within the right-of-way. How is that going to be processed? Is it through? The parkway permit process or will it be always through the IPRC could you repeat the question or culverts within the right-of-way? Will they always be processed through the IPRC or can we go through the parkway permit process? So we are looking at that information right now just to let you guys know What we've been seeing is the plan submitted through a parkway permit Aren't a full blown design So we are just getting drawings from consultants showing just a plan view not shown as a profile So the direction I've given everybody right now is if you have a culvert crossing that's going in under a parkway permit That needs to be reviewed by us Now if if we're going to take you through the house bill process, that's a different story, but that's Procedures that we're working through right now. Let's say as of right now We'll work with you guys and externally outside of the house bill process But in the event something triggers it to go through the house bill process and that will be the method moving forward Some of the challenges we encounter a driveway culverts or red culverts that I installed to grade And so still want has to go back and correct it