 Good morning and welcome to this week's edition of Encompass Live. I am your host, Krista Porter, here at the Nebraska Library Commission. Encompass Live is the Commission's weekly online event. We are a webinar, yes, um, don't mind if you call us that. Some people do the same thing with that term. But unless you come up with something better, that's what we've got. We are a webinar and we broadcast live every Wednesday morning at 10 a.m. Central Time. But if you're unable to join us on Wednesday mornings, that's fine. We do record the show every week and it is posted to our website. And I'll show you at the end of today's show where you can see all of our archives. We have recordings of the episode that we show that are posted up to the Library Commission's YouTube account. And that's how we share that. If there are any presentation slides you don't have today, that will be shared as well on websites to go to, which is pretty much all today's is. It will be linked on my thing and it is on there. Both the live show and the archives are free and open to anyone to watch. So if you know of anyone who might be interested in any of the topics of our shows, colleagues, friends, neighbors, family, anybody, send them to our website. They can register for upcoming shows or watch any of our archives that we have. We do have archives going back all the way to the beginning of the show, which was in January 2009. So there will be some sessions, archives, recordings on there that are outdated. But we're librarians, so we archive things and keep them there forever. So, but everything has a date of when it was actually broadcast, so you should be able to know when it's talking about any of the things that changed since then, you know, be aware. But all the archives as long as we have a place to put them, they'll stay out there. We do a mixture of things here on Encompass Live, book reviews, interviews, training sessions, demos of services and products. Basically anything library related is on would be on the show, but it's really our only criteria. It's something having to do with libraries. Sometimes some of the titles you might look at it and say, and wonder why is that happening? But trust me, everything comes around to libraries, and that's our focus here at the Library Commission, and all types of libraries. We are the state agency in Nebraska for all libraries in the state, so public, school, academic, special, prison library, and anything and everything that's a library. We may have something on about that. We have a Nebraska Library Commission staff session sometimes, and we have guest speakers sometimes. And this morning, I was going to say it's a mixture, but sort of kind of mixture. You guys are part of the commission, but not commission staff, so it is what it is. So this morning's topic is the new Public Library Director's Guidebook, which as you can see, this is our homepage of Library Commission's website, and it's our most recent blog posts about today's show. And we're going to get into the history of it and everything, but today with us, you're still, right? So I've been retiring for, you know, eight months. She's working on it. But Sharon O'Sangat is the co-director of our Central Plains Library System. Remotely with us is Anika Ramirez, the director of our Three Rivers Library System. Hi, Anika. Hello. Thank you. And Holly Duggan here is our C coordinator, continuing education coordinator here at the Nebraska Library Commission. And together, us and other people who are not here today, and previous staff of the Library Commission have been working on this Library Director's Guidebook. We, and we finally have a ready for live, ready for primetime version. It's still a work in progress. We'll tell you that right off the bat. So there will be some things that are being tweaked on it, and we'll talk about that and discuss that as we go this morning. So we're going to talk about the guidebook, what it is, where it came from, and what's in there now. If you have any questions about any of the sections, let us know. Like I said, this is a new version of it. So if there's anything that you think should be different, or you want more information in there, or you're wondering about something as a library director, tell us so we can add it to it. This is an online version of this guidebook, and it's going to remain that. So it can always be tweaked and modified on the fly as needed. So do you want to go to the history of it first? I can start with the history of it. I first came across a version, a print version of this when I came to Nebraska. So that's now 30 years ago. So it's actually been in existence in some form for that long. It was originally put together by Marla Bouton, who was with the regional networks before they became systems, which tells you how long ago that was. And I believe it was called at that time the librarian's handbook. Some of you may even still have a copy of this in your libraries. I'm sure they're around. I've seen them over the years. I believe they were in Brown Binder. So if you have a Brown Binder, take a look at it. It could be the original version. I used it in my first four years when I was public library director because it really did help. I came from out of state, so I was really not familiar with Nebraska laws or how things were structured here or how libraries were funded. So it really helped me a lot. Then when I went to the regional system, I wanted to use it with new library directors as I went around. Public library directors. This is really just a handbook for public library directors. It really does not focus on school librarians at all. Although some of the information probably is helpful to school librarians. It's just not the purpose of it. So I over the years revised it as needed actually my assistant. I would give her the information and she typed it in because of course at that time it was still print. And so we did that for a long time. And then about three years ago, I mentioned it to Laura Johnson, who was the CB coordinator here. And we decided with the other system directors and commission staff to take it on as a project to really start over and redo it based upon today's needs and where we are with libraries because so much of it had changed. We've been working on and off for three years on this. We did do a program two years ago in October at the state conference showing a very well actually we couldn't even show it because our computer was down that day. We talked about the rev draft version of it and really got some good input from the people that were there on what they needed as new directors the information that was not being passed on to them that they needed from this guidebook. So I think that was really helpful. We then finished writing our sections and once we got most of them in I finally handed it off to Holly and she's done all the work on it since and I think you had somebody help you with that but it's still it's a huge project to do. So we're just and before I this is my final thing I said before I retire I really would like to see this thing finish. So my wish is come true. Yes it was it kind of got as other things were going on it last year we talked about it and there was you know last minute who still needs to fix what seems to be left and then you know life happens and things you know and it was actually at a three rivers library system at your annual meeting earlier this year Anika that we're talking about new library directors coming in with and it would be nice if the previous director left a lot of resources and information instruction or was there a transition between the two people more often than not there isn't unfortunately so they come in like you did totally blind not knowing what happened even if they're from Nebraska they're new to being a library director and they were discussing I think it was at the board meeting there that that would be great if we had some way to help them there's so many new library directors coming up in libraries across the state that what can we do to help them and oh the kind book we should do you wish I finished and then like a week later Sharon says hey I'd like to talk about the you know I said that's awesome we're all you know think people are on the same page and didn't even know it right and we did have a discussion about what it should be called yes um there was a little and I think this is yes I like this and it's definitely public libraries although support staff could use it it's mainly for directors and rather than a handbook we just wanted to call it a guidebook it is a guide everything in it is not you know may not necessarily pertain to your situation so it really is just a guidebook to to give you that and to direct you to where you can get more information and you'll see that yeah and as you said it's specific to as the title the name it says public library directors guidebook um so it's going to be very focused to if you are a public library director but as Sharon said there is some sections in there that would be useful to anybody because it's more general information about some things um so if you're not a public library director feel free to take a look at it it's free and open out there on the internet this isn't anything you have to log into or be in a brassical library only to look at um so some of the things there when you link out to other places like ala or other um websites that have useful information for librarians um new trustees might really you know public library trustees might um find it helpful to browse through some of the links and and subjects too so it could be used that way as well yeah if you're a trustee or a board member you want to know what is my director supposed to know or what should they do they do they know something about this or is there something I can get to them to help them learn more so um that can be helpful as well um I think that's a really good point I have over the years come across so many library boards who have no concept of what the director does how they spend their time and where this really comes up is when they hire a new director and they don't tell them and all of these things and then we go in as a system person and they're just flabbergasted when we tell them all these things they have to do and there's a section that I would then notice that compares what the board does with the library yeah um the director does so let's go in and look at it so there's a couple of different ways you can get to this um a push right now we have a link because we have a show here but that will be going away oh i'll be moving down if we have a search on our site um let's see if I type guidebook no this might be director okay director's director's library and that would be at Nebraska library lesson director oh they're library director's guidebook so you get to it by searching also we have linked it from over again I'm not sure if it's in other places as well it was yeah at the moment under our accreditation and certification which are um big programs we do here at the library commission uh boards that can be certified librarians can be certified and then library can be accredited um and we have linked from here under the librarian section which is something that commonly our library directors do a link to the director's guidebook I'll also note here to let you know we also have a companion document for library boards as well library board manual um so there's more manuals as a guidebook whatever but so there are two documents online all online based specifically with what all library boards should do and then this one for what directors should do so I'm not going to the director's guidebook right now so you can see what it looks like so uh this is the main page of it we may have more of an introduction at some point like I said it's the work in progress but we work in more of the sections information first um and I'll mention also this is our the library director's guidebook and the library board manual to see they are both they're very similar but different colors uh we started out with a manual got that one done first and up here it was blue and we said just to make it you know make a difference uh went to green uh tessa terry is a graphics design type version we have to work at library commission and she's the one who's done this um making it interactive and isn't her really a job she did the manual first and then we had her do the guidebook so thank you very much to tessa for making these books um so so good there um so where do we want to do we want to take over and show some things on hand yeah so nothing to get to the director's guidebook um we're going to go through some of the sections of it uh not a page by page because there's a lot of stuff along here um but you can see the basic setup is it's just alphabetical of different topics that would be um the library director you need to know about um i tell you we are also working on a search feature for it um that hopefully will be coming very soon and we have a demo page of that that we can show you as well but um go ahead um well some of these pages if you go through um they're just their links to other resources such as this funding um and some of them are from ala or some of them have webinars if you want more information more resources and then we have other pages that do have a lot more of the important information so for this accreditation certification it starts right here with the important questions the dates you absolutely need to know from day one um and then we have more information about the certification process um and the links at the bottom this is pretty much how most of the pages are set up um not a lot trying not to duplicate more in-depth pages we already have on our library commission website because we do have a lot of information out there but gathering it into one place where you can find oh here's the basics why i care about this now go on to the main page you can all the details exactly um let's see and then we have aggressive events we have the board of trustees which links to that library board manual that you can look through um which is important for any director to know what their board is doing things and of course to see also i'll take you to another spot in this particular document so about so related to governance um and talks a little bit more about how the library boards are established um some of the there we go there's one between what does the library board do and what does the library director i want to interject here this is just one of the most terrific things we have is this responsibilities of library board versus library director because we so often find library boards trying to do the duties of the library director and so this is a great graphic to pull off and actually if you have a board meeting coming up use it when you're bored as a training because or have your system person come in and do it for you if you don't want to do it but i think it's very very helpful um if this is an area where you're having some problems and there's in the trustee manual there is a pdf printout available of that chart which makes it a lot easier to print out too just a little side note i think of this guidebook more as like a sort of like an an f a q you know and i think that's how we came up with the subjects um as well as you know what do people ask us questions about the most um and sort of developed it in that way so um if you it's browsable you know if you have a question and you can't get ahold of any your system director or the nlc you know you can come here and and browse for the information that you're looking for um at that time so i like thinking of it as an f a q there's a couple pages i did want to point out like this budgeting page um making sure you know what your fiscal year is um and we do have more of the budget process written out um and these i like these i saw this there too yeah the flow charts and from friends same they were based on friendsians and then we put them up um so thank you to her that's awesome then it goes through um what you need to do to prepare your budget and present it and um send the implementation and then we also have resources on this page i know the resources at the bottom here actually from other some of these from other states if you hover over them i think so there's um state library of iowa um well let's see in the second a la and um well that's pdf of that um budget process uh graphics right so um something if there's resources out there that have we're going to we found that a really good description of something we will link out to it so um you'll be you know popping out to this to other places and then we can come back to it to see what is maybe the nevrespa nevrespa specific um part information and then if we go down to the important information worksheet that's again what it yeah um so this worksheet checklist was really so you'd have one document that you could just really go through the steps of what you absolutely need to know during your first three months on the job um right um one of the when we did the program two years ago one of the things we were asked for is something like this you know what what am i going to need to know in my first couple of months um and they and they also asked for a calendar which is kind of impossible to do because those states change and holly you'll cover that i think where they can find that information but these are the kinds of things when you come in as a new director certainly when i came um there were some very specific things like where are all the light switches but because we came into the library an hour before the library actually opened only some of the lights were turned on during that hour and you needed to know which ones it's just those kinds of little things and we had um you know a stupid thing like uh you have either heating or air conditioning so you had i mean i didn't know that and all of a sudden i found out well i have to i have to know kind of what day of the year we're changing over to air conditioning uh so there's a lot of little things like that that you need to know and i love that we start a library building because as a library director you actually become kind of a quasi maintenance person a lot of times yeah i can't tell you how many times i was called on the weekend because ballast went out in lights and everybody thinks there's a fire so um keys keys really good one find out who all has keys just basic and some of these are questions that you just wouldn't even think to ask like you wouldn't know to ask some of this stuff so it's a nice checklist um and a good way you know to introduce yourself to some of your city officials or your city workers and stuff you know just by knowing these questions to ask asking them these questions yeah so then it branches out into the community and and policies getting a better understanding of what is going on um and the actual administration start thinking about statistics here's some dates to that 46 sort of date ranges i guess for Nebraska yeah and i think i was sure i was saying they did want a calendar of everything they need to know in which month everything needs to be done and unfortunately there isn't always a standard it changes it varies every year um so there's ranges of when things may be happening but then specific deadlines will be announced um each town municipality may have different deadlines for when you need to do things for that city about getting your budget to them or um when they want you to have board meetings that matches up or doesn't conflict with other things i mean there's just no too many variables out right now um the bet you know the bet that's going to be something you'll have to just figure out for your specific library one or my deadlines going to be um based on looking up some of the things in here and the rest of the guidebook about important things that i have to be doing um and some of this too this checklist is kind of getting you familiar with the library commissions website where you can find some of these other resources actually question 51 is an interesting question where's a history of the library it's quite a so many of our libraries in the last 20 years have had like a 100th birthday or maybe even only 75 years or whatever but a lot of the towns want to celebrate that well it sure helps if you know the history of your library um it's not easy to find in many cases but certainly if you can take a look around in the files or ask somebody um actually one of my i always felt that one of my best sources of information when i came here was the library staff that had been there for five or ten years because they know this stuff and it doesn't hurt to ask those questions about um to find out i think it's but i think that's a good question to kind of be aware of and there's like the history of the library as so you know the uh pretty version of the library was first started in 1902 by the women's association etc but then there's the institutional knowledge history of i've been here for 10 years and this is why we do this thing that we do that seems weird but trust me it has there's a reason or yeah we started doing this this way and it didn't work so that's why we're not or i'm not sure why this happens let's ask someone else or let's change it yeah so there's both those kinds of history um that you can want to try and you know um be aware of to put together of why is my library the way it is now so as i was saying if you had the link to the library says library to rest the library laws is not the little gallery yeah that link needs to be that's is that actual hotline from there or does that do yeah okay that should be this texture there that needs to be changed so things will need to be tweaked on this there is an actual page that we have about rest of library laws that that go to and that's it it's actually in the dirt there's yeah there's a law about section about laws yeah so things as you can see there's a lot of sections this yeah and that goes into the collection and is there a pdf at the bottom of this so that you print there it is um oh it is a pdf yeah okay this is the pdf super yeah there we go yes that's that's great so that opens up as a new document that you can then print out and and um or save it and then add you make it you know and this is a document too that i think um an outgoing director could use in succession planning so maybe you've already been there for 20 years but some of this is just stuff that's in your head um so using this document to write it down and just have that information in one place you know you know you're retiring in a year or two or whatever um so it could be used in that way and not just as a new director having to go out and collect all of this information right yeah if you are a current director look at this now i mean we do we now the name of this end compass live show is the new public library director's guidebook but that's just because the guidebook itself is new it doesn't mean this document only for new public directors anyone can get it clear as you can see the title of it is just public library director's guidebook so um if you're new of course it's useful if you've been around for 20 30 years it could be useful too if there's things that you don't know about or um in that case and yeah this is what i was looking to there is a checklist for an ex exing director but it's different than the the knowledge one right so it's kind of doing all these little tasks before you leave and right making sure like when was it last done around to the new person knows um there's just some things that you maybe you should get organized and updated before you leave so this is this is really specific to i am retiring in a year or i've already found a job i'm gonna be going a month or something i gotta get these things done but if you're just a current director and you want to make sure is everything about the library somewhere that sorry knows let's go to that other document the knowledge the and see do i even know where all the things i should if i get hit by a bus tomorrow can somebody else do this find these things that was a little shorter but it's specific to i have to make sure that this rise all able to be handled yes passwords are down here that's very important topic and this is more links about the nebraska access databases that um your c e password um for the yearly survey the leo stat password and then one of the income side yes we did a show on income aside about um managing your passwords and keeping them secure so just so um about passwords in general that'd be good for you to um watch that um and that's not too old then i'm thinking um this is an area where there's a big f for failure between outgoing directors and new people coming in i cannot tell you how many times i've gone to a library and they have no passwords it and so they can't even and oftentimes they can't even get into the computer at all without having somebody come and reset the computer so i think it's really um critical that somewhere these passwords are kept um the c e password and your gillio stat those are easy enough to get those are different ones though i mean if the computer itself has a password that you can't get into or your um your your email your automation system your i'll ask so there are a number of passwords that need to be somewhere and you know i know they tell us not to write them down but if you're exiting it would be nice if you are an outgoing director you need to have these things round down so that somebody gets into the next as an incoming director that is something you will probably need to do that's one of the first things you're going to need to find out and hopefully the outgoing person is still available if they didn't leave them and in certain situations you would then change those passwords as well like if there is a generic library director at so it's a public library email address once you take over you want to change that password so that it's new to you and not feel person doesn't have that anymore things like your c e password for doing updating your continuing education gillio stat those are things that we provide to you that you don't have any control over right so um and Nebraska access as well the databases that we have um password access to we provide so that's why those three are there we give you those this is where you can find them or find more about them your own local passwords you need to find out what they are and decide which ones need to be changed because staff left and you said there's the library laws yeah so we do a section here at library laws yeah so this is just we're not lawyers yeah I should say that at the time we are not lawyers but this is not legal advice here at all it is just in like two there are certain chapter 51 of the Nebraska statutes is what specifically refer applies to public libraries there are also some other sections of the state law that also relate to things as well these are the statutes that you do have to follow these are not guidelines recommendations here's a good way to run it this is the law so definitely take a look at that be aware of it um what's good here is that does tell you about um what's in the laws is how to set up a new library so if you are um thinking about uh creating a library in your town this is where you can find out what do I need to do to make that happen um they can also use this to make sure that the things that were done for your library were done correctly and there's nothing that you missed um being aware of um the open meetings act is also very important to libraries for when the library boards are having their meetings um that you do you must adhere to those making them public and open to everyone to attend there are some uh criteria for having closed sessions um but generally speaking everything all public uh entities they have to have public um open meetings uh available to the public and this is laws um say now that I know that some people that did register today from out of state and people that will be watching this is specific to Nebraska every state is going to have their own statutes for libraries and their own statutes relating to open meetings so make sure you look for yours if you're not in Nebraska um because that is very important and a place where some people could get into trouble if they could not well I went to uh to an open meetings act uh workshop a couple years ago with Brenda Ealy when she was at southeast library system and it was really eye opening for me and particularly in small town three you may have a board of five well if three of those five get together in the coffee shop in the morning whether they're talking about library business or not that is considered a meeting and it would then have needed to be posted and all of these things that come out so there's a really tricky things under this and if there's any kind of conflict in the community that might come back to talk uh library board members it's best that they not transparency do some of those kinds of things because they can be misconstrued as having a meeting a private illegally right yeah transparency is very important to public libraries and they were the public institutions kind of a thing but it's yeah anyway this does have the link there to the full statutes if you want to go the actual um legislatures website and read them but we've pulled out the specific ones here that are library room are there any questions so far Christa I don't see yeah does anybody have any questions um we've been talking about some of the things that we think are important and interesting here um oh hey look we do uh but you can see some of the different topics down the side there as we're scrolling up and down if anything there catches your eye you want us to jump into every one or more um okay in the I had to read this myself first to get exactly what she's saying okay in the what if scenario I'm getting hit by a bus what's your advice on how to prepare a staff person to run the library until a new director couldn't take over um so what I guess what should a current director anything can happen absolutely so why should I already know I'm not even thinking of I'm not retiring in a year but just in case what should I do or how much time should be allowed for a succession plan um that's an excellent question and certainly depends on the organization we have very few libraries that actually do succession planning um I can think of a couple that have they have one one public library that that knew two years before the director was going to go so they definitely and the person that been the assistant was definitely primed and taught to become the next director but usually that doesn't happen what happens is they just up and go and then you have that open time so the question is good on priming somebody or training them so if you have somebody there I always suggest that at least get them through the basic skills courses particularly um whatever ones are on administration there's several management supervision is coming right management supervision um governance is always a good one budget budget budget excellent one so at least get through some of the basic skills courses um and then again let them know where the passwords are let them know hopefully they know who the board members are at least the board president um because these are people that they would then be working with like you said you can fill out that important information worksheet and get that updated right when you even if you're not against letting on retiring or leaving anytime soon as you know this is new directors are encouraged to find this out but as a current director go and do this print it out fill it out file it somewhere well and make sure they know where it is yeah yeah because you can add in a binder or just on your computer and they have no idea always they don't have the password to get to it um how much if they do want to do succession planning how much time I mean I don't should be allowed for succession plan are you talking about transition because sometimes that's not even available I mean right usually there's no transition but if you know uh you know I think a year out would be a lot most people don't know until three to six months out that they're going to go in if you get a tranlock if you have a spouse it gets a transfer that could be right 30 or 60 days retiring I think those are two different scenarios I mean most of us I knew I mean I knew three years ago my exact retirement day so I told the board yeah and uh so yeah we have this long period probably almost too long but um but I think as soon as you know that's when you stop to start but it doesn't hurt to have them train I you know the more you train your staff the more they can take work off of your shoulders yeah and it's not even just about succession planning and what if something happens to me and says to take over um and I know I'll preface this thing we have many many libraries who are single person run or one employee and all volunteers but having a backup person just so that you have someone else who can do something and you just can't make it my kid is sick so I as a director I can't come in but I know volunteer Bob he knows the basics and I can hand off I'm confident that he will be able to run the library today just something just thinking about that not even thinking about the getting hit by busting area well I just had the summer one of my public libraries I was visiting and she was out there as the director doing the summer reading program she goes my children's person has been in the hospital three times in the last week and I have to take this over now for the rest of the year well you better hold what there are some notes for the rest of those programs so you just never know when something like that's going to be an occasion there should be a section of communication do it um okay I'm not sure if we can answer this question but we can um my mom says about what and I think do we I don't really have a disaster plan oh we do have I saw it come up uh it's on the checklist I think something about do you have a disaster plan right um wants to know what might be happening to public libraries in the Harvey hurricane disaster and the right um we did uh we Nebraska library commission it was when Shannon White was still here did a two-day disaster workshop who did it in a couple different places across the state and it was absolutely fantastic to to learn what should be in a disaster plan um and then to actually work with various types of things that had gotten wet or whatever and then I went to one at UNK I think last year did one as well and again we were working with like wet pictures wet magazines how do you do what kinds of materials do you need to have those are wonderful number one if you can find a person and a lot of the universities have a person I think the university libraries or maybe just the universities have people that work in this area and if you know that person um contact them and do some work on it I know there's stuff online about it but I think yeah I think a hands-on way of dealing with some of that stuff just to do it it's actually kind of it's a terrible thing but it's kind of fun if you're just practicing I'm sure in real life and with a track to be really stressful it's not good time it's just horrible I did talk to Janet Wiltie from UNK when they had they had like a mini tornado and their roof got and so much of their collection got wet they luckily had a disaster plan there and luckily enough we had a local company that could that loaned them the flats whatever those things are called that you put stuff on and they were able to put their books on that and then you know wrap them up and ship them off to be frozen and then but as we all know water has a way and no matter that they thought things weren't wet weeks and months later they were finding more and more things wet because it just didn't take that long for it to seep through so they lost a tremendous amount of the collection even though they had a disaster plan uh in position but it was nice to be able to get it off-site freeze dried until they need until they have time to deal but unfortunately with the hurricane how much is going to be left it's going to depend yeah anything that's left is wet probably already mulled in go to somewhere we get to our missions one page yes go up on the search and you're on it also number two um and type in disaster planning oh sorry team we're there we actually have um added the app on the commission website uh page there preservation like materials which is about what to do okay look there so we do have information there to collect this from somewhere yeah that guidebook we'll figure that out um when we put together resources um this is specifically Nebraska has its own emergency management agencies that's like the federal one um oh deep plan is an excellent that's one that I have looked at deep plan is really good so if you don't have a disaster plan use this as a model it's a planning tool yes it's it's like a fill in the blanks yeah what it's going what's our institution is and what we need to do um so that is we need a lot of good resources I also do know if we're talking about this here about um what we can do to help the libraries that are having issues I know um Texas Library Association is working on you know living their libraries about what they need um what we can donate to them whatever so look up Texas Library Association and I asked you in Florida as um come in which you'll get there in a few days same situation looks for Florida Library Association that's where you usually this kind of thing in the state library or the at that state's library association is the best place to go to for information about what can I do to help the libraries if that's where you want to put your um your energy towards to to helping right man I want to interject something here probably 20 years ago now our little town of 170 people Kanto got hit direct hit Halloween with the tornado that basically tore most of the town away and so we the library was rebuilt from scratch and we got uh donations from around the world but this is the same thing we hear from every disaster be careful what you don't think yes because we got you know everybody went to the attic and Aunt Susie's old books that were all moldy were up there but oh they can use these in that library they then you have to use your time and energy to go through those and then you have to dispose of them uh so that's just a little word of warning about you know if you're going to do it actually find out what they find out what they need usually it's money or look somewhere to donate money that right and they can use for what they do need it's the best way to do it so thank you all right um oh I know yeah we have glossary and then way down near the bottom uh go all the way down now it's down on the w's I can't remember what uh or terms not terms what's the difference oh so we do we yeah we do that yeah glossary is if you're um new to libraries or even not new and we always say we love their acronyms every organism every profession loves their acronyms here's the ones that you may need to uh if you're not sure especially if you're new to public libraries some people have been in academic I'm looking to public or um they're the new they've been they're the director for the first time um I gotta get on top of what we're talking about when we say ILL no CLC and ACRL and I'm sure I could write a lot more but I'll stop you're going down let's see what else it's off there things to be right you right here this is you Chris yeah this is me this is what I do um well one of the things that I do um he writes um if you're interested in getting discount on your internet telecommunications anything going on with creating um building a new library addition to a library just updating your technology or your computers or your computer lab um you read a federal program like a discounts on that um it is many libraries i'm using it in Nebraska for telephone discounts telephone is being phased out but they're increasing support to add um for internet for um high-speed internet wi-fi anything related to that um I have the what is e-rate link is actually um another one where I just couldn't go and click on that rather than duplicating I've got a page of the basics who's eligible how much you can get um I do annual training on that will be coming up this fall on November issues usually for the upcoming year so look for that in your areas around the state and go to each um library system right at least once yeah sometimes more than once anywhere along and you do what I mean to say hop aside and I do online and online version of the training as well so turn able to get to a uh session so if you're looking for discounts this is a good thing to do at the FCC there are many um changes happening in our federal government as we all hear about but and we do have a new FCC commissioner however he is supportive of e-rate he thinks it needs some changing which is true and I agree it needs help cleaning up and cleaning up um simplifying really and they've been attached to do that but more is needed so he is a supporter of it but wants some changes um I don't hear any noises coming out about um eliminating it uh so that's a good thing um this is not LSTA money this is not IMLS this is a whole separate um funding that yeah comes out of fees that we pay so um document retention let's take a I think is this the thing that's oh and did not Scott just do something on document retention is it right remember um yes yes he did yeah he didn't end up this live um about um administrative yeah but it was really just a belt with document retention uh a big piece of it so you might want to put a link to that that was recent since we worked on this yeah yeah we did a session on um you know with you're always reading your library collection but what about the documents and the materials that you have the library director your resources your um everything that we told you you need to know um that would that's uh yeah administrative leading yeah making space administrative leading just in April so it's brand new um I'm gonna end up this live session every day so I can have that yes well I don't know that from there um friends and foundations I think we've got a section on that um friends and foundations are a great thing to have to support your library um here in Nebraska and we just did a session on this too and more in depth session on into the slide uh United for Libraries um is the Association for Library Trustees Advocates Friends and Foundations and Nebraska had paid for a statewide subscription for all Nebraska library staff to be able to um access their materials there are trustee courses um training online courses um little short short short short shorts yeah trustee shirt takes um so anything you want to know about being a trustee or board member and having a friends or foundation group um are yeah that's I think that yeah that's the link specifically to our Nebraska page um and if you need the password for that there is a password something that we run yes Polly as Polly and she'll get you the password to get into the things that um we workshopped in the sessions that are that we specifically paid for for all the libraries in the state anybody have any other questions any of the other sections here you want us to jump into or to um clarify more about or if you're wondering about something you want to know what we said or something that you think should be and like I said we said this is online now um and as Sharon said this was previously in print will not be in print anymore this and the um uh the trustee manual are online only you're welcome to print out each page or something if you want to or a lot of things that as we mentioned we've created pbs or things that you can print out one sheet set different parts of it so these um both of these documents will be changed as needed we'll add things as people um bring them to our attention modify things if things change so let us know um did you click on the who's who oh actually those systems first we'll see that we have here in Nebraska uh four regional library systems that's what we're talking about here central plains Sharon and three rivers in Liga but we also have southeast and western um and I think in that checklist of uh yeah the checklist the first thing it says is reach out to your system um whoever your system director is at the time uh the library systems are funded by us they're kind of I think that we guys is our own person on the ground between the commission and the libraries if necessary of course compared to us of course but um we have people usually located in four sections of the state and they are your common first line of defense for a lot of the things that you might need to know about running I think this kind of goes hand in glove with what Anika started with where she says I view this as FAQs so you can look at this and read a section and say wow this still isn't answering my question and we suggest that you go to your regional person because I've always said if I can answer your question I can certainly guide you to the person that will know the answer to that question right and uh that's what we're there for I mean that's our sole purposes to work with libraries in this state and help them improve and then the very last thing on the whole list there is the who's who and that links to directory of the library commission staff those of us here um our commissioners we're run um governed by a commission um by advisory council with library systems and Nebraska library directors this is who's who Nebraska related separate from that we have the professional organizations link which is new organizations um Nebraska library association but then other organizations out there that would be in the ALA right ALA yeah ALA you know libraries mountain plains or part of the mountains the region of mountain plains library association here come that and association for rural small libraries great organization conference is going on right now it is yes they're in Utah the moment um their name is self-explanatory I think if you are a small rural library this is the group for you uh join it attention what they're doing look at your website look at their facebook page um they focus you know ALA is great PLA is great um yeah I got it some of there's some of their um conferences to some people are too big uh not enough and not you know because it's covering like American libraries such as every mental library every size small libraries and every there's you know there's a specific you know college library section of a new alien things everybody has their own subset ARSL and B for all of our small rural um libraries definitely take a look at their every volunteer run organization too which is awesome on their conference it's all there's no um paid staff that do anything with them you shouldn't have wanted to do that but what ARSL I was just thinking to myself there it was starting when I was first in citizens so it's been around probably about 25 years now I mean it's it took a long time for it to get going because it's totally run by volunteers you know just have to do it as you turn so it's I think that's fine I went to the conference in Little Rock, Arkansas it was a really good conference and you know the ideas were much more um you know sometimes you hear these ideas from big public libraries and it's hard to figure out how can I tweak this to meet a population of 300 people or whatever you know and so I think the biggest there was maybe communities of like 25,000 which is still a big jump from 300 to 25,000 but um it's a little bit more um some of the ideas you know are a little bit more easy to tweak from that range so it was a really good conference it's a good order a lot of the people at the larger and larger conferences do say this can be scaled to any size library okay but how I need the next step and that's if you get an error so I think it's right there's how I scale this to my library in a town of 300 or 1000 I was at ALA one time gal gets up and she starts out she goes I work for a small library system we only serve 150,000 people we have just burst into laughter and she's like what's going on and everybody's like well most of us serve under 25,000 people so definition of small it's not the same all right so it's a little after 11 which is bad we're about up to our hour um anybody have any last-minute questions you want us to answer right now you've got us on the line type into your go-to webinar interface and we'll get to that um we won't cut off until we're done with any any issues or questions anybody had um any last minute things anyone here wants to say about the typebook and what we do in here I just think it's going to be an excellent tool not just as we set for new directors but I think for anybody working in public libraries I think it's going to be a good tool and these are great I mean even if you're not in Nebraska I mean I go to other states and get information off their websites all the time so it's I think it's going to be really helpful for people that aren't in Nebraska as well I did just some searching on you know library director handbooks or manuals myself to see what else is out there and there are some other states I found quite a few that had some of them um so I found and some that I couldn't find anything in that state they may not I mean they may have resources and information but not just gathered into what they call a handbook or guidebook or something um so um if you know as I said if you're not from Nebraska feel free to look at ours be aware of which parts are Nebraska specific which ones aren't um but look here on state 2 to see if there is something similar that um has your state specific information the last words and you can before we wrap on it no I'm just excited about this I think it's a really good go-to resource for people so I'm glad we've been excited to finally be able to get it out there in you know in a nice nice pretty version yeah that's good um so um something I do want to mention and I want to um actually go up to the go to the main page go to the home page of it um and oh for us yeah yeah and then just um um we are where it says main dot spx put a two at the end of main we are working on for both this and for both this and the uh board manual search feature you see now there's a new search box our one of our computer builds we're in bias thank you for just did this last night so it's a working process it does work however um that you can um you'll be able to search specifically in the guidebook now we do have a search and you've seen on our web our main one that searches our entire website if you want to put this and then the one that will be on the board manual search just this particular document so you can see here um all the things that come up budget and then the upper right is it so this is anything's just only things within the director of the guidebook and then there brings you right back to the guidebook itself which now goes to the real page that has no search box but so searching functionality is in the works where you just sent me the link of that and so we're going to look at it and see what we like it works a few things meant in the tweet to make um the searching and indexing of it work exactly as we need it to but um that will become soon for both documents this and the board manual that's something that um it was asked us to do but we asked ourselves to scroll through and figure out you know where what I'm going to figure out where things are um can be difficult sometimes um so that will be coming to you as we said this is a um live thing so um we will tweak and add things and change things as needed always better homeless yeah all the things just here yeah so it doesn't look like anybody typed in any desperate urgent questions they've answered right now so that's fine I think we'll wrap it up for today um reach out to us let us know um holly would probably be the main person to send any comments questions about what could or could be in the guidebook if you want to or any of us can pass it on except not me should be retired I can pass it on yeah you won't find it um and we'll go to that so um awesome all right now I'll take the mouse this will work better so thank you very much everyone for attending thank you everyone for being here thanks for being online for voting with us um that we'll wrap it up for um today's Encompass Live which you can also get to from our website you see I start typing in Encompass and two things from our newsletter but our Encompass Live show you can also just type us into your search engine of choice so far in the world Encompass Live is the only thing called that so you can get to us from there um I was going to show you uh this is where our archives of each day show is being recorded that will be posted into our archives probably later this afternoon as long as YouTube operates um it'll be the most recent ones at the top here so if you're here have links to recording um we don't have a presentation in this case and we'll have a link to the guidebook itself so that you have that um they're available everyone who attended this morning and who was registered for today's show will automatically get an email letting you know when it's ready it'll also announce it out onto our mailing lists and um so people know that it's there so that will be where the archive will be um I hope you guys next week what our topic is one book for Nebraska kids and the teens 2017 a chair is talking about this we were talking about it at the beginning um here in Nebraska you have your one book one states one book one cities um a while ago we kept in Nebraska having one book for kids and teens um and next week sally sider who is our coordinator of children and young adult library services here at the library commission we're talking about the books for the upcoming well the current year 2017 um and I believe it's also are in the midst of kicking or have already decided in the books for 2018 too so we will get it heads up on what those are yeah remember but um alpha trans versus evil librarians by our own Nebraska native brandon sanderson is our teen book our cute book and the teens all deliver the banners yeah so those are our books so join us next week to learn more about that um also I've got more sessions that will be coming up added here you can see we do have Sharon mentioned our state conference is in october um but it is the one week of the year that we take off from encompass live otherwise we hear everyone say except for the Wednesday of our state conference our uh the rest of library association and the rest of school library association joint conference um everybody's a conference that we've submitted to a show um so if you are already um we'll head register registrations still open until later this month i don't recall that minute 23rd look at the website um so i'll be adding more shows here so look here for them also encompass live is on facebook if you are a big facebook user give us a like over there and you'll get notifications here i just posted this morning log in on the fly for today's show when recordings are available they're posted on here so that you can be done with that so if you are facebook and checking out things there give us a like and keep up just see what we're doing other than that let me just check my questions just to thank you super informative you're all very glad that i'm hopefully with i'm not that raps up for today's show thank you very much everyone for being here and we'll see you next time i'm in front of the side bye recording