 Hello everyone and welcome to the Ohio Link ETD Center users group meeting. Sharing this information with you today is Emily Flynn from Ohio Link. My name is Teri Green and I will be your moderator for the next 60 minutes. A quick reminder before we begin, during the presentation portion, please keep your audio and video muted unless you are presenting or you're asked to participate by the moderator. You may use a chat tab to ask questions which will be addressed during the Q&A portion. Thank you all for joining us and before we turn it over to Emily, I just want to let everyone know who is in the room. If you are supposed to be over in the ET or the ProQuest ETD users group room, you can look to the bottom of your screen and there will be a breakout rooms icon. And if you click on that, you can join the breakout room. And so we won't be too sad if you leave us, as long as you're going to land somewhere where you need to be. And with that, I will go ahead and turn it over to Emily. Thank you. Hi everyone. So Teri, can you confirm, are you seeing the presentation mode or are you just seeing the slide mode? I'm seeing the presentation mode. Okay. Let me stop share and just, or maybe I can supersede it. It doesn't like when I share just PowerPoint, so let's try that again. I'll try to just share my screen and then we'll go to the PowerPoint. Is that just sharing the slides now? It's still the presentation view? Do you have more than one screen, Emily? I do. So I'm trying to get into the presentation the screen that shows the full PowerPoint is the one you want to share. So you should have like a share one, share two option. Once you have it, there you go. Looks good. I was trying to get it on my other one, but that's all right. Okay. Welcome everyone to the OhioLink ETD Center Users Group Meeting. My name is Emily Flynn. I'm the metadata and ETD coordinator at OhioLink. Get started. We're going to go through a quick agenda here. We're going to talk about the ETD Center update. We'll talk about the digital accessibility update, recent and upcoming changes, and then we'll also save time for a Q&A at the end. OhioLink ETD Center Update. Just to give an OhioLink ETD Center overview, OhioLink is a library consortium of over 100 academic libraries and the State Library of Ohio. We share purchases and materials with each other. We do central cataloging and share records for the purchase content with all of our members. And we also have some shared systems, our Electronic Book Center, our Electronic Journal Center, and the Electronic Theses and Dissertation Center, the ETD, which is what we'll be talking about today. We have, of those OhioLink members, we have 36 contributing institutions to the ETD Center. Not all of our members have graduate programs, so that's why it's a smaller number. Currently, we have over 120,000 ETDs, and most, nearly all of them are full text documents. And to date, we have over 130 million downloads, and in fiscal 23, we had over 10 million downloads alone. Our ETDs are also incorporated into Google Scholar, and just generally the metadata is picked up in Google, and it's also in NDLTD and a couple other ETD metadata repositories online, which then send people over to our ETD Center to download the actual document. So that is, it's not all direct links in the system itself, it's also being referred, and then people decide to download the content. That's not just views, that's actual clicks for downloads. We always have this wonderful pie chart that I like to show every year at these US ETDA user group meetings. These are all of our institutions showing the breakdown. The colors are harder to read because some of them look really similar. The biggest one is the Ohio State University, but we also have some good size chunks from other institution as well. OSU in the last few years also added their PhD dissertations that were older. So we have all of those, and they're working on adding all the older masters theses as well. So that's why they have a larger portion. They'll continue to have a larger portion because now we have retrospective digitized ETDs in there as well as newer electronic submissions. We'll move on to the digital accessibility update. So we had a digital accessibility release 3.2 this past year, and I want to say thank you all who participated in user testing. Some of our members, actually quite a few members who were looking in the user acceptance testing platform, looking at some test data that we had in there and helping us find bugs and giving us feedback, and all of that was very helpful in the actual release. So the ETD Center Digital Accessibility was updated in January 2023. With this update and policy change, it was now required that all new submissions be digitally accessible PDF documents. The supplemental can still be whatever format they are, and we're not concerned with that at the moment. Most are just PDF submissions anyway for ETDs that we see, the vast majority, very few do supplementary content. So all of those PDF submissions now must be digitally accessible. And to make this happen, like with all other fields and information, it is set by local policies and procedures that are in place. So all of our institutions have their own workflows and preferences and staffing, so they're able to set their own policies and how they use the ETD Center. We do have a minimum standard that Ohio links set if someone wants to use that as a basis, or some of our schools have gone beyond and expanded it as well. We are also working this year with the ETD Council on a pilot project for the assessment of the digital accessibility of the PDFs. So that is still in the works, and we're excited that they'll be helping us. The Ohio Link ETD Center Advisory Council, or ETD Council, is the body that works with Ohio Link on behalf of the community. So they meet regularly, and they're the ones who help us discuss topics and set up releases as well as set policies or come up with things that need to be addressed, or we should talk about as a broader community. So they're made up of four grad staff and four library staff members since the institutions that run our ETD Center are sometimes situated in the grad school, and some are situated in the library, so we need a good balance between the two. I also just wanted to talk about some Ohio Link resources. I mentioned the recommended minimum requirements. These are linked in the slides, so you can go to those to actually click these little red hyperlinks, or you can search our Ohio Link website, and they'll probably come up as well in our ETD documents area. The minimum requirements is just a starting point for people if they want, and it's a set of five items that we listed out there. We also have a resource page that has a lot of different links of tutorials and websites. I've shared it with a few, I shared it in a previous session, my browser is pulled to the side for a minute, and I can drop it in chat again here just to give direct access to anyone who wants that in the moment. So that's available again as a starting point, or if you want to look and see what kind of access checkers there are, we do have a list of a few of them. We have wonderful links out to I think Cindy's presentation, certainly Kim's, where they go through how to check an ETD as far as how their school does it, and that can be really helpful too as you all think through accessibility locally for anyone who isn't with Ohio Link who is also attending today. We have a decisions and considerations guide. Now everyone, all of our institutions have a local policy in place or already kind of know the direction they're headed, but last year especially as people were starting to look into this, I made a guide of all the different aspects and questions you might ask yourself to start with, you know, where does this land, this work? Is it something you're going to have the students do? Is it staff? And in that case, how do you get corrections to be made or adjusted? And at what point do you do it if the student's not responding? Those kind of things just to think through, so that's another document on our website as well. And finally, we had community meetings, the recordings of which are still available, and all last year the community meetings, while for about the last 18 months all of them have focused specifically on digital accessibility and making sure the community knew what we were planning in the office, but also we were hearing their concerns and figuring out how we could help them. The decisions and consideration guide came out of that. I think we were already working on the resource list, but we were able to add some more stuff because of that. So those are really valuable. Recent and upcoming changes.