Visulate Accounts Receivable Screen

The Accounts Receivable screen shows money owed to the business unit.

The screen has 2 separate pages. The scheduled page shows entries that are generated automatically from tenancy agreements. The unscheduled page allows you to record other income.

click on the New link at the top of the payments table to create an entry. Enter the date that the payment became due.

Next select a property and payment type for the income. The debit/credit values update automatically based on the rules defined on the Payment rules page.

Press the paid button to record payment of the amount.


Scheduled receivables are created by pressing the "Update list" button. Visulate reads all of the active tenancy agreements for the selected business unit and creates accounts receivable rows based on the terms of each agreement.

The update list feature has an associated date field which allows you specify the effective date for the generated list. It defaults to today's date but you can override that and specify your own date.

Click the Late fees check box to generate late fees for tenants as of the effective date. Leave it unchecked to generate rent due without late fees.

The payment from field provides a description of the entry as a hypertext link. Clicking on it takes you to the tenancy agreement details.


Press the paid button followed by Save to record AR payments.

you can also record partial payments. Visulate will generate a separate row for the remaining amount.

You can undo a payment by pressing the red X


The Scheduled receivable screen allows you choose between 2 different views of your receivable accounts. A monthly view allows you to see all payments that were due in a given month.

The Upaid view shows unpaid amounts and partial payments. Entries disappear from the unpaid view when they are paid in full.


A running total at the top of the screen shows the total amount owed, amount received and remaining balance.

Category:

Howto & Style

Tags:

• real
• estate
• investment
• property
• management
• bookkeeping