10 eRFP Best Practices for Meeting Planners - Chuck Ghoorah at HSMAI Affordable Meetings

Learn more about the Supplier Network, Cvents free-to-use event sourcing and eRFP tool, at http://www.cvent.com/products/event-planning-software.shtml
To use eRFPs most effectively, planners can benefit from these 10 best practices:
1. Provide organizational information including event history.
2. Use eRFP tools that allow attachments.
3. Include alternate dates whenever possible.
4. Identify alternate locations to receive additional options from hotel companies.
5. Limit your eRFPs to 5-10 venues that are a good fit.
6. Be realistic in your expectations.
7. Give hotels a reasonable amount of time to respond.
8. Provide as much information on requirements as possible to get accurate pricing estimates.
9. Include an agenda for more accurate pricing.
10. Select competitive sets intelligently

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