How To Create a Paperless Office

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Create an environmentally-friendly office that keeps your life and files organized and manageable.

To complete this How-To you will need:

A computer
An external hard-drive
A scanner
Fax software
Online storage (optional)
CD-ROMs (optional)

Step 1: Back up existing files

Back up your existing files by saving everything on your hard-drive to an external hard-drive.

Tip: If you don't have an external hard drive, you can use online storage or CD-ROMs

Step 2: Create document folders

Create document folders with the same titles as those in your filing cabinet.

Step 3: Scan hard-copy documents into .doc or .pdf files

Scan existing hard-copy documents as .doc or .pdf files and place them in folders.

Tip: Scan only what you'll need going forward. Many of your old files might never be used, and can be weeded out as new documents come in.

Step 4: Regularly scan new documents

Routinely scan new hard-copy documents that come to your office, and save them to your electronic filing system.

Step 5: Install fax software

Install fax software onto your computer. Generate faxes from your computer, and take incoming faxes electronically.

Step 6: Back up regularly

Back up your files regularly to an external hard drive, an online internet back-up, or CD-ROM. Initiate nightly automatic backups.

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Category:

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Tags:

• HotHowTos
• paperless
• office
• going green
• environmentally friendly
• environment
• green
• offices

[wesilation98]

Step 1: Remove Paper.

I hope you were paying attention because I will not be repeating that.

[Caesar0031]

Step 7: Have your computer crash beyond repair

Step 8: Try to recover files from online backup, but realise you didn't write the encryption key on a piece of PAPER

Step 9: Scream at the helpdesk employee because you're a dipshit that's lost all his files forever

Besides how much CO2 do all those computers and servers vent being active 24/7?

[katrin15]

Hard copies come in handy though... the government can attest to that.

[leticiarsf]

@wesilation98 BAHAHAHAHAHAHA made my day.

[IamCarter4life]

that looked legit "fax software"

[Nscizor]

Step 4: Bang your head against the wall because you suddenly remember that those contracts and legal documents require a non tampered prototype for you to get a hard-copy verified by the police or any other respective authority.

[lSeKToRl]

You failed at the step in which you got a Mac... sorry fail video....

[MyGoldenKisses]

Oh, really?

[getbakedtonight]

@lolidontneedyourape thats dumb ass hell....oh my...this jobs guy is milking your asses :D

[Ganon213]

sounds like a lot of unneeded work

[DoItWithADance]

CD-roms, really now..... it's like saying oh use floppy disks to store your crap because this is the 90's :/