Online Document Management: Collaboration & Storage of Documents Online

Learn Online Document Management using HyperOffice ( http://bit.ly/7lM8Qn ). HyperOffice simplifies document collaboration, storage and backup from any web connected PC, Mac or mobile on the planet.




TRANSCRIPT:
HyperOffices document management system lets you store, organize, access and collaborate on files from any internet connected Mac or PC anywhere in the world.

In this video, well show you how to setup the HyperDrive web folders, how to manage the level of permissions, and how to effectively collaborate on a document.

If youre used to opening files from your desktop drive, you still can! HyperDrive lets you access your online groups, folders and documents through a desktop folder, like any other folder on your local drive. Anytime anyone on your team opens an online file through HyperDrive, and makes changes, all saved changes are synched back to HyperOffice.

Documents are stored in folders and subfolders within your groups or personal folder, where you can open them directly from the collaboration suite.

Lets look at more details about a document to collaborate on the document more efficiently. Lets say youre in charge of your team or department. You can manage the level of read/write/delete permissions each user has to reflect their roles and responsibilities. Permissions can be managed for everything from the group to folders, subfolders, and down to individual files.

How about when workers are revising documents, but you want to hold on to older versions? Turning on document versioning lets you keep track of changes made to a file, and who made those changes. You can easily revert back to earlier versions with a single click or even lock the file so no changes can be made. If its an important or widely-used document, youll want to keep everybody up-to-date with the latest version. Turning on notifications automatically sends out email or pop-up alerts to all participants whenever changes are made to a document.

Many companies collaborate on files through email. This can get messy. Rather than having discussions through email, the comments section lets the team have threaded discussions around every document. So you see that in one spot you have the different versions of a document and your teams feedback on it.

The beauty of an integrated collaboration suite is interlinking, which lets you associate files with tasks, calendar entries, or other files, allowing you to keep related information in a bundle. Only an integrated collaboration suite makes it possible to build context like this.

In the tradition of HyperOffice total collaboration, our document management system is fully integrated into the online suite and can be accessed directly from your HyperOffice portal. Its an easy-to-use yet powerful way of managing company information. Give it a try. Setup a 30-day free trial online or call us and well personally get you going with online document sharing.
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Category:

Science & Technology

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